RSB_Industry_Day_FINAL_as_Presented.pdf

RSB Construction Contract – Industry Day Briefing

Research Support Building

(RSB)

Industry Day Briefing March 1, 2018

March 1, 2018 2

• NASA Team:

– Scott Haumesser/Contracting Officer (CO)

– Tim Wardlow/Project Manager

– Bart Vauter/Deputy Project Manager

– Janet Lane/Contracting Officer’s Representative (COR)

• A/E Design Team:

– Andrea Steele/Project Manager & Lead Designer (TEN Arquitectos, New York)

– Aaron Hill/Lead Architect & Architect of Record (Bialosky Cleveland)

– Sub-consultants:

Project Team

• Heapy Engineering (MEP Engineering)

• Buro Happold (Sustainability, Structural, and Security)

• Cini-Little (Food Service)

• Bedell Tucci (Civil Engineering)

• MKSK Studio (Landscape)

• &estimate (Cost Estimator)

• Lally Acoustic Consulting

(Acoustic Engineer)

Glenn M ultiple Aw ard Construction Contract – Briefing

Agenda 10:00 am to 10:10 am Intro/GRC Overview (Tim Wardlow)

10:10 am to 10:30 am Project Overview (Andrea Steele and Aaron Hill)

10:30 am to 11:00 am Contract Overview (Scott Haumesser)

11:00 am to 11:15 am Statement of Work (Tim Wardlow)

11:15 am to 11:30 am Closing Remarks (Scott Haumesser)

• REMINDER: See One-on-One Meeting Schedule (lobby)

• Industry Day presentation and the list of attendees/companies will be posted to fbo.gov shortly after the event.

• Questions may be asked at anytime during the presentation.

• Questions/Comments may also be submitted after the presentation by e-mail to the CO at the e-mail address below until 3/8/18.

• All questions will be answered at the conference or in writing at a later time. All Q&A will be posted to fbo.gov.

• The Government does not intend to formally respond to comments, but will consider comments when finalizing the RFP.

• There will be a formal Question and Answer period after the release of the Final RFP.

• Please put the Draft solicitation number, 80GRC018R0009, in the subject line of email.

Scott Haumesser, Contracting Officer scott.d.haumesser@nasa.gov 216-433-6800

Introduction

GRC Overview

Lewis Field

NASA Glenn Research Center (Lewis Field & Plum Brook Station)

Air-Breathing Propulsion

In-Space Propulsion & Cryogenic Fluids Management

Physical Sciences & Biomedical Technologies in Space

Communications Technology & Development

Power, Energy Storage & Conversion

Materials and Structures for Extreme Environments

GRC’s Core Competencies

GRC 2017 Year in Review

YouTube Video https://www.youtube.com/watch?v=PdH4ziPXtzw

GRC Lewis Field, Cleveland, Ohio

• 298 Acres

• 79 Active Buildings totaling 2.25M square Feet

• 92 Other Structures & Facilities

• 2,900 Personnel (1,600 CS, 1,300 Contractors)

Cleveland Hopkins Airport

West Campus

Central Campus

South Campus Main Gate

Propulsion R&D & Test = 43% Aero & Materials R&D & Test = 20% Administrative Offices = 27% Warehouse, Storage & Shop = 4% Other Miscellaneous = 6% 10

GRC Lewis Field Master Plan

Infrastructure Transformation

New Campus Entrance

Future Campus Center Development

Shipping & Receiving Facility

Mission Integration CenterLogistics & Maintenance Building

Demolition of Under-Utilized Facilities

Lewis Field Campus

Project Overview

Andrea Steele TEN Arquitectos Aaron Hill Bialosky Cleveland

Contract Overview

Scott Haumesser

NASA

• Title:

• Type of Contract:

• Place of Performance:

• Competition:

• NAICS Code and Size Standard:

• Period of Performance:

• Estimated Contract Value:

Research Support Building (RSB), Project No. 16009

Firm Fixed Price

NASA GRC –Lewis Field

Full and Open

236220-Commercial and Institutional Building Construction, with size standard of $36,500,000

640 calendar days from First Notice to Proceed; anticipated to be July 2018 to April 2020

More than $10,000,000

Contract Summary

Contract Overview – RFP Format

SECTION TITLE COMMENTS

A Solicitation/Contract Form Issued at release of the Final RFP

B Supplies or Services/Prices

C Descriptions/Specs/Statement of Work Section J, Attachment A

D Packaging and Marking

E Inspection and Acceptance

F Deliveries or Performance

G Contract Administration Data

H Special Contract Requirements

I Contract Clauses

J List of Attachments

K Representations, Certs and Other Statements of Offerors

L Instructions, Conditions, and Notices to Offerors

What Proposals must contain

M Evaluation Factors for Awards How Proposals will be evaluated

• F.4. PRE-CONSTRUCTION CONFERENCE, within seven (7) calendar days after award

• F.6. 52.211-12 LIQUIDATED DAMAGES-CONSTRUCTION (SEP 2000), $2,500.00

for each calendar day of delay until the work is completed or accepted

• G.8. OCCUPATIONAL HEALTH AND SAFETY PROFESSIONAL, dedicated solely to this contract and shall be on site full time whenever work is being performed under this contract

• H.2. SAFETY AND HEALTH – SUPPLEMENT TO 1852.223-70, Safety Supervision, General Safety Provisions, Fall Protection, Competent Person

• H.3. GRC 52.223-100 SAFETY AND HEALTH PLAN – GRC SUPPLEMENTAL

REQUIREMENTS (NOV 2013), Safety and Health Plans

• H.5. PRICE DEDUCTION FOR NON-SATISFACTORY WORK PERFORMANCE,

Deduction Schedule for Performance Issues

• H.6. 52.236-1 PERFORMANCE OF WORK BY THE CONTRACTOR (APR 1984),

Prime Contractor is required to perform 15% of the work effort

• H.8./H.9. 52.236-6 SUPERINTENDENCE BY THE CONTRACTOR (APR 1984) and SUPPLEMENT, superintendent shall be dedicated solely to this contract and shall be on site full time whenever work is being performed under this contract, CO approval required for replacement

Contract Overview – Special Contract Clauses

• J.1 List of Attachments- The following documents are attached herto and made a part of this contract:

Contract Overview-List of Attachments (DRFP Section J)

ATTACHMENT TITLE # OF PAGES

A SPECIFICATIONS/STATEMENT OF WORK 2233

B DRAWINGS 259

C PAST PERFORMANCE QUESTIONAIRE 7

D SMALL BUSINESS PLAN AND REPORTING

REQUIREMENTS

E U. S. DEPT. OF LABOR, DAVIS BACON

GENERAL WAGE DETERMINATIONS

TBD

F PRICE BREAKDOWN FORM 2

• Proposals shall be submitted in one (01) Volume with three (03) Sections: Technical Proposal, Relevant Experience and Past Performance Proposal, and Price Proposal:

Contract Overview-Proposal Content (DRFP Section L.11)

DELIVERABLE PAGE LIMIT

SECTION 1: TECHNICAL PROPOSAL Total 40

Factor 1.1 Technical Capability

SECTION 2: RELEVANT EXPERIENCE AND PAST

PERFORMANCE PROPOSAL

Total 20 (not including Factor

2.3 and Factor 2.4

Factor 2.1 Prime Contractor List of Relevant Contracts

Factor 2.2 Major Subcontractor List of Relevant Contracts

Factor 2.3 Safety and Health / OSHA 300 Form Unlimited

Factor 2.4 Past Performance Questionnaire Not Included

SECTION 3: PRICE PROPOSAL Total 10

• Each page in the proposal shall be marked with the legend “SOURCE SELECTION

INFORMATION - SEE FAR 3.104”

• Factor 1.1: Technical Capability

– Self-performed Work: Minimum 15% Required

– Preliminary Construction Schedule: Graphically represented, critical path method

– Staff Qualifications: Discussion and acknowledgement of the qualifications requirements and approach

– Quality Control and Management Approach: Discussion of approach, demonstrating capabilities to assure and control quality, and how they can achieve or exceed the contract’s minimum quality control system requirements

– Subcontracting Approach

– Small Business Utilization: Small Businesses (total)--19%

– Bonding: Show capability at offered price.

Contract Overview-Proposal Content (DRFP Section L.11)

Section 1: Technical Proposal

• Factor 2.1: Prime Contractor’s List of Relevant Contracts

– Relevant to this procurement within the last five (5) years

• Factor 2.2: Subcontractor List of Relevant Contracts

– For teaming partners/major subcontractors that will perform > 20%

• Factor 2.3: Safety and Health

– Sub-Factor 2.3.1: OSHA 300 Form/Logs

– Sub-Factor 2.3.2: EMR and OSHA 300A Forms

• Factor 2.4: Past Performance Questionnaire (PPQ)

– The Offeror shall provide past performance information on a minimum of three (3) previous or current contracts and a minimum of three (3) for each proposed major subcontractor.

Section 2: Relevant Experience and Past Performance Proposal

• The Offeror shall provide a completed Price Breakdown Form that includes the prices for major work structure elements as outlined in the form. (See Attachment F)

Section 3: Price Proposal

• FAR / NASA FAR Part 15 - Past Performance / Price Trade Off Source Selection with Technical Proposals

• Overall, in the selection of a Contractor for contract award, Past Performance and Price Factors will be of approximately equal importance

• Tradeoff process (see FAR 15.101-1) will only be performed between past performance and price, not on technical considerations

• Exchanges between the Government and contractor may occur if determined necessary by the CO (see FAR 15.306).

Contract Overview – Basis for Contract Award (DRFP Section M.2)

Evaluation Process Steps

• Step 1: Initial Acceptability Evaluation (completeness)

• Step 2: Technical Acceptability Evaluation (Pass/Fail)

• Step 3: Relevant Experience and Past Performance, Price Evaluation

• Step 4: Selection by Source Selection Authority (SSA) based on Best Value Trade-off between Past Performance and Price

Contract Overview – Basis for Contract Award (DRFP Section M.2)

• An initial review to determine acceptability of the proposals in accordance with NFS 1815.305-70

– Did you submit all the required documentation?

• All unacceptable proposals will be eliminated from further evaluation

Evaluation Process – Step 1 (DRFP Section M.2)

Initial Acceptability Evaluation (completeness):

• All proposals remaining after completion of Step 1 will be evaluated to determine each proposal’s Technical Acceptability.

• Proposals will be rated as “acceptable” or “not acceptable.”

• Proposals must be considered “acceptable” in all Technical Capability Sub-factors to be considered Technically Acceptable.

• All proposals rated technically unacceptable will be eliminated from further consideration

• All proposals rated technically acceptable will be further evaluated

Evaluation Process – Step 2 (DRFP Section M.3)

Technical Acceptability Evaluation (Pass/Fail):

• Areas: The Government will evaluate three (3) areas of relevant experience and past performance of the Offeror and any Major Subcontractors/Teaming Partners:

1. Past Performance Narrative (PPN)

• Prime Contractors List of Relevant Contracts

• Major Subcontractor List of Relevant Contracts

2. Past Performance Questionnaires (PPQ)

3. Past Performance Databases (PPD)

• The results of the PPN, PPQ, and PPD evaluations will receive equal weighting in determining the Level of Confidence rating

• Relevancy: The Government will evaluate relevancy with consideration to size, content, complexity, value, contract type, recency, customer, as compared to the overall requirements of the RFP

Evaluation Process – Step 3 (DRFP Section M.4)

Relevant Experience and Past Performance Evaluation:

• Performance: The Government will evaluate the Offeror’s, Major Subcontractors and/or Teaming Partners’ overall performance by considering items such as rating history and provided comments in the Government’s PPD, and responses to the PPQ. Additional considerations:

– OSHA 300 Form/Logs

– EMR and OSHA 300A Forms

• Relevant Experience and Past Performance information will not be numerically scored, but will be consolidated into a single Level of Confidence rating

Evaluation Process – Step 3 (DRFP Section M.4)

Relevant Experience and Past Performance Evaluation:

• The Government will conduct Price Proposal evaluations in accordance with FAR 15.4. The elements that will be considered include:

1. Comparison of proposed prices received in response to the solicitation.

2. Comparison of proposed prices with independent Government cost estimates.

3. Analysis of pricing information provided by the Offeror

4. For purposes of source selection, the total proposed price of the Base scope of work plus all Options will be utilized.

5. The Price Proposal evaluation is not numerically scored nor will receive an adjectival rating. However, Price Proposal evaluation findings will be presented to the SSA for their consideration in the selection process

Evaluation Process – Step 3 (DRFP Section M.5)

Price Evaluation:

• The award of a Firm Fixed Price contract will be based on a “Performance/Price Tradeoff” process for those Offerors who are determined to be technically acceptable.

• Overall, in the selection of a Contractor for contract award, Past Performance and Price Factors will be of approximately equal importance

• A best value decision may include an offer with a higher price and a higher level of confidence past performance.

Evaluation Process – Step 4 (DRFP Section M.6)

Source Selection Decision:

• Sources Sought Notice Issued 10/26/2017

• Post Synopsis 2/16/2018

• Issue Draft RFP 2/20/2018

• Industry Day 3/1/2018

• Comments for Draft RFP due 3/8/2018

• Issue Final RFP 4/2/2018

• Questions for Final RFP Due 4/13/2018

• Final RFP Proposals Due 5/2/2018

• Contract Award 7/11/2018

Tentative Procurement Schedule

SOW Overview

Tim Wardlow

SOW Overview--Scope of Work Summary

• The RSB will be approximately 64,000 square feet in overall size and will house approximately 164 occupants.

• The new two story steel structure contains:

• Open office areas

• Private offices

• Conference and work rooms

• Training rooms

• Collaborative engineering rooms

• Collaboration work spaces with light wells

• Cafeteria with supporting kitchen and dining spaces

• Typical support spaces

• The interiors are consistent with modern open office architecture.

• The exterior is clad in painted metal panels and transparent glazing curtain wall systems.

• Support facility construction includes, but is not limited to:

• Removal of existing paved surfaces

• Removal of certain underground utilities

• Site preparation

• Caissons for foundation support

• Curbs and roadways

• Parking areas

• Pedestrian walkways

• Landscaping

• Multiple above and underground utilities

• This project is required to be LEED Silver minimum under the USGBC LEED-NC version 2009 Rating System.

• Appendix A: Implementation Plan--Detailed Implementation Plan which includes the following elements:

SOW Overview—Specification Appendices

– Overview

– Personnel Impact

– Utility Impact

– Other Conditions or

Hazards

– Safety Review

– Key Personnel

– Required Permits and

Forms

– Security Requirements

– Special Considerations

– Road/Parking/Circulation

Impact

– Occupancy

– Figures, Appendices, Permits, and Forms

• Appendix B: Waste Storage/Disposal/Recycling Instructions—Instructions and details of GRC-specific manifesting procedures for waste disposal and recycling

• Appendix C: Geotechnical Report—All references to the Geotechnical Report shall also include the addition to the report, "DVL Job No. C.7287A" dated November 16, 2017, also included in this Appendix

• Appendix D: Submittal Register

• Appendix E: NASA Logo—Information regarding the NASA Logo and the use of

NASA standard colors

• Appendix F: LEED Checklist

• Appendix G: Foodservice Specifications

• Appendix H: Furniture Specifications

• Appendix I: Schedule of Special Inspections—to be used in accordance with

Section 01 45 35 SPECIAL INSPECTIONS

• The period of performance for completion of the work under the Base Bid and Option Contract shall be 640 calendar days from First NTP:

SOW Overview--Period of Performance

Contract Period Period of Performance

Base Scope 450 calendar Days

Option #1 (Outfitting) 90 calendar Days

Option #2 (Photovoltaic Array) 40 calendar Days

Option #3 (Dining Metal Mesh Ceiling) 10 calendar Days

Option #4 (Terrazzo Flooring) 10 calendar Days

Option #5 (MIC Connector) 20 calendar Days

Option #6 (Exterior Pavers) 10 calendar Days

Option #7 (Food Service) 10 calendar Days

TOTAL: 640 calendar Days

• Refer to Specification Section 01 11 00.98 SUMMARY OF WORK, Subpart 1.4 OPTIONS, for summary of Bid Options.

• Option No. 1: Outfitting--Furnish and install the following items, as specified and shown on drawing:

SOW Overview—Bid Options

– All FF&E (furniture, fixtures, and equipment; which are movable furniture, fixtures, or other equipment that have no permanent connection to the structure of a building or utilities). This excludes systems furniture and demountable partitions, which are in Base scope.

– Lateral Files

– Furniture Storage and Delivery Services

– Trash/Recycling Receptacles

– Janitorial Storage Shelving

– Break Room / Common Areas Appliances

– Lenel Access Control System

– Security Surveillance System (CCTV)

– Interior Finish Upgrades: Art or Equivalent

– Office-level cleaning

– Misc. Interior Equipment (Bulletin boards, white boards, clocks, mail slots, coat hangers)

– Exchange Modular Counters/Display (not permanently installed)

– Exchange Racking and Shelving (not permanently installed)

– Exchange Signage / Display Boards

– Café Signage / Display Boards

– Exterior Signage Package

– Interior Signage Package

• PLEASE NOTE: Infrastructure required for all items shown above, such as conduit systems, circuits, ductbanks, cable tray, etc., is NOT outfitting and shall be in the Base scope.

• Option No. 2: Photovoltaic (PV) Array--Furnish and install a Photovoltaic Array system, and all associated components as specified and shown on the drawings, to provide 158.2 kW. System should be ballasted mounted with panels at a 5 degree tilt.

– Refer to Specification Section 26 05 01.98 BASIC ELECTRICAL REQUIREMENTS

• Option No. 3: Dining Bar Expanded Metal Mesh Ceiling--Furnish and install the expanded metal mesh ceiling on Level 2, as specified and shown on the drawings as 'M-ACT'. There is no ceiling in place of this option in the base scope.

• Option No. 4: Terrazzo Flooring--Furnish and install the Terrazzo Flooring on Level 1 and 2, as specified and shown on the drawings as 'TRZ-1'. The base scope shall include a Polished Concrete Topping.

• Option No. 5: MIC Connector--Furnish and install structure and roofing associated with canopy over walkway connecting the south end of the RSB to the adjacent Mission Integration Center (MIC) building.

• Option No. 6: Exterior Pavers--Furnish and install decorative site pavers on the west and east side of building, as specified and shown on Landscape drawings. The base scope shall include a 4" concrete walk.

• Option No. 7: Food Service--Furnish and install food service equipment as shown on the drawings and specified in Specification Appendix G.

– PLEASE NOTE: Infrastructure required for the food service equipment, such as conduit systems, circuits, plumbing, etc., is NOT part of Option No. 7 and shall be in the Base scope.

SOW Overview—Bid Options

SOW Overview—Existing Site Condition

DEMOLISHED

• The contractor shall maintain the existing security fences, dust/privacy screen, gates, and roadway barricades to prevent unauthorized personnel from entering the construction site as shown on the design drawings. Warning signs shall be provided at appropriate construction site perimeter locations as shown on the design drawings

SOW Overview—Existing Site Condition

• Training Rooms being rearranged such that they are one sub-divided room.

• Structural column at column line C12 being eliminated

• Geotechnical recommendations

• Updates to Utility profiles

• Updated Implementation Plan

SOW Overview—Forthcoming Changes

Closing Remarks

Scott Haumesser

QUESTIONS?