80DOT-S2928 ADDITIONAL REQUIREMENTS - Elko~1.docx
DOCX document 19 KB Posted
- Solicitation number
- 80DOT-S3943
- Issued by
- Nevada
About this file
This document contains additional requirements and terms established by the State of Nevada, Division of Purchasing, for a one-year Open Term Contract solicitation issued by the Nevada Department of Transportation for Patching Mix, Asphalt Concrete, and Cement in the Elko area. The contract is structured as a competitive bidding opportunity with estimated usage quantities; the State reserves the right to extend the contract year-to-year provided there are no price increases, changes in terms, awardee agreement, and determination that extension serves the State's best interest. All bids must be submitted through NevadaEPro and are restricted to specific manufacturers or products listed in bid specifications and referenced in Section 625.02.04 of the 2014 Edition of the Nevada Department of Transportation Standard Specifications for Road and Bridge Construction and the Department's Qualified Product List (QPL). While the contract is primarily for use by the Nevada Department of Transportation, orders may be placed by the Nevada State Purchasing Division, other State agencies, Cities, Counties, or political subdivisions as needed.
Bidders must recheck all bid prices for errors prior to submission, as price adjustments after the bid opening will not be permitted. Contractors are required to furnish products at the prices bid and may face removal from the bidder's list for one year if they fail to do so. Price increases will not be honored during the contract term; vendors unable to honor their bid price due to supplier cost increases must request contract cancellation in writing, after which the State will award to the next lowest bidder. Deviations from specifications must be clearly identified on a separate sheet attached to the bid. Weight slips must be provided at the time of material pickup or delivery. The State reserves the right to obtain materials from the next lowest bidder if the awardee cannot supply requested materials, and either party may cancel items with 15 days' written notice for cause, defined as changes in manufacturer pricing, freight rate increases, or poor delivery.
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Other files
| File | Type | Posted |
|---|---|---|
| 0000 Standard Terms and Conditions for Commodities.pdf | ||
| Quote Instructions.pdf |
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ADDITIONAL REQUIREMENTS
The State reserves the right to obtain materials from the next lowest bidder willing to supply said materials, upon notification from the lowest bidder, that they cannot supply requested material.
ADHERENCE TO SPECIFICATIONS: Deviations to any of the requirements set forth in this bid shall be stated on a separate sheet and attached to this bid. Unless so stated by the bidder, the State of Nevada shall assume that all requirements have been met and shall hold the bidder to each part of the specification.
Contractor, in bidding on and in the performance of this contract, shall be solely responsible for complying with all laws, including but not limited to, codes, statutes, regulations and ordinances of the City, County, State and Federal governments.
The State of Nevada shall reserve the right of inspection, approval and final acceptance upon completion of the delivery by the contractor.
Bidders are especially cautioned to RECHECK BID PRICES FOR ERRORS prior to submitting bid as changes in bid prices after opening date and hour of bid due to an error WILL NOT BE PERMITTED OR ACCEPTED. Bidder shall be required to furnish products at price or prices bid on or be penalized by being removed from bidder’s list for a period of one year.
Weight slips must be furnished at the time material is picked up or delivered, as applicable.
Quantities listed are ESTIMATES of usage only, therefore, State of Nevada, Division of Purchasing or the Nevada Department of Transportation WILL NOT be obligated in any way whatsoever implied or otherwise to a definite quantity during the entire period of the contract.
Contracts awarded as a result of this bid may be extended from year to year provided there is no increase in prices, changes in terms, the awardees agree to the extension and the extension is in the best interest of the State (NRS 333.280).
The State of Nevada, Division of Purchasing OR the contractor (successful bidder), shall reserve the right of cancellation of any item or items hereinbefore specified and bid on provided such cancellation is for cause and given in writing by either to the other 15 days prior to cancellation. Cause shall be defined as change in manufacturer’s price to the general public, increase in freight rates, poor delivery, etc.
Bids MUST be submitted in NevadaEPro in order to be considered.
Bidders are especially cautioned to RECHECK BID PRICES FOR ERRORS prior to submitting bid as changes in bid prices after opening date and hour of bid due to an error WILL NOT BE PERMITTED OR ACCEPTED. Bidder shall be required to furnish products at price or prices bid on or be penalized by being removed from bidder’s list for a period of one year.
Price increases WILL NOT be honored during the term of the contract. Any vendor awarded a contract as a result of this bid who feels, because of price increases from their supplier, they cannot honor a price, must notify State Purchasing in writing, requesting their contract be cancelled. The State of Nevada will then obtain the product from the next lowest bidder.
This contract is primarily for use by the Nevada Department of Transportation; however, orders may be placed by the Nevada State Purchasing Division or other State agencies, Cities, Counties or political subdivisions should the need arise.
ADHERANCE TO SPECIFICATIONS: Deviations to any of the requirements set forth in this bid shall be stated on a separate sheet and attached to this bid. Unless so stated by the bidder, the State of Nevada shall assume that all requirements have been met and shall hold the bidder to each part of the specification.
Bids are restricted to specific manufacturers or products listed in the bid specifications and as referenced in Section 625.02.04 of the 2014 Edition of the Nevada Department of Transportation Standard Specifications for Road and Bridge Construction and the Department of Transportation’s Qualified Product List (QPL).
For the purpose of addressing questions concerning this solicitation, the sole contact will be the Purchasing Division’s designee. Upon issuance of this solicitation, employees and representatives of the agencies identified herein will not answer questions or otherwise discuss the contents of this request with any prospective vendors or their representatives. Failure to observe this restriction may result in disqualification of any bid. This restriction does not preclude discussions between affected parties for the purpose of conducting business unrelated to this procurement.
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