80DOT-S4003 De-Icing Sand and Cinders Specifications.docx
DOCX document 49 KB Posted
- Attached to
- De-Icing Sand & Cinders District 3 Elko/Ely
- Solicitation number
- 80DOT-S4003
- Issued by
- Nevada
About this file
This is a specifications document for the Nevada Department of Transportation (NDOT) District 3 in the Elko/Ely region outlining requirements for a one-year open term contract for de-icing sand and cinders materials. The contract is competitive and seeks vendors capable of supplying these winter maintenance materials to support roadway de-icing operations. The specifications establish detailed requirements for product quality, composition, and delivery standards that bidders must meet to qualify for contract award. The document defines material grades, testing procedures, and performance standards necessary to ensure the de-icing materials meet Nevada DOT's operational requirements during winter weather conditions.
The specifications establish minimum standards for sand and cinder quality, including particle size gradation, moisture content limits, and contaminant thresholds that suppliers must comply with throughout the contract period. Bidders must demonstrate their ability to consistently provide materials meeting these technical specifications and should reference the accompanying "Additional Requirements" document for comprehensive contract terms, pricing expectations, delivery logistics, and any other conditions governing the procurement. The contract structure as an open term arrangement provides flexibility for NDOT District 3 to manage material procurement needs based on actual winter weather demands and usage throughout the contract year.
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Other files
| File | Type | Posted |
|---|---|---|
| Quote Instructions.pdf | ||
| OTC-Vendor-Information-Response~1.pdf | ||
| 80DOT-S4003 Additional Requirements.docx | DOCX document | |
| 0000 Standard Terms and Conditions for Commodities.pdf |
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Text version
Nevada State Purchasing Division Department of Administration 515 E Musser St Ste 300 Carson City, NV 89701 purchasing.nv.gov nevadaepro.com
THE NEVADA STATE PURCHASING DIVISION IS SOLICITING BIDS FOR
A ONE-YEAR MULTIPLE AWARD CONTRACT FOR DE-ICING SAND & CINDERS DISTRICT 3 (ELKO/ELY)
INVITATION TO BID NO. 80DOT-S4003
F.O.B. Nevada Department of Transportation, Statewide as Indicated Requisition No. OTC
Project Overview
The purpose of this solicitation is to obtain competitive pricing for cinders and de-icing sand. This solicitation is requesting FOB destination pricing to stockpiles and mileposts as indicated in the bid as well as pricing for products to be picked up at vendor’s plant by Department of Transportation trucks.
Freight pricing must be incorporated into the unit price. Award may be made to multiple vendors. Price increases will not be allowed during the term of the contract period. Contract period shall be from date of award through September 30, 2027.
This contract is primarily for use by the Nevada Department of Transportation; however, orders may be placed by the Nevada State Purchasing Division or other State agencies, Cities, Counties or political subdivisions should the need arise.
Objective and quantities
It is the intent of this solicitation to obtain competitive pricing, F.O.B. bidder’s plant and F.O.B. delivered, as applicable, for various highway de-icing sand and cinders for use by NEVADA DEPARTMENT OF TRANSPORTATION Maintenance Districts throughout the State of Nevada.
Quantities requested are estimates for bidding purposes only. actual quantities may be more or less depending on need. quantities specified at specific locations may not be ordered depending on budgetary and need requirements.
DE-ICING SAND & CINDERS SPECIFICATIONS
STOCKPILE LOCATION
The Department of Transportation will specify the acceptable type of haul truck (belly dump, end dump, transfer, side dump, etc.) at the time the order is placed with the successful vendor.
Material delivered must be placed at the requested stockpile location and NDOT will stack material delivered unless otherwise specified within this bid.
SPECIFICATION "A": SAND, BLOTTER & DE-ICING SAND (SPEC #1)
The material for Specification A, shall meet the requirements of "SAND BLOTTER", Sub-Section 705.03.05, of the Nevada Department of Transportation Standard Specifications, 2014 Edition.
The sieve sizes of Sub-section 705.03.05 are modified to read as follows: Moisture content in excess of 5% will be deducted from the weight of the material delivered, prior to making payment, (Reference item #20, Additional Requirements).
| Sieve Size |
| Wt. % Passing |
| 3/8” |
| 100% |
| #4 |
| 85-100% |
| #16 |
| 35-75% |
| #200 |
| 0-8% |
| Test |
| Wt. % Passing Sieve |
| Requirements |
| Sieve Analysis |
| Nev. T-206F |
| Above |
| Sampling Aggregate |
| Nev. T-200D |
SPECIFICATION "B": SAND, BLOTTER & DE-ICING SAND (SPEC #2)
The material for Specification B, shall meet the requirements of "SAND BLOTTER", Sub-Section 705.03.05, of the Nevada Department of Transportation Standard Specifications, 2014 Edition.
The sieve sizes of Sub-section 705.03.05 are modified to read as follows: Moisture content in excess of 5% will be deducted from the weight of the material delivered, prior to making payment, (Reference item #19, Additional Requirements).
| Sieve size |
| Wt. % Passing |
| 3/8 inch |
| 100% |
| #4 |
| 90-100% |
| #16 |
| 35-75% |
| #200 |
| 0-3% |
| Test |
| Wt. % Passing Sieve |
| Requirements |
| Sieve Analysis |
| Nev. T-206F |
| Above |
| Sand Equivalent |
| Nev. T-227F |
| 55 Min. |
| Durability Index |
| Nev. T-210 |
| 55 Min. |
SPECIFICATION "C": SAND, BLOTTER & DE-ICING SAND (SPEC #3)
The material for Specification C, shall meet the requirements of "SAND BLOTTER", Sub-Section 705.03.05, of the Nevada Department of Transportation Standard Specifications, 2014 Edition.
Moisture content in excess of 5% will be deducted from the weight of the material delivered, prior to making payment, (Reference item #19, Additional Requirements).
| Sieve Size |
| Wt. % Passing |
| 3/8” |
| 100% |
| #4 |
| 90-100% |
| #16 |
| 30-75% |
| #200 |
| 0-12% |
| Test |
| Wt. % Passing Sieve |
| Requirements |
| Sieve Analysis |
| Nev. T-206G |
| Above |
| Sampling Aggregate |
| Nev. T-200E |
SPECIFICATION “D”: DE-ICING SAND SPECS (SPEC #4)
Moisture content in excess of 5% will be deducted from the weight of the material delivered, prior to making payment, (Reference item #19, Additional Requirements).
No person or public agency shall supply for use or place any materials upon any public paved road, driveway, or parking lot located within Washoe County, south of Township 22N, which does not meet the following requirements:
Durability Index or hardness must be greater than 75.
The loss by abrasion must be less than 33%.
The content of material smaller than 100 mesh sieve must not exceed 4.0 percent fines by weight.
The content of material smaller than 200 mesh sieve must not exceed 2.5 percent fines by weight.
Phosphorus: The maximum phosphorus content shall be 10 parts per million or less.
| Sieve Size |
| Percentage Passing |
| #4 |
| 93%-100% |
| #8 |
| 40%-80% |
| #16 |
| 15%-60% |
| #50 |
| 0%-20% |
| #100 |
| 0%-4% |
| #200 |
| 0%-2.5% |
CINDERS, RED OR BLACK FINES SPECIFICATIONS (SPEC #5)
Cinders must not contain frozen lumps larger than 1 inch in size. Weight per cubic foot shall be within the range of 40-70 lbs. Moisture content in excess of 5% will be deducted from the weight of the material delivered, prior to making payment, (Reference item #19, Additional Requirements).
| Sieve Size |
| Percentage Passing |
| 1/2 inch |
| 100% |
| 3/8 inch |
| 100% |
| #4 |
| 50% |
| #6 |
| 37% |
| #16 |
| 16% |
| #30 |
| 8% |
| #100 |
| 4% |
| #200 |
| 2.2% |
SPECIFICATION “E”: DE-ICING SAND SPECS (SPEC #6)
Moisture content in excess of 5% will be deducted from the weight of the material delivered, prior to making payment, (Reference item #19, Additional Requirements). The following requirements apply:
Durability Index or hardness must be greater than 75.
The loss by abrasion must be less than 33%.
The content of material smaller than 100 mesh sieve must not exceed 4.0 percent fines by weight.
The content of material smaller than 200 mesh sieve must not exceed 2.5 percent fines by weight.
| Sieve Size |
| Percentage Passing |
| #4 |
| 93%-100% |
| #8 |
| 40%-80% |
| #16 |
| 15%-60% |
| #50 |
| 0%-20% |
| #100 |
| 0%-4% |
| #200 |
| 0%-2.5% |
“Percent Fines” means the percent material passing a specified sieve size as determined by the American Society for Testing Materials (AASHTO) “Standard Method for Sieve Analysis of Fine and Coarse Aggregates”, designation 136-84a or AASHTO Designation T27.
“Durability Index” means the hardness of the material or its resistance to breaking down as defined by Caltrans Test 229.
“Loss by Abrasion” means the percent loss of weight as determined by using AASHTO “Standard Test Method for Resistance to Degradation of Small-Size Coarse Aggregate by Abrasion and impact in the Los Angeles Machine”. Designation AASHTO T-96.
sampling and testing
MATERIAL TESTING
All products must meet Nevada Department of Transportation specifications as per NDOT Standard Specifications for Road and Bridge Construction, 2019 Edition, latest revision, and as noted in specifications above.
Samples and mix designs shall be submitted to the Materials Division for approval prior to shipment or Department pick-up.
Sand/Cinders (Abrasives): Pursuant to Section B.5.17 of the National Pollutant Discharge Elimination System (NPDES) Permit as tracked by the Nevada Division of Environmental Protection (NDEP).
All materials delivered to NDOT for application to roadways must include a report of testing from an independent Nevada Certified laboratory with procedures conforming to regulations pursuant to 40CFR, Part 136. These reports are required for each type / classification of material.
Reports delivered to:
Environmental Division, Stormwater Section, 1263 S. Stewart St., Carson City, NV 89712. Attn.: James Murphy jmurphy@dot.nv.gov , and CC – wwalter@dot.nv.gov
(If the source of material has changed any time during the bid cycle, then a new representative sample will be required.)
These test results are for tracking purposes only and will not be a determining factor in acceptance or rejection of a delivery. Test results must be supplied prior to first payment application, and are the responsibility of the awarded vendor, and shall include the following:
The source location of the abrasive materials including type, gradation, and percent organic matter determined from composite samples. Composite samples shall be taken from one stockpile that represents all deliveries from the originating source.
Abrasives shall be analyzed for:
Volatile solids Total Iron Total Nitrogen Total Phosphorous Total Reactive Phosphorous Total Dissolved Solids
NATURALLY OCCURING ASBESTOS & ERIONITE REQUIREMENTS FOR ALL MATERIALS
All rock, soil, and mineral material must be evaluated for Naturally Occurring Asbestos (NOA) and erionite, and comply with the requirements contained in the Nevada Department of Transportation’s document “NDOT NOA & Erionite Commercial Import Material Clearance Guidance July 2019” or most recent version.
Submit required information for review and approval a minimum of 45 days prior to start of related work. Additional contract time will not be given for information requiring changes and re-submittal. The approval of source materials shall not relieve responsibility under the contract for successful completion of work.
A copy of “NDOT NOA & Erionite Commercial Import Material Clearance Guidance July 2019” may be obtained from the Department’s website at: https://www.nevadadot.com/home/showdocument?id=16763
Districts and locations
SEE SPECIFIC LOCATIONS AND QUANTITES FOR EACH DISTRICT IN ITEMS TAB ON NEVADAePRO
To be delivered and stockpiled at the sites and in the approximate quantities listed.
PRICES AT BIDDERS PLANT: Material to be PICKED UP by Nevada Department of Transportation trucks. Plant to be within 50 miles of specific location. Please list location of bidder’s plant and place the price for materials in appropriate cells for each type of material. Section numbers refer to Sections within the Standard Specifications for Road and Bridge Construction, State of Nevada Department of Transportation 2014 Edition.
DISTRICT III – ELKO, WINNEMUCCA AND ELY AREAS
Reference Additional Requirements document in attachments for details on contract requirements.
Revised 2024-10 Page 2 of 2
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