Attachment H - Financial Management Reporting Requirements.pdf
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- Attached to
- Space Weather Next L1 Series Suprathermal Ion Sensor (STIS) Federal contract opportunity
- Solicitation number
- 80GSFC23R0036
About this file
This document outlines financial management reporting requirements for a contract to develop a Suprathermal Ion Sensor instrument. The contractor must submit NASA Form 533 reports on a monthly and quarterly basis detailing direct labor hours and costs by labor category and subcontractor, overhead expenses, other direct costs including subcontracts and materials, total estimated and actual costs, fixed fee, and total cost-plus-fixed-fee. The reports must include a narrative explanation for variances exceeding 10% between estimated and actual labor hours and costs. The reports are to be distributed to the addresses indicated in the contract clause for financial management reporting.
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Text version
ATTACHMENT H
FINANCIAL MANAGEMENT REPORTING
REQUIREMENTS
RFP 80GSFC23R0036
CONTRACT TBD
FINANCIAL MANAGEMENT REPORTING REQUIREMENTS
Financial Management Reports shall be submitted by the Contractor on the NASA 533 series reports, in accordance with the instructions on the reverse of the forms, NASA Procedural Requirements NPR 9501.2E entitled "NASA Contractor Financial Management Reporting,” dated May 27, 2011, and additional instructions issued by the Contracting Officer.
a. Level of Detail
The Contractor’s 533 Reports shall contain a summary of total contract costs, as well as a separate 533 Report for each Work Breakdown Structure (WBS) Level ??? element of the Statement of Work. The reports shall contain a breakdown of hours and costs by the elements of cost categories listed in Section d below.
b. Variance Narrative Reporting
In accordance with Section 3.6 of NPR 9501.2, the Contractor shall include a narrative explanation for variances exceeding plus or minus [5 OR 10] percent (+/- [5 OR 10]%) between the Total Direct Labor Hours (prime and subcontractors) and/or Total Estimated Cost amount shown in the prior month and the Actual Total Direct Labor Hours and/or Actual Total Cost amount shown in the current month at [the total contract level OR WBS Level ???]. (For example, the Total Estimated Cost amount shown for June in column 8a in the May NF 533M and the Actual June Total Cost amount shown in column 7a in the June NF 533M.)
Each variance narrative shall explain the: (1) reason for the variance, (2) impact(s) on the Core baseline and/or each individual task order, and (3) specific corrective action(s) being taken or to be taken.
c. Distribution
The Contractor shall distribute 533 reports to each addressee indicated in the contract clause entitled, "Financial Management Reporting." The Contractor shall submit an initial report in the NF 533Q format within 30 working days after contract award.
After the initial report, the NF 533M reports shall be distributed not later than the tenth (10th) working day following the close of the contractors' monthly accounting period.
The 533Q reports shall be distributed not later than the fifteenth (15th) day of the month preceding the quarter being reported. The NF 533M need not be submitted in months in which an NF 533Q is submitted.
d. Reporting Requirements
Each individual report shall, at a minimum, provide cost data by the following elements of cost categories:
1. Prime Direct Labor Hours:
(List applicable labor categories)
Total Prime Direct Labor Hours
2. Subcontractor Direct Labor Hours:
Subcontractor A Direct Labor Hours
Subcontractor B Direct Labor Hours (List applicable labor categories)
Subcontractor C Direct Labor Hours
Total Subcontractors Direct Labor Hours
3. Total Prime and Subcontractors Direct Labor Hours
4. Prime Direct Labor Costs:
Total Prime Direct Labor Costs
5. Prime Overhead Expense
6. Other Direct Costs (ODCs):
a. Subcontracts (list separately, Subcontractor A, B, C, etc.)
b. Material
c. Travel
d. Other (specify)
Total ODCs
7. Subtotal (Direct Labor, Overhead & ODCs)
8. G&A Expense
9. Total Estimated Cost
10. Fixed Fee
11. Total Cost-Plus-Fixed-Fee (CPFF)
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