BD-SEB-17-181_-_ECO2_-_RFP_Cover_Letter.pdf

National Aeronautics and Space Administration

Lyndon B. Johnson Space Center 2101 NASA Parkway Houston, Texas 77058-3696

Reply to Attn of: BD-SEB-17-181

August 21, 2017

TO: All Prospective Offerors

FROM: WSTF-BH5/Contracting Officer

SUBJECT: Request for Proposal (RFP), 80JSC017R0017, Environmental Compliance and Operations 2 (ECO2) Contract

The National Aeronautics and Space Administration (NASA), Lyndon B. Johnson Space Center (JSC)/White Sands Test Facility (WSTF), is pleased to release the RFP for the ECO2 acquisition. The ECO2 solicitation is a follow-on effort for groundwater monitoring and restoration, sustainability program operations, multi-media environmental compliance, and general environmental program and project management activities. This solicitation supersedes the Draft RFP, NNJ17609194L-DraftRFP, issued on June 02, 2017, in its entirety. Offerors are advised to read all the requirements contained in the RFP. Enclosed with this letter is a summary which identifies notable changes made to the RFP since the release of the Draft RFP.

ECO2 is a total small business set-aside for qualified firms who meet the North American Industry Classification System (NAICS) code 562910 – Environmental Remediation Services. The Small Business Size Standard in number of employees is 750 under this NAICS.

ACQUISITION FEATURES:

a. The ECO2 contract structure is comprised of: Indefinite-Delivery/Indefinite-Quantity (IDIQ) Cost

Reimbursable (CR) and Firm-Fixed-Price (FFP) task orders.

b. The Government plans to award FFP and CR IDIQ Task Orders in accordance with NASA FAR

Supplement (NFS) 1852.216-80, Task Ordering Procedures, and clause H.10, Additional Task Ordering Procedures, to fulfill the requirements. The Task Order requirements shall be priced utilizing the labor categories and proposed rates in Section B. The Government reserves the right to transition work currently listed as CR to FFP as appropriate throughout the life of the contract.

c. The Government will update the applicable funding clause B.5 under Section B prior to contract award.

d. The ECO2 acquisition contract is anticipated to have a 5-year period of performance from June 1, 2018, through May 31, 2023, and a 45-day Phase-in period from April 17, 2018, through May 31, 2018.

e. The ECO2 acquisition may give rise to an organizational conflict of interest. Therefore, Offerors must submit an acceptable mitigation plan in accordance with DRD-ECO2-008 entitled, BD-SEB-17-181 2

“Organizational Conflict of Interest Mitigation Plan,” and accept a reasonable limitation on future contracting in accordance with NFS clause 1852.209-71, “H.2, Limitation of Future Contracting,” to be eligible for award.

f. The RFP requires Offerors to propose a Performance Work Statement (PWS) for each Value

Attribute Task Order (TO18EEXVA1 and TO18EEXVA2) to address the technical contract enhancements required to implement the proposed approach to the Value Attributes. The Government intends to include the Offeror-proposed PWS language as part of the contract (defined in attachment J-17, Performance Work Statement for Value Attributes) and incorporate the associated price into Section B of the contract at time of award. See section L.17.6.

g. Throughout the RFP, the Government uses "TBD" to designate a Government Fill-in and "OFI" to designate an Offeror Fill-In which is required for the model contract.

h. The latest Collective Bargaining Agreement (CBA) between The International Association of

Machinist and Aerospace Workers White Sands Local Lodge No.2515 and the incumbent contractor for the current ECO contract has been uploaded to the ECO2 Technical Resource Library (TRL).

However, a Memorandum of Understanding (MOU) has been signed recently correcting the effective dates of the CBA from June 16, 2017 to June 15, 2021.

i. Offerors should ensure its company is listed in the on-line database for the following:

1. System of Award management: https://www.sam.gov/

2. U.S. Department of Labor Veterans’ Employment and Training Service, VETS-4212 Reports:

https://www.dol.gov/vets/vets4212.html.

3. Data Universal Numbering System: https://fedgov.dnb.com/webform Note: The successful

Offeror will undergo an Equal Employment Opportunity clearance before contract award.

ELECTRONIC ACCESS TO APPLICABLE AND REFERENCE DOCUMENTS:

To promote competition and understanding of the ECO2 solicitation, we are encouraging prospective Offerors to review all documents located in the (TRL). The electronic TRL is currently available for various types of historical data, other pertinent applicable documents, and information regarding this procurement and its requirements. The ECO2 Technical Resource Library is available at https://procurement.jsc.nasa.gov/eco2/.

COMMUNICATION WITH INDUSTRY:

In order for answers to be obtained and disseminated in a timely manner, questions from industry must be submitted in writing no later than 5:00 p.m., MDT, on August 28, 2017. The Government will not respond to questions marked as containing confidential, proprietary, competition sensitive, or business information. All questions shall be submitted in writing to the Contracting Officer at jsc-eco2@mail.nasa.gov. Please title the e-mail “Questions – ECO2 RFP” in the subject block. The Government will provide acknowledgment when questions have been received via email. All questions and answers in response to the RFP may be found on the Federal Business Opportunities (FBO) website at: https://www.fbo.gov/. Any questions that result in changes to the RFP will be communicated through an amendment to the RFP and will be posted on the FBO website.

PROPOSAL SUBMISSIONS:

Proposals submitted in response to this solicitation shall be submitted in accordance with Section L.7, PROPOSAL MARKING AND DELIVERY and Section L.17.2 PROPOSAL ARRANGEMENT, PAGE LIMITATIONS, COPIES, AND DUE DATES. Additionally, proposals shall include the Offeror’s name and complete address, including street, city, state, and 9-digit zip code, telephone number and e-mail address of the contact person responsible for the proposal. Offerors are instructed to coordinate all proposal deliveries with the ECO2 Contracting Officer.

BD-SEB-17-181 3

Offerors are requested to have a Commercial and Government Entity (CAGE) code that matches the corporate address submitted with its proposal. Insert the company’s CAGE code in Block 15A on Standard Form 33. Block 15A will appear next to the name and address of the Offeror.

Only one proposal per Offeror will be accepted. If more than one proposal is received from a single Offeror, the Government will accept the last proposal received before the submission deadline. All other versions will be regarded as unacceptable.

Proposals are due no later than 4:00 p.m., MDT, on October 4, 2017. Proposals that arrive after the prescribed time for receipt of proposals will be considered late and treated in accordance with Federal Acquisition Regulation clause 52.215-1, “Instructions to Offerors-Competitive Acquisitions.”

Offerors are reminded a “blackout letter” for this acquisition will be distributed to all NASA personnel concurrently with the release of the RFP to industry. Therefore, all communications pertaining to this procurement must be directed to the ECO2 Contracting Officer.

The information provided in this cover letter and the attached summary is not intended to be construed differently from the information in the RFP. Should any conflict in interpretation of these documents appear, the information in the RFP shall take precedence.

The RFP does not commit the Government to award a contract nor does it obligate the Government for costs incurred in the preparation and submittal of proposals in anticipation of a contract in response to this

RFP.

Information concerning the ECO2 procurement may be viewed at the following websites:

https://procurement.jsc.nasa.gov/eco2/ and www.fbo.gov as information will be posted as it becomes publicly available. It is the potential Offeror's responsibility to monitor the websites for updates. The ECO2 procurement representatives may be reached at the following email jsc-eco2@mail.nasa.gov.

Rogelio Curiel Contracting Officer

BD-SEB-17-181 4

SUMMARY OF CHANGES FROM DRAFT RFP

Although an effort was made to include all notable changes, there may be some revisions that are not recorded in the summary below. Therefore, all potential Offerors are responsible for thoroughly reading the RFP in its entirety.

RFP Updates

Updated the Phase‐in Plan DRD as well as Sections B.3, F.4, F.6, F.7, L.15, L.17.7.(e)(1) to show 45-day phase-in period (4/17/18 ‐ 5/31/18).

2 DRD -ECO2-004 was updated (Contract Management Plan).

3 DRD -ECO2-005 was updated (Task Order Planning).

DRD‐ECO2‐006 updated to clarify the Offeror's overall staffing approach should cover all fixed-price work and cost-reimbursable work for all PWS sections.

DRD‐ECO2‐008 updated to clarify OCI risks - a first‐tier subcontractor should be addressed in the plan.

DRD‐ECO2‐010 (Safety and Health Plan) - removed the requirement to attach the JSC Form 1627 from section 2.8.1.4.

7 DRD-ECO2‐012 Replaced Total Compensation Plan in its entirety.

8 Updated DRD‐ECO2‐013 to "Strike Contingency Plan".

9 Section B.11 Updated language and rate table for Firm-Fixed Priced Task Orders.

10 Section B.12 Added language and rate table for Cost –Plus-Fixed Fee Task Orders.

11 Section F.8 - Task/Delivery Order Type - was updated.

12 Section G.6 - NASA Security program and ID of employees – was updated.

13 Section G.7 Submission of Vouchers changed (See G.2).

14 Section G.9 was updated to JSC/WSTF Hazardous Materials Use.

15 Section H.9 - Added security contract to ACA Clause.

16 Section H.10 - Includes new task ordering procedures.

17 Section H.19 - Added Clause.

18 Section I - Updated FAR Clause date for 52.219‐14 to JAN 2017.

19 Section I - Included clause listed at I.10 Progress Payments.

20 Section I - Updated section I.15 - Task Ordering Procedures.

21 Section L - L.2 Incorporated by reference Progress Payment provision.

22 Updated Table 17.2‐2 to show 60 pages for Volume I.

23 Updated Table 17.2‐2 to show 25 pages for Volume II.

24 Updated Table 17.2‐2 to show 25 pages for Volume III.

Updated Table 17.2‐2 to show a 30 page limit for only the Safety and Health Plan.

The other Responsibility Considerations do not have page limits.

Updated Section L.13 - Offerors are responsible to search and locate TRL information needed for their proposal submission.

27 Updated Section L.17.2.(a) to show due date of October 4, 2017.

Updated Section L.17.2.(c) to state each document shall be individually numbered in a given volume.

Added Past Performance Consent Letters to list of items excluded from page limits in Table L.17.2‐2.

BD-SEB-17-181 5

Table 17.7-2 Cost Reimbursable IDIQ Specified Resources was updated to include nominal hours for all SLCs for evaluation purposes.

31 Updated Attachment L‐7 Past Performance Questionnaire.

Updated Section L.17.4 TA4 to clarify the Program Manager is the only Key Personnel.

Updated Section L.17.4 and Attachments L‐1 & L‐2 to clarify the years each Task Order needs to be proposed for in the offeror's response.

Removed requirement for an organizational chart in the Past Performance volume (Section L.17.5(c)). Moved the requirement to the Technical Volume I - Contract Management Plan DRD (ECO2‐005).

Updated Section L.17.5 (a) and (b) to state offerors shall provide past performance information on up to a total of seven past contracts (subject to the page limitation constraints).

Updated Section L.17.5(b) - Program Manager past performance contract references can be used within the last 15 years.

Updated Section L.17.5.(c) - no narrative shall be included in the Past Performance matrix.

Updated Section L.17.5.(e) - Safety and health and environmental data is required for the past 3 years.

Updated Section L.17.6 - ensure any VAs proposed are not those identified in Task orders currently underway on the ECO contract.

Updated Section L.17.6 Value Attributes (VA) Volume III language to include- Both VA approaches shall only include tasks and/or materials required to implement the offeror’s innovations, and not any of the basic contract requirements covered in the PWS. Added additional language in VA1 and VA2: In addition, the proposal shall include a progress-payment schedule based on the Offeror’s estimation of costs that would be incurred as work progresses under the VA task order.

41 Updated Value Attribute definition in Section M.2.3 to remove the word efficiencies.

42 Updated Section M.2 - Trade off statement was revised.

Updated Section M.2.1 to include effectiveness and efficiency as part of the Technical Acceptability Factor evaluation criteria.

44 Updated Section M.2.3 to clarify the VA ratings apply to both VA1 and VA2.

PWS Updates

Modified the references section of ##EEX001 and ##EEX002 to adjust the statement that implied the task order is an exact 100% replica of the PWS requirements in Sections 1.0 and 3.0.

BD-SEB-17-181 6

2 Added a reference to DRD‐ECO2‐004 to PWS Section 1.2.

Added a new Section 4.d to ##EEX001 to clarify a timely and effective quality management program is part of the EMS coordination scope.

Modified Section 10.a of ##EEX001 to clarify the HSE inspections described in the task order are the formal monthly events performed in coordination with the Safety and Mission Assurance Office.

Modified Section 1.c of ##EX002 to clarify monthly internal HSE inspections are performed as a best management practice; however, support for the formal quarterly inspections is also required.

Updated PWS Section 3.3.1 to clarify the ECO2 contractor provides training to the TEST2 operations contractor personnel if they are providing data and documentation used for air permit compliance purposes.

Updated PWS Section 3.3.3 to clarify the Title V permit strategy includes the evaluation of maintaining synthetic minor source status.

Removed reference to miscellaneous surface water requirements from PWS Section 3; all the requirements are described in the in‐place permits.

Removed the reference to batteries in Section 4.d of ##EEX002 since it is redundant to the universal waste reference.

Modified Section 4.f of ##EEX002 to clarify characterization and profiling of special waste is part of overall waste management activities.

Modified Section 4.l of ##EEX002 to explain the compliance program manages the waste stream profiling and tracking requirements in the waste stream database. The operations task order personnel handle only the IT aspects of database management.

12 Added archeological resource inventories to the PWS, Section 3.5.5.

Added endangered species inventory to the PWS, Section 3.5.3. The inventory is generally updated when needed for project‐specific Environmental Assessments.

Added a new PWS Section 3.5.8 to describe the 5‐year update requirement for the Integrated Cultural Resources Management Plan and the Integrated Natural Resources Management Plan.

Updated PWS Section 3.7.1 to include managing compliance when any connected entities, including tenants, modify or upgrade their drinking water systems.

Updated PWS Section 3.10.1 to clarify the WSTF Sustainability Initiative Team, assisted by compliance program personnel where necessary, manages all aspects of the sustainability program. The sustainability working group is a separate entity for gathering site‐wide recommendations and is not part of the day‐to‐day sustainability program operations.

Modified PWS Section 3.13.4 to include internal compliance inspections and the generation of associated compliance program metrics on areas of potential concern.