RFP 80GSFC24R0001 - Attachment K - Requirements Statements for Foreign Travel.pdf

RFP 80GSFC24R0001

ATTACHMENT K

Contract #: TBD

Attachment K

REQUIREMENTS STATEMENTS LIST

FOR FOREIGN TRAVEL

National Aeronautics and Space Administration Goddard Space Flight Center

Contract #: TBD

REQUIREMENTS STATEMENTS

This requirements statements list consists of requirements that supplement the statement of work or performance work statement. These requirements are specific to agency-required procedures or protocols concerning matters related to contracts or other agreements; as a result, the following requirements are invoked by contract TBD:

Counterintelligence Briefings (AUG 2022)

If a contractor or subcontractor employee is going on official NASA travel to designated countries, included on the list of current designated countries at http://oiir.hq.nasa.gov/nasaecp/index.html, Russia and/or other high intelligence-threat locations, a pre- and post-travel Counterintelligence Threat Briefing and Debriefing is required, per NASA Procedural Requirements (NPR) 1660.1 entitled, “NASA Counterintelligence and Counterterrorism.” These briefings include information on the threat from foreign intelligence services, the need to protect NASA classified and sensitive information, elicitation techniques and methods, the impact to NASA when classified and/or sensitive information is lost or stolen and any current State Department advisories or warnings regarding the country(ies) to be visited.

Contractor or subcontractor employees traveling to any designated countries, Russia and/or other high intelligence-threat locations, on official NASA business should receive the threat briefings from their company’s security officials. When that is not possible or practicable, they shall contact the cognizant NASA Center Counterintelligence/Counter Terrorism (CI/CT) office at least two weeks prior to traveling to schedule a personalized foreign travel briefing. Contractor employees shall also schedule a debriefing within one week of returning from travel. The cognizant NASA CI/CT Office point of contact is Christian Breil and can be reached via email at christian.m.breil@nasa.gov or phone at 301-286-1533. Briefings and debriefings may be done in person, via teleconference or by phone as necessary and no paperwork is required.

Foreign Travel by Contractor Employees on NASA Official Business (JUL 2022)

Contractor employees (including subcontractors) traveling internationally in support of NASA official business must obtain a country clearance via the Department of State (DOS) electronic Country Clearance (eCC) process. DOS has the authority to grant, withhold, or limit permission for any personnel to travel internationally on U.S.

Government official business.

Contractor employees traveling internationally on official NASA business are required to coordinate in advance with the contracting officer’s representative (COR) and http://oiir.hq.nasa.gov/nasaecp/index.html

Contract #: TBD

Center’s Foreign Travel Coordinator (FTC) prior to traveling, as DOS international travel guidance/policies, and conditions in foreign countries, are subject to change.

In order to obtain a country clearance via the eCC process, travelers must complete an Advance Travel Notification Form (ATNF) and submit it to their Center’s FTC. The form must be submitted at least 30 business days prior to departure in order to obtain a DOS eCC approval. Forms submitted less than 10 business days prior to departure have a presumption of denial, and require justification signed by the Center Director or designated senior individual at the cognizant NASA Center. Travelers must request the ATNF from the Center’s FTC. The list of Center FTCs can be accessed at https://nasa.sharepoint.com/:b:/s/FTRP/EUYwk_596wRIoYxP91ffpi4BoP49oPWBbEFS6twb LLaR9w?e=7jdgbp. (This link is behind the NASA firewall – contact the COR to get the FTC name if not able to access).

Contractor employees on NASA foreign travel are required to use the International Traveler Checklist (ITC) that provides a list of travel-related items the traveler should review prior to international travel. The traveler does not need to submit the ITC form to the Center FTC; the form is for the benefit of the traveler only. The Center specific ITC can be obtained from the Center’s FTC.

In addition to specifying the NASA traveler’s contact information, the eCC request must indicate that the traveler has taken the appropriate training, as follows:

Counter Threat Awareness Training (CTAT): All contractor employees traveling internationally on NASA official business shall complete the CTAT training course (formerly known as High Threat Security Overseas Seminar (HTSOS)) regardless of destination. The CTAT course is available in NASA SATERN at no cost. If the contractor employee does not have access the SATERN, the training may also be acquired at https://fsitraining.state.gov/home/7480 free of charge for employees of Other Government Agencies (OGAs) and all Third Party Contractors. To register, send a completed SF182 form (and contractor memorandum if applicable) to DS- Registrar@state.gov.

For any additional questions regarding the enrollment process, contact the DOS Registrar’s Office at: DS-Registrar@state.gov.

The course certification is valid for six years; the validity is retroactive for individuals that completed the HTSOS course prior to the updated DOS guidance. NASA travelers should hand-carry a copy of their CTAT completion certificate with them on all official international travel.

Foreign Affairs Counter Threat (FACT): Contractor employees traveling internationally in support of offical NASA business are not required to complete FACT training unless the requirement is specifically included elsewhere in this contract. However, depending on the country and other https://nasa.sharepoint.com/:b:/s/FTRP/EUYwk_596wRIoYxP91ffpi4BoP49oPWBbEFS6twbLLaR9w?e=7jdgbp https://nasa.sharepoint.com/:b:/s/FTRP/EUYwk_596wRIoYxP91ffpi4BoP49oPWBbEFS6twbLLaR9w?e=7jdgbp https://fsitraining.state.gov/home/7480 mailto:DS-Registrar@state.gov mailto:DS-Registrar@state.gov mailto:DS-Registrar@state.gov

Contract #: TBD circumstances, the DOS Chief of Mission Authority may determine that this training is required for contractor employees on official U.S. Government business. The contractor shall coordinate with the COR and Center FTC to determine if the contractor employee(s) must complete the FACT training. The FACT training is an in-person course. Travelers may go to the link below to review the most up-to-date DOS advisories prior to leaving:

https://travel.state.gov/content/travel/en/traveladvisories/traveladvisories.html.

The course certification is valid for six years.

All NASA travelers are expected to comply with the current guidance and policies regarding health-related requirements in their destination country(ies), as well as the current requirements for reentry into the United States.

In accordance with NPR 2810.2, titled Possession and Use of NASA Information and Information Systems Outside of the United States and United States Territories; NASA official international travelers shall take NASA IT devices or access NASA accounts only when authorized by the Center CIO or their designee, prior to travel. Travelers should follow their Center’s international travel process in addition to this requirement statement.

Specific questions regarding foreign travel and guidance/policy updates may be directed to the Center FTCs.

https://travel.state.gov/content/travel/en/traveladvisories/traveladvisories.html