8-Special Requirements (CMT).pdf

SPECIAL REQUIREMENTS/INSTRUCTIONS

VENDOR INSTRUCTIONS

Responses to this Request for Qualifications (RFSQ) shall be formatted and organized in the following order for consistency and easy screening:

• All proposals must be typed and single spaced on 8 ½” by 11” formatted page for your Bonfire proposal submission. Font size no smaller than 10 pt.

• Each section of the vendor’s response should start on a new page.

• Sections I-III below must be uploaded under Bonfire’s Requested Information section.

Section I Transmittal Letter – The transmittal letter should include:

• Company name and address; name, title, email, telephone and fax number of person(s) to be contacted for clarifications or additional information regarding response,

• Name, title, email, telephone and fax number of person authorized to contractually obligate vendor’s company and any future negotiations, Section II Statement of Qualifications Questionnaire (SOQs)

Vendor must complete and return all answers as detailed in the attachment titled

Questionnaire located in Public Files in Bonfire, in the order in which they are listed.

Failure to do so may result in disqualification. Responses should be as thorough and definitive as possible. Indicate if there are certain conditions or circumstances that may change vendor’s response.

Section III Exceptions and Miscellaneous – State exceptions to any of the requirements in this

RFSQ, if any.

This RFSQ is governed by the procedures as contained in the Texas Government Code §2254.004.

Therefore, award of contract(s) shall be made to the provider(s) of the services that is evaluated to be the most qualified on the basis of demonstrated competence and qualifications. HCFCD does not accept any financial responsibility incurred in order to respond to this RFSQ. In addition, HCFCD reserves the right to accept or reject any or all Statement of Qualifications (SOQ) or waive any and all formalities not considered advantageous to HCFCD.

HCFCD may, in the event the selected firm fails to perform and/or a contract is terminated within forty-five (45) days of its initiation, request the firm submitting the next acceptable proposal to honor its proposal.

Contract rates will follow Harris County approved Fee Schedule.

EVALUATION CRITERIA/SELECTION

After evaluating the responsiveness of proposals (complete submissions, eligibility, licenses), HCFCD

Procurement will facilitate the evaluation process with an evaluation committee including an odd number of representatives with project management and relevant technical expertise. The committee will evaluate firm experience and qualifications, firm capacity and resources (generally, and for the project proposal), and project methodology to identify a set of highest ranked proposals to recommend for authorization to negotiate and inclusion in the registry.

Docusign Envelope ID: A2E5D3D3-518D-4F82-BC50-DDF439EB432B

SPECIAL REQUIREMENTS/INSTRUCTIONS-(CONTINUED)

Pre-qualified vendors approved by the Commissioners court shall be enlisted into the District registry, followed project specific review and award process, subject to negotiation of fair and reasonable effort.

Submission of a Statement of Qualifications serves as Offeror’s acceptance of the evaluation criteria and

Offeror’s recognition that subjective judgments must be made by the Evaluation Committee.

Offeror must provide an organizational chart and summary/matrix of the staff identified/designated to support Harris County Flood Control and must demonstrate clear understanding of an effective organizational approach to the management of multiple concurrent projects for the stated Scope of

Services.

The following considerations will be utilized in evaluating for qualifications (Maximum of 100 points):

a. Firm Experience and Qualifications:……….………………………………….…..…...40

• Describe the overall qualifications of its A2LA certified firm to complete the scope of services as described. Provide specific relevant successful experience of their firm. Include a thorough description of 3 relevant projects, which demonstrate the firm’s past performance and ability to carry out the Scope of Services similar to the one described in this RFQ, highlight how proposed resources contributed to the relevant projects.

• Successful completion of work with HCFCD or similar in scope to projects typically executed by HCFCD.

• Clear understanding of state and local engineering, legal, and financial requirements, along with track record of compliance.

• References include organizations similar in size and complexity to the HCFCD

• Successful past performance in terms of cost control, conformance to contract requirements, quality of work, and compliance with performance schedules.

• Firm’s specialized and technical expertise in CMT on projects of varying complexity, including but not limited to:

▪ Providing Construction Materials Testing for public infrastructure projects.

▪ Expertise with Unifier, eBuilder, estimating tools, Bluebeam, Revit, etc.

▪ Interagency coordination with various Agencies and utility companies during construction.

▪ Local construction industry standards.

▪ Knowledge of HCFCD, City of Houston, TxDOT and other local specifications and infrastructure criteria.

b. Firm Capacity and Resources: ……………………………….…….…………………

• Depth of firm’s skilled construction materials testing staff as outlined in the RFSQ

(whether sourced in-house or via sub-consultant partners) to timely complete projects.

• Qualifications of identified project manager(s) and lab and field technicians, proposed resources with sufficient technical expertise, and effective organization in project proposal.

• Firm’s capacity and expertise for quality assurance, safety, and analysis and reporting.

• Strength of outside specialized vendors that may be used as subcontractors.

• Sufficient financial capacity and acceptable business practices.

SPECIAL REQUIREMENTS/INSTRUCTIONS-(CONTINUED)

c. Project Methodology:..…..…………….………………...........................................………30

• Demonstrates an understanding of the issues/needs of the project.

• Effectively describes the firm’s philosophy, approach, and preferred methods that are suitable for achieving successful delivery of the construction project.

• Demonstrate ability to provide construction inspection and laboratory testing services with adequate notification, work can be performed during the day and night to include weekends and holidays.

• Outline methods for test results distribution and notifications for failed tests.

• Demonstrate firm’s billing methodology to provide timely monthly invoicing and manage project budgets.

• Successful past performance in terms of cost control, conformance to contract requirements, quality of work, and compliance with project schedules.

FLOOD CONTROL DISTRICT PROVIDED DOCUMENTS

Upon successful negotiation of an agreement, CMT firms will be directed and shall comply with available guidance documents addressing policies and procedures for Flood Control District projects.

These include the following:

• Commissioners Court approved Harris County Fee Schedule (2024)

• HCFCD Standard Specifications Book (2020)

VENDORS OWING TAXES OR OTHER DEBTS

Pursuant to TX Local Government Code 262.0276, Harris County Commissioners Court has adopted a policy which requires that vendors’ taxes and other Harris County debts be current as of the date bids/proposals are due. Proposers with delinquent county taxes or other county debts on the due date will not be eligible for award. Whether or not a vendor’s taxes are delinquent will be determined by an independent review of the Tax Office records. Prior to submitting an offer, vendors are encouraged to visit the Tax Office website at www.hctax.net, set up a portfolio of their accounts and make their own initial determination of the status of their tax accounts. Vendors who believe a delinquency is reflected in error must contact the Tax Office to correct any errors or discrepancies prior to submitting their offer in order to ensure that their offer will be considered. Furthermore, if, during the performance of this contract, a vendor’s taxes become delinquent or a vendor becomes otherwise indebted to Harris County, Harris County reserves the right to provide notice to the Auditor or Treasurer pursuant to Texas Local Government Code §154.045.

This policy is effective for all bids/proposals due on or after November 1, 2009.

Revised 3/12

VENDORS OWING TAXES OR OTHER DEBTS