DRD_2_-_Phase-In_Plan.pdf

JSC DATA REQUIREMENTS DESCRIPTION (DRD)

(Based on JSC –STD-123. See work page for instructions.)

JSC Form 2341 (Rev Aug 26, 2016 ) (MS Word August 1995) (Previous editions are obsolete.) Page 1

1. DRD Title 2. Date of current version

3. DRL Line Item No.

RFP/Contract No. (Procurement completes)

Phase-in Plan 8/13/2014 2 NIICE

4. Use (Define need for, intended use of, and/or anticipated results of data) 5. DRD Category: (check one)

To describe the Contractor's planned approach for contract phase-in.

Technical Administrative

S&MA

6. References (Optional) 7. Interrelationships (e.g., with other DRDs) (Optional)

8. Preparation Information (Include complete instructions for document preparation)

a. Data Type: Type 2 Mandatory Submittal

b. Scope: A Phase-In Plan shall be prepared which describes the Contractor’s approach for the transition of responsibility from the Incumbent Contractor during the 60-day transition period. The Plan must address the Contractor’s approach to assume responsibilities by contract start.

c. Format: The Contractor’s format is acceptable. The electronic format shall be compatible with Microsoft Office.

d. Frequency of Submission:

i. Initial: As specified in the Proposal instructions

ii. Update: As required. Submit revisions for Government approval after any major change in phase-in approach.

e. Distribution: The Contractor shall submit their proposed plan with the initial proposal. If updates are warranted, submit the Plan to the Contracting Officer and the Contracting Officer’s Representative per the format designated by the Contracting Officer.

f. Maintenance: The Contractor may revise the Plan at any time or at the direction of the Contracting Officer.

Revisions to the Plan are subject to Contracting Officer review. Changes shall be incorporated as required by change page or complete reissue.

g. Content: The Contractor is expected to meet full performance requirements from the start date of the base contract period. Prior to performance of services ordered by the Government under this contract, the Contractor shall accomplish all tasks required to begin work ordered under this contract.

The Offeror shall submit a Phase-in Plan which shall detail the proposed implementation processes and strategies for effecting a smooth transition. The plan shall contain, at a minimum, detailed rationale, schedule, and specific approach to successfully complete each item described below. Address the following items:

(i) Describe in detail the plan for maintaining continuous and efficient operations for the NASA@work platform. Describe how you will work with incumbent Contractors and NASA, to ensure an effective transition and continuous service inclusive of platform legacy data. Data transition shall be completed by system launch.

JSC Form 2341 (Rev Aug 26, 2016 ) (MS Word August 1995) (Previous editions are obsolete.) Page 2

(ii) Provide a phase-in schedule to accomplish all proposed phase-in steps/milestones and the personnel responsible for those steps/milestones. Describe your approach for how you will implement the schedule.

(iii) Provide details for initial training of NASA personnel.

(iv) Describe your approach and risk mitigation strategies to identify any requirements for application or system connectivity or integration.

(v) Identify the risks associated with your plan and ways to mitigate those risks.

Note: Upon Contract Award, the Contractor’s Phase-in Plan becomes a part of the contract.

Instructions for Completing JSC Form 2341

General. JSC Form 2341 will be prepared to describe the content and provide preparation information for data required to support of JSC programs. For more detailed instructions, see JSC

STD-123.

1. DRD Title. Enter the title of data or document required. The title should include a principal noun which best establishes the basic concept of the data.

2. Date of current DRD version. If an existing DRD is revised, enter the revision date. For a new DRD, enter origination date.

3. DRL Line Item. Enter the individual line item number from block 1 of JSC Form 2323, “JSC

Data Requirements List,” as completed for a specific procurement.

RFP/Contract No. The assigned procurement office enters the number of the specific procurement document to which the DRD is attached.

4. Use. Enter a synopsis of the intended use of the document. Include the reason for the requirement and identify the using organization if necessary.

5. DRD Category. Check the type of information described. S&MA's DRDs must be approved by a representative of the JSC Safety and Test Operations Division.

6. References (Optional). List applicable documents (NASA or JSC manuals, military specifications, Federal standards, NASA procurement regulations, etc.) containing additional information concerning the data requirements. If original DRD refers to obsolete documents, these should be deleted when the DRD is revised.

7. Interrelationships (Optional). Enter other data requirements or passages in the same SOW that will affect or be affected by this DRD. References to paragraphs in the SOW may not be substituted for the information in block 8.

8. Preparation Information. Provide instructions for preparation of the data required. JSC

STD-123 contains suggestions for completing this section.