80AFRC22R0002 Attachment D-D Questions_Responses 20230131.pdf

For NASA use only

1 80AFRC22R00002 CATSS III

RFP B 4 3 10 Please confirm that monthly invoices for the total CLIN amount divided by 12 will be accepted This will be one invoicing option available to the successful offeror

2 80AFRC22R00002 CATSS III

RFP m Proposal Preparation Instructions ii (d) 37 If a major subcontractor is proposed, is a subcontractor Cost-Price volume submission required?

Offerors shall follow the solicitation instructions for proposals submission regarding volumes to submit References in provision "Electronic Submission of Proposals – Proposal Marking and Delivery Through NASA’s EFSS Box (Nov 2021)" are for informational purposes only and do not override the proposal instructions

3 80AFRC22R00002 CATSS III

RFP m Proposal Preparation Instructions ii (d) 37 If a major subcontractor is proposed, is a subcontractor MS volume submission required?

Offerors shall follow the solicitation instructions for proposals submission regarding volumes to submit References in provision "Electronic Submission of Proposals – Proposal Marking and Delivery Through NASA’s EFSS Box (Nov 2021)" are for informational purposes only and do not override the proposal instructions

4 Pricing Exhibit (Using Attachment D-13 Pricing) Pursuant to Solicitation Instructions E 2(h)(v) 3 Header The following is a copy of the referenced section: E 2 ADDENDUM to FAR 52 212-1 Instructions to Offerors—Commercial Products and Commercial Services h Communications Regarding this Solicitation There is no “v” below h

The Attachment D-C pricing exhibits contain a typographical error Offerors should refer to solicitation instruction E 2(m)(v) for price volume instructions

5 Pricing Exhibit Attachment D-13 all all

The pricing PDF requests monthly pricing Does NASA have a preferred/expected method to calculate monthly productive hours?

Is this assumption appropriate? 52 week * 40 hours = 2080 total annual hours 11 federal holidays * 8=88 24 hours min CA sick leave 40 hours min SCA vacation 2080-(88+24+40)=1928 annual 1928/12=160 67 monthly productive hours at AFRC

Offerors should propose monthly rates in accordance with their standard business practices and company methodology The government does not have an expected method for calculating productive hours

6 Solicitation m Proposal Preparation Instructions (v) 40 all

Offerors shall propose a Firm-Fixed Price (FFP), fully burdened monthly rate for each labor category Offerors shall propose a Firm-Fixed Price (FFP), fully burdened monthly rate for each labor category

Part 1: Since no labor Category for the Program Manager, Deputy, Business, Manager, or floaters are included in D-13 or 14 Is it appropriate to conclude the fu burdened rate should include these costs if proposed?

Part 2: If the conclusion stated above in “Part 1” is true and the sample task is merely for evaluation and does not necessarily reflect the actual Task Orders (staffing levels) to be issued, it appears to require consequential speculation on the part of the offeror as to how to distribute those costs because the FBLR (Fully Burdened Labor Rate) staffing level allocation base is unknown

For example, the sample task for AFRC is 53 FTE but we know the current non-mgt staff is less If the management cost is distributed across 53 FTE as shown in the sample task but the resulting TO is 47 (for example) the proposed FBLR fails to allocate the true contract cost because the allocation base is reduced Additionally, it is unknown if the NASA NCS contract may further reduce the actual FBLR allocation base (PWS 4 4) by as much as 20% and further invalidate the offeror FBLR calculus Our rough estimates show this could result in the offeror being unable to capture $50,000 to $200,000 or more of costs annually depending upon the actual FBLR staffing levels procured under CATSS III CATSS III is a highly desirable contract and likely to be very cost sensitive and this situation creates a significant risk to the offeror (and NASA) and will likely result in a financial loss to the offeror and produce an operational risk to NASA and operational loss to the awardee Will NASA consider adding language/clarification to the Solicitation to mitigate this mutual proposal risk?

All priced labor categories shall include Program Management Office (PMO) costs, such as Program Manager, Deputy Program Manager, Manager or floaters, regardless of the actual distribution of labor categories The firm fixed price of the labor category included in the offeror's proposal will become the contractual firm-fixed price and no adjustments to the price will be made for PMO costs post-award It is the responsibility of the offeror to propose a firm-fixed price for each labor category to minimize risks of financial loss to their company should changes in staffing occur during contract performance

7 D1

8 0 Overtime Overtime hours are normally required to respond to emergencies, unusually heavy workloads, and unexpected situations that may occur due to unforeseen service requirements If circumstances indicate the potential need for overtime in order to accomplish a task, such overtime must be authorized in advance by the Contracting Officer or his/her authorized representative Overtime will not be authorized to compensate for shortcomings in Contractor performance NASA-directed overtime will be covered by the Cost No Fee line item(s) of the contract

15 Since the only pricing data is the Fully Burdened Labor Rate (FBLR), will the FBLRs be used for authorized overtime? As CA law requires 1 5 and 2x pay for OT, will these actual costs be added to the FBLR as a multiplier? What calculus is used to calculate OT? The successful offeror will be required post-award to provide firm-fixed price overtime labor rates for non-exempt employees

8 D1 APPENDIX B - Labor Categories and Minimum Qualifications 22

Most of the positions on CATSS have historically been non-exempt (AFRC is non-exempt where ARC is more commonly exempt for the same work) Companies do not have the latitude to legally classify a position both ways within a single contract and must be consistent if compliant with the FLSA To complicate the iss the DoL Directory of Occupations 5th Edition does not include/consider years of experience or education as a criterion It simply states the work to be performed and the WD provided in the solicitation sets the pay for the position without regard to experience or education By establishing these criteria, under the combined locations, a significant risk is introduced because it is not likely the offeror will be able to successfully recruit and retain individuals with 4-7 years of experience and a degree across both locations when using WD wage rates in a FFP contract vehicle (especially at ARC) CATSS III positions do not generally meet the DoL tests for Administrative or Professional exceptions to be classified by the offeror as exempt Fortunately, the government does have latitude to define positions as exempt Will the government consider designating positions requiring degrees and/or 4 years or greater experience as Exempt within the solicitation to reduce th s risk?

Follow up Question: Will the government consider requiring and evaluating the offerors proposed wage rates and wage rate analysis as a part of price proposal r assessment to identify recruiting and operational risks to NASA?

DoL Exempt Guidelines: https://www dol gov/agencies/whd/fact-sheets/17a-overtime

Offerors should propose to the requirements of the solicitation, regardless of how AFRC or ARC have historically classified the contractor employees Offerors should do sufficient research to propose pricing that will capture incumbents and/or qualified individuals to enable successful performance of the requirement at both centers

The government will evaluate the IDIQ pricing model total price in terms of reasonableness

9 D1 APPENDIX B - Labor Categories and Minimum Qualifications 22 The solicitation education requirement may result in some high performing incumbent employees not qualifying for their current position Will four years of equivalent experience (for all positions) satisfy the requirement for a BS/BA degree?

Experience in lieu of education is annotated in the Performance Work Statement (PWS) when allowable Technical stakeholders have confirmed those labor categories requiring a bachelor's degree or higher are a requirement to successfully perform the tasks in the respective subject area

NASA's ResponseQuestion

80AFRC22R0002 - California Regional Center Administrative and Technical Support Services (CATSS III)

January 9, 2022

Line #Page #SectionTotal comment

Request for Proposals (RFP) Questions Template

Document

10 80AFRC22R0002A Is this a new requirement or an existing requirement? This is a requirement that consolidated two existing requirements (ARC and AFRC)

11 80AFRC22R0002A How many incumbents are there performing this work? There are two incumbents performing this requirement

80AFRC22R0002A

What are the incumbent names, contract #s, and revenues received under the incumbent contract?

The incumbent performing these services at Armstrong Flight Research Center is Logical Innovations performing under contract 80AFRC22D010 The incumbent performing these services at Ames Research Center is Miracorp performing under contract 80ARC017C002 The government will not disclose the revenues of those contracts through this solicitation

80AFRC22R0002A

How many FTEs were on the previous contract? Has the PWS Changed?

Offerors should propose to the solicitation as it is currently written This requirement has consolidated the AFRC and ARC administrative and technical support requirements Current staffing and Performance Work Statements of the existing effort are not reflective of the consolidated effort and should not be used as a basis for proposing to this requirement

14 80AFRC22R0002A What did you like about the previous contract? Dislikes? The contractors at both locations have successfully performed the requirement

80AFRC22R0002A

What are your KPIs? The government has provided its Quality Assurance Surveillance Plan (QASP) as part of this solicitation

80AFRC22R0002A

If we have a teaming agreement with a subcontractor, does the subcontractor's experience count as experience for the prime? Pursuant to the evaluation criteria of the solicitation, past performance regarding subcontractors that will perform major or critical aspects of the requirement will not be rated as highly as past performance information for the principal offeror

17 RFP 9 Jan 2023 iv Past Performance Volume 38 1

The RFP states, "Offerors shall submit the following information as part of their proposal for both the Offeror and proposed major team members or significant subcontractors For purposes of the Past Performance Volume, a significant subcontractor is defined as any subcontractor estimated to perform more than 20% of the effort (as measured in Total Contract Value) " What is the definition of a "Major Team Member?" Is it the same as the definition of a “Significant Subcontractor?" Can "Major Team Members" submit past performance information if they are not doing 20% of the work?

The government does not have a definition for "major team member " Offerors may submit past performance for any contracts they believe relevant for the government to evaluate Pursuant to the evaluation criteria of the solicitation, past performance regarding subcontractors that will perform major or critical aspects of the requirement will not be rated as highly as past performance informati for the principal offeror

18 RFP 9 Jan 2023 v Price Volume 40 1 The RFP states, "Offerors shall propose a Firm-Fixed Price (FFP), fully burdened monthly rate for each labor category and contract year using the format of Attachments D-13 (AFRC) and D-14 (ARC) Additionally, using the rates of D-13 and D-14, the offeror shall complete the two (2) Sample Task Order Pricing Models provided with this solicitation " Will these task orders be awarded?

The IDIQ pricing model (sample task orders) will be evaluated in terms of reasonableness for selection purposes only CLIN 0001 w ll be awarded to the successful offeror for phase-in only The government will provide requirements to the successful offeror to award task orders under the contract for CLINs 0002, 0003, 0004, and 0005

19 RFP 9 Jan 2023 v Price Volume 40 10 The instructions state, "The electronic version of the price proposal shall contain working formulas and shall be in the same format as the hard copy of the price proposal " Please confirm the submission of the price proposal is electronic only and there is no hard copy submission requirement

No paper documents will be accepted for this solicitation Please follow the solicitation instructions regarding submission of the fully electronic proposals References to paper documents will be removed via a solicitation amendment

20 Pricing Exhibits D-13 1 N/A If no county is identified for a listed labor category, are offerors to assume that the position does not fall under a SCA Wage Determination? If there are SCA W Determination labor categories without a county identified, how does an offeror know which Wage Determination applies to the specific labor category?

The wage determinations included in the solicitation are for the three counties where performance of this requirement takes place NASA does not have locations in other areas where this requirement will be performed which would require additional wage determinations Performance for AFRC will occur in LA or Kern Counties Attachment D-13 will be revised to reflect which county WD is designated for the proposed FFP labor rate For attachment D-14 all performance will occur in Santa Clara County

Attachment D-A Past_Performance_ Questionnaire

Transmittal Letter 1 16 The provided transmittal letter includes a “TBD” for the due date of the past performance questionnaire Please provide the due date for the questionnaire The PPQ is due with the offer, it shall be delivered by 12:00 PM PST, Wednesday, February 22, 2023

22 Attachment D-2: Data Requirements List (Base) Management Plan 6 #11, Initial Submission The DRD for the Management Plan states “Initial Submission: With submission of Proposal ;” however, there is no mention of submitting the Management Plan in the Solicitation/RFP Is the Management Plan due with the proposal submission?

The solicitation will be amended to include submission of a management plan with the proposal and how it will be evaluated, and wi l be excluded from the technical volume page count The successful offeror's management plan will be incorporated into the executed contract as Attachment D-9

23 80AFRC22R0002 CATSS III

RFP 9 Jan 2023 y FAR 52 216-22 Indefinite Quantity (OCT 1995) 6 of 66 (a) 1-2 As the "Schedule are estimates only and are not purchased by this contract", does the government anticipate the same/similar amount of LCATS & FTEs to perform the work as on the current contract?

This requirement has consolidated the AFRC and ARC administrative and technical support requirements Current staffing and Performance Work Statements of the existing effort are not reflective of the consolidated effort and should not be used as a basis for proposing to this requirement This contract will be an IDIQ contract with a minimum order of $5K and a maximum order of $50M as stated in the solicitation under Section C 2x

24 80AFRC22R0002 CATSS III

RFP 9 Jan 2023 y FAR 52 216-22 Indefinite Quantity (OCT 1995) 6 of 66 (c) 2 As "The government may issue orders requiring delivery to multiple destinations or performance at multiple locations", does this mean sites/facilities in addition to

AFRC & ARC? Does this mean out of state (i e , Florida, Colorado, etc )?

The requirement will be performed at the AFRC and ARC locations The contractor may be required to travel during the performance of this effort to support organizational tasks and requirements The travel may be for, but not limited to, administrative support for conferences, meetings, and other activities based on specific organizational requirements

25 80AFRC22R0002 CATSS III

RFP 9 Jan 2023 bb FAR 52 219-17 Section 8(a) Award (OCT 2019) 7 of 66 bb All

In this section the government indicates that the SBA will be the contract recipient/holder and will be "subcontracting with the Offeror who has been determined an eligible concern pursuant to the provisions of section8(a) of the Small Business Act, as amended (15 U S C 637(a)) " Throughout the remainder of the solicitation the company, referred to here as "Subcontractor" is referred to as "Contractor" and/or "Prime Offeror" Can the SBA title be changed for easy identification of the Contractor (Prime company/offeror) and its Subcontractors

No, changes to the language in FAR Clause 52 219-17 would require a FAR deviation References elsewhere in the solicitation to "contractor" and "prime offeror" refer to the prime contractor that will performing the requirement

26 80AFRC22R0002 CATSS III

RFP 9 Jan 2023 cc FAR 52 219-18 Notification of Competition Limited to Eligible 8(a) Participants (MAR 2020) 8 of 66 (c) all

As "any award resulting from this solicitation will be made to the Small Business Administration, which will subcontract performance to the successful 8(a) offe selected through the evaluation criteria set forth in this solicitation", will NASA or SBA issue the Terms & Conditions, and other instructions/directives for correspondence, reporting, etc between the Contractor/Subcontractor and the SBA? Will this be post award and how will it impact the kick-off and transition?

SBA delegates the authority to the contracting agency and the firm The CO defines the terms and conditions of the contract in collaboration with the SBA There should be no impact the post award kick-off and transition

27 80AFRC22R0002 CATSS III

RFP 9 Jan 2023 hh NFS 1852 216-80 Task Ordering Procedure (OCT 1996) 10 of 66 hh All Will the government issue Task Orders IAW this section to the SBA, the Contractor/Subcontractor, or both? Task orders will be issued to the contractor

28 80AFRC22R0002 CATSS III

RFP 9 Jan 2023 v Price Volume 40 of 66 v 1

It states that "Offerors shall propose a Firm-Fixed Price (FFP), fully burdened monthly rate for each labor category and contract year using the format of Attachments D-13 (AFRC) and D-14 (ARC) " If the Contractor plans to use streamlined methods to potentially remove and/or make part-time FTEs, this would a cost reduction to the Government May we adjust the # of FTEs, to include fractions (i e , 5, 25, etc )?

Offerors shall proposed a firm-fixed price monthly price per labor category and should not adjust to increments During contractual performance, if the offeror uses two 5 employees to accomplish the effort/task the proposed monthly labor category rate will be divided by 2 Similarly, if 4 25 employees are utilized, the monthly price will be divided by 4

29 80AFRC22R0002 CATSS III

RFP 9 Jan 2023

E 3 FAR 52 212-2 Evaluation -- Commercial Products and Commercial Services (Nov 2021) 41 of 66 (c) - all

This section states "A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party " This conflicts with sections bb FAR 52 219-17 Section 8(a) Award (OCT 2019) & cc FAR 52 219-18 Notification of Competition Limited to Eligible 8(a) Participants (MAR 2020) regarding the SBA activity Which section prevails?

An award will not be issued until all requirements for a Section 8(a) award have been coordinated with the SBA

30 Attachment D2 Data Requirements List (Base) CDRL/DRD MAINTENANCE PROCEDURES 4 of 23 1 When "New and/or revised data requirements shall be incorporated by contract modification to which the new or revised portion shall be appended", how long is the period of adjustment/recovery IAW the DRD Type (1-3)?

If new or revised DRDs are incorporated into the contract, the contractor shall have reasonable time to become compliant with the update or new requirement

Attachment D-A

Past_Performance_Questionnai re

Body 1 of 5 4 The PPQ currently states to provide the requested data and submit it by "TBD" Can the government please clarify the suspense/deadline for PPQs? The PPQ is due with the offer, it shall be delivered by 12:00 PM PST, Wednesday, February 22, 2023

32 Attachment D1 CATSS III PWS ARC_AFRC 20221007 2 0 Scope of Work 1 of 28 4 IAW the PWS: "Some temporary work or support may be required at local communities or other locations " Can the government please clarify the proximity to the current sites? Could these locations be other states?

The requirement will be performed at the AFRC and ARC locations The contractor may be required to travel during the performance of this effort to support organizational tasks and requirements The travel may be for, but not limited to, administrative support for conferences, meetings, and other activities based on specific organizational requirements Required travel costs will be compensation pursuant to the Federal Travel Regulations (FTR)

33 Attachment D1 CATSS III PWS ARC_AFRC 20221007 4 4 Office of Strategic Communications 2 of 28 5 As "training on NASA specific systems and applications will be required ", is this training provided by the government? Is this on the job training (OJT) or pre/p access to assigned duties?

The Contractor is responsible for ensuring that all employees meet customers’ minimum requirements in all areas of PWS and task requests The Contractor is required to train and mentor personnel focusing on the key requirements and processes of the requesting organization, inclusive of NASA specific systems If government training is available, the contractor may negotiate with the government to provide such training

34 Attachment D1 CATSS III PWS ARC_AFRC 20221007 User Training and Support: 9 of 28 Bullets 1 - 2 As we are to "Provide support for deployment of applications or systems to ARC and AFRC activities " & "provide training for deployed applications and systems" Can the government please specify which applications and systems?

If the government introduces new or updates to NASA applications or systems, the contractor will be offered training on these changes The contractor will be required to share their knowledge of the systems with other NASA users

35 Attachment D1 CATSS III PWS ARC_AFRC 20221007 User Training and Support: 9 of 28 Bullet 8 As we are to "Disseminate knowledge of Business Systems through training, instruction, workshops, and individual assistance " Can the government please specify which Business Systems? Are training certifications and/or credentials required?

Contractor employees shall become subject matter experts for existing NASA Business Systems and are required to share that knowledge of the systems with other NASA users If the government introduces new or updates to NASA applications or systems, the contractor will be offered training on these changes The contractor will be required to share their knowledge of the systems with other NASA users

36 Attachment D1 CATSS III PWS ARC_AFRC 20221007 5 1 General Requirements 11 of 28 Bullet #4 Are there specific LCATS that cannot telework? As no more than 50% of the staff can telework, can the government please indicate which LCATS can and cannot?

Full-time telework is considered remote work The Contracting Officer Representative (COR) and technical customer must approve requests for contractor employees that telework full time or work from remote locations No more than 50% of the contractor staff can telework full time or work from remote locations Intermittent or scheduled telework will be at the discretion of the offeror provided contract performance is not adversely impacted

37 Attachment D1 CATSS III PWS ARC_AFRC 20221007 6 0 Management Plan 14 of 28 3 To what extent of autonomy and authority in reference to legal, contractual & monetary thresholds shall a Site/Program Manager have "to negotiate and make binding decisions on behalf of the company, including signatory authority"? This determination is at the discretion of the contactor

38 Attachment D1 CATSS III PWS ARC_AFRC 20221007 7 0 Hours of Operation 14 of 28 1 - 2 Are there any LCATS strictly prohibited from working a 4/5/9 work schedule? At this time there are no labor categories prohibited from working a 4/5/9 work schedule at either center However, work schedules a dependent on specific project or program requirements

39 Attachment D1 CATSS III PWS ARC_AFRC 20221007 9 0 Training 15 of 28 9 1 Contractor

Provided Training - all As the "The contractor shall maintain training and certification records for each employee and make the records available to the CO and COR upon request ", can the government please provide an itemized mandatory training requirement per LCAT?

Mandatory training requirements are specific to the technical area, project and/or the type of position Mandatory training requirements (i e IT security, physical security, export control) are provided by the government at no cost to the contractor

40 Attachment D1 CATSS III PWS ARC_AFRC 20221007 APPENDIX B - Labor Categories and Minimum Qualifications 22 - 26 of 28 All

As stated within the PWS, can the government please confirm that only the following LCATS require a SECRET clearance: Lead Technical Editor, Technical Editor, Librarian, Librarian Technician, Administrative Support Specialist III, Business Systems Coordinator II, Business Systems Coordinator III, Archives Technician? None of the Key Personnel require a clearance?

The following labor categories may require a SECRET clearance: Lead Technical Editor, Technical Editor, Librarian, Librarian Technician, Administrative Support Specialist III, Business Systems Coordinator II, Business Systems Coordinator III, and Archives Technician The determination of an employee requiring a SECRET clearance is project or program specific and not a blanket requirement for all personnel in a specific labor category

41 Attachment D1 CATSS III PWS ARC_AFRC 20221007 APPENDIX B - Labor Categories and Minimum Qualifications 23 of 28 line 32

Key Personnel Auditor requires "Successful completion of AS9100 Aerospace Auditor Transition Training " Can successful completion of the AS9100 Rev D training be substituted for this training? If not can the government provide more information about this training as we have been unable to locate any information about it

The PWS will be updated to read "Successful completion of most current version of AS9100 Aerospace Auditor Training "

42 RFP E 2 m & E 2 B (d) 24 & 36 Volume I – Technical On page 36 of 66, it states the submittal files shall be titled: 1-Prime Offeror name-solicitation number-MS Volume docx And for subcontractors: 1 - Prime Offeror name-Subcontractor Name-solicitation number-MS Volume docx Is Volume I to be titled the Technical Volume or the MS Volume?

The solicitation calls for a Technical Volume The references to "Mission Suitability" under the provision "Electronic Submission of Proposals – Proposal Marking and Delivery Through NASA’s EFSS Box (Nov 2021)" are for informational purposes only for proposal submission and naming conventions

43 RFP E 2 iv A 38 & 39

A minimum of three (3) relevant Government (Federal, State, and local) and private contracts, with similar size, complexity, and content to the CATSS III requirements that have on-going or completed work within the last five (5) years The term “relevant” means contracts having similar size (total contract value), content, and complexity, as compared to the effort described in this RFP These contracts should demonstrate the offeror's capabilities to perform this requiremen Is that 3 total for the whole team, or 3 per company on the team

A minimum of three Past Performance contracts is required Offerors may include as many relevant contracts as desired, provided all information requested in the solicitation is submitted and the page count is not exceeded

44 RFP E 2 m A 34

A Twelve- (12) point font for standard text with default kerning (spacing between individual characters) shall be used for all texts, numbers, graphics, tables, charts, diagrams, figures, etc in proposal Volumes I and II, except the text and numbers contained in Government provided forms Line spacing shall be no less than a single space (as defined by Microsoft Word Office 365) in 12-point font The font size for blank lines shall not be reduced Will the Government consider allowing for text in graphics, tables, charts, diagrams and figures to be smaller than 12 point font, maybe 10 or 11 point?

With the exception of the company logo, all text, tables, graphics, charts, diagrams must be in 12-point font Use of a smaller font on any page will disqualify that page from being evaluated

45 RFP Attachments D-13 and D-14 No # All labor categories for all PWS elements Which of these positions are Service Contract Act Wage Determination non-exempt positions It is the offeror's responsibility to determine which labor categories are exempt or non-exempt and which Service Contract Labor Standards Category is applicable to the requirement and propose accordingly

46 RFP Attachments D-13 and D-14 No # All labor categories for all PWS elements What is the average years of seniority for each labor category? The government does not have this information

47 RFP Paragraph Miii and Mv 37 and 40 For Subcontractor Submissions: 7-Prime Offeror name – Subcontractor Name - solicitation number Cost-Price Volume xlsx On page 40 of the RFP paragraph M v , the RFP does not request the subcontractors submit a Cost-Price Volume However, on page 37 paragraph M iii , the RFP states a file name for subcontractor's Cost-Price Volume Does ARC require a Cost-Price Volume from the major subcontractors?

Offerors shall follow the solicitation instructions for proposal volume submission requirements References in provision "Electronic Submission of Proposals – Proposal Marking and Delivery Through NASA’s EFSS Box (Nov 2021)" are for informational purposes only and do not override the proposal instructions

48 RFP Paragraph M ii(d) 37

For Subcontractor Submissions: 1 - Prime Offeror name-Subcontractor Name-solicitation number-MS Volume docx, 3 Prime Offeror name –Subcontractor Nam

- solicitation number - PP Volume pdf; 7-Prime Offeror name – Subcontractor Name - solicitation number Cost-Price Volume xlsx

What proposal volumes are the major subcontractors required to submit?

Offerors shall follow the solicitation instructions for proposals submission regarding volumes to submit References in provision "Electronic Submission of Proposals – Proposal Marking and Delivery Through NASA’s EFSS Box (Nov 2021)" are for informational purposes only and do not override the proposal instructions

49 RFP Paragraph M iii B and Attachment D-2 38 and DRD pages 6 and 7

Management/Staffing Approach and DRD 1, Management Plan, requirements DRD 1 has a different list of requirements to write to than paragraph B, Management/Staffing Approach DRD 1 is due with the proposal Where does DRD 1 go? Is DRD 1 included in the 50 count page limit for Volume I

The solicitation will be amended to include submission of a management plan with the proposal, how it will be evaluated, and will be excluded from the technical volume page count The successful offeror's management plan will be incorporated into the executed contract as Attachment D-9

50 RFP RFP Section B 1 37 CLIN OOO1, Contract Phase-In (ARFC and ARC) How long of a phase-in period is requested? A minimum of 30 days will be requested for Phase-in

51 RFP M iii B Management/Staffing Approach 38 15-16 Will the Government consider excluding Total Compensation Plan from page limits? The Total Compensation Plan is excluded from the page limitations for the Technical Volume The solicitation will be updated with this information via a solicitation amendment

52 PWS and Pricing Exhibits PWS Appendix B; Special Projects, Studies, and Reports Specialist & Attachments D-13 and D-B 24 1 PWS functional area 4 5 contains Labor Category (Special Projects Studies and Reports Specialist), but on the staffing sheet for pricing is referred to under PWS

4 6 Will the Government amend this to reflect correct PWS location for this labor category The pricing exhibit Attachment D-13 will be updated to correct the PWS reference

53 RFP M iv A Past Performance 38-39 1 Please confirm that while there is a minimum of 3 contract citations for the past performance volume, no maximum number of citations exist as long as the page limitation for the volume is not exceeded

A minimum of three Past Performance contracts is required Offerors may include as many relevant contracts as desired, provided all information requested in the solicitation is submitted and the page count is not exceeded

54 RFP N/A N/A N/A Please confirm there is no Phase-in Plan requirement for the proposal effort A Phase-in Plan is not required

55 The proposal mentioned that JV 8(a) must be approved by SBA SBA no longer pre-approve JVs for competed opportunities only sole sources Please advise? The government will remove the JV pre-approval requirement from the solicitation via a solicitation amendment

56 PWS 5 1 11 17 Can any of the Key Personnel telework 100% particularly the Chief Historian or Auditor?

Full time telework is considered remote work The COR and customer must approve requests for contractor employees that telework full time or work from remote locations No more than 50% of the contractor staff can telework full time or work from remote locations Intermittent or scheduled telework will be at the discretion of the offeror provided contract performance is not adversely impacted

57 Will the Government sponsor a company for their Facility clearance? The Government can sponsor a company for their Facility Clearance 58 Can the FCL be held by a sub? No, Facility Clearance must be held by the prime contractor 59 RFP E 4 47 Where can we find Attachments D-13 and D-14? Attachments D- 13 and D- 14 are included in the document titled "Pricing Exhibits"

60 RFP E 4 44 Will the proposal be negatively impacted if only CPARS are provided and no PPQ?

NASA will be reviewing CPARS in addition to any past performance questionnaires received by the required due date Offerors with no relevant past or present performance history or the offeror’s performance record is so limited that no confidence assessment rating can be reasonably assigned shall receive the rating “Neutral”, meaning the rating Is treated neither favorably nor unfavorably

61 PWS Are there any Key Personnel resumes required? Pursuant to the solicitation, the contractor shall provide the resumes of the Key Personnel

62 PWS Who are the incumbents and are they qualified to submit a proposal?

The incumbent performing these services at Armstrong Flight Research Center is Logical Innovations The incumbent performing these services at Ames Research Center is Miracorp The incumbents would be eligible to submit a proposal if they qualify as a Small Business 8(a) contractor

63 RFP Can you provide the pricing sheets in excel If not yet received, please email Roxana Romero at roxana l romero@nasa gov to receive copies of the documents in native format

64 RFP V- Price Volume 40 The instructions state that the offeror shall complete the two (2) Sample Task Order Pricing Models provided with this solicitation Will the sample task orders be awarded?

The sample task orders are for evaluation purposes only and will not be awarded CLIN 0001 will be awarded to the successful offeror for phase-in only The government will provide requirements to the successful offeror to award task orders under the contract for CLINs 0002, 0003, 0004, and 0005

65 RFP V- Price Volume 40 Solicitation page 40 states that the offeror shall complete the two (2) Sample Task Order Pricing using the rates from D-13 and D-14 Would the government consider allowing offerors to discount the IDIQ rates in D-13 and D-14 for the two (2) Sample Task Orders?

No Offerors shall use their proposed firm-fixed price labor category monthly rates to populate the sample task order for pricing purposes The contract will include the firm fixed price labor category rates provided by the offeror Post-award the offeror may provide discounts to the government for any task orders issued

66 Attachment D A Attachment D-A includes a past performance questionnaire for contracts submitted as part of the Past Performance Volume Will the Government consider completed Contractor Performance Assessment Reporting System (CPARS) in lieu of questionnaires? If so, can a copy of CAPARS reports be provided as an appendix to the volume outside of the 25-page limit?

NASA will be reviewing CPARS in addition to any past performance questionnaires received by the required due date CPARS reports should not be included with the proposal and will be included in the page count for the Past Performance volume, if submitted

67 RFP A &A Who is the current incumbent The incumbent performing these services at Armstrong Flight Research Center is Logical Innovations The incumbent performing these services at Ames Research Center is Miracorp

68 RFP Q&A What is the current contract number The contract number for AFRC is 80AFRC22DA010 and for ARC it is 80ARC017C002

69 RFP attachment D Is the number of employees requested in this RFP the same as the number of employees being requested under the current Incumbent contract

This requirement has consolidated the AFRC and ARC administrative and technical support requirements Current staffing, approved telework/remote employees, and Performance Work Statements of the existing effort are not reflective of the consolidated effort and should not be used as a basis for proposing to this requirement This contract will be an IDIQ contract with a minimum order of $5K and a maximum order of $50M as stated in the solicitation under Section C 2x

70 RFP attachment D Is the Labors hours requested in this RFP the same as the labor hours requested under the current Incumbent contract? The government is unclear what the question is asking Offerors should submit a monthly firm-fixed price per labor category as required by the solicitation It is the offeror's responsibility to determine what labor hours are required for this price

71 Price attachment D Can you send us the price template in Excel If not yet received, please email Roxana Romero at roxana l romero@nasa gov to receive copies of the documents in native format

72 RFP Paragraph M iii B and Attachment D-2 38 and DRD pages 6 and 7

B Management/Staffing Approach and DRD 1, Management Plan, requirements

DRD 1 has a different list of requirements to write to than paragraph B, Management/Staffing Approach DRD 1 is due with the proposal Where does DRD 1 go? Is DRD 1 included in the 50 count page limit for Volume I

The solicitation will be amended to include submission of a management plan with the proposal and how it will be evaluated, and wi l be excluded from the technical volume page count The successful offeror's management plan will be incorporated into the executed contract as Attachment D-9

73 RFP Will the Government to consider amending the solicitation with a NAICS code change to NAICS 541611? The NAICS Code will not be changed The NAICS code for this requirement is 561110 Office Administrative Services

Is NASA open to disclosing the current contract value?

The government will not release that information via this solicitation This requirement is an IDIQ contract with a minimum order of $5K and a maximum value of $50M

75 Will the pre-proposal conference be recorded for later distribution? NASA is not recording the presentation The slides and attendance list are uploaded to the solicitation on SAM as a solicitation amendment

76 Is a hard copy of the price proposal required in addition to the upload? No paper documents will be accepted for this solicitation Please follow the solicitation instructions regarding submission of the fully electronic proposals

77 Will CPARS be accepted vs PPQ NASA will be reviewing CPARS in addition to any past performance questionnaires received by the required due date

78 The RFP states three minimum Past Performance citations Can you confirm if three is the maximum number of citations allowed? A minimum of three Past Performance contracts is required Offerors may include as many relevant contracts as desired, provided all information requested in the solicitation is submitted and the page count is not exceeded

79 Is this a single or multi award IDIQ This will be a single award IDIQ contract

80 I would like to know the acronym SOFIA means? Stratospheric Observatory for Infrared Astronomy (SOFIA) is a retired project at NASA Armstrong Flight Research Center The project is operating in its closeout phase

81 Since staffing should include Program Management Office (PMO) cost load, the actual cost distribution per Labor Category (LCAT) composition for the PMO will vary based on utilization, does NASA expect this to be reconciled post award based upon actual LCAT allocation?

All priced labor categories shall include PMO cost, regardless of the actual distribution of labor categories The firm fixed price of the labor category included in the offeror's proposal will become the contractual firm-fixed price and no adjustments to the price will be made for PMO costs

82 Are any of the Key Personnel allowed to telework?

Full time telework is considered remote work The COR and customer must approve requests for contractor employees that telewor full time or work from remote locations No more than 50% of the contractor staff can telework full time or work from remote locations Intermittent or scheduled telework will be at the discretion of the offeror provided contract performance is not adversely impacted

83 Can CPARS be used instead of PPE NASA will be reviewing CPARS in addition to any past performance questionnaires received by the required due date 84 There 22 days between questions due and proposal due - when will q&a be released so that there is enough time to respond properly? The proposal due date will be extended by a comparable time needed to respond to questions

85 Is there an Incumbent currently performing these services? The incumbent performing these services at Armstrong Flight Research Center is Logical Innovations The incumbent performing these services at Ames Research Center is Miracorp

86 Since the support is at 2 NASA Centers, will there be a distinction in PMO allocations?

All priced labor categories shall include PMO cost, regardless of the actual distribution of labor categories or the Center location The firm fixed price of the labor category included in the offeror's proposal will become the contractual firm-fixed price and no adjustments to the price will be made for PMO costs

87 Will the Government sponsor a company for their Facility clearance? The Government can sponsor a company for their Facility Clearance

88 Management plan- are we to submit a full Quality Assurance plan? Please review solicitation attachment D-2, the Data Requirements List (DRL), Data Requirements Deliverable (DRD) 01 regarding the content of the Management Plan A Quality Assurance plan is not required

89 Can the FLC be held by a sub No, the FCL must be held by the Prime Contractor 90 Will a Phase-In Plan be required? It is not included in the requirements or DRD referenced at this time A Phase-in Plan is not required

91 The proposal mentioned that JV 8(a) must be approved by SBA SBA no longer pre-approve JVs for competed opportunities only sole sources Please advise? The government will remove the JV pre-approval requirement from the solicitation via a solicitation amendment

92 80AFRC22R0002 CATSS III RFP

9 Jan 2023

Section B 1 and Section D 1, D-1 3 4 Paragraph B 1 and D 1 (Attachment D-1) of the RFP reference a Performance Work Statement (PWS) dated March 21, 2022 The PWS that was issued with the RFP is dated October 7, 2022 Please advise if Offerors should utilize the PWS dated October 7, 2022 for the purpose of this proposal response The solicitation will be updated to reflect the PWS dated January 24, 2023

93 80AFRC22R0002 CATSS III RFP

9 Jan 2023

Section C 2, ff 9 1-4 Per the referenced Section and the DD254 issued with the RFP, a Facility Security Clearance (FCL) is required at the Secret Level NASA's response to Q&A #2 of the DRFP states, "Facility clearance is not a requirement at time of award The successful offeror will have 90 days to obtain the required clearance " Please confirm that a Facility clearance is not a requirement at time of award and Offerors will have 90 days to obtain the required clearance

Facility clearance is not a requirement at time of award The successful offeror will have 90 days to obtain the required clearance

94 80AFRC22R0002 DRFP

Questions_Answers

N/A N/A 2 NASA's response to Q&A #3 of the DRFP states, "NASA will sponsor company clearances " Please confirm that NASA will sponsor company clearances for Offerors who do not currently have a clearance NASA can sponsor company clearances for Offerors who do not currently have a clearance

95 N/A N/A N/A N/A If an Offeror doesn't currently have a Facility Security Clearance (FCL), will NASA allow Offerors to use the FCL of their subcontractors? Facility Clearance must be held by the prime contractor

96 80AFRC22R0002 CATSS III RFP

9 Jan 2023

Section E 2, l, (m), i, A 34 1-7 The referenced Section of the RFP states, "Twelve- (12) point font for standard text with default kerning (spacing between individual characters) shall be used for all texts, numbers, graphics, tables, charts, diagrams, figures, etc in proposal Volumes I and II, except the text and numbers contained in Government provided forms " Offeror asks NASA to allow the use of ten (10) point font for graphics, tables, charts, diagrams, figures, etc

With the exception of the company logo, all text, tables, graphics, charts, diagrams must be in 12-point font Use of a smaller font on any page will disqualify that page from being evaluated

97 80AFRC22R0002 CATSS III RFP

9 Jan 2023

Section E 2, l, (m), i, A , NOTE: 34 1-3 The referenced Section of the RFP states, "NOTE: Offerors should exercise caution when inserting tables, pictures, etc containing text in a Microsoft Word document to ensure such insertions remain compliant with the 12-point font requirement " Offeror asks NASA to allow the use of graphics and pictures with text that is legible if not 12-point font

With the exception of the company logo, all text, tables, graphics, charts, diagrams must be in 12-point font Use of a smaller font on any page will disqualify that page from being evaluated

98 80AFRC22R0002 CATSS III RFP

9 Jan 2023

Section E 2, l, (m), ii, B , (d) 36 7-9

The referenced Section of the RFP states, "The offeror shall sequentially number each file and clearly label the contents of the file and include the name of the offeror and subcontractor name (if applicable) in the individual file name " The examples of file names provided in the RFP are numbered 1, 3, and 7 Please advise if Offerors are just required to include the Volume number in the file name or if there is another numbering sequence NASA is referencing in this instruction Please also advise the significance of the numbers 1, 3, and 7 in the file name examples provided in the RFP

This provision is for informational purposes only Please label all volumes of the proposal to ensure they are easily distinguishable (i e Technical Volume, Past Performance Volume, Price Volume) There is no significance to the numbers in the file name of this provision

99 80AFRC22R0002 CATSS III RFP

9 Jan 2023

Section E 2, l, (m), iv, D 39 1-5

The referenced Section of the RFP states, "NASA may consider in the source selection process information obtained from other sources, [including but not limited to the Contractor Performance Assessment Reporting System (CPARS) and other references in addition to those provided by the Offeror and its significant subcontractors] " Attachment D-A Past Performance Questionnaire (PPQ) was provided with the RFP Are PPQs required to be submitted for referenced contrac in which a CPARS is available? If a CPARS is available, is it acceptable for the Offeror to state that a CPAR is available and a PPQ was not provided/initiated for each identified contract (Section E 2, l, (m), iv, C )

NASA will be reviewing CPARS in addition to any past performance questionnaires received by the required due date

80AFRC22R0002 CATSS III RFP

9 Jan 2023 Section E 4, (b), 1 , NOTE 44 1-3

The referenced Section of the RFP states, "The Government is collecting this information in anticipation of the Small Business Administration’s (SBA) size determination regarding any proposed final contract award The information provided by Offerors regarding this topic is excluded from the page count limitations for the appropriate sections of the Offeror proposals This information shall be provided as an appendix to the proposal " It is unclear if this is a requirement for Offerors to address and if it is a requirement, what specifically Offerors are required to provide as an appendix to the proposal to satisfy the requirement Please provide clarification on what, if anything, should be provided in an appendix and where the appendix should be included in the proposal

The government will remove that section from the solicitation via a solicitation amendment

101 PWS Appendix B 22 Labor Categories and Minimum Qualifications contains a description of a Senior Public Affairs Specialist However, this labor category is not listed in Attachm D-13 or D-14 Does the Government expect offerors to propose a price for the Senior Public Affairs Specialis This was an omission error The pricing exhibit will be updated to include this labor category

102 Attachment 1 CATSS III Preproposal Conference Instructions to Offerors, Volume IV - 1449 13 1-3

The referenced Section of the Preproposal Slides states, "Each offeror shall complete (fill-in and signatures) SF 1449 An authorized official of the firm…