80503_DID.pdf

This document is a Data Item Description (DID) that provides format and content preparation instructions for the Report of Shipping (Item) and Packaging Discrepancy form (SF 364), identification number DI-MGMT-80503.

The DID establishes procedures for contractors to notify the Government when freight contents do not align with shipping documents and to provide documentation supporting property adjustment and financial inventory accounting records. The report is applicable when contractors receive Government materiel during performance of defense contracts. The form uses SF 364 as the applicable form, with AMSC number A4284. Preparation instructions specify that discrepancies must be reported on SF 364 with conspicuous marking on mailing envelopes. Required data elements include date of preparation (in sequence format), report number (composed of DODAAC and four-digit number), recipient information (TO), shipper details, invoice number and date, transportation documents, shipment and requisition numbers, item nomenclature and serial numbers, unit of issue, quantities (shipped/billed and received), discrepancy quantity with supply condition codes, unit price, total cost, discrepancy code, and action code. The instructions emphasize inclusion of supplemental information for clarification, specific data such as appearance and manufacturing dates, inspection dates, probable causes of discrepancies, suggested corrective actions, telephone numbers, and photographic evidence where applicable. For packaging discrepancies, funding and accounting data are required. The reverse side of SF 364 contains disposition instructions and must be completed by the action activity, with distribution addresses for copies documented in Item 15.