HHPC2 DRFP Comments and Questions Drop 1.pdf

Number Category Section Page Number Type Question/Comment Preliminary Team Answers 1 Section L Proposal Instructions L.19(2) Proposal

Formatting Instructions 257 Other Would the government exempt screen shots from the 12 point requirement? No, submit in accordance with JSC 52.215-113 (NOV 2023).

2 Other Attachment J-4, Government Furnished Property

Request for additional information

To facilitate more efficient data analysis, would it be possible for the Government to provide the J-4 Government Furnished Property file in Excel format instead of the current PDF format?

No, this document will not be provided in an Excel format.

3 Section L Proposal Instructions MA3 Contract Phase- In Plan 262 Other

Given the complexity of the program and the necessity for uninterrupted operations, it is crucial that the Phase-In Plan is thorough and well-detailed. To ensure this, we propose that the Phase-In Plan be excluded from the 75-page limit.

This exclusion will enable all offerors the opportunity to present a comprehensive and low-risk Phase-In Plan, ensuring a smooth and effective transition for the Government.

The Government has increased the Mission Suitability page limit to 100 pages. However, the Phase-in Plan is included in the Mission Suitability page limit.

4 Section L Proposal Instructions Table L-2 255 Request for additional information

To enable offerors to address their capabilities across the complete SOW in enough detail to substantiate performance, would the Government consider increasing the page limit for Past Performance from 20 to 25 pages?

The Government has increased the page limit for Past Performance from 20 to 25 pages.

5 Section L Proposal Instructions Table L-2 starting on page 253 and Attachment L-7

253 Clarity

There is a disconnect between the page count information related to Key Personnel Resumes provided in Table L-2 (page 253) and Attachment L-7, the Key Personnel resume template. Table L-2 states that KP resumes are limited to two resumes (1 page each); however, the Attachment L-7 resume template states that the resume shall not exceed two pages. Will the Government please confirm that each resume shall not exceed two pages. Two pages will be necessary to address the requirements of Attachment L-7 when a 12pt ARIAL font is required.

Key Personnel Resumes are limited to one page per resume. Attachment L-7 Key Personnel Resume, has been revised from "The resume shall not exceed two pages" to "Each resume shall not exceed one page."

6 Section L Proposal Instructions L.19 (2) 257 Other

We understand the Government's desire to restrict font size to 12pt for tables, as tables can be used to circumvent the text size limitations of the proposal. However, will the Government please allow 10pt font text in diagrams and charts, and to label artwork and photographs? Arial 12pt font is very difficult to work with and difficult to read in smaller graphics - as text overlap is often required due to the size of the font. To ease the Government's review of proposal material we recommend the Government allow 10 pt font in diagrams and charts, and to label artwork and photographs.

The font size requirements will remain as described, in accordance with JSC 52.215-113.

7 Unnecessary or inefficient requirements

SOW 2.1 Medical Clinical Services 40 Request for additional information

Is there legacy, unique equipment provided by contractors but is utilized by the Government for their purposes? If so, please list.

No, the Government does not have a listing of legacy unique equipment.

8 Unnecessary or inefficient requirements

SOW 2.3.1 Behavioral Medicine Support 46 Clarity

Does the psychiatric and psychological evaluation support identified in SOW 2.3.1 cover all behavioral and performance support required for astronaut selection?

Yes, Statement of Work (SOW) Section 2.3.1 contains the Behavioral Medicine contract requirements, which includes the behavioral health and performance support required for astronaut selection. More detailed requirements may be issued in Task Orders following contract award.

9 Security (including information technology security)

SOW 5.6.3 Mission Support 80 Request for additional information

Will the Government provide the number of personnel that are required to have Secret/Top Secret or Top Secret/SCI access on the contract? Not including the defined 5 SRAG personnel.

In accordance with the RFP Section C under 5.6.3 Mission Support, the contract requires 5 personnel to have a secret clearance. Of those five individuals, only 1 needs a top secret clearance. No additional clearances are needed. If the Government needs the contractor to obtain more clearances, a change to the Task Order will be issued.

10 Unnecessary or inefficient requirements L.9(d) 246 Clarity

Section L.9 appears to be out of place. As such, Section L.9(d) mentions offerors are requested to provide information responsive to the items set forth below, but there isn't anything defined below that paragraph. Will the Government please clarify?

Section L.9 is a JSC Clause, 52.215-107 General Instructions for Preparation of Proposal. (AUG 2018) (JSC Procurement Instruction). The language addressed in the question regarding Section L.9(d) refers to the information below within Section L that Offerors are instructed to provide.

11 Unique terms and conditions

L.20.1 MA 1 (c) Contract Management Plan and Approach and Attachment L-2 Government Pricing Model

262 Clarity For clarity, does the 755 on-site seats referenced in MA1(c) include EF and WSTF?

There are currently four contractor employees at the White Sands Test Facility (WSTF) and two contractor employees at Ellington Field (EF) included in the estimated 755 on-site seats.

12 Technical scenario Attachment L-1, TA1 1 Clarity CONFIDENTIAL: Can the Government confirm landing dates for 7X and launch dates for 7Y? Is intention to not have direct handover between expedition crews?

The Government will evaluate responses based on assumptions given by the Offeror.

13 Section M Evaluation Criteria M.4 MA5 Total Compensation Plan 303 Request for additional information

Section M.4, MA5 states, "The Government will consider the realism of the offeror’s total compensation approach and supporting documentation and may also utilize incumbent direct labor rates (when applicable), Economic Research Institute market data for direct labor rates (50th percentile), and Bureau of Labor Statistics market data for fringe benefit costs, when evaluating the realism of the total compensation proposed." To ensure that proposed compensation is sustainable and attractive to qualified personnel, could the Government please provide the incumbent direct labor rates? Having access to this data will allow offerors to align their compensation approach more closely with current market standards and ensure their proposals are both realistic and fair.

Historical labor rates will not be provided. However, the labor category descriptions, released with the DRFP as Attachment J-16, provide education and experience requirements reflective of the current workforce.

14 Section L Proposal Instructions L.22(2)(d)(3) & L.22(2)(d)(4) 285 Request for additional information

How does NASA plan to address discrepancies in labor costs (Form 3 series - Labor Rates) arising from differences in internal mappings between Offerors’? Could historical rates from the incumbent contract be provided to ensure reasonableness of proposed rates?

DRFP Section M.8, first paragraph, notes it is anticipated that the reasonableness of the proposed cost/price will be determined based on competition.

Offerors are to propose direct labor mapping in accordance with their internal estimating and accounting system policy and procedure. The Government evaluation will be conducted in accordance with the proposal analysis techniques listed in M.8.

Historical labor rates will not be provided. However, the labor category descriptions, released with the DRFP as Attachment J-16, provide education and experience requirements reflective of the current workforce.

15 Section L Proposal Instructions L.22(2)(d)(5) 286 Request for additional information

To promote consistency and realism in pricing, would the Government consider setting a standard annual escalation rate that all offerors would be required to use for direct labor, particularly for rates not covered by an Forward Pricing Rate Agreement (FPRA) or Forward Pricing Rate Recommendation (FPRR)?

If a Forward Pricing Rate Agreement (FPRA) is not in place, Offerors are to propose and apply escalation to direct labor rates in accordance with their internal estimating and accounting system policy and procedure. DRFP Section L.22, General Instructions (2)(d)5, Direct Labor Rate Escalation, requires Offerors to provide direct labor escalation history for the past three (3) years as well as detailed rationale for forecasted escalation proposed.

The Government evaluation of escalation will be conducted in accordance with the proposal analysis techniques listed in M.8.

16 Section L Proposal Instructions L.22(2)(d)(5) 286 Request for additional information

While the requirement for three years of historical escalation data provides good information, it is only part of the picture.

Forecasting labor escalation for the next decade requires a forward-looking approach that accounts for current economic trends. Post-COVID escalation rates have been historically high, but we are now operating in a more budget-constrained economic environment. Would NASA consider providing guidance on preferred forward-looking economic indices (such as BLS Employment Cost Index or S&P Global) that offerors may use to develop realistic and sustainable escalation rates over the contract’s duration? As an alternative, we recommend the Government establish minimum escalation rates the Government deems as reasonable.

If the Government cannot establish minimum escalation rates, could NASA clarify how it will evaluate any deviations from such indices to prevent the use of low or unsustainable escalation rates that might not align with the industry?

If a Forward Pricing Rate Agreement (FPRA) is not in place, Offerors are to provide historical actuals and forecasted estimates in accordance with their internal estimating and accounting system policy and procedure.

The Government evaluation will be conducted in accordance with the proposal analysis techniques listed in M.8.

17 Section L Proposal Instructions L.22(2)(d)(10), Clause H.24 288 & 134 Clarity

In the table in Section L.22, there is an asterisk note indicating that G&A is not included on travel costs. Could the Government confirm if this notation serves as a contract-specific prohibition against applying G&A to travel expenses? We did not see that documented in Clause H.24, Contractor Purchasing, nor in Section B.8(b), Travel, where it specifically requests offerors to list indirect rates applied to travel.

Offerors are to propose indirect rates in accordance with their internal estimating and accounting system policy and procedure. The Final RFP will be revised to remove the asterisks.

18 Section L Proposal Instructions L.22(2)(d)(4) 286 Clarity

The DRFP requires offerors to submit native format pages from salary survey sources. Typically, these sources output in both Excel and PDF reports. Please confirm that you are requesting the non-editable PDF source file.

Offerors are to provide salary surveys in the native format available within the resource. The Government will not place additional restrictions on the file type provided.

19 Section L Proposal Instructions L.22(2)(d)(2) 285 Request for additional information

The Government provides a definition of how to calculate a WYE in Section L.21(c). However, this calculation assumes that the hired workforce will have a different productive labor year based on their employer's broad experience on other contracts and at other locations, rather than based on the historical average of sick time and time off experienced by the current, local workforce. To protect the total compensation of the incumbent workforce, consider providing a required productive labor year definition (in hours) for all offerors based on history rather than forecast for unique offerors.

Offerors are to propose WYE in accordance with their internal estimating and accounting system policy and procedure. DRFP Section L.22, General Instructions (2)(d)2, WYE and Productive Hours, require Offerors to detail the derivation of their productive work-year. Offerors WYE will be evaluated using methods available in M.8.

20 Section M Evaluation Criteria M.8 310 Clarity

Paragraph 5 of M.8 states that the "Total Evaluated Price shall be the combination of CLIN 0001 – CLIN 0014." Was this entry made in error? If not, where are these CLINs identified?

Additionally, will the Government please clarify exactly what is included in the Total Evaluated Price?

Section M.8 has been revised and will provide clarity on Total Evaluated Price definition.

21 Section M Evaluation Criteria M.8 310 Clarity

Could NASA confirm if the FFP Phase-In costs are intended to be part of the Total Evaluated Price (TEP) for evaluation purposes? Given that Phase-In costs are a one-time expense and don’t reflect ongoing operational costs, would NASA consider excluding them from the TEP to focus on the core performance period pricing?

Section M.8 has been revised and will provide clarity on Total Evaluated Price definition.

22 Section L Proposal Instructions L.22 Cost and Price Factor - Volume III 280-284 Clarity

Section L includes tables on pages 280 to 284 which list out the hours associated with 73 LCATs, which match the Attachment L-2 Government Pricing Model tab "Govt Provided Labor Detail." At the same time, the Fully Burdened Rate Tables in Section B and the Attachment J- 16 Standard Labor Categories (SLCs) tables list 78 LCATs. While exclusion of the Program Manager LCAT (J- 16 Pg. 10) is explained on the Section L Tables which read "Government Provided Non-Management Labor Categories and Hours", other exclusions are not. Will the Government please reconcile the differences across these artifacts?

Specifidally, will the Government clarify if the Non- Management Standard Labor Categories provided in Attachment J-16 should also be listed in the cost forms in Attachment L-2 Government Pricing Model?

The RFP has been revised to reduce the total number of Standard Labor Categories (SLCs) from 78 to

74. The following SLCs have been removed: Engineering Technologist I, Engineering Technologist II, Engineering Technologist III, and Program Manager. These changes are reflected in the RFP B.8 Fully Burdened Rate Table for Pricing Task Orders, Attachment J-16 Standard Labor Categories (SLCs), and the Attachment L-2 Government Pricing Model (GPM).

23 Section L Proposal Instructions L.22 Cost and Price Factor - Volume III 275 Clarity

The Form Instructions sections under All Forms and Tabs states "Offerors are not permitted to leverage Government provided labor categories and hours as part of their Program Management approach." Worded in this manner, it seems that offerors are not permitted to use SLCs from Attachment J-16 while we believe the intent was to ensure that offerors did not assume that Government Provided Direct Labor Hours in the Section L Tables and in the Government Pricing Model could be leveraged in part or in whole to support offeror Program Management approaches. To distinguish between the use of Government provided plug hours and Government provided LCATS, we suggest you change to the following wording: "NASA has provided hours for Non- Management labor categories. Offerors are not permitted to leverage Government provided hours as part of their Program Management approach." This will allow offerors to leverage the Attachment J-16 Standard Labor Categories which include Program Manager, Manager I, and Manager II among others.

All Forms and Tabs will be revised to make the intent more clear in L.22 Form Instructions.

24 Unnecessary or inefficient requirements

L.22(2)(d) 1 Cost and Price Factor - Volume

III

286 Clarity Is this the complete list of expected labor categories? It seems that some may be missing.

This is the complete list of Government provided SLCs with associated labor hours over the course of the contract.

25 Section L Proposal Instructions L.22(2)(d) 1 Cost and Price Factor - Volume

III

286 Other Will the Government allow offerors to propose unique LCATs and rates in alignment with their technical approach?

Offerors are permitted to propose unique labor categories for Contract Management and Administration only. All non-management labor is captured in Government provided Non-Management skill mix. If the offeror's internal labor category titles and or descritpions differ from the Government provided Non- Management, the offeror is to provide mapping details. See RFP Section L.22, General Instructions (2)(d)3, Standard Labor Categories.

26 Other L-2 Government Pricing Model (GPM) 99 Clarity

In Section F.4 Place of Performance- Services, the Draft Request for Proposal provides various location of services.

Can the Government confirm that Johnson Space Center (JSC) is the location to be used for completion of the cost forms in attachment L-2 Government Pricing Model?

RFP Section L.22, General Instructions (2)(d)4, Direct Labor Rates will be revised to include the following statement: “For estimating purposes, Offerors are to assume Johnson Space Center (JSC) as the place of performance.”

27 Security (including information technology security)

Attachment J-14 DD254 1 and 2 Clarity

There appears to be a discrepancy in the DD254 form.

Section 1.B lists the level of safeguarding for classified information/material required at contractor facility as Top Secret while Section 11 indicates that there is no access or storage required at contractor facility. Additionally, Section 13 states "Performance of this contract will not involve the receipt, generation, and storage of classified information at the contractor's facility." Will the Government please clarify.

When a contractor bids on a Top Secret contract, the offeror must still obtain a facility Top Secret Clearance even though no data needs to be safeguarded at the facility. The facility clearance shows NASA that the offeror does not have foreign interest or other Defense Counterintelligence and Security Agency (DCSA) infractions. The offeror will confirm to NASA in the DD254 form that no data is being stored off-site when selecting N/A in the safeguarding box.

28 Other B.8 Fully Burdened Rate Table for Pricing Task Orders

Page 21 and Page 24 Clarity

Will the Governmnet please add rows to the bottom of the Section B. 8 FBR tables to accommodate the data required for the Overtime and Other Premium Rates, and for the Indirect Rates associated with the Non-Labor Elements of costs as instructed in the RFP.

The Table in Section B.8 has been revised to include a column representative of FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999). The rates in Section B.8 are anticipated to be a composite rate, inclusive of straight time, overtime, and any other premium rates required to support the offerors unique approach.

29 Other Attachment J-16 Standard Labor Categories

Clarity

In Attachment J-16 Standard Labor Categories, the exempt or non-exempt status is listed below each labor category.

Can offerors use a different Fair Labor Standards Act (FLSA) exemption classification than what is listed in Attachment J-16? For example, we believe the Exercise Physiologist would meet the criteria for the Professional Exemption in accordance with 29 CFR 541.702 and the FLSA requirements.

Exempt and non exempt classification information is for informational purposes only. Offerors should provide classification in accordance with their internal estimating and accounting systems.

30 Other B.8 Fully Burdened Rate Table for Pricing Task Orders

24 Clarity

The RFP states in B.8 "Travel costs will be reimbursed at the actual cost, and no fee or profit shall be applied to travel costs."; however, L-2 Government Pricing Model (GPM).xlsx Form 1 formulas include travel in the fee calculation. Can contractors apply fee to travel costs?

Attachment L-2 Government Pricing Model (GPM) will be updated to be in line with RFP Section B.8.

31 Other B.8 Fully Burdened Rate Table for Pricing Task Orders

18-24 Clarity

Is it the Government intention that offerors build their composite team rates provided in Section B from the weighting of hours and rates provided in the offerors completed L-2 Government Pricing Model (GPM).xlsx Form 2?

The rates in Section B.8 are anticipated to be a composite rate, representative of the Prime and all subcontractors. Rates in B.8 are to be inclusive of straight time, overtime, and any other premium rates required to support the offerors unique approach.

32 Other B.8 Fully Burdened Rate Table for Pricing Task Orders

18-24 Clarity

If it is not the Government's intention to build IDIQ composite rates from L-2 Government Pricing Model (GPM).xlsx; does the Government want the offeror to build backup data in their own format for those composite rates?

An update has been provided for Vol III instructions and GPM.

33 Other B.8 Fully Burdened Rate Table for Pricing Task Orders

18-24 Clarity

If it is the Government's intention to build the IDIQ composite rates for Section B from the L-2 Government Pricing Model (GPM).xlsx; can the Government update their GPM to show the traceability of the composite rates?

An update has been provided for Vol III instructions and GPM.

34 Small Business Goals H.7 Small Business Subcontracting Goals 118 Clarity

Does a Historical Black Colleges and University or Minority Serving Institute participation on a contract count towards small business or large business goals? Additionally, does a HBCU/MSI participation on a contract count towards any other socioeconomic categories?

Historical Black College and University or Minority Serving Institute participation on a contract counts towards small business goals. HBCU/MSI participation on a contract counts towards the Small Business Goals and HBCU/MSI goals.

35 Section L Proposal Instructions

L.18 Table L-2 /Note 3:

MA5 Total Compensation Plan 254 & 257 Other

The TCP has an 8 page limit; however, based on the information required to be included in the TCP from MA.5, it will be very difficult to thoroughly answer all that is required within 8 pages. We request that the TCP have no page limitations or that the page limit be increased to 15 pages to allow offerors the ability to submit a compliant TCP.

The Government will increase the Total Compensation Plan (TCP) page limit from 8 to 10 pages.

36 Section L Proposal Instructions

L.18. Table L-2 Past Performance Key Personnel Resume Attachment L-7

255 Clarity

Attachment L-7 states Key Personnel Resumes should be no longer than 2 pages, but DRFP Table L-2 states these should be 1 page. Will the Government please provide clarification.

Key Personnel Resumes are limited to one page per resume. Attachment L-7 Key Personnel Resume, has been revised from "The resume shall not exceed two pages" to "Each resume shall not exceed one page."

37 Section L Proposal Instructions L.19(a)(2) 257 Clarity

The solicitation states that "Text in diagrams, charts, tables, artwork, and photographs shall be no smaller than 12- point text size." Will the Government allow Offerors to use a smaller font size for text in diagrams, charts, tables, artwork, and photographs?

Please see response to Question 2.

38 Section L Proposal Instructions L.19(b)(1) 258 Clarity

The solicitation states that "Headers, footers, and corporate logos are not subject to the font type and size limitations" for "sections of the proposal which are not subject to page limitations." Will the government permit offerors to use a smaller font size for headers and footers in sections that are subject to the page limtations (Volumes I and II)?

Please see response to Question 2.

39 Section L Proposal Instructions L-2 Government Pricing Model (GPM).xlsx

Form 1 Proposed Effort Detail Other

In the GPM tab Form 1 Proposed Effort Detail, Column AB (OP1 TOTAL Hours) contains an error in the formula. It should be adding up Column S, Column V and Column Y for a total of the OP1 Total in Column AB. However there is a negative sign at the beginning of the formula in each cell in that column that it causing the total to subtract all the values in Column S insteading of adding them to the total. We recommend the government correct this formula.

Attachment L-2, Government Pricing Model (GPM) was revised to correct the formula.

40 Section L Proposal Instructions L-2 Government Pricing Model (GPM).xlsx

Form 1 Proposed Effort Detail Other

In the GPM tab Form 1 Proposed Effort Detail, Row 47 contains the formula for calculating Award Fee for each contract year based on the Row 42 Total Cost values which includes Travel from Row 36. However, the RFP requirements say that No Fee should be applied to the Non- Labor Travel plug number cost estimate. The Fee formula in row 47 does not take this in to account. We recommend the government correct the formula in Row 47 so that no Fee is applied to the Travel $'s.

Attachment L-2, Government Pricing Model (GPM) was revised to correct the formula.

41 Section L Proposal Instructions L-2 Government Pricing Model (GPM).xlsx

Form 2 Labor Hour Detail Clarity

In the GPM tab Form 2 Labor Hour Detail Column I does not contain the formula for calculating the WYEs. We recommend the government enter the appropriate formula in this column.

Attachment L-2, Government Pricing Model (GPM) was revised to correct the formula.

42 Section L Proposal Instructions

Section L.20.1 Overall Management Apoach (MA) - Mission Suitability Subfactor 1, MA1 Contract Management Plan and Approach, (C) Resources and l-2 Government Pricing Model (GPM).xlsx

Form 2 Labor Hour Detail Clarity

There appears to be a nomenclature problem concerning the GPM and the MA1 Contract Management Plan and Approach Section.

The GPM Form 2 uses the phrase "Program Management" not "Contract Management & Administration".

Please clarify - should the Form 2 column be labeled "Contract Management & Administration" ?

The Government Pricing Model (GPM) Forms have been updated to refer to "Contract Management and Administration" rather than Program Management, to match MA1 in Section L of the Request For Proposal (RFP).

43 Section L Proposal Instructions L-2 Government Pricing Model (GPM).xlsx

Form 3A Prime Labor Rates Clarity

The Instructions, Row 121, states in part "(5) Enter Offeror Developed Labor Categories for Program Management and Non-Management positions using the drop down list."

However, the drop down list as referenced is not included the GPM. Can the Government clarify, if the Program Management and Non-Management positions are to be Offeror provided, that a drop down list is not required?

Attachment L-2, Government Pricing Model (GPM) Forms 3A, 3B, 3C, and 3D has been revised to remove ‘using drop down list’.

44 Section L Proposal Instructions L-2 Government Pricing Model (GPM).xlsx

Form 3B Major Subk1 Labor Rates Clarity

Instructions Line Item row 120 states in part that "(2) Form is a table of Prime Offeror burdened straight time and overtime labor rates (thru all applicable labor indirect burdens) to be used for price/cost analysis. " However, this tab for the Major Subk labor rates. We recommend the government delete this instruction from the list.

Attachment L-2, Government Pricing Model (GPM) Forms 3, 3A, 3B, 3C, and 3D has been revised to add additional space for the Offeror and supporting subcontractors to provide Overtime labor rate data.

The Form Instructions have also been revised.

45 Section L Proposal Instructions L-2 Government Pricing Model (GPM).xlsx

Form 3B, 3C, and 3D Major Subk Labor Rates tab

Clarity

Note 1,Row 117, indicates Forms 3B, 3C, and 3D Major Subk Labor Rates should be completed by the Prime Offeror Only. Can the Government please clarify, and correct Note 1 to address that Forms 3B, 3C, and 3D should be completed by Major Subk(s)?

Attachment L-2 Government Pricing Model (GPM) Forms 3B, 3C, and 3D instructions has been revised.

46 Section L Proposal Instructions L-2 Government Pricing Model (GPM).xlsx

Form 6 Total Compensation Plan tab

Clarity Is the requirement for Form 6 to record the TCP data only for the first contract year, or should the bidder add stacked tables for each of the 10 contract periods.

The requirement for Form 6 to record the Total Compensation Plan (TCP) data is intended only for the first contract year.

47 Section L Proposal Instructions

L-2 Government Pricing Model (GPM).xlsx and Section B.8 Fully Burdened Rate Table for Pricing Task Orders

GPM: Govt Provided Labor Detail and the B.8 Fully Burdened Rate Table for Pricing Task Orders

Clarity

In the GPM the tab labeled Govt Provided Labor Detail does not fully coincide with the B.8 Fully Burdened Rate Table for Pricing Task Orders. The GPM tab Govt Provided Labor Detail is missing SLCs and Hours for: Engineering Technologist I, Engineering Technologist II, Engineering Technologist III, Nurse Practitioner, and Program Manager.

Does the Govt intend for these SLCs to only be included in the B.8 table or should these SLCs be in the GPM tab as well?

The RFP has been revised to reduce the total number of Standard Labor Categories (SLCs) from 78 to

74. The following SLCs have been removed: Engineering Technologist I, Engineering Technologist II, Engineering Technologist III, and Program Manager. These changes are reflected in the RFP B.8 Fully Burdened Rate Table for Pricing Task Orders, Attachment J-16 Standard Labor Categories (SLCs), and the Attachment L-2 Government Pricing Model (GPM).

48 Section L Proposal Instructions

L-2 Government Pricing Model (GPM).xlsx and Section B.8 Fully Burdened Rate Table for Pricing Task Orders

GPM: Govt Provided Labor Detail and the B.8 Fully Burdened Rate Table for Pricing Task Orders

Other

Section B.8 FBR Table list of SLCs is not in the same alphabetical order as the tabs in the Govt Provided Labor Detail tab in the GPM. We recommend the government change the order of the Section B.8 FBR Table to match the same order as the GPM.

Section B.8 Fully Burdened Rate (FBR) Table list of SLCs has been reorganized into alphabetical order to match the Government Pricing Model (GPM).

49 Section L Proposal Instructions L.18 Table L-2:

Volume I Mission Suitability

253 - 255 Other

Due to the extensive amount of material requested for Volume I, Mission Suitability, would the Government please consider increasing the page count from 75 to 150 pages to allow for a throurgh and comprehesive response?

The Government has increased the Mission Suitability page limit to 100 pages.

50 Section L Proposal Instructions L.18 Table L-2:

Volume II Past Performance

255 Other

Given the detailed past performance information requierd, would the Government please consider increasing the page count from 20 to 30 pages to adequately address the requested information?

The Government has increased the page limit for Past Performance from 20 to 25 pages.

51 Section M Evaluation Criteria M.8 Cost and Price Factor (Volume III) 309 Clarity

The evaluated total cost is defined as "The total proposed cost/price consists of phase-in period, base and option periods, IDIQ Max, and fee." Can the Government please clarify what "IDIQ Max" refers too and how that is calculated?

Section M.8 has been revised to state: "The total proposed cost/price consists of phase-in, base period, and option period 1, option period 2, option to extend, and award fee (max)."

52 Technical scenario L-1 Technical Approach - TA1, TA2, and TA3

1 Clarity Transport vehicles for Expedition 7X, 7Y, 7Z are not defined (Soyuz vs Dragon). Request clarification?

The Government expects that Offerors state their assumptions and respond based on their assumptions.

53 Technical scenario L-1 Technical Approach - TA1, TA2, and TA3

3 Clarity

Page 3 of TA1 states that the status of the Bond Room B421 Flow Condensor is unknown, but in the questions, a statement is made that the Flow Condensor is damaged.

What is the assumption the offeror should make on the status of the hardware when developing responses?

Attachment L-1 Technical Approach - TA1, TA2, and TA3 page 3, under the Building 421 Bond Room bullet has been revised to: "The condition of the Flow Condenser Crit-1 flight unit is assumed to be damaged. The status of the full spare flight unit has not been evaluated. Additionally, there are spare piece parts for the Flow Condenser in bond. Both units and piece parts are housed in the Bond Room in Building421. The flight unit is scheduled for shipment to SpaceX next week to fly on SpaceX-34. This human-rated complex hardware is safety-critical for the ISS flight crew. Estimated time to rebuild a unit is 2 months."

54 Technical scenario Attachment 1, TA-2 Data to Decisions 4 to 5 Clarity

Subpara 1 and Subpara 5 both asks for the skillsets needed to design and develop a data system. Recommend that the redundency be removed.

TA2 Question 1 has been revised to "Describe your project approach needed to design and develop a data system architecture to accommodate diverse data sets, ready access, and various analytical tools for an end-to-end D2D solution for HHPC2."

Section L.21(d) Past Performance ; Consent Letters – Page 270

Would the Government please confirm if consent letters are required for the Program Manager and Deputy Program Manager?

Yes, Consent Letters are required for all Key Personnel which include both the Program Manager (or equivalent) and Deputy Program Manager (or equivalent).

Section L.21(d) Past Performance ; Consent Letters – Page 270

Would the Government please confirm if the consent letters are included in the Past Performance page count allocation?

If so, would the Government please excluding them from page count?

The Request For Proposal (RFP) has been revised to exclude Consent Letters from the Past Performance page count.

57 Section L Proposal Instructions L-2 Government Pricing Model (GPM).xlsx

Form 1 Proposed Effort Detail Other

Will the Government allow bidders to add rows and values for the Non-Labor Costs associated with the Program Management/SOW 1 section in the Form 1 Proposed Effort Detail tab.

L.22 Form 1 Instructions has been revised to read, "Offerors are permitted to adjust the referenced form as required to reflect the Offerors unique approach and maintain compliance with the Offeror’s estimating and/or accounting system (i.e., indirect rate structure)."

58 Section L Proposal Instructions Attachment L-2 Clarity Attachment J-16 includes a labor category for Nurse Practitioner but in L-2 there are no hours. Please provide the labor hours associated with this labor category.

Nurse Practitioner has been added to the Government Pricing Model (GPM) and Table L.22(2)(d)1.

59 Section L Proposal Instructions Attachment L-2 Clarity Attachment J-16 includes a labor category for Engineering Technologist I-III but in L-2 there are no hours. Please provide the labor hours associated with this labor category.

The Request For Proposal (RFP) has been revised to reduce the total number of Standard Labor Categories (SLCs) from 78 to 74. The following SLCs have been removed: Engineering Technologist I, Engineering Technologist II, Engineering Technologist III, and Program Manager. These changes are reflected in the RFP B.8 Fully Burdened Rate Table (FBR) for Pricing Task Orders, Attachment J-16 Standard Labor Categories (SLCs), and the Attachment L-2 Government Pricing Model (GPM).

60 Section L Proposal Instructions

Section L.18, Table L- 2; Attachment L-7 Key Personnel Resume Template

255/269 Other

Will the Government consider expanding the page count authorized for each Key Personnel resume to no less than five pages per Key Person presented based on the amount of content required for each candidate?

Key Personnel Resumes are limited to one page per resume. Attachment L-7 Key Personnel Resume, has been revised from "The resume shall not exceed two pages" to "Each resume shall not exceed one page."

61 Section L Proposal Instructions L.21 (b) 269 Clarity For the Program Manager's experience, we request that the contracts he/she has worked on not count towards the Offeror's three contract references.

The Program Manager's experience does not count towards the Offeror's three contract references.

62 Section L Proposal Instructions L.21 (d) 270 Other Are subcontractor/PM consent letters included in the Volume II 20-page limit? The Consent Letters have been excluded from the Past Performance page limit.

63 Section M Evaluation Criteria M.5 304 Other

Given the nature and extent of response required to address the Technical Scenarios based on the evaluation factors, request that the government expand the page limitation for Mission Suitability from 75 pages to 150 pages?

The Government has increased the Mission Suitability page limit to 100 pages.

64 Section L Proposal Instructions L.18, Table L-2 254 Other Request that the government remove the Contract Phase-in Plan and the Quality Plan from the MS volume.

The Government has increased the Mission Suitability page limit to 100 pages. However, the Phase-in Plan and the Quality Plan are included in the Mission Suitability page limit.

65 Other C2.3.2 Employee Assistance Program 46 Clarity

Is the EAP support limited to JSC/WSTF or does it potentially include other NASA centers? Task Order No.:

4.1.1 has EAP tasks listed under 4.1.1.9 GLENN

RESEARCH CENTER EMPLOYEE ASSISTANCE

PROGRAM (EAP) SUPPORT (LOE)

Employee Assistance Program (EAP) support is not limted to Johnson Space Center (JSC)/White Sands Test Facility (WSTF) and may include support to other NASA Centers.

66 Other

C3.1 HH&P

Directorate Laboratories and Facilities

47 Request for additional information

CHAPEA is not listed as either an HH&P Directorate or non- HH&P Directorate facility. What are the HHPC2 support requirements for utilizing this facility?

Section 3.1.1, Table 1 only lists the HH&P owned facilities. Crew Health and Performance Exploration Analog (CHAPEA) is a non-HH&P facility and therefore does not show up in Table 1; see Section 3.2.

Additionally, CHAPEA is one of several Analog facilities that Human Health and Performance (HH&P) utilize for research purposes. Support requirements for Analog activities are found in Sections 4.0 and

5.0 of the Statement of Work (SOW). Detailed requirements for Analog support would be found in the Task Orders.

67 Section L Proposal Instructions L.18, Table L-2, "Vol V Model Contract" & L.24 256/294 Clarity

Table L-2, Note 2 states "All Offerors are required to submit the entire Model Contract inclusive of every Section A-J also to include all requested fill-ins." L.24 states "Offeror shall submit with its proposal, in Volume V, the Model Contract in its entirety (basic and any amendments)" followed by a table listing contract sections and which have fill-ins to be completed. Does the government want the pages of all RFP sections, including those that do not have fill-ins (Sections C, D, E, and G) included in the Offeror's Model Contract volume?

The Government will provide the Model Contract in the Final Request For Proposal (RFP). Per Section L.24, please provide the Model Contract in its entirety to include sections A - K of the Model Contract.

This includes sections that do not have fill-ins.

68 Section L Proposal Instructions Section L.18 Table at L 2 Section L-19 (b) (2) 253 & 258 Clarity

Submittal files are requested in MS Word. We request the option to submit PDF formatted documents, which are more stable when transmitted through EFSS BOX, are not subject to display discrepancies that may occur because of differences in software versions of MS Word, and will provide a more accurate proposal format to JSC.

In accordance with Proposal Formatting Instructions (JSC 52.215-113)(b)(2), the electronic proposal shall be prepared and submitted in Microsoft Office® 365 applications (Word and Excel). Further, the Microsoft Excel spreadsheets shall be submitted in Microsoft Excel format, not in a scanned Microsoft Word or Adobe PDF file. Microsoft Word documents shall be submitted in Microsoft Word format, not in an Adobe PDF file.

69 Section L Proposal Instructions L.21 (j) 271 Clarity

The section states, in part, that the Offeror must provide environmental and safety and health data "for all work performed on these contracts during the past five calendar years…" Is the offeror to provide this data ONLY for the three contracts (prime and significant sub) cited in the past performance volume?

Yes, the Offeror is to provide environmental data and safety and health data for only the total three contracts required per Volume II, Past Perfomance.

70 Other

DRD-BP-08

Government Property Management Plan

Clarity

Per DRD-BP-08 states there is a Property Manager required to be named in the proposal. SOW Section C does not have this requirement. GPM does not show this position; there is no labor category for this position, nor is it listed as a key position. Please clarify if the Property Manager is a key position and must be included in the key position list along with a resume.

Although a property manager is required by DRD BP-08 and the Statement of Work (SOW) describes the key duties, the Government does not consider the property manager to be a key position per H.5

NFS 1852.235-71 KEY PERSONNEL AND FACILITIES (MAR 1989).

71 Other Attachment J-2 DRD

SMA-01

Request for additional information

Attachment J-2 DRD SMA-01 provides various options to respond but does not include an option if you presently have one of the two required certifications. Will NASA please add an option for the instructions to be followed for having one of the two certifications?

Offerors are required to submit documentation that addresses both certifications. When Offerors only hold one of two current certifications, Option 1 will be fulfilled for that certification. Option 2 or 3 should then be addressed for the other certification.

72 Other Attachment J-2 DRD SMA-03 Clarity

DRD-SMA-03 Safety and Health Plan Table 1 includes a listing of Key Personnel. Section L does not list these Key Positions. Are the key personnel listed in the Safety and Health Plan table key positions that must be submitted with our proposal?

The resumes for key personnel listed in the Safety and Health Plan table are not required with the proposal.

73 Safety/ Occupational health Attachment J-2 DRD

SMA-03

Request for additional information

DRD states we must enter data into JSC LLDB and NASA LLIS. What does LLDB and LLIS stand for? LLDB is JSC Lessons Learned Database and LLIS is NASA Engineering Lessons Learned System.

74 Safety/ Occupational health Attachment J-2 DRD

SMA-03

Request for additional information

DRD SMA-03 Section 3.10 provides a link that does not work. Please provide access to link or data from the link for the development of the Section L requirement of SMA-03 plan development.

The link in Attachment J-2 Contract-Data-Requirements-List, Section 3.10, has been replaced with a reference to a publicly available document: JPR 1700.1 Part 3.2 Hazard Elimination and Control.

75 Safety/ Occupational health

Attachment J-2 DRD OH-08 Occupational Health Database and SharePoint Management

113 Request for additional information

DRD states database and SP site must be updated within 30 days. How many reports on average do we have to complete on a monthly basis and add to the database?

There are approximately 30 reports delivered every month. Many of the reports summarize and interpret data previously collected. Some of that data is entered into the Electronic Health Record System (EHRS) Industrial Hygiene Module (database). There are also databases that are updated for other contract deliverables including but not limited to Training, Safety Data Sheets (SDS), Hazardous Material (HazMat) inventory, Respirator Fit testing, Health Physics and Environmental Surveillance.

76 Safety/ Occupational health

Attachment J-2 DRD

INST-01

Environmental Compliance Reports

120 Request for additional information

DRD states the prime must have an ACA with the EMO Environmental Support Services Contractor (ESSC). Section H-11 does not include this ACA. Please deconflict the requirement.

Special Clause H.11 ASSOCIATE CONTRACTOR AGREEMENTS (ACA) FOR HHPC2 ACTIVITIES has been revised to include the The Environmental Support Service Contractor (ESSC): JEST 2 - JSC Environmental Support Team 2.

77 Section L Proposal Instructions MA-6 Quality Plan 242 and 252 Other MA-6 Quality Plan - We request NASA allow the quality plan to be submitted outside the Mission Suitability 75-page limit.

We request that NASA exclude this plan from page count.

The Government has increased the Mission Suitability page limit to 100 pages. However, the Quality Plan is included in the Mission Suitability page limit.

78 Section L Proposal Instructions L.22 Cost and Pricing Factor - Volume III 260 Clarity

Major Subcontractor is defined as subcontractor or Inter- /Intra- Work Transfer Authorizations (IWTA) having a contract value that equals or exceeds 20% of the contract value. In Section L, page 250, MA-5 Total Compensation Plan defines major subcontractor as at least 20% of the total estimated "professional" direct labor hours. We request NASA update the L.22 Cost factor to match the MA-5 Total Compensation Plan definition of major subcontractor.

The Government has removed reference to provide at least 20% of the total estimated professional direct labor hours of WYEs from RFP Section L, MA5 Total Compensation Plan.

79 Section L Proposal Instructions

L.21 Past Performance

- Volume II Past Performance Information

267 Clarity

L.21 Section B requires that the offeror "Provide resumes for the Program Manager and Deputy Program Manager who are key to effective management of the contract and evidence of commitment via the Key Personnel Resume in Attachment L-7." However, M.7 Past Performance (Volume III) section a states "In accordance with the instructions in Section L.21, the past performance of the proposed Program Manager, Deputy Program Manager, and direct reports to the Program Manager will be evaluated." NASA requests resumes for key personnel; will NASA confirm that direct reports (other than the Deputy Program Manager) are in fact not Key Personnel, and that offerors do not need to provide names and resumes for them?

Key Personnel includes only the Program Manager and the Deputy Porgram Manager. Section M.7 has been revised to "In accordance with the instructions in Section L.21, the past performance of the proposed Program Manager (or equivalent) and, Deputy Program Manager (or equivalent) will be evaluated."

80 Small Business Goals L.20.3, SBU1 Paragraph (d) 273 Clarity

Does the prime receive small business credit for subcontracting goals for any major subcontractor using small businesses as a second tier subcontractor?

Prime contractors goals are developed and based on first tier subcontractors.

81 Section L Proposal Instructions L.21 (h) PPQs 270 Clarity

What sections of the PPQ do respondents fill out for the Program Manager and Deputy Program Manager, when many questions refer to the company or the contract? Will the government create a questionnaire for Key Personnel that is more suited to the experience of an individual, similar to the resume template, rather than a contract?

The Past Performance Questionnaire (PPQ) has been updated to remove references to Key Personnel.

No, the Government will not create a Questionnaire for Key Personnel. Key Personnel Resumes are required to address work history, including relevant experience and references.

82 Section L Proposal Instructions L20.1 (c) Resources,

(1) GPM 261 Clarity

The section states that Attachment L-2 (GPM), Form 2, be included in response to SOW 1.0, as part of the Mission Suitability Volume. Will the government allow offerors to redact confidential/proprietary pricing information from Form 2 when included in the Mission Suitability volume?

The Attachment L-2 Government Pricing Model (GPM) copy of Form 2 provided in Volume I shall be sanitized.

83 Section L Proposal Instructions

Attachment J-1 DRD- BP01, Appendix B, Resource Analyst Forecast Data Requirements Report

48 Clarity

The DRD BP-01 Appendix B states, "The Resource file provides data for the financial analysts use in development of the forecast. This data is required to be delivered at the same time as the 533." The offeror did not find a Labor Category for Financial Analyst within Attachment J-16. Can to government revise J-16 to add this Labor Category and its corresponding description?

Attachment J-2 Contract-Data-Requirements-List page 48 has been revised to: "Resource Analyst Forecast Data Rquirements Report: The Resource file provides data for the NASA Resource Analysts to use in development of the forecast. This data is required to be delivered at the same time as the 533.

The Contractor is required to coordinate with the NASA Resource Analyst assigned to the contract in order to establish the detail and breakout required for this file (i.e. there will be a contract summary tab and then tabs for lower level groupings). The exact format will be decided during phase-in."

84 Section L Proposal Instructions Attachment J-1 DRD- BP-04, Export Control Plan

61 Clarity

The DRD Appendix states, "The list is to include information describing the item exported, licenses (if acquired), exemptions, license information, transaction status, compliance activities, and records of process completion for license exceptions or exemptions classifications on those exports." In order to develop our resource model to support the development of this plan offerors need to know which items in the inventory fall under export control. Will the Government please provide the list of all equipment and material required to develop the Export Control Plan so we can submit our resource/price plan to support this requirement?

While it is not possible to list all potential HHPC2 exports in advance, some examples from the recent past include loaner laptops and cell phones for international travel,…