7-RFQ Specifications (CMT).pdf

RFSQ SPECIFICATIONS & SUBMISSION

Request for Statements of Qualification (RFSQ):

On-Call Construction Materials Engineering & Testing Services in Support of the Harris County Flood Control District

SCOPE

The Harris County Flood Control District (HCFCD) is seeking qualifications from experienced Construction Materials Engineering and Testing (CMT) firms to provide on-call CMT services in support of the District’s Construction Program. These services will support HCFCD in providing construction quality assurance and control during the construction phase of planned HCFCD Construction projects.

Firms selected through this RFSQ may be engaged to provide on-call CMT for planned HCFCD construction projects. Anticipated project scopes include construction of stormwater detention basins, channel repairs, channel conveyance improvements, construction or repair of concrete lined channels, and occasional bridge replacements with associated roadway paving.

HCFCD will seek approval from Harris County Commissioners Court for the authorization to negotiate (ATN) with multiple firms with the experience, capabilities, and skilled staff to provide CMT services for various sized and scoped projects for up to a five (5) year period of performance expected to begin in April 2026.

Authorization to negotiate with selected firms is not a guarantee of work with the HCFCD.

Execution of project-specific awards and actual spending will depend on the needs and requirements of the District and be awarded per project to the most qualified firm in the registry.

STATEMENT OF WORK

The CMT firms will provide statement of their qualifications for this work. The selected firms will provide on-call CMT services in support of assigned construction projects. Itemized monthly invoicing for services rendered is expected. At the end of each project, a Quality Assurance Letter is to be submitted in a timely manner.

PRE-SUBMITTAL CONFERENCE

A pre-submittal conference is scheduled for February 10, 2026 at 10:00 a.m. CST. Attendance is not mandatory, but all vendors should attend to gain a better understanding of the requirements of this RFSQ. Due to availability limitations, HCFCD requests that vendors limit their firm’s attendance to two (2) company representatives.

Microsoft Teams meeting Join: https://teams.microsoft.com/meet/22654454397005?p=F0q4CXpMT3XVSIBkXL Meeting ID: 226 544 543 970 05 Passcode: kb2V8Vg6

Dial in by phone +1 281-985-1862,,723743101# United States, Aldine Find a local number Phone conference ID: 723 743 101#

RFSQ CLARIFICATIONS AND HCFCD CONTRACTS

It is the responsibility of each firm to examine the entire RFSQ, seek clarification in writing, and review their submittal for accuracy before submitting. Once the submission deadline has passed, all submissions will be final.

Questions relating to the RFSQ must be submitted to the HCFCD Procurement Department at Michael.Olaoye@hcfcd.hctx.net by Friday, February 13, 2026, no later than 12:00 p.m. CST.

The deadline for submission of questions relating to this RFSQ is detailed in the Event Details in Bonfire. All questions submitted in writing prior to the deadline will be compiled and answered in writing no later than Thursday, February 19, 2026.

Firms shall not contact any other members or employees of HCFCD regarding this RFSQ, evaluation, or selection process from the time the RFSQ is issued until the time a notification of intent to award is announced, except if such contact is in writing, with a copy of any written communication being forwarded to the Harris County Flood Control District. Written contact should only be directed to HCFCD Procurement Department, Michael Olaoye, at Michael.Olaoye@hcfcd.hctx.net. Contact discovered in any such manner, other than in writing and copied to the Harris County Flood Control District, would be considered as grounds for elimination.

SCHEDULE SUMMARY

The following is the estimated timetable and is provided to assist responding firms in planning:

RFQ Release Date January 30, 2026 at 11AM Pre-Submission Conference February 10, 2026 at 10AM Submission of Questions Deadline February 13, 2026 at 12PM Qualifications Submission Deadline March 2, 2026 at 2PM

This timetable may be modified based on number of submissions received and discussion timeframes.

SOLICITATION DESCRIPTION

The HCFCD invites the submittal of Statement of Qualifications (SOQs), not later than the date due, as listed on page 2 of this RFSQ, in compliance with TEX. GOV’T CODE ANN. 2269.201, et.

seq, as amended, from highly qualified engineering firms interested in providing On-Call Construction Materials Engineering and Testing Services for the Harris County Flood Control District. Applicable professional services disciplines (SF330):

Project Manager (PE) Geotechnical Engineer (PE) Laboratory Manager Laboratory Technician CMT Field Technician

SCOPE OF SERVICES

General services expected from the qualified CMT firms are as follows:

1. Attend conferences with HCFCD to review the project and discuss testing requirements.

2. Prepare and submit to HCFCD an inspection plan for the project, if requested. The plan shall reference specific tests and requirements, as discussed by the Project Manual.

3. Visit the project to conduct tests and inspections in accordance with the inspection plan for a project and as necessary to ensure compliance with all testing requirements of the particular project.

4. Prepare and submit each test report in Unifier, signed by a licensed Engineer in the State of Texas, to HCFCD or their designated representative.

5. Upon completion of all construction of the project, submit a Quality Assurance Report regarding the Project, signed and sealed by a licensed Engineer in the State of Texas in accordance with Section 137.33 of the Texas Engineering Practice Act and Rules Concerning the Practice of Engineering and Professional Engineering Licensure. This report shall summarize all testing performed, review the results of the tests with respect to specified performance, include a copy of all final reports for the Project, and discuss any variances. The report shall provide recommendations for improvements to HCFCD’s Quality Assurance Program.

6. The minimum testing requirements for HCFCD projects include the following general categories. Other specific requirements will be stated in the Project Manual and Plans.

a. Minimum testing requirements for concrete:

i. One set of six compressive strength test specimens for each mix design at least once per day and for each 50 cubic yards or fraction thereof.

ii. Test each sample for slump, air content, and air and concrete temperature.

The use of Chase Air Meters is not allowed for determining air content.

iii. Test concrete specimens for compressive strength: 2 at 7 days, 2 at 28 days, and the remaining 2 at 56 days if directed by the District.

iv. Minimum reporting requirements include the Design Mix No., the Supplier, the Contractor, the applicable Specification, the Field Sampling Data, and the Date/Time and Location of the Sample.

b. Minimum testing requirements of cement stabilized sand:

i. Make one set of four compressive strength test specimens for each mix design at least once per day. A proctor should not be run unless specifically requested by the District.

ii. Test cement stabilized sand specimens for compressive strength: 2 at 48 hours and 2 at 7 days if needed.

iii. Minimum reporting requirements include the Mix Designation No., the Supplier, the Contractor, the applicable Specification, the Date/Time Sampled, the Date/Time Remolded, and the Location of the Sample.

c. Minimum testing requirements of flowable fill:

i. Make one set of four compressive strength test specimens for each mix design at least once per day.

ii. Test consistency by filling an open-ended 3-inch diameter cylinder 6 inches high to the top with flowable fill. Immediately pull the cylinder straight up.

The correct consistency of the flowable fill shall produce a minimum 8-inch diameter circular type spread, with no segregation.

iii. Test flowable fill specimens for compressive strength: 2 at 7 days and 2 at 28 days.

iv. Minimum reporting requirements include the Mix Designation No., the Supplier, the Contractor, the applicable Specification, the Date/Time Sampled, the Spread (Consistency), and the Location of the Sample.

d. Minimum testing requirements of fill:

i. Classification tests (LL, PL, PI, -200%) will be performed initially on samples of each material type and a verbal report of the classification will be given to the District. After receipt of the classification report, HCFCD will instruct the laboratory on whether a proctor should be run.

ii. The Pinhole Dispersion Test will be run only at the request of HCFCD. A small bag sample of each material should be given to the onsite Inspector at the time of sampling.

iii. Minimum reporting requirements for fill sampling include the Location of the Sample, the Depth of the Sample, the Contractor, and the applicable Specification.

iv. A minimum of three density tests or one density test for every 75 linear feet of each lift of compacted fill on slope repairs, whichever is higher. The District will indicate testing frequency for other types of fill areas.

v. Minimum reporting requirements include the Contractor, the applicable Specification, the Date, the Location of the Test, the Lift of the Test, and the Type of Material. All density tests and retests should be reported.

FLOOD CONTROL DISTRICT PROVIDED DOCUMENTS

Testing firms will be directed and shall comply with available guidance documents addressing development, policies, and procedures for Flood Control District projects. These include the following:

Commissioners Court approved Harris County Fee Schedule (2024) HCFCD Standard Specifications Book (2020)

ASSUMPTIONS/EXCEPTIONS

Assumptions and exceptions to this Scope of Work include:

The selected testing firm will not be assigned a project where the firm also serves as

Engineer of Record for the project.

The selected testing firm shall not be responsible for the Construction Contractor’s means, methods or safety procedures.

Impacts to the projects from flooding during the construction phase may extend the contract time and impact the scope, fee and schedule of the project.

MAINTAINING VALID LICENSURE

Engineering firms must be registered by the Texas Board of Professional Engineers. Resulting from this RFSQ, HCFCD will create a registry of the selected professional services suppliers with expertise in the disciplines listed on the standard form (SF) 330. While the ATN will be granted for a five (5) year duration, suppliers shall be required to renew/validate their professional licenses each year to remain active for consideration when opportunities arise in their discipline(s) based upon agreed terms, conditions, and pricing. HCFCD plans to solicit for new suppliers and updated information of current suppliers on a periodic basis associated with forecasted need.

STATEMENT OF QUALIFICATIONS QUESTIONNAIRE

The RFSQ requires submission of a Statement of Qualifications (SOQ) Questionnaire that outlines how the offeror may provide resources for the construction materials engineering and testing services with HCFCD. This includes staff and resources from the offeror’s company, as well as MWBE sub-consultants and any other external resources a firm may engage in a teaming arrangement, if applicable.

The Questionnaire is among the SPECIAL REQUIREMENTS / INSTRUCTIONS provided for in this RFSQ, which can be found in the Public Files in Bonfire. The Questionnaire includes detailed instructions and requirements.

MINORITY AND WOMEN OWNED BUSINESS ENTERPRISES

Harris County is committed to fostering meaningful engagement with prime contractors and subcontractors that reflect the diverse business community within the County. We are dedicated to ensuring that Minority- and Women-Owned Business Enterprises (M/WBEs) are afforded fair and equitable opportunities to participate in the County’s procurement process per the County’s M/WBE Policy.

As this is a Request for Qualifications (RFQ), the County's focus at this stage is exclusively on evaluating the expertise and qualifications of potential vendors. Upon the development of the project scope, Harris County will carefully review and assess each project to determine the appropriate M/WBE participation goals accordingly.

CERTIFICATE OF INTERESTED PARTIES (FORM 1295)

Texas law requires all parties who enter into any contract with the County which must be approved by Commissioners Court to disclose all interested parties. Form 1295 must be completed in its entirety at the following website:

https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm prior to submitting your response. Failure to do so may result in disqualification of your response.

REMOVAL FROM REGISTRY

HCFCD reserves the right to remove any firm from the registry based upon failure to comply with usual and customary practices of the industry, breach of any laws, rules or regulations, or failure to significantly comply or meet the performance expectations as established in a subsequent contract, if any, between HCFCD and a respondent.