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ECO2 RFP – 80JSC017R0017

Amendment 002 - Attachment L-1 Page 1 of 6

Attachment L-1 (Amendment 002)

IDIQ Task Order - ##EEX001 Environmental Operations

Amendment 002 - Attachment L-1 Page 2 of 6

NASA Aeronautics and Space Administration (NASA) White Sands Test Facility (WSTF)

Task Order

Task Order Identification (ID):

##EEX001 – Environmental Operations

Scope:

This task order describes the requirements for the management, oversight, and general operations of the WSTF environmental program. This task order also includes all labor, materials, and travel (as needed) for business management activities such as financial and project reporting, safety program oversight, environmental management system (EMS) coordination, records and deliverables management activities, database operations, procurement services, property management, general information technology (IT) support, and facility and equipment management.

References:

Environmental Compliance and Operations 2 (ECO2) Performance Work Statement (PWS), Section 1.0

Task Order Type:

Firm-Fixed-Price, Indefinite Delivery Indefinite Quantity (IDIQ) task order

Period of Performance to be proposed:

June 1, 2018 through May 31, 2019 (Contract Year 1)

June 1, 2019 through May 31, 2020 (Contract year 2)

June 1, 2020 through May 31, 2021 (Contract year 3)

June 1, 2021 through May 31, 2022 (Contract year 4)

June 1, 2022 through May 31, 2023 (Contract year 5)

Description of Work:

1. Program Management and Supervisory Team

a. Provide all program management and supervisory team staff members to oversee and manage all aspects of the environmental compliance and restoration program. This program management team will include all senior management personnel, first-line supervisors, and administrative assistance, as needed. The program management and supervisory team, in their entirety, will be 100% fully funded by this task order.

2. Financial and Project Management Reporting

a. Provide all business management services for performing financial program oversight and individual project management reporting requirements.

Amendment 002 - Attachment L-1 Page 3 of 6

b. Provide weekly and monthly reports for approximately 25-35 task orders per year per the requirements of DRD ECO2-001 and ECO2-002 and new or revised project IDIQ estimating (approximately 15-25 revisions or new task orders annually) per the requirements of DRD ECO2- 003.

c. Assist with 1-year and 5-year Environmental Compliance and Restoration (ECR) budget forecasting and planning.

d. Assist with the annual unfunded environmental liability estimate work including internal and external audit support as needed.

e. Provide a fiscal year, project-specific, report of expenditures, work scheduled, and work completed. This fiscal year report will be for all projects worked during the fiscal year and will highlight what activities were scheduled to be performed, which activities were completed, and what the fiscal year cost (per project) was for the completed work.

f. Provide a monthly report on significant accomplishments for ECR-funded projects. The report will describe accomplishments in the following areas: (a) plume-front treatment system, (b) mid-plume treatment system, and (c) other significant corrective action projects. Additional topics may be added to the report, at the direction of the Project Manager (PM).

g. Comply with the requirements of DRD ECO2-004 for the semi-annual self-evaluation of overall contract performance.

3. Safety, Health, and Quality Assurance

a. Provide interface support with the site operations contractor’s safety organization and ensure safety requirements are coordinated and implemented on the contract as defined in the NASA approved Safety and Health Plan. Note that the site operations contractor and Safety and Mission Assurance (S&MA) Office are the leads for the WSTF safety program.

b. Provide support for quality assurance (QA) interface (S&MA is the lead), Fire Warden or Evacuation Coordinator (or equivalent) assignments, Emergency Preparedness and Planning Board (EPPB) meeting attendance, and Total Health and Safety Day planning assistance.

c. Attend weekly safety walk arounds with site management and site operations contractor safety personnel, interface with site operations contractor safety personnel (as needed), annually review and update approximately 45 Job Hazard Analyses (JHA) documents, perform monthly field safety audits/reviews, provide standard Occupational Safety and Health Administration (OSHA) incident recordkeeping and reporting, and oversee and review approximately 20 safety related documents annually (primarily safety sections in general procedural documentation).

d. Comply with all requirements described in DRD ECO2-010 for all safety and health requirements.

4. EMS Coordination

a. Provide all EMS coordinator activities as needed to manage the International Organization of Standardization (ISO) 14001 program.

b. Provide support to all internal audit teams, including trained auditors as needed.

c. Provide records and deliverable management with respect to EMS requirements (e.g., environmental management programs, aspects and impacts evaluation, associated site documentation, etc.)

d. Provide an effective and timely quality program.

5. Records and Deliverable Management System

a. Maintain the hard copy operating record documentation and the electronic records management system that organizes all historical documentation in an Adobe Portable Document Format (PDF) version.

b. Provide a quarterly update to the internal and external environmental web pages.

c. Review, update, and maintain the publicly accessible web-based information repository on at least a monthly basis.

6. Database Management

Amendment 002 - Attachment L-1 Page 4 of 6

a. Manage all environmental program database systems.

b. Provide database maintenance, troubleshooting, backups, and the preparation of new systems and data manipulation tools for existing systems (per project requests).

c. Manage the overall environmental information management system, maintain up-to-date modules, and provide additional project and program management tools, as needed.

7. Procurement Services

a. Provide all required procurement services for the contract.

b. Manage and provide all regulatory, compliance, and document review fees. Note that this is only for managing and processing fees through the procurement process; the actual cost of the fee will be provided on separate project-specific task orders.

8. Training Coordination

a. Coordinate, track, schedule, provide, and document all appropriate training requirements for the environmental program personnel and any other site-wide personnel requiring specific environmental training.

b. Interface with the site operations contractor training coordinator to ensure proper training rosters, timely scheduling of training, and prompt documentation of training that has been completed. Note: this requirement is only for the personnel performing the training coordination tasks; personnel attending training and the trainer costs, if any, will be provided on separate task orders or by the trainee’s own organization (e.g., site operations contractor personnel receiving hazardous waste handler training).

9. Property Management

a. Assign property custodians for accounting and inventory of responsible Installation Accountable Property and coordinate property custodian changes to the TEST2 Property Control Office.

b. Maintain quarterly property inventories

c. Complete audit reports on property accounts.

d. Comply with all requirements described in DRD ECO2-018 for supply and equipment management activities.

10. Facility Health Safety and Environmental (HSE) Management

a. Perform formal quarterly HSE safety inspections, evaluate any resultant corrective action requirements (action items), and track to completion. HSE inspections are only required for facilities operated by environmental personnel and managed by contractor HSE personnel.

11. General IT Support

a. Provide support for the maintenance of an IT Security Plan(s) for IT hardware and software. This includes response to queries and action items from the Johnson Space Center-Information Resources Directorate (JSC-IRD) and re-certification requirements.

b. Designate primary and alternate points of contact that are responsible for mitigating any IT system failures that may occur. Minor IT repairs may be completed under this task order ($3,000 annual limit for minor repairs). Other IT issues will be negotiated with the PM on a case-by-case basis, and funded separately as required on other project task orders.

c. Track and report all ECR-funded Service Requests (SRs) for IT hardware and software. Tracking will include SR date, item requested, and cost. The cost of SRs will be included in the ECR financial report.

d. Provide continuity of operations to all data processing hardware not managed by the site's IT support contractor.

e. Comply with all requirements as described in DRD ECO2-015 for IT management plan activities.

Amendment 002 - Attachment L-1 Page 5 of 6

Products and Services Required:

On-site support services may be required to complete the requirements of this task order. For example, logistics may be required for document shipments, technical publications may be required for documentation assistance, copying, and formatting, and specialized IT services may be necessary. The contractor will ensure support is scheduled and completed as required, and any support is managed appropriately. Note that an ordered services task order for specific site operations contractor services will be maintained separately to ensure seamless support activities are available, on an as needed basis.

This task order provides for all procurement services labor to process routine fees to regulatory agencies. The actual fee cost will be managed on separate project-specific task orders.

Material and Travel Requirements:

Materials will be required to support the requirements of this task order. Specifically, office supplies and smaller scale IT equipment may be required. The contractor will provide all materials and services required to comply with all environmental program requirements.

Travel is authorized on this task order for regulatory meetings, offsite training, and other supervisory, management, IT, financial, procurement, or related type requirements, where appropriate. The contractor will coordinate and manage any required travel to ensure required travel in support of environmental operations is available and completed.

Deliverables:

1. As described by DRDs ECO2-001, ECO2-002, ECO2-003, ECO2-004, ECO2-010, ECO2-015, and ECO-018

2. Fiscal year work accomplishments report, due 11/15/18 (contractor determines format)

3. Monthly ECR activity report, due 10th working day after completion of calendar month (contractor determines format)

Assumptions:

Any NASA-requested or initiated changes to the overall defined scope will be addressed with task order revisions, as needed. The contractor may also initiate task order revisions for discussion and negotiation with the NASA PM, if applicable and appropriate.

Performance Standard:

Safety Performance

• Exceeded - No reportable injuries on project, project team was pro-active and ensured a safe working environment.

• Met - No reportable injuries.

• Did not meet - One or more reportable injuries on project.

Integration Management

• Exceeded - Management supported project fully, Project Leader (PL) and project team members managed project in outstanding fashion.

• Met - Management support, PL, and team managed project appropriately.

Amendment 002 - Attachment L-1 Page 6 of 6

• Did not meet - Poor management support, PL and team did not complete tasks per requirements.

Scope Management

• Exceeded - Project team members controlled scope creep, documented requirement changes, and proactively worked with the PM to resolve scope creep.

• Met - Project team documented requirement changes.

• Did not meet - Scope creep on project and changes were not documented.

Time Management

• Exceeded - Completed deliverables ahead of schedule.

• Met - Completed deliverables on schedule.

• Did not meet - Did not meet schedule for deliverables.

Cost Management

• Exceeded - Completed tasks in an economical manner with attention to cost savings and efficiencies when appropriate.

• Met - Completed tasks in economical manner at negotiated budget.

• Did not meet - Did not meet negotiated budget.

Communication Management

• Exceeded - Excellent communication with the PM, support groups, stake holders, and customers resulted in resource management, risk management, product met customer's needs, and overall exceeded project performance expectations.

• Met - Resources were available, product met customer's needs, and risks were identified in a timely fashion to meet project expectations.

• Did not meet - Poor communication resulting in resource problems, costly risk abatements, and overall non-acceptable project performance.

Definition of Submittal Quality:

Final signature ready submittal to NASA: All components of the document are included, including tables, figures, and appendices. Document is substantially free of typos, formatting errors, and grammatical errors; only minor changes/corrections will need to be requested by NASA. Contractor management has completely reviewed the document. Adobe PDF is ready, with all components of the document included, and all bookmarks and associated links fully functional.

The contractor will provide a certification statement to NASA, signed by the contractor Program Manager, certifying the submittal is accurate, complete, and ready for transmittal to the regulatory agency. This contractor certification is required for all submittals to regulatory agencies. Transmittal letter is ready for review when all supporting documents are prepared.

Amendment 002 - Attachment L-2 Page 1 of 10

Attachment L-2 (Amendment 002)

IDIQ Task Order - ##EEX002 Environmental Compliance and

Sustainability Program

Amendment 002 - Attachment L-2 Page 2 of 10

National Aeronautics and Space Administration (NASA) White Sands Test Facility (WSTF)

Task Order

Task Order ID:

##EEX002 – Environmental Compliance and Sustainability Program

Scope:

This task order describes the requirements for multi-media regulatory compliance, hazardous and solid waste requirements, and compliance reporting. Multi-media denotes requirements specific to all general compliance areas inclusive of air quality, hazardous and solid waste, wastewater, National Environmental Policy Act (NEPA), cultural resource management, community-right-to-know, drinking water, and storage tank operations. Additionally, several Executive Order requirements, NASA-specific directives/requirements, and miscellaneous environmental areas such as asbestos reporting, internal/external compliance inspections/audits, and regulatory review are also included in this task order.

This task order also includes the WSTF sustainability program. This includes initiatives such as the WSTF Sustainability Initiative Team (WSIT) and the associated recycling, pollution prevention, waste minimization, and chemical substitution projects. Sustainability initiatives include routine compliance activities, specific site-wide awareness programs, energy and water related tracking activities, and any identified restoration program sustainability requirements. The sustainability program aligns the efforts with Executive Order (EO) 13693, the NASA Strategic Sustainability Performance Plan, and International Organization for Standardization (ISO) 14001 requirements.

Note that all environmental operational labor/materials, including all supervisory, management, and administrative requirements, in their entirety, are provided on a separate task order (##EEX001).

References:

Environmental Compliance and Operations 2 (ECO2) Performance Work Statement (PWS), Section 3.0

Task Order Type:

Firm-Fixed-Price, Indefinite Delivery Indefinite Quantity (IDIQ) task order

Period of Performance to be proposed:

June 1, 2018 through May 31, 2019 (Contract Year 1)

June 1, 2019 through May 31, 2020 (Contract year 2)

Description of Work:

1. Provide all Resource Conservation and Recovery Act (RCRA) permitted unit, 90-day facility, and hazardous waste compliance activities.

a. Perform daily RCRA unit inspections as required by Permit No. NM8800019434 and document the inspection checklists.

Amendment 002 - Attachment L-2 Page 3 of 10

b. Perform weekly RCRA unit inspections as required by Permit No. NM8800019434 and document the inspection checklists.

c. Perform internal best management practice monthly Health, Safety, and Environmental (HSE) inspections of permitted units, enter findings into an on-site tracking system, and implement any corrective action requirements. Support the formal quarterly HSE inspection performed in conjunction with the Safety and Mission Assurance Office.

d. Provide site-wide hazardous waste moves/transfers as required by generators and the specific unit operations (e.g., trailers, aspirators, drums, oxidizer wastewater, etc.) Note that these requirements will be based on an as-needed basis dependent on generator requirements.

e. Sample waste streams for transfer to the Fuel Treatment Unit (FTU) and ensure all permit-specific waste analyses are completed and documented. Assume that final certification of closure is received from NMED on May 31, 2019.

f. Manage the FTU to ensure compliant shipments that meet required due dates and operational requirements (e.g., 1-year storage limitation issues or capacity issues due to site operations).

Assume that final certification of closure is received from NMED on May 31, 2019.

g. Maintain an up-to-date operating record for the FTU. Assume that final certification of closure is received from NMED on May 31, 2019.

h. Manage compliance requirements related to the final clean closure of the FTU.

i. Complete all required RCRA permit modification requests as required to maintain a current and compliant permit.

j. Obtain and submit any associated fees relating to permit modification requests.

k. Support all on-going RCRA permit documentation requirements, as applicable.

l. Support all 3rd party facility audits as required.

m. Support all external and internal compliance inspections (announced and unannounced) as required.

n. Manage the centralized 90-day container storage area.

o. Maintain an up-to-date contingency plan, provide copies to appropriate site-wide personnel, and modify/revise as needed.

p. Complete all waste sampling and characterization activities (point of generation characterization including documentation of generator knowledge, sampling/analysis, as necessary). Document in the appropriate waste profile locations and the operating record.

q. Prepare, schedule, and complete all off-site waste shipments including labeling, documentation, manifesting, and evaluation of waste characterization documentation.

r. Prepare waste characterization narratives and data packages for all off-site shipment waste streams. Provide to NASA for review and concurrence at least 2 working days before the shipping date. Ensure all previously completed waste characterization packages are updated (i.e., all previous NASA comments have been addressed), complete, and organized in the operating record. Characterization packages can be prepared either in hard copy or electronically; whichever is preferred by the shipping coordinator.

s. In the event an exception report is required for non-return of a WSTF manifest, ensure the 1st contact of the facility/transporter occurs as required by regulation. If the 1st contact is not successful, and the manifest has not been received on-site by close of business on day 45, have the exception report submittal prepared and submitted to NASA by close of business on day 45.

If day 45 is a regularly scheduled day off, then submit the exception report to NASA on the last working day before day 45.

t. Coordinate, schedule, and complete off-site Treatment, Storage, and Disposal (TSD) facility audits as required. Note that off-site audit reports are shared between the Johnson Space Center (JSC) and WSTF for certain TSD facilities. Facilities with shared reports do not require off-site TSD audits. Ensure audit coverage of facilities that have not been historically audited, but

Amendment 002 - Attachment L-2 Page 4 of 10 receive NASA hazardous waste. Provide the audit report to NASA within 20 working days of completing the audit. Facilities that receive non-hazardous waste, recycled materials, and universal waste should also be audited, at least once, or as necessary and appropriate depending on waste streams, quantities, and facility history.

u. Evaluate all maintenance requirements at the FTU and discuss with Project Manager (PM) for resolution; for example, new concrete coatings at FTU.

v. Assist with the management and disposal of small amounts of asbestos containing material, as required, in compliance with all special waste provisions. Asbestos disposals are generally small-scale; any large-scale asbestos abatement work is completed by the site operations contractor.

2. Provide air permit compliance support.

a. Collect data, prepare compliance reports, and submit to the appropriate agency to meet all compliance requirements.

b. Provide payment of all annual emission and permit fees.

c. Provide new permit support and project regulatory review including document preparation and dispersion modeling, as needed. Additionally, provide Notice of Exemptions (NOEs) and other regulatory submittals to NASA for submittal to ensure compliance with historical, and new, operations.

d. Maintain the air permit operating record up-to-date and complete.

e. Ensure proper training is provided to individuals operating emissions equipment and/or management compliance documentation.

f. Provide opacity measurements, as needed.

g. Manage a Title V strategy to maintain synthetic minor status, if possible.

h. Complete air emissions inventory work as required, or requested, by NMED or other regulatory/permit requirements.

i. Ensure the Risk Management Plan (RMP) submittals, and updates if needed, are completed in a timely manner.

3. Provide compliance support for Discharge Plans (specific requirements are delineated in permit language). Note that costs for on-site analytical support, where needed, will be provided through a separate ordered services task order. Also note that depending on the closure process for the lagoons, some of the compliance requirements for various discharge plans may no longer be required during at least a portion of the contract year. When these requirements are no longer required, the task order will be descoped, as necessary, to remove the requirements.

a. Provide compliance support as required by Discharge Plan DP-392 (final closure process may preclude certain requirements).

b. Provide compliance support for Discharge Plan DP-584 (final closure process may preclude certain requirements).

c. Assist with any compliance requirements that may be required during final closure.

d. Provide compliance support as required by Discharge Plan DP-1170.

e. Provide compliance support as required by Discharge Plan DP-697.

f. Ensure up-to-date operating records for all Discharge Plans.

g. Prepare and submit any Discharge Plan renewal packages as required.

h. Prepare and submit Notice of Intent (NOI) to discharge submittals, as needed.

i. Update the annual Storm Water Pollution Prevention Plan (SWPPP). Provide the PM with a copy after update and maintain the plan in the operating record.

Amendment 002 - Attachment L-2 Page 5 of 10

j. Inspect oil water separators quarterly, if needed or required, and review/maintain the maintenance records in records management.

k. Provide all compliance sampling, analyses, reporting, and recordkeeping as required for the City of Las Cruces wastewater discharge permit. The point of compliance is the Holman Road Lift Station.

l. Ensure that all waste streams located upstream of the point of compliance meet City of Las Cruces standards, permit requirements, and/or notification requirements as described by the permit application materials and the actual City of Las Cruces discharge permit.

4. Provide general site-wide environmental waste management support.

a. Perform a weekly compliance inspection of all site-wide satellite accumulation areas (SAAs) as a best management practice.

b. Ensure compliance with Federal SAA regulatory requirements including documentation of inspection checklists and implementation of any corrective action requirements that may be identified.

c. Perform a weekly inspection of all site-wide 90-day storage areas and ensure compliance including documentation of inspection checklists.

d. Manage all universal waste and polychlorinated biphenyl waste streams in compliance with regulatory requirements.

e. Manage all used oil in compliance with regulatory requirements.

f. Characterize, profile, and manage any special waste, as necessary, in compliance with regulatory requirements.

g. Provide generator support for waste characterization/evaluation and waste profile sheets as required for new projects, and modifications of active waste streams (as needed by generators).

h. Ensure waste stream profiles are detailed and accurate enough to thoroughly explain the process and justification for waste codes and underlying hazardous constituent (UHC) assignments.

Ensure that the information in the profile documentation is easily traceable to waste characterization documentation.

i. Update all waste stream profiles on at least an annual basis, and more frequently if the underlying process changes in any appreciable manner.

j. Provide site-wide waste management support for generators including satellite area set-up, drum management, labeling, logbook operations, training, and documentation of point of generation characterization information.

k. Provide on-site waste move/transfer support for SAAs or other waste generation requirements (pick-ups, transfers, moves, and consolidations as required by generator operations).

l. Maintain the current waste profile database system with up-to-date waste stream information and any modifications/changes to each of the waste profiles (note that the IT aspects of managing database operations are provided in the operations task order).

m. Analyze generator waste streams, as necessary and appropriate, to ensure waste characterization documentation is adequate (e.g., toxicity characteristic leaching procedure (TCLP) and characteristic determinations. Note that any on-site waste analyses costs will be covered by a site operations contractor ordered services task order). Also note that traceability of waste codes and underlying hazardous constituents must be maintained at all times from initial generation to final disposal. If analyses are deemed unnecessary, ensure that applicable generator knowledge determinations are clearly defined and documented.

n. Ensure Subpart CC determinations for applicable waste streams are fully documented and justified. Obtain additional volatile organic content analyses as necessary and appropriate. Fully document any generator knowledge determinations.

Amendment 002 - Attachment L-2 Page 6 of 10

o. Provide on-call hazardous waste support and regulatory compliance information or guidance, on an as-requested basis, to the White Sands Complex (WSC), a separate NASA facility contiguous to WSTF. The WSC support on this task order is expected to be minimal, but some contingency should be included for special requests, and/or short suspense compliance requirements (e.g., NMED inspections, audits, shipments, etc.), and standard technician support for overall waste management processes.

p. Provide environmental support to spill response activities (e.g., drums, spill dry, labor resources, etc.) as needed. Prepare and maintain spill reports for all incidents and provide follow-up and notification reports/calls as required by regulatory requirements.

q. Manage recyclable electronics including both the 150 yard scrap and the Building 120 e-waste products.

r. Oversee and manage the lead dust removal requirements, as well as any material collections for recycle, at the 100 Area firing range bullet catcher systems.

s. Manage all waste management compliance standard reporting requirements (e.g., biennial, waste minimization, and general compliance reports).

5. Verify underground and aboveground storage tank compliance.

a. Manage registrations, inspections, fees, certificates, and documentation management in the operating record.

b. Verify interstitial line leak and leak detection testing is completed as required (currently performed by the site operations contractor - ensure completion of tasks and required documentation is maintained in the record).

c. Ensure petroleum tank documentation is up-to-date and complete.

6. Provide general and routine NEPA and cultural resource management support. Note that any large-scale projects such as an Environmental Assessment (EA), Environmental Impact Statements (EIS), Finding of No Significant Impact (FONSI), and public notices will be funded by the individual projects.

a. Assist with review and approval of site-wide dig (excavation) permits.

b. Assist with preparation of Records of Environmental Consideration (ROECs).

c. Prepare preparatory templates, lists of questions, and other preliminary narrative for EA and

FONSI documentation (as needed based on new/proposed projects).

d. Provide NEPA guidance as requested by new project reviews.

e. Maintain the archeological resource inventory documentation.

f. Maintain the threatened and endangered species inventory documentation; including any studies and documentation of the night-blooming cereus cacti.

g. Provide cultural resources support as needed for compliance with the National Historic

Preservation Act (NHPA), State Historic Preservation Officer (SHPO) requirements, and NASA headquarters mandates.

h. Provide Section 106 requirements for modified or demolished facilities, or other adverse effects.

Tasks may include new Section 106 write-ups, consultations, programmatic agreement negotiations, mitigation measures, and/or project reviews to determine adverse impacts. Support the NASA WSTF Historic Preservation Officer (HPO) in all required tasks.

i. Manage and maintain the Environmental Resources Document (ERD) and any updates/revisions to the Integrated Cultural Resources Management Plan and Integrated Natural Resources Management Plan.

7. Manage the on-site drinking water system compliance requirements.

Amendment 002 - Attachment L-2 Page 7 of 10

a. Ensure the overall drinking water system environmental regulatory compliance.

b. Manage all sampling, analyses, reporting, and recordkeeping for the WSTF drinking water program.

c. Support drinking water system upgrades, modifications, and changes for all connected entities, including other tenants.

d. Manage drinking water analytical data and provide presentations to employees and tenants, when requested, on drinking water quality.

8. Manage the site-wide sustainability program.

a. Provide the WSIT to support general sustainability awareness programs, sustainability communication, meetings, innovative and new program evaluation and implementation as well as project-specific and site-wide recycling, waste minimization, pollution prevention, chemical substitution, and related work.

b. Maintain and update a sustainability status and results presentation as needed. Ensure that information on the EMS and goals for agencies in the areas of energy and water management, acquisition and green product designations, pollution prevention and management of toxic and hazardous materials, solid waste diversion and recycling, sustainable design/high performance buildings, vehicle fleet management, electronics stewardship, preservation, restoration, pollution prevention, and any other pertinent issues are included.

c. Deliver the sustainability presentation to departments, NASA management team, and working groups upon request.

d. Continue to support ongoing initiative(s), gather additional information, and encourage new initiatives, site-wide involvement, and innovation.

e. Regularly advise WSTF management in areas of environmental stewardship and sustainability.

f. Manage the WSTF recycling center.

g. Raise employee awareness through communication programs including, but not limited to, the electronic entrance sign, site-wide newsletters, WSIT SharePoint site, WSTF Today emails, information booths, presentations, and/or special activities.

h. Advocate for employee-initiated efforts including new grass roots initiatives.

i. Support the proposed green projects and facilitate sustainability working group (SW2G) project update meetings (approximately quarterly).

j. Document and track all WSTF site-wide sustainable actions.

k. Support Agency and WSTF goals for EO 13693, Planning for Federal Sustainability in the Next

Decade, Section 3 sustainability goals.

l. Encourage, expand, promote, and join/contribute to community partnerships, environmental stewardship, and sustainable living opportunities.

m. Update and maintain the WSIT SharePoint site with current information and resources.

n. Support sustainable environmental practices, including acquisition of bio-based, environmentally preferable, energy-efficient, water-efficient, and recycled content products, and use of paper of at least 30 percent post-consumer fiber content.

o. Work with contractor procurement personnel to continue to improve “Buy Green” processes and metrics.

p. Work with the site operations contractor to support sustainable acquisition to improve data collection tools and metrics. Goal is to increase sustainable acquisition program effectiveness through streamlined metric reporting for the annual data calls and identification of appropriate metrics to effectively measure warehouse stock quantities ordered annually.

Amendment 002 - Attachment L-2 Page 8 of 10

q. Support initiatives relating to minimization of the volume of waste deposited on site (e.g. concrete and yard waste) or transported to the landfill through resource conservation, efficiency, and recycling opportunities.

r. Define areas for improvement in solid waste diversion and recycling as opportunities/suggestions arise.

s. Work with the site operations contractor as necessary to implement new solid waste diversion and recycling initiatives.

t. Support proactive sustainability initiatives relating to the disposition of electronic media.

u. Continue to promote membership in the NMED Green Zia Leadership Program.

v. Support the Keystone Committee which maintains an open avenue of communication with management and employees at all levels (hourly, leads, supervisors, etc.).

w. Gather employee safety, health, and environmental concerns and provide feedback to concerned employees and the resolution of those concerns.

x. Assist in the production and posting the Porcelain Press.

y. Manage energy and water use metrics and reporting, as requested.

z. Provide a monthly report with a list of each funded Green Project along with information that identifies the PM, Project Leader (PL), percent complete, financial information (funded amount and amount spent), expected completion date, and any notable remarks or information.

9. Regulatory review and strategy development:

a. Provide routine (weekly and monthly) regulatory research and identification of recently promulgated, recommended, or new State or Federal environmental requirements and proactively consider upcoming issues and evaluate for innovation, new ideas, and best management practices.

b. Provide written regulatory reviews of applicability for each identified requirement.

c. Provide an impact assessment and compliance strategy document for each identified requirement.

d. Proactively evaluate the overall compliance program goals and provide assessments of innovative programs, ideas, and best management practices to improve compliance performance.

10. Miscellaneous support requirements and deliverable requirements:

a. Provide general environmental compliance and permit-specific, and Geographic Information System (GIS) support.

b. Maintain the hard copy compliance operating record for all permit conditions and all environmental compliance regulatory requirements.

c. Provide GIS support as required/requested for permit or compliance specific requirements (e.g., NEPA projects, new archeological areas, or newly located threatened and endangered species locations).

d. Support, as required Energy and Environmental Functional Review (EEFR) audits/inspections.

e. Research, complete, and enter specific NASA Environmental Tracking System (NETS) data for all required data calls (may include pollution prevention cost avoidance, product procurement report, archeological, environmental functional management, hazardous waste, waste minimization, affirmative procurement, and inspections/compliance status).

f. Prepare, and routinely update, compliance program metrics as required for ISO program requirements, and any internal programmatic meetings/requirements. Specific metrics will be determined/described by the NASA PM, and/or the NASA WSTF Environmental Office Chief.

Amendment 002 - Attachment L-2 Page 9 of 10

g. Provide a recognition program for site-wide activities that are beneficial to environmental compliance and sustainability program goals.

h. Attend all requisite environmental compliance program training.

Products and Services Required:

On-site support services are routinely required to complete the requirements of this task order. Note that a stand-alone site operations contractor task order to provide these various ordered services to environmental will be initiated by NASA and available to the ECO2 contract. For example, logistics may be required for sampling shipments, calibration may be required for unit equipment, photography and video may be necessary for compliance documentation, heavy equipment and maintenance/operations may be required day to day operations, chemistry lab support may be required for various samples and other internal site-specific services as necessary to maintain units and ensure compliance.

The contractor will ensure support is scheduled and completed as required, and any support required between both the environmental and site operations contracts will be organized, coordinated, and executed in a timely and proficient manner. Any proposed revisions to the ordered services task order will be communicated by the ECO2 contractor to the NASA PM for consideration.

Material and Travel Requirements:

Materials will be required to support the requirements of this task order in numerous multi-media compliance areas. Analytical procurements to address permit requirements, waste shipping and disposal requirements, containers and labels, and other supplies and equipment are routinely required. The contractor will provide all materials and services required to comply with permit and environmental compliance requirements.

Travel is authorized on this task order for project-specific requirements. The contractor will coordinate and manage an annual travel budget to ensure required travel in support of multi-media compliance is completed. Examples of travel include TSD audits, conferences, training, and agency meetings.

The payment of various fees to regulatory agencies may be required. This task order authorizes the payment of routine permit and waste management fees. Non-routine fees that may be incurred will be managed on separate task orders; for example, any RCRA permit renewal fees will be on a separate permit renewal task order.

Deliverables:

Deliverables are specifically described in the permits and associated regulatory agency documentation.

Assumptions:

Any NASA-requested or initiated changes to the overall defined scope will be addressed with task order revisions, as needed. The contractor may also initiate task order revisions for discussion and negotiation with the NASA PM, if applicable and appropriate.

Performance Standard:

Safety Performance

• Exceeded - No reportable injuries on project, project team was pro-active and ensured a safe working environment.

Amendment 002 - Attachment L-2 Page 10 of 10

• Met - No reportable injuries.

• Did not meet - One or more reportable injuries on project.

Integration Management

• Exceeded - Management supported project fully, PL and project team members managed project in outstanding fashion.

• Met - Management support, PL, and team managed project appropriately.

• Did not meet - Poor management support, PL and team did not complete tasks per requirements.

Scope Management

• Exceeded - Project team members controlled scope creep, documented requirement changes, and proactively worked with the PM to resolve scope creep.

• Met - Project team documented requirement changes.

• Did not meet - Scope creep on project and changes were not documented.

Time Management

• Exceeded - Completed deliverables ahead of schedule.

• Met - Completed deliverables on schedule.

• Did not meet - Did not meet schedule for deliverables.

Cost Management

• Exceeded - Completed tasks in an economical manner with attention to cost savings and efficiencies when appropriate.

• Met - Completed tasks in economical manner at negotiated budget.

• Did not meet - Did not meet negotiated budget.

Communication Management

• Exceeded - Excellent communication with the PM, support groups, stake holders, and customers resulted in resource management, risk management, product met customer's needs, and overall exceeded project performance expectations.

• Met - Resources were available, product met customer's needs, and risks were identified in a timely fashion to meet project expectations.

• Did not meet - Poor communication resulting in resource problems, costly risk abatements, and overall non-acceptable project performance.

Definition of Submittal Quality:

Final signature ready submittal to NASA: All components of the document are included, including tables, figures, and appendices. Document is substantially free of typos, formatting errors, and grammatical errors; only minor changes/corrections will need to be requested by NASA. Contractor management has completely reviewed the document. Adobe PDF is ready, with all components of the document included, and all bookmarks and associated links fully functional.

The contractor will provide a certification statement to NASA, signed by the contractor Program Manager, certifying the submittal is accurate, complete, and ready for transmittal to the regulatory agency. The contractor certification is required for all submittals to regulatory agencies. The transmittal letter is ready for review when all supporting documents are prepared.

Sheet1

Past Performance Matrix of Relevant Experience

Name of Team Member Role Contract Name and Number Performance Work Statement (PWS) Section

Compliance program training

[Name] Prime [Contract Name/Number]

[Contract Name/Number]

[Contract Name/Number]

[Name] Major Subcontractor [Contract Name/Number]

[Contract Name/Number]

[Contract Name/Number]

[Name] Minor Subcontractor [Contract Name/Number]

[Contract Name/Number]

[Contract Name/Number]

[Name] Parent Company [Contract Name/Number]

[Contract Name/Number]

[Name] Affiliate [Contract Name/Number]

[Contract Name/Number]

[Name] Company Division [Contract Name/Number]

[Contract Name/Number]

[Name] Program Manager [Contract Name/Number]

[Contract Name/Number]

Legend of Resources Provided for Past Performance of Parent/Affiliate:

� Workforce

� Management

� Facilities

� Other (please define)

Note to Offerors: The matrix "Roles" above should be considered an example only. Offerors should provide the matrix roles consistent with their proposal data. Additionally, Offerors should place at least one "mark" (multiple is acceptable) in each appropriate cell per row indicating whether that Team Member (Program Manager, Prime, Subcontractor, Parent, Affiliate, etc) has Past Performance for the specified PWS Section(s) that it is responsible for. Leave cells "blank" if there is no Past Performance for that Team Member for that contract. Additional rows are columns may be added as necessary. This matrix shall be consistent with Vol II Past Performance narrative information.

Sheet2

Sheet3

Workbook Instructions

Attachment L-8 ECO2 Excel Pricing Model Instructions

RFP 80JSC017R0017 - Amendment 002

The Government intends to use a personal computer with Microsoft Excel to aid in the evaluation of the cost proposal. The workbook/file must be automated to the greatest extent possible. All formulas used in the workbook must be clearly visible in the individual cells and verifiable. Whereas linking among the spreadsheets within the workbook may be necessary; the use of external links (source data not provided to NASA) of any kind is prohibited. The workbook must contain no macros or hidden cells.

The EPM and all its associated workbooks shall not be locked/protected or secured by passwords.

When multiple versions of the same template are required, then submit the multiple templates inside one worksheet stacked vertically. For example, if the FBR is required for each year of a eight contract then eight vertically stacked templates will be submitted under a tab titled FBR under workbook xxxxxx-Company Name.xls

All electronic file/workbook names included in the Offeror’s proposal shall begin with the appropriate workbook acronym, hyphen, followed by the first three letters of the Offeror’s company name. For example: Assume the Offeror’s company name is ABC Company and the Offeror have completed the xxxxxx workbook; the workbook/file name would be xxxxxx-ABC.xls. Offerors shall use the Template acronyms below in naming individual worksheets/tabs within an Excel file/workbook:

Workbook Acronyms:

TRST-IDIQ-FFP: Technical Resources Summary Template IDIQ Firm-Fixed…