PEMSS Industry Day Full Slide Deck.pdf

Request for Information 80ARC027R0001

Industry Day

August 13, 2026

Project Engineering, Manufacturing, and Science Services

(PEMSS)

Agenda Topic Presenter

Welcome and Ames Research Center Overview Amir Deylami, Acting Deputy Center Director Associate Center Director Ames Research Center

Small Business Overview Robert Watts, NASA ARC Small Business Representative

Procurement Information Tiffany Goodwin, Contracting Officer

Draft Performance Work Statement (PWS) PEMSS Technical Team

Projects/Facilities Requirements Diana Centeno-Gomez, Division Chief Engineering Systems Division (Code RE)

Project Support Requirements Matt Napoli, Spaceflight Division (Code RS)

Metal Fabrication, Machining and Instrumentation Requirements

Alex Mazhari, Acting Division Chief Applied Manufacturing Division (Code RM)

Science Support Requirements Katherine Lee, Deputy Director for Science Directorate (Acting)

1. Attendance: Attendance at the PEMSS Industry Day is recommended; however, attendance is neither required nor a prerequisite for proposal/bid submission and will not be considered in the evaluation.

2. Recordings: No recordings (audio, video, or photos) will be allowed by offerors, individuals, or interested parties that attend the virtual Industry Day.

3. Questions and Answers: While the team will be available to provide information during this event, any question asked before or after the event must be submitted in writing via email to: Tiffany Goodwin, tiffany.n.goodwin@nasa.gov using the Q&A attachment posted in the RFI. All questions, together with the Government’s response, will be transmitted via the Government Point of Entry (GPE)

4. During the presentations, please submit all questions in the chat. Any questions submitted via chat will be documented and answered in the Q&A Excel spreadsheet and posted after the event.

General Information

Deliver on Today’s Mission

Tiffany Goodwin Contracting Officer

PEMSS Introduction and Procurement Information

This Industry Day is intended to:

1) Present acquisition approach and seek feedback;

2) Present the current status of the PEMSS acquisition;

3) Familiarize participants with the PEMSS Performance Work Statement (PWS) requirements;

4) Permit potential offerors an opportunity to network and discuss teaming or subcontracting arrangements;

5) Allow potential offerors an opportunity to submit questions regarding the recently posted Request for Information.

Introduction

This sources sought notice is for information and planning purposes only and is not to be construed as a commitment by the Government nor will the Government pay for information solicited.

Respondents will not be notified of the results of the evaluation. Respondents deemed fully qualified will be considered in any resultant solicitation for the requirement.

All submissions become Government property and will not be returned.

These slides are not to be interpreted as a comprehensive description of all requirements of the solicitation. Please refer to the draft Performance Work Statement (PWS) and once posted the final Request for Proposal (Final RFP).

It is anticipated that a Draft Request For Proposal (Draft RFP) will be posted.

General Guidance

To the extent there are any inconsistencies between this briefing and the solicitation, the solicitation governs.

A communications blackout will commence immediately upon the release of the final RFP. The blackout period will continue until contract award.

All communications from industry must be directed only to the Contracting Officer during this blackout period.

General Guidance (cont.)

• To assist in the efficient review and organization of market research, NASA may utilize agency-approved internal Artificial Intelligence (AI) tools to process, organize, and categorize responses to this Sources Sought notice. By submitting a response, the respondent acknowledges and consents to the use of these approved AI tools for administrative and market research purposes. In accordance with NASA procurement policy, AI will not be used to evaluate, rank, or compare capabilities, nor will it perform any inherently governmental functions. All final market research analyses and acquisition planning decisions will be made by human procurement professionals. As a reminder, respondents must NOT include any proprietary, sensitive, or classified information in their responses.

Notice Regarding the Use of Artificial Intelligence (AI)

Freedom of Information Act (FOIA) Requests may be submitted electronically to foia@arc.nasa.gov

No proprietary, sensitive, or classified information will be disclosed.

The NASA ARC FOIA Electronic Reading Room can be accessed at http://www.nasa.gov/centers/ames/business/foia/elec.html.

FOIA Requests

• This procurement will be a new requirement that encompasses some of the current Project and Engineering Support Services II (PESS II), 80ARC021D0001 and Fully Integrated Lifecycle Mission Support Services II (FILMSS II), 80ARC024DA0004 contracts supporting the NASA Ames Research Center which are scheduled to expire in March 2027 and November 2026 if no additional options are exercised.

• The current PESS II contract is majority Core, smaller IDIQ.

• The current FILMSS II contract is evenly split between Core and multiple IDIQs.

• New contract will be a single-award IDIQ.

PEMSS Requirements Overview

• The PEMSS contract will support:

• NASA Ames Research Center (ARC) for all flight and mission projects, and all advanced engineering capabilities needed to support the engineering, manufacturing and science mission of the Center.

• NASA ARC Engineering Directorate (Code R) and other ARC directorates. The work will primarily be performed on-site at ARC.

PEMSS Requirements Overview (cont.)

The draft Performance Work Statement (PWS) describes the scope, complexity, and purpose of the service with details of the requirements to be procured under the contract.

• The Contract is being acquired to deliver innovated engineering, science, operations, project management, manufacturing and fabrication support for NASA Ames Research Center.

• The contract supports a wide range of efforts, including biosciences flight development projects, collaborative science programs such as astrobiology, as well as support for spaceflight projects, ground-based systems, facilities, and mission operations.

• The majority of the work will be performed on-site at NASA Ames with occasional support to be provided at other NASA Centers, other Government agencies, principal investigator laboratories, other countries, and at such other locations as directed by the Contracting Officer.

Acquisition Description

• PEMSS will be executed through Task Orders following NFS 1852.216-80 procedures, with general requirements defined in the Performance Work Statement (PWS) and detailed requirements defined at the subtask and Task Order level to advance engineering and technology development and meet evolving mission objectives for NASA Ames and other Agency centers.

• The contractor will be responsible for providing management, personnel, equipment, materials, and facilities not supplied by the Government, and must be able to allocate resources and access qualified employees as requirements change. The scope and parameters of the work will be specified in task orders or technical directives/work packages to address emerging mission and customer needs

Acquisition Description (Cont.)

• The PEMSS acquisition is anticipated to be issued as a total Small Business Set-Aside and will be competed pursuant to FAR 12 and 15 and NFS Part 1815—Contracting by Negotiations.

• This acquisition will result in a single award commercial Fixed Price IDIQ consisting of the following:

• Fixed-Price (FP) Contract Line Item Number (CLIN) for Phase-in requirements;

• *Task Order with

• FP CLIN for fully defined requirements and/or

• FP Level of Effort (FP LOE) technical requirements that are not fully defined.

• 6-month extension

• The contract will have a 5-year ordering period with phase-in and 6-month extension. The phase-in period will be for ~30-days which will precede the Base Period.

Acquisition Strategy

• This acquisition will be awarded under the North American Industry Classification System (NAICS) code 541330, Engineering Services with a size standard of $25.5M Annually.

*Technical requirements are defined at task order and technical directive/work package level driven by mission requirements.

FAR 52.215-1 and NFS 1815.209 allow for an award to be made without discussions. The Government may award a contract based solely on the initial proposals received. The Government reserves the right to hold discussions if award on the basis of initial offers is determined not to be in the best interest of the Government. If discussions are necessary, then a competitive range will be set and negotiations will commence.

Acquisition Strategy (Cont.)

*Estimated Acquisition Milestones

• Issue Request for Information July 2026

• Issue Draft RFP September 2026

• Industry Day September 2026

• Issue Final RFP October 2026

• Proposals Due November 2026

• Evaluation of Proposals (Completion) December 2026

• Contract Award February 2027

• Contract Effective Date (Phase-In begins) February 2027

• Start of Base Period March 2027

*Please note that these dates are subject to change.

Acquisition Status

• Market Interest – We want to understand if existing commercial industry solutions (labor support) align with broad level IDIQ requirements.

• PWS – What areas of the PWS require more clarification? Are these requirements achievable? What scope/criteria could we include to incentivize a reduction in pricing?

• Labor Categories – Are any labor requirements ambiguous? What challenges do you anticipate supporting all labor requirements?

• DD254 – What hurdles do you anticipate if any

• Phase-in – Are timelines realistic?

• Contract Management – IDIQ FP/FPLOE what challenges do you anticipate with this contract structure?

Industry Feedback on Information Provided

PEMSS Technical Team

PEMSS Performance Work Statement (PWS) Overview

•The PEMSS PWS defines the scope necessary to provide engineering and project support capabilities and expertise to meet the requirements of a diverse set of requesting organizations and projects, including:

• Engineering Directorate (Code R)

• Programs and Projects Directorate (Code P)

• Aeronautics Directorate (Code A)

• Science Directorate (Code S)

• Exploration Technology Directorate (Code T)

• Safety and Mission Assurance Directorate (Code Q)

• Center Operations Directorate (Code J)

• Other NASA centers (as required for joint activities)

PWS: Customers/Organizations Supported

• Draft Request for Proposal, Section J a, Attachment 1

• Section 1: Introduction/Background

• Section 2: Scope

• Section 3: Contract Management Requirements

• Section 3.1: General

• Section 3.2 Technical Requirements Management

• Section 3.3 Foreign Travel Management

• Section 3.4 Management Meetings

• Section 3.5 Training

• Section 3.6 Software Management

• Section 4: Technical Requirements

• Section 4.1: Support of NASA Programs and Projects

• Section 4.2 Engineering Support

• Section 4.3 Science Support

• Section 5: Phase-In/Phase-Out Plan

Outline of PEMSS PWS

•The overall contractor labor work force has shown to be relatively stable over a 5-year performance period.

However, the specific labor skills/staff to be provided for each work package (or task) can continually vary over the life of the contract for the following reasons:

• The large variety of organizations/projects being supported

• The dynamic nature of the Engineering environment of the Center

• Shifting mission priorities of the Agency and Center over time

• The phase of a project being supported

• The duration of work packages (tasks) – can vary from a month up to 5 years (entire length of contract).

• Various and unpredictable Period of Performance start and end dates.

Contract Management:

Dynamic Nature of PEMSS Contract

• Support of NASA Programs and Projects (PWS 4.1):

• Scope: Focused on specific engineering or project support capabilities required over multiple phases of a project life cycle

• Application: Specific - tailored for an individual work package or customer

• Number/Type of Skill Set per Work Package: Variable – dependent on customer requirements

• Engineering Support (PWS 4.2):

• Scope: Focused on support required for specific engineering facilities or support functions

• Application: Generalized – service provided supports multiple customers

• Number/Type of Skill Set per Work Package: Stable – required staff consistent

• Science Support (PWS 4.3):

• Scope: Focused on support required for specific science facilities or science support functions

• Application: Generalized – service provided supports multiple customers

• Number/Type of Skill Set per Work Package: Stable – required staff consistent

Overview of PEMSS Technical Requirements

PWS and Supporting Documents

Performance Work Statement (PWS)

• Primarily provides the list of the required engineering, management, science support capabilities for the execution of the PEMSS contract.

• Basis for determining what is in-scope and out-of-scope for the contract.

Labor Category Descriptions

• Provides position descriptions and qualifications for labor skills projected to be required for the PEMSS contract.

PEMSS Q & A Spreadsheet

• Consolidation of industry questions:

• PWS, Set-Aside, NAICs, Subcontracting, Labor Category Excel Spreadsheet

Two important Core Management requirements for the PEMSS contract (reference PWS section 3 & 4):

Method to process and manage work packages and task orders

• Why: Many work packages/task orders (including modifications) get processed over the length of the contract; need automated and efficient way to track and process them completely through the review cycle.

• Ability for customer to fill out and submit work packages/task order requests

• Ability to display/review contractor work packages/task order proposals

• Ability to process/automatically notify reviewers in the review cycle of requests and proposals.

Accurate reporting of contractor proposals for work packages/task orders

• Why: Multiple and diverse customer base need accurate reporting of pricing due to external reporting and budget tracking requirements.

• Ability to forecast and track pricing and provide reporting at a level specified by the work package/task order owner:

• Work Package/Task Order Level

• Work Element (Sub-Task) Level

• Discrete Deliverable Level

Work Package Processing

Diana Centeno-gomez, Engineering Systems Division Matt Napoli, Spaceflight Division

Dr. Alex Mazhari, Applied Manufacturing Division Zachary Burkland, Multi-Mission Operations Center

PEMSS Projects and Facilities Requirements

Develop and Maintain Tools:

• Mauna: low orbit stability analysis tool.

• Lunar Browser: Earth-Moon trajectory generation tool.

• Flite: Flight Dynamics System for LEO spacecraft with GPS tracking data.

• VAT (Vector Analysis Tool): made for HelioSwarm science return and geometries configurations, plus contingencies.

• ROMA: swarm deployment and maneuver tool for relative motion, made for HelioSwarm but it can be repurposed

• PLB (Phasing Loop Browser): Works to compute trajectories that meet mission requirements for direct transfer for the HelioSwarm mission.

• Theia: lunar orbit autonomous navigation tool using lunar terrain and AI.

• Trajectory Browser: our only publicly available tool, used by academia mostly for computing trajectories to main asteroids in the solar system.

Flight Dynamics

Project Formulation

• Mission Concept Design

• Customer Engagement

• Traceability Matrix and Requirements Development

• Trade Studies and Analysis

• Technical Writing and Proposal Support

Design and Development

• Mechanical Design, Modeling, Analysis and Testing o Systems/Mechanisms o Structures o Thermal Systems o Fluid Mechanics Systems o Cryogenic Systems

• Electrical/Electronics Design and Development o Sensors and Instrumentation o Embedded Computational Systems o Power Systems o Control Systems

• Chemical, Biological, Biomedical, and Radioactive Systems

Projects/Facilities Requirements (Cont.)

Assembly, Integration & Test (AI&T)

• Touch labor for assembly & integration

• Test Procedure Development

• Conduction Tests

• Instrumentation

• Data Reduction & Test Reports

• Prototypes, EDUs, Qual and Flight Units

• Ground Systems

Operations

• Concept Development

• Planning and Specification

• Ground Data Systems Specification and Development

• Execution of Operations Phase

Sustainment and Closeout

• Maintenance of Systems and Infrastructure

• Data Reduction and Analysis

• Planning and preparation for deactivation or decommissioning

• Disposition and archival

Projects/Facilities Requirements (Cont.)

• ARC leads and/or supports numerous science and technology space or airborne flight projects, ranging from concept definition, through system and component design and development, to mission operations. At every phase of these projects, mission-critical information technology support is required to ensure customer satisfaction and mission success.

• Organizations Needing IT Support

• Mission Design Division

• Engineering Systems Division

• Applied Manufacturing Division\

• Facilities Needing IT Support

• MMOC

• EEL

• FPC

Flight Project and Mission Operations Information Technology