ESHMA Industry Day slides.pdf

NASA Glenn (Lewis Field & Armstrong Test Facility)

2022 GRC Top Priorities

GRC Core Competencies

ESHMA

• Contractor Safety and Health program:

• Comply with regulatory requirements for personnel,

• Job hazard analyses,

• Inspections,

• Safety and health plan,

• Fall protection annual review,

• Safety and Health Management system self-assessment

ESHMA Discipline Overviews

• Generally, the Environmental Management Office (EMO), Program and Project Assurance Division and the Safety and Health Divisions:

• Are comprised of a blended workforce of civil servants (CS) and support service contractors (SSC). CS and SSC groups are comprised of professional-level and technician/specialist-level employees.

• Within the scope of the contract, specific programs or functions tasked to the SSC can be turned on or off, based on the needs of the government.

• Estimated staffing profiles in Attachments K, and M represent the historical information, and are provided for information purposes only.

Environmental – Scope of Work

• Environmental Management System (EMS)

• Support internal audits, communicate EMS risk matrixes, etc.

• Emergency Planning and Community Right to

Know Act (EPCRA)

• Support inspections, collect data from researchers for EPCRA reports, etc.

• Air Pollution Control and Stratospheric Ozone

Protection

• Support regulatory agency inspections, collect ozone-depleting substance chemical inventory date, etc.

• Implementation of Small-Scale Environmental Sampling

• Support small-scale sampling for environmental investigations

• National Environmental Policy Act (NEPA)

• Support project reviews for level of NEPA analysis, participate in meetings with project stakeholders, etc.

• Natural Resource Management

• Support site walks related to natural resource impacts, prepare permit applications, etc.

• Stormwater and Wastewater

• Support stormwater permit requests, conduct outfall sampling, etc.

• Environmental Spill, Mishap, and Incident Response

• Respond to unplanned spill events, provide incident reports, etc.

This contract includes providing Environmental support for the implementation, efficiency, and improvement of the environmental compliance tasks. Examples are listed below.

Environmental – Scope of Work Cont.

• Above Ground Storage Tank (AST)

• Support annual inspections, inspect tanks for proper labeling, etc.

• Underground Storage Tank (UST)

• Support monthly inspections, support investigations of potential spills, etc.

• Sustainability Support

• Support the 10-year Sustainability Plan update, support annual data calls, etc.

• Waste Management

• Support solid waste characterization, perform hazardous waste analysis, etc.

• Cultural Resources Management

(CRM)

• Support Section 106 consultations, support Programmatic Agreements, etc.

This contract includes providing Environmental support for the implementation, efficiency, and improvement of the environmental compliance tasks. Examples are listed below.

Operational Safety

• The “Base” components of elements 3.3 under the ESHMA scope of work represent on-site support to the Center’s Safety and Health Division (SHeD) in implementing safety programs.

• SHeD Safety provides support to programs, projects, test and research facilities, laboratories, institutional tasks, and construction activities throughout GRC’s two geographic locations.

• Descriptions and Virtual Tours of many of the test facilities at Lewis Field and Armstrong Test Facility are available on the public GRC website. https://www.nasa.gov/glennvirtualtours

General Requirements

• Safety program compliance – Support internal and external audits

• Safety Education, training & certification o Develop and present training curriculum o Training and administrative management of the QCard proficiency database

• Safety Management resources o Safety manual policy development and maintenance.

o Management of INFOBase for emergency responders

• Mishap, close call, investigation support

• Emergency Preparedness, response recovery o Drills, Continuity of Operations

Facility System Safety

• Construction Safety; Support of design reviews, Health and Safety Plan administration and review, safety inspections.

• Maintain and Administer Facility Inspection program.

o Administer STAR program o Conduct Facility safety & Health Inspections and

• Personal Protective Equipment / Job Hazard Analysis

• Fire Protection and Prevention o Facility Fire Safety Inspections.

o Evacuation drills

• Fall Protection Safety

• Lockout / Tagout

• Shop Safety

• Regulatory Permits; Confined space, hot work, excavation

• Pressure and Process Safety; design reviews

• Process Safety Management o Technical guidance o Facilitation of advanced hazard analysis techniques

Test Operations

• Safety Permit Program o Administer electronic safety permit program o Review safety permits; provide safety & health guidance

• Pressure System Safety; Reviews of Designs, construction, operation and inspections

• Gas and Liquified Gas Safety Program;

design review, guidance on safe use, selection of detection systems.

• Explosives, Propellant and Pyrotechnics Safety; Support Explosive Safety Officer

• Lifting Device and Equipment; Support Lifting Device Equipment Manager o Review of critical lift plans

Organizational Safety Support

• Armstrong Test Facility o Safety Engineer o Safety Specialist

• Facilities and Testing Division Safety Support

• Logistics and Technical Information Division Safety Support

• Process Safety Management OSHA compliance audit.

Occupational Health

• §3.4 (GRC): The “Base” components of under the ESHMA scope of work represent on-site support to the

GRC’s Safety and Health Division (SHeD) in implementing programs that encompass:

• Environmental Health (IH, HP and General Health Training)

• IH & Env Lab Sampling and Analysis

• General Health Program Support, Reporting, Awareness & Outreach efforts and Training

• Documentation, Reference & Records Management

• Medical Services, EAP, Fitness & Wellness services

• §3.5 (HQ): "IDIQ” components of under the ESHMA scope of work represent on-site support to the HQ’s Safety & Occupational Health Program Manager in implementing programs that encompass:

• Safety and Occupational Health Program Management Support (IH, HP, Safety Hazard Program Management and General Safety & Health Training)

• IH & Env Lab Sampling and Analysis

• General Safety and Health Program Support, Reporting, Awareness & Outreach efforts and Training

• Documentation, Reference & Records Management

• ESHMA will provide support to programs, projects, test and research facilities, laboratories, institutional tasks, and construction activities throughout GRC’s locations, NASA HQ (Washington, D.C.) and other NASA centers as needed.

SOW Reference: § 3.4 GRC, § 3.5 HQ

Occupational Health Current roles of this contract's workforce will be the implementation of requirements associated with the following programs:

§ 3.4 & 3.5: General

• Education, awareness, training & certification

• Management of resources

• Employee involvement, motivational services, training and outreach

§ 3.4 & 3.5: Environmental Health

• Industrial Hygiene services

• Chemical Management Programs

• Chemical sampling and analysis

• Food sanitation

• Support to Institutional/Operational Safety, Occupational Health equipment & calibration, AED, and Health Physics

§ 3.4: Medical, EHRS, Health & Wellness, EAP

• Medical Services (Screening, Consulting, Clinical, Emergency, Pandemic Preparedness Planning, Continuity of Operations)

• Employee Health Records System (EHRS), Employee Assistance Program (EAP), Wellness & Fitness Center

§ 3.5: HQ (Washington, D.C.) Health & Safety

• Safety and Occupational Health Program

Management Support, Program compliance, Industrial hygiene/sampling & analysis

Note: Operational Safety and Occupational Health

§3.4 (GRC): The Safety and Occupational Health Manuals, other applicable documents and references are listed in Appendix B & C of the Statement of Work.

§3.4 & §3.5 (GRC & HQ): Other taskings for the SSC includes:

• Involvement in self-assessments/audits of the Center, including preparation and follow-up;

• Support of Incident and Emergency Response functions.

Mission Assurance – Scope of Work

• General Requirements

• System Safety Engineering

• Reliability and Probabilistic Risk Assessment

• Electrical, Electronic, and Electromechanical Parts

• Quality Assurance

• Software Assurance Software Safety

• Complex Electronics / Flight Programmable Logic Assurance

• Welding & Nondestructive Evaluation/Test

• Risk Management

• Inspection, Measuring, and Test Equipment

• Independent Assessment and Audits

The Contractor shall provide the necessary management, personnel, equipment, training, and supplies required to perform services for planning, implementation, and assessment. Mission Assurance support provided by PPAD may include:

• General Requirements

• Assess compliance with NASA and GRC policies, requirements, standards, and controls

• Perform surveillance, audits, and assessments for assigned projects

• Perform S&MA activities throughout program and project lifecycles evaluating the design, manufacturing, and testing of aero/space hardware and software in accordance with project requirements

• System Safety Engineering

• Perform or review system and subsystem safety analyses according to NASA General Safety Program

Requirements – e.g. hazard analysis, fault tree analysis,

• Safety Documentation – e.g. safety data packages, hazard reports

• Mission Support – real-time safety support

• Reliability and Probabilistic Risk Assessment

• Reliability and Maintainability (R&M)

• Reliability, Availability, or Maintainability (RAM) Prediction

• Failure Modes and Effects Analyses (FMEA), Failure Modes Effects and Criticality Analysis (FMECA)

• Critical Items Lists (CILs)

• R&M Analysis

• Probabilistic Risk Assessment

• Fault Tree Analysis

• Electrical, Electronic, and Electromechanical Parts

• Parts Specification and Planning – selection / stress de-rating

• As-designed, as-built part lists

• Parts Control

• Mean Time Between Failure (MTBF) analyses

• Quality Assurance

• Workmanship

• Inspection points and surveillance

• Material Review Boards and nonconformances

• NASA Advisories and Government-Industry Data Exchange Program (GIDEP)

• Software Assurance Software Safety

• Software safety analysis

• Code inspection and quality

• Verification & Validation

• Complex Electronics / Flight Programmable Logic Assurance

• Welding & Nondestructive Evaluation/Test

• Weld inspection

• Drawing review

• Implement welding certification and qualification program

• Risk Management

• Continuous Risk Management support

• Project risk management

• Risk training and facilitation

• Trainer certification

• Inspection, Measuring, and Test Equipment

• Support for control, calibration, and maintenance of equipment

• Compliance

• Independent Assessment and Audits

• Perform analysis, observations, findings, and recommendations to improve mission success

Aero/Space Systems/Ground Support Mission Assurance

Orion - MPCV European Service Module (ESM) Integration Office ESM Propulsion Subsystem Orion/ESM testing at Armstrong Test Facility

In-Space Propulsion Solar Electric Propulsion NASA Evolutionary Xenon Thruster

Space Launch System Universal Stage Adapter, payload fairing development Power, thrust vector control, and subsystem support

Power & Propulsion Element of the Gateway

Radioisotope Power Systems

• Technology Development

• System Development in partnership with DOE

• Nuclear launch authorization process management

• Mission support

ESHMA Contract Overview: Overall Requirements

• This contract provides Environmental, Safety, Health, and Mission Assurance Support Services to the Glenn Research Center, specifically Codes QE, QS, FE, NASA HQ Office of the Chief Health and Medical Officer (OCHMO), in the following areas:

• Environmental

• Institutional Safety

• Occupational Health

• Aero/Space Systems and Ground Support Equip. Mission Assurance

ESHMA Contract Overview

Contract Type Cost+ Fixed Fee (CPFF) with Indefinite Delivery Indefinite Quantity (IDIQ) Element

Type of Competition Full & Open Contract Period 5 years

Place of Performance NASA Glenn Research Center (Lewis Field and Armstrong Test Facility, HQ); IDIQ supports Agency-wide

Phase in Approximately 45 days, Firm-Fixed Price

Government provided Resources

Office space, furniture, IT equipment and telephones. The Government will provide the Contractor use of existing and available Government owned tools and equipment for the performance of this contract.

Lists of available GFP and GFE will be posted with the Final RFP

History and Bundling

ESHMA is a consolidation that combines the supplies or services previously provided or performed on the following smaller, separate contracts into this acquisition: SHeMA2, COMETS (Environmental only), and Medical Fitness EAP Services.

Definition of Base/IDIQ

• Base

• Ongoing technical activities supporting the overall mission of the Center.

• Example: Environmental, Mission Assurance, Operational Safety, and Occupational

Health

• IDIQ – IDIQ tasks are those in support of, or funded by non-GRC organizations, such as other NASA Centers, NASA Headquarters

• The primary purpose of requesting and issuing an IDIQ task is to obtain ESHMA support for a complete work package with an all-inclusive Performance Work Statement (PWS)

• Start and end dates

• Deliverables

• Separate funding

• Schedules – both program and deliverables

• Task plans/task proposals

• Examples: Independent Assessments, Special Test Support

DRFP Overview

• This procurement will use a best value selection approach per FAR 15.101-1. Best value selection will include Mission Suitability, Past Performance, and Cost.

• Contract award based on FAR Part 15 – Contracting by Negotiation

• Anticipated Evaluation factors per NFS 1815.304-70:

• As individual factors, Mission Suitability is more important than Relevant Experience and Past Performance, which is approximately equal to Cost.

• Mission Suitability factor and Relevant Experience and Past Performance factor when combined are significantly more important than the Cost factor.

• Within the Mission Suitability Factor, the maximum numerical score each sub-factor may receive is as follows (1000-point total):

• Overall understanding of the Requirements (450)

• Management Approach (400)

• Small Business Utilization (150)

• Cost templates and instructions will be included in the Final RFP posting

ESHMA Tentative Schedule

• Issue DRAFT RFP October 13, 2022

• Industry Day October 20 and 21, 2022

• Issue Final RFP November 14, 2022

• Proposals Due December 12, 2022

• Contract Award April 26, 2023

• Full Contract Performance Date June 12, 2023

Cost/Price Overview Cost Volume II Part 1: General Cost Information

• Introduction

• Financial Capability to perform the contract

• Subcontractor Cost Analysis

• Major subcontractors having a contract value equal to or greater than 20% of the total contract value over the entire contract performance period.

• Escalation

• Business Systems Reviews and

Status Information

Cost Volume II Part 2: Cost Templates

• Five Excel Workbooks

• Templates have pre-populated formulas

• Offeror is responsible for the accuracy of these formulas and editing/correcting them as necessary

• Cost template contains Cost and Labor worksheets for four CLINs:

• CLIN 1 – Environmental

• CLIN 2 – Safety

• CLIN 3 – Health

• CLIN 4 – Mission Assurance

• CLIN 5 – IDIQ Support for other NASA Centers including existing Headquarters Safety & Health and Support Government Provided Plug Numbers (Do Not Alter)

• CLIN 6 – Program Management Office (PMO)

• CLIN 7 – Phase-In

• Sample Cost template: contains Cost & Labor worksheets for four Sample Tasks

Cost/Price Overview

• Cost Volume II Part 3: Basis of Estimate

• Cost narrative to support proposed estimates

• Links the Cost Volume to the Mission Suitability Volume

• Pricing Instructions

• Fixed Price Phase-in

• Costs shall be Itemized by Base and Option Periods

• Specified Amounts (Government Provided)

• Incumbent Labor Demographics

• Other Direct Costs (ODCs)

• Sample Task Pricing Templates

• Cost and Labor

• Indirect Rates

• Recommended Small Business Subcontracting Goals, expressed as a percent of Total Contract Value

• Offerors are encouraged to propose goals that are equivalent to or greater than those recommended

• Offerors shall perform an independent assessment of the small business subcontracting opportunities

Small Business Subcontracting Goals Socioeconomic Category

Recommended Goals

Small Businesses (SB) 33.0% Small Disadvantaged Business Concerns (SDB) 5.0% Women Owned Small Business Concerns (WOSB) 15.0% HUBZone Small Business Concerns (HUBZone) 5.0% Veteran Owned Small Business Concerns(VOSB) 2.0% Service-Disabled Veteran-Owned Small Business Concerns (SDVOSB) 1.5% Historically Black Colleges and Universities (HBCU)/Minority Institutions(MI) 0.5%

Commitment to Small Business

• As part of the Offeror’s Small Business Subcontracting Plan

• Offerors should provide a detailed description the work to be performed by small businesses.

• Offerors are to specify the extent of commitment to use the subcontractor, if the subcontractor is known, provide the socio-economic category.

• Small businesses should provide a response.

Subcontracting Plan

• FAR 52.219-9 Small Business Subcontracting Plan

• The Offeror’s subcontracting plan shall include the following:

(1) Separate goals, expressed in terms of total dollars subcontracted, and as a percentage of total planned subcontracting dollars, for the use of small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns as subcontractors. For individual subcontracting plans, and if required by the Contracting Officer, goals shall also be expressed in terms of percentage of total contract dollars, in addition to the goals expressed as a percentage of total subcontract dollars. The Offeror shall include all subcontracts that contribute to contract performance and may include a proportionate share of products and services that are normally allocated as indirect costs. In accordance with 43 U.S.C. 1626.

Electronic Subcontracting Reporting System (eSRS)

• FAR 52.219-9 Small Business Subcontracting Plan.

• Individual Subcontract Reports (ISRs)

• Shall be submitted semiannually, report due 30 days after reporting period end

• Period ending March 31 (due April 30)

• Period ending September 30 (due October 30)

• Report due within 30 days of contract completion.

• CO will accept or reject the report within 30 days.

• FAR 52.219-9(l)(iii)(A), Authority to acknowledge receipt or reject the ISR (for prime contractors) resides with the Contracting Officer.

• Reports required when due, even if there is no subcontract activity.

OSBP Mobile App

• Are you a small business looking to make a big difference? Whether you own an engineering company, develop new telemetry software algorithms, or provide Information Technology services, the NASA Office of Small Business Programs (OSBP) can help you make that difference at the Agency by providing the necessary tools right at your fingertips.

• OSBP Mobile is designed to help:

• Provide active contract listings and requests for proposals

• Network with Small Business Specialists at each NASA

Center

• Explore the latest Agency prime metrics data

• Inform you of the latest small business news and events

Come make a BIG difference at NASA!

Download at:

https://play.google.com/ https://apps.apple.com/

Learn more about NASA OSBP www.nasa.gov/osbp

Contact Information

• Eunice Adams-Sipp, Small Business Specialist, (216) 433-6644

• E-mail: GRC-SmallBusiness@mail.nasa.gov

• Website: https://www1.grc.nasa.gov/

Questions?