8-Specifications and Requirements – GEN2132621Q1, Temporary Kitchen Personnel.docx
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- Attached to
- Temporary Kitchen Personnel
- Solicitation number
- GEN2132621Q1
- Issued by
- Broward County, Florida
About this file
This is a Specifications and Requirements document for the Broward Addiction Recovery Center (BARC), which operates under Broward County's Human Services Department in Florida. The solicitation seeks to procure temporary kitchen personnel services to support daily meal preparation operations at BARC's two facilities: the Booher residential treatment facility (92-bed capacity) and the Central detoxification facility (50-bed capacity). Services are anticipated to be required primarily between 6:00 a.m. and 5:30 p.m., Monday through Friday, with availability required on weekends as needed with 24-hour advance notice. The vendor must ensure qualified staff begin work within 24 hours of notification and confirm staff availability at least 24 hours prior to orientation. Individual staff assignments are capped at six months, with restrictions on consecutive assignments unless written approval is obtained from BARC. The vendor must demonstrate a minimum of three years' experience providing temporary kitchen personnel services and maintain proper licensing and insurance in accordance with federal and state standards.
Temporary personnel must meet comprehensive qualification requirements including fluency in English, current Florida Food Manager's or Food Handler's Certification, CPR/AED Certification, valid Florida driver's license, 5-Panel drug screening, and Florida Department of Law Enforcement Level 1 Criminal Background checks. The vendor must provide identification badges, pre-hire documentation packets two weeks prior to scheduling, and ensure all staff complete mandatory HIPAA and 42 CFR training prior to assignment. Staff compensation includes standard hourly rates with overtime paid at 1.5 times the regular rate after 40 hours per week and holiday pay at overtime rates when approved. The vendor bears all costs for drug testing (conducted semi-annually), criminal background checks (conducted biennially), and staff training reimbursement capped at eight hours per employee. The County reserves the right to remove or replace personnel deemed unqualified, and the vendor must provide replacement staff within 24 hours. Invoices must be submitted electronically to BARC_Invoices@broward.org with supporting timesheets by the tenth of the following month, and the vendor must provide monthly invoices, quarterly staff rosters, and annual certificates of insurance.
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Specifications and Requirements Temporary Kitchen Personnel
1. Background The Broward Addiction Recovery Center (BARC) operates as a part of Broward County’s Human Services Department. BARC provides substance misuse treatment services to adult residents of Broward County. BARC manages a detoxification and residential treatment facility seven (7) days a week, three hundred sixty-five (365) days per year. The residential treatment facility, BARC Booher, has a ninety-two (92) bed capacity, and BARC Central, the detoxification facility, has a fifty (50) bed capacity.
2. Purpose The purpose of this solicitation is to provide temporary kitchen staff to assist with daily meal preparation (“Temporary Personnel” or the “Services”) for BARC and any other Broward County (“County”) agency that may need the Services under this Contract.
3. Operations BARC anticipates that, in general, the Services will be required between 6:00 a.m. and 5:30 p.m., Monday through Friday. The foregoing notwithstanding, the Vendor acknowledges that the Services must also be available to BARC on Saturdays and Sundays as needed.
The Vendor will receive notice at least twenty-four (24) hours in advance from BARC if Services are needed over the weekend.
| 3.1 | The Vendor must ensure that qualified staff providing Services under this Contract begin work within twenty-four (24) hours after notification from BARC that Services are required. | |
| 3.2 | The Vendor must confirm it has qualified staff and communicate to BARC at least twenty-four (24) hours prior to staff orientation and assignment. | |
| 3.3 | The Vendor acknowledges that assignments for any of its staff performing under this Contract must not exceed six (6) months, and the Vendor will not select any of its staff for more than two (2) consecutive assignments unless approved in writing by BARC. |
4. Work Locations The following are the BARC Service locations:
Broward Addiction and Recovery Center (“Booher”) 3275 N.W. 99th Way Coral Springs, FL 33065
Broward Addiction and Recovery Center (“Central”) 325 SW 28th Street Fort Lauderdale, FL33315
5. Vendor Qualifications
5.1 The Vendor must, at time of quote submittal, have a minimum of three (3) years’ experience providing the Services as described within these Specifications and under the solicitation.
5.2 The Vendor must, at time of quote submittal, be licensed, insured, and provide Temporary Personnel within established federal and state standards and guidelines.
6. Qualifications for Temporary Personnel The Vendor will, at County’s request, provide individuals who, at a minimum, meet the qualifications and possess the necessary knowledge, education, training, licenses, certifications, skills, and abilities as outlined in Attachment A – Temporary Kitchen Personnel Job Description(s).
6.1 Temporary Personnel provided must be fluent in English, both written and oral.
6.2 Temporary Personnel must always, while on duty and on County property, wear identification badges that clearly show their name, credentials, and the Vendor’s name. The badges must be provided by the vendor.
6.3 The Vendor must, at no extra cost to the County, for all Temporary Personnel, provide County with a Temporary Personnel Pre-Hire Packet two (2) weeks prior to scheduling its staff for orientation. During orientation, the Temporary Personnel will be issued a County ID. The Pre-Hire Packet will consist of the following documentation and information:
6.3.1 Resume including educational background and work experience.
6.3.2 Current Florida Food Manager’s Certification and/or Food Handler’s Certification. This Certification must be completed prior to filling a role at the County and must remain current and valid at all times.
6.3.3 Current Cardiopulmonary Resuscitation (CPR)/Automated External Defibrillator (AED) Certification (non-nursing). This Certification must be completed prior to filling a role at the County and must remain current and valid at all times.
6.3.4 Copy of a valid State of Florida driver’s license (Real ID compliant).
6.3.5 Copy of 5-Panel (at minimum) Drug screen and alcohol test results within the last year and every year thereafter. Refer to Section 14: Drug Testing for requirements.
6.3.6 Copy of Florida Department of Law Enforcement (FDLE) Level 1 Criminal Background check within the last year and every two years thereafter. Refer to Section 15: Criminal History Background Checks for additional information.
6.3.7 Proof that Temporary Personnel assigned to provide Services have no other serious contagious diseases (i.e., Tuberculosis). Proof must be submitted to the County upon request in the form of a physician’s note or medical test result(s).
6.4 The County reserves the sole right to determine the ability of assigned Temporary Personnel to meet the requirements included herein through a demonstration of proficiency, such as an interview and/or user application demonstration in daily work.
In the event that assigned Temporary Personnel is deemed unqualified for his/her specific assignment, the County will notify the Vendor to replace the individual within two (2) hours of request. Broward County will be the sole judge of qualification, and its decision will be final.
6.5 The Vendor’s staff are required to take the following County trainings prior to working in any of the positions listed in Attachment A – Temporary Kitchen Personnel Job Description(s). Additional training(s) may be required at the County’s discretion.
| Name of Training |
| Due date |
| HIPAA Accounting of Disclosures of PHI |
| 24 hours prior to reporting to BARC |
| HIPAA Essentials |
| 24 hours prior to reporting to BARC |
| HIPAA Notice of Privacy Practices |
| 24 hours prior to reporting to BARC |
| HIPAA Privacy and Security Rule Sanctions |
| 24 hours prior to reporting to BARC |
| HIPAA Privacy Rule Policies |
| 24 hours prior to reporting to BARC |
| 42 CFR Federal Alcohol and Drug Abuse Confidentiality Regulations |
| 24 hours prior to reporting to BARC |
6.6 The County will schedule training for Temporary Personnel at its facility per section 6.5. The County will reimburse the Vendor for up to eight (8) hours of training per Temporary Personnel.
7. Assignment — The Vendor must ensure the following:
7.1 Temporary Personnel providing Services under this Contract are required to work up to an eight (8) hour shift with a thirty (30) minute unpaid meal break.
7.2 Temporary Personnel providing Services while on assignment may be required to work shifts of less than eight (8) hours.
7.3 Temporary Personnel providing Services while on assignment must sign in and out when working at each facility.
7.4 Temporary Personnel must report to work in a clean uniform, including a chef uniform, head covering or hair net, and kitchen safety shoes.
7.5 Temporary Personnel providing Services while on assignment must report to work on time for scheduled shift and be ready to work.
7.6 Temporary Personnel eating or drinking is strictly prohibited in food preparation areas. BARC has designated staff lounges at its facilities where Temporary Personnel can store, reheat, and consume personal food.
7.7 Temporary Personnel providing Services while on assignment are prohibited from using BARC food products, utensils, pots/pans, or other County property in food preparation area(s) to prepare/cook personal food. The Vendor must ensure that Temporary Personnel do not remove leftover food, utensils, pots and pans, equipment, or any other County property used to provide the Services from BARC premises.
7.8 Temporary Personnel, while on assignment, must always be professional and courteous to all County personnel and clients.
7.9 Temporary Personnel providing Services while on assignment must review and adhere to all applicable County policies and procedures, including but not limited to nail hygiene, food safety, glove use, infection control, standard precautions, contact precautions, food production, equipment safety, client diet, and other cafeteria food service protocols. Upon award, Vendor will be provided with a copy of the applicable County policies and procedures.
7.10 Temporary Personnel providing Services while on assignment must notify the Vendor and BARC Foodservice Supervisor or BARC Nutrition Manager if they are running late for a scheduled shift or unable to begin their assignment.
8. Emergency Personnel If the County requires emergency staff and the Vendor is unable to provide Temporary Personnel trained in the policies outlined above, the Vendor must ensure that the emergency staff sign Attachment B - HSBARC-CC077 Client Confidentiality prior to arrival at the County facility.
8.1 The Vendor must provide to the Project Manager the name(s) and phone numbers of primary company personnel for general and billing issues and a list of on-call company personnel available to address any issues during after-hours (“Vendor’s Contact List”).
8.2 The Vendor must provide a list of names, phone numbers, and certifications required for each job description in Attachment A, stating the number of staff available to work at County facility (“Staff Roster”).
8.3 The Vendor must be able to communicate with the County via email and phone.
9. Emergency Preparedness
9.1 During any period that the County declares a state of emergency, the Vendor’s staff may be required to perform tasks outside of regular job duties or work additional hours, including shelter-in-place or lockdown situations. In such instances, the staff will be compensated with overtime for hours worked over the forty-hour work schedule, subject to prior written approval by BARC.
9.2 Vendor must ensure that all Temporary Personnel follow all Centers for Disease Control and Prevention (CDC) guidelines and emergency procedures put in place by the County, including, but not limited to, wearing masks and gloves and conducting/submitting to temperature checks prior to entry to any County facility.
9.3 The Vendor must confirm the availability of Temporary Personnel to work during an emergency, as described above, within two (2) hours of the County’s initial request. After confirmation, Temporary Personnel who are not already on-site must report to the designated County facility within four (4) hours or less from the time of the County’s initial request.
10. Vendor-Provided Temporary Personnel All Temporary Personnel are considered, at all times, the sole employee of the Vendor, under the Vendor’s sole discretion, and not an employee of Broward County.
10.1 The County reserves the right to request the Vendor to remove and/or replace Temporary Personnel that the County deems unqualified, incompetent, careless, insubordinate, or otherwise objectionable and whose continued employment on County property is not in the best interest of County policies.
10.2 If an event arises that requires the release and/or replacement of any Temporary Personnel, BARC will notify the Vendor, and the Temporary Personnel will be advised that they are being released and instructed to contact the Vendor for additional information. Upon notification of release, the Temporary Personnel will surrender all County equipment and supplies. The Vendor must provide a replacement within twenty-four (24) hours of the request.
10.3 Removal or replacement of staff will be the at BARC’s sole discretion and the decision will be final.
11. Overtime Overtime will be considered after forty (40) hours of work per week in accordance with the Fair Labor Standards Act. Overtime will be paid at the rate of one and a half (1 ½) times the regular hourly wage quoted by the Vendor on the Item Response Form. Overtime will only be provided in instances where it is expressly authorized by the County’s department Manager prior to the commencement of overtime work. The Vendor will ensure that this premium pay is passed on to the Temporary Personnel.
11.1 The Vendor may bill for overtime after eight (8) minutes to equal ¼ hour (15 minutes) of pay. If the Temporary Personnel is on-site for less than eight (8) minutes, it will trigger zero (0) payment.
12. Holiday Pay If approved in writing, by both the Vendor and the County’s department Manager, Temporary Personnel working during a County-observed holiday will be paid the contracted overtime rate. There is no additional compensation for holiday pay in addition to the overtime rate. The Vendor will ensure that this premium pay is passed on to Temporary Personnel. The current County-observed holidays are as follows (the actual date of observance will vary annually):
New Year's Day
Martin Luther King, Jr. Day
Presidents' Day
Memorial Day
Juneteenth
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Day After Thanksgiving
Christmas Day
13. Vacation Pay If the Temporary Personnel qualifies for a vacation from the Vendor, the Vendor must give the County a minimum of two (2) weeks’ notice before the start of its staff’s vacation. The Vendor will be responsible for any vacation pay due to its staff. Additionally, if the assignment is ongoing at the time of vacation, the Vendor will provide a replacement staff member to the County.
14. Drug Testing
14.1 The Vendor must not assign any of its staff for a County assignment without having completed a drug and alcohol test.
14.2 At a minimum, the drug screen must be consistent with the 5-Panel Test (testing for amphetamines, cocaine, marijuana, opiates, and phencyclidine).
14.3 Any Vendor staff who tests positive on the 5-Panel Test is ineligible for assignment at a County facility.
14.4 Upon request from the County, the Vendor must, within twenty-four (24) hours, certify that a drug and alcohol test is conducted on Temporary Personnel providing Services under this Contract, and that they are eligible for assignment to the County. Any Temporary Personnel assigned by the Vendor to provide service(s) to the County must have undergone drug and alcohol testing no earlier than six (6) months prior to the start date of their assignment with the County.
14.5 The Vendor must bear all costs associated with the testing.
14.6 Drug testing must be conducted semi-annually, at a minimum.
15. Criminal History Background Checks The Vendor must conduct criminal background checks of all Temporary Personnel providing Services under this Contract. The Vendor must perform Criminal background checks prior to hiring staff who will be assigned to provide service(s) to the County, and every two (2) years thereafter, and include, at a minimum, the following:
15.1 A statewide criminal check through FDLE, searching the United States Department of Justice, National Sexual Offender Public Registry; and searching the FDLE Sexual Offender/Predator Registry for Florida.
15.2 The criminal background check must include any alias or former names of the Temporary Personnel.
15.3 If the Vendor’s staff has lived in Florida for less than ten (10) years, then a criminal background check must be performed in all jurisdictions to establish a cumulative 10-year residence history.
15.4 The Vendor must maintain copies of the results of the criminal background check for a minimum of three (3) years after the termination of this Agreement. The Vendor must forward copies of the same within forty-eight (48) hours of the County’s request.
15.5 Prior to the start date of any Temporary Personnel assigned to provide Services to the County, the Vendor must disclose, in writing, to the County, all criminal information discovered in a background check before review as it relates to the purposes of the intended role. In the event the Vendor obtains or is provided with supplemental background information after submission of any Temporary Personnel for an assignment, the Vendor must immediately notify the County.
15.6 The Vendor must require that any Temporary Personnel assigned to provide service(s) to the County notify the Vendor within forty-eight (48) hours (or sooner if required by the Vendor’s policies) of any convictions, guilty pleas, or pleas of no contest related to a felony, misdemeanor, or criminal infraction, regardless of whether adjudication was withheld. This obligation applies to incidents occurring after the staff has been submitted for assignment. The Vendor must immediately report this information to the County’s Contract Administrator.
15.7 The Vendor must bear all costs associated with the criminal background checks.
15.8 The County reserves the right to request, at the Vendor’s expense, a background check for any staff whose background check was conducted more than twelve (12) months prior to the staff’s initial screening.
16. 42 C.F.R. Part 2 and HIPAA
16.1 The awarded Vendor must adhere to and sign a Business Associate Agreement (“BAA”). Refer to Attachment C - BAA as a sample of the BAA to be executed between the County and the awarded Vendor.
17. Use of County-Owned Computers and Network Connections
17.1 The Vendor must ensure that all Temporary Personnel adhere to the policies and procedures set forth by the County's Enterprise Technology Services (“ETS”) Division regarding the use of County computers and their contained networks.
17.2 Computer systems and software purchased, leased, or rented by the County are the sole property of the County and are to be used only for County business purposes.
17.3 The hardware and software are County property and may not be used for personal business or non-governmental purposes.
17.4 The County is the owner of the hardware and software, including email, and reserves the right to review email transactions, to inspect the contents of the software contained on any PC and to monitor systems for auditing, or review or disclosure of any or all materials stored in the system to ensure that these policies are being honored.
17.5 The Vendor must inform Temporary Personnel that their messages are subject to monitoring or review. Privacy in the use of County email is not a fundamental right.
17.6 Inappropriate use of County computer equipment, including email and Internet connections, to transmit messages that include racial, religious, or gender epithets, obscene material, or material for the personal benefit of Temporary Personnel is prohibited.
17.7 Temporary Personnel are subject to disciplinary action for violating these policies, including and up to permanent dismissal.
17.8 Email messages are considered public records and are open to public inspection under Florida's Public Records Act.
18. Addition, Deletion, or Replacement of Services
18.1 The County reserves the right to add positions, job descriptions/classifications, and work locations
18.2 The Vendor will be asked to provide a quote for any additional job classifications that need to be added.
18.3 The County reserves the right to issue a separate solicitation for any job classification(s) not currently specified or if the Vendor is unable to satisfy a request for a new job classification.
18.4 Any proposed job classifications must satisfy all criteria specified in the bid documents and the terms of the Contract.
The County reserves the right to delete classifications in the best interest of the County. In such events, Contract prices will not be adjusted. No guarantee is expressed or implied as to the total quantity of Services to be purchased under any open-end Contract.
19. Invoicing
19.1 Payment will be made by the County after Services have been received, accepted, and properly invoiced. Failure to provide correct or proper invoices may cause payment delays.
19.2 The Vendor’s invoices must include the following information:
· Date of Invoice
· Invoice Number
· The Vendor’s Tax ID Number
· The Vendor’s remit address and contact information for correspondence
· Shipping method and date, if applicable
· Location where goods or Services were provided
· Name and telephone number of the using Agency
· Reference to the County Contract Number, applicable line-item numbers, item descriptions, quantities, and pricing (unit rate/unit of measure) as reflected in the contract
· Current and valid County purchase order number (“PO#”), if applicable
19.3 The Vendor must provide invoices in an electronic manner compatible with the County software, presently Microsoft Word, PDF, or Excel.
19.4 Invoices must be submitted via email to: BARC_Invoices@broward.org.
20. Reporting Requirements The Vendor must provide reports (monthly, quarterly, or annually) as listed below. Annual reports must be submitted to the County at BARCProcurement@broward.org.
| Description |
| Due Date |
| Submit To |
| Vendor Staff Pre-Hire Packet |
| Upon assignment of each Temporary Personnel, and prior to beginning any work. |
| County Project Manager |
Monthly Invoice and Supporting Timesheets
| By the tenth (10th) of the month following Services. |
| BARC_Invoices@broward.org |
Cc: County Project Manager
| Certificate of Insurance |
| Per award requirements and annually/prior to Certificate expiration. |
| BARCProcurement@broward.org |
| Vendor Contact List |
| Within three (3) business days of the award and upon any staff changes. |
| County Project Manager, with a copy to: BARCProcurement@broward.org |
| Vendor Staff Roster |
| Quarterly |
| County Project Manager |
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