80JSC022R0009 - SST III PreProposal Bulletin.pdf

Johnson Space Center Simulation and Software Technology (SST) III

Preproposal Bulletin

March 4, 2022

Orientation and Procurement Overview

Disclaimer (Orientation)

• These slides are not to be interpreted as a comprehensive description of the procurement strategy or requirements in the Request for Proposal (RFP).

• To the extent there are any inconsistencies between this briefing and the RFP, the RFP will govern.

Purpose of Preproposal Bulletin

• The purpose of this Preproposal Bulletin is to help industry understand the Government’s requirements.

• Questions:

Official responses to written questions received by the

Contracting Officer will be posted to the SST III procurement website

Questions may be submitted via email, jsc-cr-sstiii@mail.nasa.gov

The deadline for submitting questions regarding the RFP, this bulletin, or pricing session is March 10, 2022 mailto:jsc-cr-sstiii@mail.nasa.gov

Source Selection Authority and Acquisition Team Members

• Source Selection Authority Donna Shafer, Associate Center Director, NASA Johnson

Space Center

• Acquisition Team Chair: Michael Red, ER/Chief of Simulation and Graphics

Branch Contracting Officer: Cynthia Uribe, BH/Projects Procurement

Office Contract Specialist: Kristin Tauber, BH/Projects Procurement

Office Sandy Ruttle, EP/Propulsion and Power Division Brian O’Hagen, ER/Software, Robotics and Simulation Division Henry Cordova, EG/Aeroscience and Flight Mechanics

Points of Contact

• Contracting Officer:

Cynthia Uribe jsc-cr-sstiii@mail.nasa.gov

• SST III web address:

https://www.nasa.gov/jsc/procurement/sst Send questions to the Contracting Officer.

https://www.nasa.gov/jsc/procurement/sst

Industry Assistance Office Contact Information

• Main phone number: (281) 483-4512

• Robert Watts, Senior Small Business Specialist

• Monica Craft, Small Business Specialist

• Tumarrow Romain, Small Business Specialist

• All emails should be sent to: jsc-smallbusiness@mail.nasa.gov

• Location: Building 1, Suite 453

• Address:

NASA Johnson Space Center, Office of Small Business Programs-JSC Mail Code: BA 2101 NASA Parkway Houston, TX 77058-3696 mailto:jsc-smallbusiness@mail.nasa.gov

Ombudsman

Ombudsman (NFS 1852.215-84): “…before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the Contracting Officer for resolution … If resolution cannot be made by the Contracting Officer, interested parties may contact the installation ombudsman whose name, address, telephone number, and email address may be found at:

http://prod.nais.nasa.gov/pub/pub_library/Omb.html ” http://prod.nais.nasa.gov/pub/pub_library/Omb.html

Current Contract Overview

• Contract Number: NNJ14HA04B

• Prime Contractor: CACI NNS, LLC

• Contract Type: Cost-Plus-Fixed-Fee (CPFF) single-award Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract with CPFF and Firm Fixed Priced (FFP) task orders.

• Period of Performance: July 1, 2014 - September 30, 2022

• Skills currently provided on contract include: Simulation and software technology support and related services primarily for NASA Johnson Space Center (JSC) Engineering Directorate's Software, Robotics, and Simulation Division (ER), Aeroscience and Flight Mechanics Division (EG), Propulsion and Power Division (EP), and Avionics Systems Division (EV) but is available to other directorates at JSC and other centers throughout NASA.

Software, Robotics, & Simulation Division

(ER)

Vision and Objectives

• ER Mission Statement

• The mission of the Software, Robotics, and Simulation

Division (SRSD) is to enable the human exploration of space, and contribute to the achievementof national goals through the development, adaptation, and infusion of system technologies for automation, robotics, flight software, simulation,graphics, and exercise equipment into the engineering and operations of current and future spacecraft, and surface systems for the purposes of improving their capability,operability, reliability, safety, and life cycle costs.

• ER Vision Statement

• We will enable the expansion of the frontiers of space, and the achievement of national goals through the development and applicationof system technology for automation, robotics, flight software, simulation,graphics, and exercise equipment.

Software, Robotics, & Simulation Division

(ER)

Software, Robotics, &Simulation Division

Flight Systems Branch

ER3

Robotic Systems Technology Branch

ER4

Spacecraft Software Branch

ER6

Simulation and Graphics Branch

ER7

Dynamic Systems Test Branch

ER5

Engineering Directorate (EA)

EA Organizations Expected to be Supported by SST III

EG - Orion, Gateway, and Commercial Crew GN&C support EP - Systems Engineering support ER - Orion, Gateway, Commercial Crew, and HLS support for flight software, simulation, and robotics software tasks EV - Systems engineering support EX - Systems engineering support

SOW, J Attachments, DRDs Overview

Known Statement of Work (SOW) Changes

• The SOW, RFP Section C, contains the following known changes from the previous SOW:

• SOW Section 2: Management (added for clarity)

• SOW Section 3: Scope (added for clarity)

• SOW Section 4: System Engineering and Integration

(rearranged to cover the entire SOW)

• SOW Section 6: Spacecraft Software

• 6.1 GN&C Software Development and Software Verification Labs (previously Software Engineering Analysis Test Bed (Kedalion))

• 6.4 Vehicle System Management (added for clarity)

• 6.5 Flight Software Development (added for clarity)

• 6.6 Advanced Flight Software Development (added for clarity)

Section J Attachments

• J-1: Data Requirements Description (DRD)

• J-2: Acronym List

• J-3: List Of Applicable Documents

• J-4: Standard Labor Category Descriptions (SLC)

• J-5: Phase-in Plan

• J-6: Information Technology (IT) Capital Planning and Investment Control (CPIC)

• J-7: Data And Records Management Plan

• J-8: Information Technology (IT) Security Program Plan And Reports

• J-9: Contract Management Plan

• J-10: Organizational Conflicts of Interest (OCI) Plan

• J-11: Government Property Management Plan (PMP)

• J-12: Tailored Administrative Safety and Health Plan

• J-13: Staffing and Critical Skills Plan

• J-14: Abbreviated Total Compensation Plan

• J-15: Small Business Subcontracting Plan and Reports

• J-16: Government Furnished Property List

• J-17: Installation-Accountable Government Property List

• J-18: Technology, Innovations, and Process Improvement Plan

• J-19: Diversity, Equity, and Inclusion Plan

DRDs

• Significant DRD changes from the current contract include:

Eliminated DRDs from SST II:

DRD-11, Environmental and Energy Consuming Product Compliance

DRD-13, Reports Required for Logistics Added DRDs to SST III:

DRD-11, Staffing and Critical Skills Plan DRD-13, Small Business Plan DRD-16, Efficiencies and Innovative Techniques DRD-17, Technology, Innovations, and Process

Improvement Plan DRD-18, Diversity, Equity, and Inclusion (DE&I) Plan

Modified DRDs from SST II, with brief description of modification :

DRD-07, Total Compensation Plan – Updated to allow for an abbreviated Compensation Plan (DRD-12 in SST III)

DRDs

• DRDs that are due with the proposal are:

• DRD-01, Phase-In Plan

• DRD-05, Contract Management Plan

• DRD-06, Organizational Conflicts of Interest (OCI) Plan

• DRD-11, Staffing and Critical Skills Plan

• DRD-12, Abbreviated Compensation Plan

• DRD-13, Small Business Subcontracting Plan and Reports

• DRD-16, Efficiencies and Innovative Techniques

• DRD-17, Technology, Innovations, and Process Improvement

Plan

Overview of RFP

80JSC022R0009

General Information

• The RFP and amendments take precedence over this bulletin and pricing session.

• Competition: Full and Open Competition; NAICS Code 541511 and Size Standard $30 million.

Subcontracting Goals: Small Businesses (SB) – Overall = 24% Small Disadvantaged Business Concerns (SDB) (Includes SDB’s in represented and under-represented areas = 5% Women Owned Small Business Concerns (WOSB) = 16.3% Historically Black Colleges and Universities and Minority Serving Institutes

(HBCU/MSI) = 1.2%

HUBZone Small Business Concerns (HBZ) = 7.4% Veteran Owned Small Business Concerns (VOSB) = 5% Service-Disabled Veteran-Owned Small Business Concerns (SDVOSB) = 4.5%

• Period of Performance:

−Phase-In Period: September 1, 2022 – September 30, 2022 −Basic Contract: October 1, 2022 – September 30, 2027

Contract Type

• Type of Contract: IDIQ with the capability to issue CPFF and FFP Task Orders.

IDIQ Task Orders issued will be priced using the established prices in B.5, INDEFINITE-DELIVERY, INDEFINITE- QUANTITY (IDIQ) RATES, for the skills listed in the B.5a and B.5b tables.

B.9, JPI 52.216-90, IDIQ Minimum and Maximum Ordering Limits, Minimum Contract Total - $100,000, NTE Maximum Contract Total - $150,000,000.

The Task Order Procedure is described in Clause I.19, NFS 1852.216-80, Task Ordering Procedures.

Clauses and Provisions

• When reading the RFP, note that:

Important information is contained in the SF33 and numerous clauses and provisions that have been incorporated, via full text and/or referenced text, throughout the document

Clauses incorporated by reference have the same force and effect as if they were included in their full text

Section J includes documents, exhibits, and other attachments For example, Data Requirement Descriptions (DRD); Acronym

List; List of Applicable Documents; Standard Labor Category Descriptions

System for Award Management (SAM)

• The System for Award Management (SAM) is a Federal Government owned and operated free web site that collects data from suppliers, validates and stores this data, and disseminates it to various government acquisition agencies.

• The SAM website is located at: https://sam.gov/SAM/

• You are required to create an account in SAM.

• Verify that your information in this database is current.

https://sam.gov/SAM/

Joint Ventures

• The Small Business Administration’s new regulation changes the definition of a joint venture to exclude populated joint ventures.

• Joint Ventures are defined in 13 C.F.R. 121.103(h).

• All parties to the Joint Venture must sign the Model Contract.

Government Property

• Under Clause G.3, NFS 1852.245-71, Installation Accountable Government Property, NASA anticipates providing:

Office Space, work area space, and utilities.

Office Furniture Property Listed in Section J, Attachment J.16 and Attachment

J.17 Publications and blank forms stocked by the installation Safety and Fire Protection Installation service facilities: Bldg 9, 16, 29, 32, 45 and other necessary facilities to meet the SOW.

Medical treatment of a first aid nature Cafeteria privileges Building maintenance Moving and hauling for office moves

Additional Responsibility Requirements

In accordance with FAR 16.301-3(a)(3), a cost-reimbursable contract may only be used when the contractor’s accounting system is adequate for determining costs applicable to the contract or order. This requirement also extends to subcontractors performing under a cost-reimbursable subcontract.

• Offerors should review Chapter 8 of the DCAA Audit Manual to determine if they are subject to full or modified Cost Accounting Standards (CAS) coverage and if they require an adequate Disclosure Statement prior to award.

• The link is:

https://www.dcaa.mil/Content/Documents/cam/Chapter_08_- _Cost_Accounting_Standards.pdf

Discussions

• Offeror’s initial proposal should contain the best terms from a price and technical standpoint

• The Government preference is to award without discussions; however, the Government reserves the right to conduct discussions with those Offerors who have made it to competitive range

• If discussions are held, the Offeror will:

Have the opportunity to address potentially acceptable items and;

Be requested to resubmit the SF33 with Final Proposal

Revisions (FPR) which will include clearly marked changes.

Anticipated Proposal Outline

• Volume I – Mission Suitability Factor Subfactor 1: Management Approach (MA)

MA1 – Contract Management Plan (DRD-05) MA2 - Staffing and Critical Skills Plan (DRD-11) & Abbreviated

Total Compensation Plan (DRD-12) MA3 – Contract Phase-In Plan (DRD-01) MA4 – Key Personnel Approach

Subfactor 2: Technical Approach (TA) TA1 – Innovations and Efficiencies and Technology, Innovations, and Process Improvement Plan (DRD-17) TA2 - Specific Technical Understanding and Resources

Subfactor 3: Small Business Utilization (SBU) SBU1 - Small Business Subcontracting (DRD-13) SBU2 - Commitment to the Small Business Program

Anticipated Proposal Outline

• Volume II—Past Performance Introductory Material Past Performance Description Key Personnel Resume Past Performance Environmental and Safety Data, Insurance

Information, PP Attachments, and Organizational Chart Past Performance Information (Matrix) Consent Letters

• Volume III—Cost/Price Cost Narrative Templates

• Volume IV— Responsibility Considerations

• Volume V— Model Contract

SF33

Contract Clauses (Fill-ins required Sections B through I) Section J - Attachments Section K - Representations and Certifications

Evaluation Factors and Criteria

Mission Suitability factor and Past Performance factor when combined are more important than Cost. As individual factors, the Mission Suitability factor is more important than the Past Performance factor which is more important than the Cost factor.

Mission Suitability consist of 3 subfactors:

Management Approach 400 Points Technical Approach 500 Points Small Business Utilization 100 Points Total 1000 Points

Proposal Formatting

• Instructions for proposal arrangement, page limitations, copies and the due date are specified in JPI 52.215-113, Proposal Formatting Instructions, and Section L.21, Proposal Arrangement, Page Limitations, Copies, and Due Dates.

Offerors shall submit their proposals in accordance with those instructions.

Pages submitted in excess of the limitations specified in

Section L.21 will not be evaluated by the Government and will be returned to the offeror in accordance with NFS 1815.204- 70(b).

Minor informalities or irregularities in a proposal that can be adjusted, corrected, or waived without being prejudicial to other offerors may be accepted if it is immaterial to the acquisition.

However, any pages contained in a page limited section of your proposal which do not comply with the RFP requirements may be returned by the Government and not evaluated.

Proposal Formatting, Continued

• Pay close attention to ensure that the number of pages, page margins, font type, font size, and page size are in conformance to Section L.21.

• Return the entire model contract, not just the pages with the fill-ins.

The model contract becomes the actual contract and so it must be complete and correct.

• Please note page limitations.

Some volumes/sections are subject to a page limitation and others are not.

In the Past Performance Volume, the Past Performance

Information is subject to the page limit of 35 pages, but the Key Personnel Resume, Environmental Non-Compliance, OSHA Forms 300 and 300A, Insurance Carrier Information, Past Performance Attachments, Organizational Chart, Past Performance Matrix and Consent Letters are not subject to the page limitation.

Proposal information must be provided in the correct volume.

Proposal information in a page-limited volume or section should not be moved to another volume/section without such page limitations.

• Having non-conforming pages returned may affect the government’s evaluation of a proposal, and how this proposal is ultimately rated.

Responsibility Considerations

• The Contracting Officer makes the determination of responsibility per

FAR 9.104.

Responsible means that the contractor has adequate organizational and financial controls, satisfactory business ethics, financial resources, the ability to successfully perform the work, is eligible, etc.

This determination is performed by the CO and is separate from the selection decision.

If an offeror is not responsible, then they are not eligible for award.

• The Contracting Officer will also check the FAPIIS database (includes records of the Contractor’s previous contracts.)

• The Contracting Officer will request an Equal Opportunity clearance and check to ensure the veteran’s reports are submitted.

• This determination is performed for offerors in the competitive range or the successful offeror only.

Model Contract

• The Model Contract consists of the elements requested in Volume V of the RFP.

The Evaluation Criteria, and Instructions are used for selection purposes only.

• The Offerors will submit a signed Model Contract with their proposal.

The Model Contract becomes the actual contract and so it must be complete and correct.

The Model Contract must be signed by a person authorized to commit the offeror.

All pages must be returned – not just the pages with the fill-ins.

• The Contracting Officer will sign the Model Contract of the Successful

Offeror once all issues are resolved and the selection decision is made.

• Errors or inconsistencies in the Model Contract (that cannot be resolved) may result in an offeror being removed from consideration for award.

• The Model Contract takes precedence over the proposal.

Ensure that your rates in the Cost/Price Volume are reflected in Section B of the Model Contract.

Model Contract Required Documents

Complete blocks 12 through 18, provide an original signature on each copy, and date the SF 33

Offerors shall indicate, in Block 12 of the SF 33, a proposal validity period of 365 days.

B.4 - Offeror Fill in for Phase-in Price B.5 – Offeror Fill-in for Fully Burdened Labor Rates None None None None None H.4 – Offeror to propose Key Personnel Names and Official Titles H.5 - Offeror to fill-in Small Business Subcontracting Goals I.16 – Offeror to Fill in Rights to Proposal Data Offerors shall submit the required documents Annual representations and certifications shall be completed electronically and submitted with this volume in accordance with provision K.1, Annual Representations and Certifications (FAR 52.204-8).

K.5(b) – Offeror to fill-in certification regarding tax matters

K.6 – Offeror to fill-in Cost Accounting Standard Certifications as applicable

K.7 – Offeror to fill-in Proposal Disclosure of Cost Accounting Practice Changes.

Areas of Model Contract Offerors are Required to Complete Contract Section

Section A

Section B

Section C Section D Section E Section F Section G

Section H

Section I Section J

Section K

Special Consideration

NOTE TO PROSPECTIVE OFFERORS

Prospective Offerors are reminded not to contact incumbent personnel (either directly or through electronic means) during duty hours or at their place of employment, as such contacts are disruptive to the performance of the current contract.

Safety & Health Programs Guidelines for responding to Safety Requirements in the Request for Proposal (RFP)

Safety and Test Operations Division

NASA safety objective is to avoid loss of life, personal injury and illness, property loss or damage, environmental harm resulting from any of its activities and to ensure safe and healthy conditions for persons working at or visiting NASA facilities

NASA shall comply with all applicable regulations − NASA Safety & Health requirements − Requirements of those Federal agencies with regulatory authority over NASA such as OSHA, EPA, and DoT NASA requires every employee to report workplace hazards − NASA ensures that there is no reprisal to personnel for reporting unsafe or unhealthy conditions

The NASA Safety Policy stresses the individual responsibility of each employee for their own safety and that of their co-worker.

Risk within the work environment must be managed to control hazards, and we continuously improve workplace conditions

The OSHA has recognized JSC as a leader in health and safety by awarding the “Star” designation level of achievement in the Voluntary Protection Program (VPP)

As a VPP Star, JSC has a comprehensive and successful safety and health program, is below the national average for the industry in injury/illness rates, has demonstrated good faith in dealing with OSHA, and serves as a safety & health mentor

All contractors performing work at JSC shall comply with all applicable safety and health regulations

Every major onsite contractor shall have a designated safety official and shall conform to a written safety and health plan

Safety and health approach shall follow OSHA, JSC and VPP guidelines

Failure to comply with safety and health requirements may result in one or more of the following - contract termination, lower fee, and exclusion from future contract awards

◦ Excellent safety and health performance will be recognized in contract evaluations.

Submit detailed safety and health data as part of the proposal Statement about past OSHA and EPA citations and corrective actions taken to prevent recurrence. Include any mitigating factors.

Records of OSHA recordable injuries (OSHA 300 and 300A logs or equivalent) Insurance carrier information - Experience Modifier Rates (EMR)

A Safety & Health Plan is not required with the proposal.

Successful offeror must submit the plan per the DRD at least 15 days before contract start so it can be reviewed and approved before starting work on the contract.

The plan includes detailed discussion of the policies, procedures, and techniques that will be used to ensure the safety and occupational health of your employees and to ensure safe working conditions throughout the performance of the contract.

Based on 4 Basic VPP elements defined by OSHA Region VI

Worksite Analysis Hazard Prevention and Control

Management Leadership Employee Involvement

Safety and Health Training

Safety & Health Plan provisions you should expect to address on a typical JSC service contract − Management Leadership and Employee Participation

Policy, Goals and Objectives - Discuss company policies, goals and objectives for safety and health and top leadership’s level of commitment for achieving objectives

Management Leadership and Employee Participation - Discuss visible leadership actions that motivate and reinforce safety and health performance and discuss meaningful opportunities for employees to engage and support the safety and health program

Assignment of Responsibility – Discuss roles, responsibilities and accountability of safety representatives

Program Evaluation – Discuss annual evaluation of safety and health program consistent with OSHA’s VPP criteria

Worksite Analysis Hazard Identification – Describe the methods and techniques used to systematically identify hazards Inspections – Describe the procedures and frequency for regular inspections and who will be accountable for implementing corrective measures

Employee Reports of Hazards – Describe the methods to be used to encourage employees to report hazards and how the reports will be analyzed and resolved

Mishap Investigations – Discuss methods of response, reporting, and investigation of mishaps

Trend Analysis – Discuss approach in performing trend analysis and methods of documenting data

Hazard Prevention and Control

• Discuss the approach to be used for selecting controls appropriate to the hazardous operations associated with this contract

• Maintain a list of hazardous operations and processes

• Develop written procedures to identify safety procedures

• Describe methods for notification of personnel

• Medical (Occupational Healthcare) Program – describe medical surveillance program, response to injuries & illnesses, case management

• Disciplinary System – approach to modify behaviors

• Emergency Preparedness – approach used for emergency preparedness and contingency planning that addresses fire, explosion, weather, environmental releases or other potential emergencies

Safety and Health Training − Program Description – describe your training program to ensure safe work practices, hazard recognition and to meet all regulatory requirements

− Tailor training toward specific audiences – managers, supervisors, employees (crafts, office workers, etc.)

− Train for emergencies – fire drills, evacuation drills, site emergencies

Pay special attention to the miscellaneous reports contained in the body of the Safety & Health Plan DRD under Other Deliverables – building fire warden roster; hazardous materials inventory; roster of terminated employees; material safety data sheets; OSHA logs;

program self evaluation. This affects cost.

Review the requirements provided in JSC Safety and Health Requirements (JPR 1700.1) and describe how you will incorporate JSC requirements into your Safety & Health Program. URL:

https://www.nasa.gov/johnson/jsc-safety-health-requirements.

For the good of your employees and your business, take safety seriously and proactively plan to PREVENT injuries.

https://www.nasa.gov/johnson/jsc-safety-health-requirements https://www.nasa.gov/johnson/jsc-safety-health-requirements

Questions and Answers

• Official responses to written questions received by the Contracting Officer will be posted to the SST III procurement website.

• Questions may be submitted via email, jsc-cr-sstiii@mail.nasa.gov and the conclusion of the Pricing Session on March 7, 2022 (Chart 51)

• The deadline for submitting questions regarding the RFP or this bulletin is 4:00 PM Central Time, March 10, 2022.

Pricing Session

• A Pricing Virtual Session will be help to provide a detailed understanding and instructions on how to prepare a priced proposal.

• March 7, 2022

• 10:00 AM – 12:00 PM Central Time

• Pricing Conference Charts are at the end of this bulletin starting on chart 54.

Johnson Space Center Tour

Virtual tours have been posted to the SST III website and can be accessed at

Conclusion

This concludes the Johnson Space Center

Preproposal Bulletin for the Simulation and Software Technology (SST) III

Cost/Price Proposal Overview

Simulation & Software Technology (SST) III

John Moore Cost/Price Analyst

Agenda SEB Pricing Process Government Resource Estimate (GRE) Specified Resources Workbook Templates Overview

Workbook Process Flowchart Workbook Technical Templates Workbook Cost Templates Workbook Other Templates

Common Cost/Price Volume Errors

The SEB Pricing Process What does the SEB do with your cost/price proposal?

Read all narrative portions of Cost Volume Validate all Offerors’ Excel Pricing Models (EPMs) Integrate EPMs of the prime and major subs Test EPMs Make probable cost/cost realism adjustments (if necessary)

Error Corrections/Reconciliations Direct Labor Rate and/or Indirect Rate Adjustments Staffing Adjustments (FTEs and/or Skill Mix) – Sample Task

Orders (STOs) Only Non-Labor Resource Adjustments – STOs Only

The SEB Pricing Process (Con’t) Examples of probable cost/cost realism adjustments:

Error Corrections/Reconciliations Mathematical corrections Formula error corrections Linking error corrections Subcontractor Fully Burdened Rates (FBRs) utilized by the

Prime Offeror do not match the FBRs proposed by the Subcontractor

Direct Labor Rate Adjustments Incumbent Labor Rates – Where an Offeror has indicated the intention of both retaining incumbents and paying incumbent direct labor rates, and has not utilized the incumbent direct labor rate, the Offeror’s proposed direct labor rate will be adjusted to reflect the incumbent direct labor rate (reference the EPM Templates “IA – Incumbency Assumptions” and “Incumbency Retention and Pay (IRAP)”) Scenario A: Offeror proposes 100% incumbent retention for SLC

“X” and indicates intention to pay incumbent direct labor rates to 100% of incumbents but does not utilize the incumbent direct labor rate. 100% of the Offeror’s proposed direct labor rate will be adjusted to reflect the incumbent’s direct labor rate.

Direct Labor Rate Adjustments (Con’t) Incumbent Labor Rates (Con’t)

Scenario B: Offeror proposes 100% incumbent retention for SLC “X” and indicates intention to pay incumbent direct labor rates to 75% of incumbents but does not utilize the incumbent direct labor rate. 75% of the Offeror’s proposed direct labor rate will be adjusted to reflect the incumbent’s direct labor rate. The remaining 25% of the proposed direct labor rate will not be adjusted to reflect the incumbents proposed direct labor rate but will be evaluated for reasonableness based upon the Offeror’s supporting rationale and/or documentation provided.

Direct Labor Rate Adjustments (Con’t) Incumbent Labor Rates (Con’t)

Scenario C: Offeror proposes 10% incumbent retention for SLC “X” and indicates intention to pay incumbent direct labor rates to 50% of incumbents but does not utilize the incumbent direct labor rate. 5% (10% x 50% = 5%) of the Offeror’s proposed direct labor rate will be adjusted to reflect the incumbent’s direct labor rate. The remaining 95% of the proposed direct labor rate will not be adjusted to reflect the incumbents proposed direct labor rate but will be evaluated for reasonableness based upon the Offeror’s supporting rationale and/or documentation provided.

Direct Labor Rate Adjustments (Con’t) Other Than Incumbent Labor Rates – Adjustments are most likely when:

Offeror proposed data is not reasonable and realistic RFP required supporting data is not provided (Third Party Salary

Data) or adequately referenced Offeror referenced documents cannot be verified:

– Forward Pricing Rate Agreement (FPRA)

– Forward Pricing Rate Recommendation (FPRR)

– It is suggested that FPRAs and FPRRs be included with the

Cost/Price Volume.

Labor escalation is not adequately supported and/or is not reasonable and realistic.

Indirect Rate Adjustments RFP required supporting data is not provided (FPRA/FPRR

Agreements) Use information contained on the Offeror’s Overhead and

G&A templates and Cost Narrative:

Historical Indirect Data does not reconcile with proposed indirect data and no explanation and/or supporting narrative is provided Insufficient information on the forecasts and assumptions used

(cost pool and base of application) for each indirect rate, if no FPRA or (FPRR) is in effect or does not cover the entire period of performance

Use Audit or ACO indirect rate information, where available

Technical/Management Evaluation of Proposed Staffing and Non-Labor Resources (NLRs)

Based on all technical or management weaknesses related to resources associated with each of the three Sample Task Orders (STOs):

Number of Work Year Equivalents (WYEs) Skill mix of WYEs Non-Labor Resources (NLRs)

Discrepancies between Technical and Cost/Price Volumes associated with each of the three STOs

Develop Pricing Charts for Presentation to the Source Evaluation Board (SEB) & the Source Selection Authority

(SSA)

Proposed Cost vs. Probable Cost and Delta Rationale for Probable Cost Adjustments

Government Resource Estimate

(GRE)

What is the GRE?

Applicable only to each of the three STOs Government’s best estimate of resources (WYEs only) necessary to perform each STO Grass roots estimate, not budgetary

GRE will be provided to Offerors Section L, Paragraph L.23.2(C)(4), Table L.4 (WYEs Only) Applicable to the effort over a twelve-month period Offeror is responsible for WYE Skill Mix and NLRs

The GRE is not intended to influence the Offeror’s proposed estimates. Offerors shall develop their own estimates that are:

Consistent with Offeror’s Management Approach Consistent with Offeror’s Technical Approach

Specified Resources Estimate (SRs)

What are IDIQ Specified Resources (SRs)?

Specified Resources (labor hours and non-labor resources) are provided by the Government for each Contract Year

Section L, Paragraph L.23.5(C), Table L.7a (labor hours) and 7b (NLRs) and in the RFP Excel Pricing Model (EPM) ICST – SR Tab

SR Hours assigned to each Standard Labor Category (SLC) indicates anticipated labor distribution for typical projects for a task order based primarily on historical data SR Non-Labor Resources (NLRs) are based on historical data as impacted by the COVID 19 environment with out-year projections allowing for a return to a pre-COVID 19 environment Offerors shall not change the Government provided SRs as identified in Section L (Tables L.7a and 7b) of the RFP

Workbook Templates Overview (Con’t)

Workbook Process Flowchart IDIQ Effort

Fully Burdened Rates Template (FBR)

(Major Subcontractor)

Fully Burdened Rates Template

(FBR)

(Prime Contractor)

FBR from Minor Subcontractor

Template (MST)

Task Order Pricing Template (TOPT)

IDIQ Summary Cost Template – Specified Resources (ISCT - SR)

Technical Resources Template – Sample Task Order 1, 2, & 3

(TRST - STO)

IDIQ Summary Price Template (ISPT)

Phase-In Template

(PIT)

Technical Resources Summary Template –

Task Order

(TRST - TO)

Workbook Technical Templates Technical Resources Template (TRT) for STOs 1, 2, and 3

Three separate templates that cover each STO for CY 1 only (TRT STO 1, TRT STO 2, and TRT STO 3)

Technical Resources Summary Template – Task Order

(TRST - TO)

One template that summarizes the three STO TRTs for CY 1 and is completely automated (no Offeror input required)

Functions as the link between Volume I – Mission Suitability Factor and Volume III – Cost and Price Factor

Technical templates are required from Prime Offeror only

Workbook Cost Templates Task Order Pricing Template (TOPT)*

Requires Offeror Input/Linking, but partially automated Prices the WYEs and NLRs from each STO TRT

IDIQ Summary Price Template (ISPT)* Summarizes the price for SRs, STOs, and Phase-In Fully Automated (no Offeror input required) Note the “red” cell, which is the Proposed Price presented to the SSA

*Template is required from the Prime Offeror only

Workbook Cost Templates (Con’t) IDIQ Summary Cost Template – Specified Resources (ISCT

– SR)*

Requires Offeror Input/Linking, but partially automated Prices the SR hours and SR NLRs

Fully Burdened Rate Template (FBR)** Requires Offeror Input/Linking, but partially automated

Minor Subcontractor Template (MST)* Requires Offeror Input/Linking

*Template is required from Prime Offeror only **Template is required from Prime Offeror and each Major Subcontractor ($8.0M value or greater over the contract period of performance)

Workbook Cost Templates (Con’t) Incumbency Retention and Pay (IRAP) Template***

Requires Offeror Input/Linking, but partially automated Identifies all sources of direct labor proposed in the computation of each composite SLC direct labor rate for Contract Year 1

Identifies an Offerors total WYEs used in the development of each composite SLC direct labor rate for Contract Year 1 based on SR hours to be utilized by the Offeror

Calculates incumbency retention and pay percentages

***Template is required from Prime Offeror, each Major Subcontractor ($8.0M value or greater over the contract period of performance), and any subcontractor required to submit an Abbreviated Compensation Plan (ACP) per DRD-12

Workbook Cost Templates (Con’t) Overhead Template (OHT)**

Requires Offeror Input/Linking, but partially automated Duplicate Template as needed to support each indirect rate other than General and Administrative (G&A) Required if no FPRA/FPRR or if there are contract years not covered by the FPRA/FPRR General and Administrative Template (GAT)**

Requires Offeror Input/Linking, but partially automated Required if no FPRA/FPRR or if there are contract years not covered by the FPRA/FPRR

**Template is required from Prime Offeror and each Major Subcontractor

Workbook Cost Templates (Con’t) Phase-In Template (PIT)*

Requires Offeror Input/Linking

*Template is required from the Prime Offeror only

Workbook Other Templates Fringe Benefits Analysis of Compensation Plan (FBACP)***

Requires Offeror Input Incumbency Assumptions (IA) Template***

Requires Offeror Input/Linking Caution: Data in the IA Template should not conflict with data in the IRAP Template

*** Template is required from Prime Offeror, each Major Subcontractor ($8.0M value or greater over the contract period of performance), and any subcontractor required to submit an Abbreviated Compensation Plan (ACP) per DRD-12

Workbook Other Templates (Con’t) Cognizant Federal Agency and Audit Office Template

(CFAOT)**

Requires Offeror Input Used to identify Government points of contact regarding audit data, business systems status, and other pertinent information

** Template is required from Prime Offeror and each Major Subcontractor

Common Cost/Price Volume Errors

Proposals with omissions:

Lack of detail on Overhead, G&A and Other Indirect Rates Lack of narrative supporting rationale

Logic Issues:

Inconsistent content within the proposal

Failure to follow template instructions:

Using hard numbers instead of formulas and/or links where appropriate Placing Prime or Major Subcontractor FBRs where Team Composite FBRs are Required Proposed FBRs in Cost/Price Volume do not match the Section B FBRs identified in the Model Contract

Discrepancies and/or Lack of reconciliation between different areas of the Offeror’s proposal

Technical Approach Management Approach Cost/Price Volume Major Subcontractor data submitted to the Government versus Major Subcontractor data utilized in the Prime’s Proposal Basis of Estimate (BOE) not provided or inadequate

BOE should be specific, clear, and detailed

Common Cost/Price Volume Errors (Con’t)

Cost/Price Proposal

Questions?

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