8-RFQ Template.pdf

Revised 12/2/2025

[Read and delete: Update header information above to include RFQ Name.]

[Read and delete: Remove any yellow or green highlights left over from template formatting.

They are highlighted so that you either update or confirm the accuracy of that item, or review the note]

CITY OF DETROIT

OFFICE OF CONTRACTING AND PROCUREMENT

REQUEST FOR QUOTE

RFQ NO. XXX

RFQ Title

Buyer: (Buyer Name)

EVENT / ACTIVITY DUE DATE / TIME

ADVERTISEMENT DATE (Date)

QUESTIONS DUE (Date) on or before

All questions must be submitted online in the Supplier Portal

PRE-BID CONFERENCE (If Necessary) Location: (Location) (Include Link to Webinar and Number - if applicable)

ANSWERS DISTRIBUTED (Date)

QUOTES DUE DATE * (Date) @ (Time) EST In the Supplier Portal as specified in this RFQ.

* Respondents must register in Bonfire (EUNA Procurement) to download bid documents and submit bids. The City cannot guarantee the accuracy of any bid documents obtained from outside of Bonfire, and bids submitted outside of Bonfire will not be accepted. Detailed resources about registering and bidding, including video tutorials and live, virtual office hours, are available at www.detroitmi.gov/suppliersupport.

Questions about the specifics of this RFQ must be asked within the Bonfire Messages interface for the bid on or before the date and time indicated above. Questions asked via phone, email, and/or other means will not be answered.

Quotes must be uploaded in Bonfire on or prior to the date and time indicated above. Late and/or emailed quotes will not be accepted.

https://detroit.bonfirehub.com/ http://www.detroitmi.gov/suppliersupport

1. PROJECT REQUEST

The City of Detroit Office of Contracting and Procurement (OCP) requests for quotes from qualified Respondents to render certain technical or professional services ("Services") as set forth in this RFQ to provide [Add one sentence description of goods/services sought].

[Read and delete: Provide a project summary and the outcome goals as well as a problem statement if applicable.]

[Read and delete: See Link for Examples of Problem Statements]

2. BACKGROUND/DESCRIPTION OF ENVIRONMENT

It is the responsibility of the Bidder to review General Conditions. In your quotation a distinction between dollars and cents must be made. Also, illegible bids may be grounds for rejection of your bid. All changes made to the bid form altering, price, terms, quote and/or conditions. MUST be crossed out and initialed. Failure to initial any changes will be grounds for rejection of your bid.

The City of Detroit has XXXX

[Read and delete: Detailed and specific information on the quotes services and/or goods being requested should be listed here. This includes detailed description of the size, spatial constraints, coverage and/or area, etc.]

3. AWARD CLAUSE INCLUDING RENEWAL OPTIONS

[Read and delete:

1) Confirm you have the correct Contract Terms referenced here, and will post it in Bonfire

2) Indicate the number of years for the Contract Term

3) Confirm proper wording discussing whether we anticipate 1 or multiple awards.] If a contract is awarded as a result of this RFQ, it will be a City of Detroit [Read and delete: Select 1 from the following two options:] Professional Services Contract [or] IT Contract (Attachment E). The term of the contract will be for [Indicate Number of Year(s)]. Any renewal option exercised under this contract is effective only after the approval of the Detroit City Council and signed by the Chief Procurement Officer. The City anticipates one or multiple awards as a result of the RFQ.

4. STATEMENT OF WORK

[Read and delete: This is where the specifications are to be inserted, and any requirements related to the goods or services. Specifications should include warranty information if required.

Specification must have information regarding required warranty including length of time and what is covered]

[Project Objective]

[Project Schedule/Estimated City Council Date]

[Project Materials]

[Project Coordination]

[Project Location] https://govlab.hks.harvard.edu/files/govlabs/files/module_3_rfp_writing_problem_statements_and_goals_gpl_rfp_guidebook_2021.pdf?m=1613584306

[Project Deliverables]

[Warranty]

5. OPERATIONAL INFORMATION

[Read and delete: Provide any specific Contractor requirements in this section regarding operations.]

Awarded Contractor(s) will work closely with City agency staff.

The Respondent is expected to provide service in accordance with the terms of the executed contract and under the rules, regulations, and supervision of the City.

6. MINIMUM QUALIFICATIONS

Bidders must have a minimum of ____ (X) years of experience providing park renovations at the same, or similar, scope as described here within the attached document titled Scope of Work.

[Read and delete: Detail if a license or certification is required to provide the goods/services requested. List the requirements here etc.]

1.

1.

2.

3.

7. OPERATIONAL INFORMATION

[Read and delete: Provide any specific Contractor requirements in this section regarding operations.]

Awarded Contractor(s) will work closely with City agency staff.

The Respondent is expected to provide service in accordance with the terms of the executed contract and under the rules, regulations, and supervision of the City.

8. TECHNICAL INFORMATION

[Read and delete: Include this section if your contract will include storage of City Data]

The City of Detroit is committed to centralizing and warehousing data for the purpose of improving service delivery and enabling cross departmental analytics. For this reason, we expect Contractors, contractual relationships, and resulting software platforms to enable data access, data interoperability, warehousing of resulting data, and adherence to City data standards.

Specifically, the City minimally requires:

Access to any data via APIs in a machine-readable format.

Full documentation of APIs (including field names and objects) and the database schema used by the application.

Ability for City to push data as needed to these software systems to update base datasets.

Any location-based data or platform utilizes the City’s Base Units geocoder, Base Units

Database, and/or address data standards as applicable. For more information see: https://base-units-detroitmi.hub.arcgis.com/pages/about-base-units

The ability for the City to use and govern this data as it deems necessary-- centralizing it, porting it into other systems, and using it for additional and future organizational needs.

The City prefers:

System or platform has the capacity to store field-level metadata and display it in the user interface when appropriate API is able to provide data in a JSON format.

Data system or data exports integrate easily with ESRI products including feature services.

Systems or platforms that support data exchanges (pushes and pulls) that can happen dynamically.

[Read and delete: If you have additional technical requirements list them here]

[Read and delete: If citing specific equipment (brand names) to be used as part of the process or services, the following must be included]

Specifications, Change of Specification, and Errors or Omission. Specifications which refer to brand names are given for reference. Respondents may quote on equivalent articles, provided that brand name and catalog number(s) and any deviations are noted on the bid form and complete descriptive literature is furnished. Exceptions will state “Do Not Substitute.”

The decision of the City shall be final.

9. QUESTION DEADLINE

All questions regarding the RFQ shall be submitted through the Supplier Portal no later than the time and date specified on the Cover Page. In the interest of transparency, only written questions will be accepted. Answers to questions will be posted within the Supplier Portal. The City of Detroit does not guarantee a response to questions not submitted after the question deadline.

Should a Respondent be in doubt as to the true meaning of any portion of this RFQ or find any patent ambiguity, inconsistency, or omission herein, the Respondent must make a written request for an official interpretation or correction in accordance with the instructions for submitting questions as specified in this RFQ.

Respondents are advised that no oral interpretation, information or instruction by an officer or employee of the City of Detroit shall be binding upon the City of Detroit.

Respondents requesting changes to the RFQs terms and conditions, specifications, quantities, etc.;

or if clarifications are needed, must make the request in writing by the stated bid submission deadline.

http://www.michigan.gov/SIGMAVSS https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fbase-units-detroitmi.hub.arcgis.com%2Fpages%2Fabout-base-units&data=04%7C01%7CSteve.Motz@detroitmi.gov%7Ca9e347e5722d45e2ae4608d9d5eac148%7Ce154a7601d2d4ef68fd3ebc8b4ef31fd%7C0%7C0%7C637776026508682453%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=0pftv3x0FzYBOcb2Ej7bpv8I8ultjXZ0%2FaQYBam8fTc%3D&reserved=0

10. REJECTIONS, MODIFICATIONS, CANCELLATIONS

The City of Detroit expressly reserves the right to:

1) accept or reject, in whole or in part, any and all quotes received;

2) waive any non-conformity;

3) re-advertise for quotes;

4) withhold the award for any reason the City determines;

5) cancel and/or postpone the request for quotes, in part or in its entirety, and/or,

6) take any other appropriate action that is in the best interest of the City.

This RFQ does not commit the City of Detroit to award a contract, to pay any cost incurred in the preparation of a quotes under this request, or to procure or contract for services.

11. PROTESTS

Protests can be filed with the Office of Procurement. Interested parties aggrieved by a solicitation or the award of any resulting contract, may file written notice of protest to the following:

City of Detroit Chief Procurement Officer 2 Woodward Avenue, Suite 1008

Detroit, MI 48226 “Procurement Protest”

At a minimum, such protests shall include:

1) name of protestor.

2) solicitation/contract number and description; and

3) statement of grounds for protest (reference specific text in the solicitation, bid or contract document that is at issue).

The decision of the Chief Procurement Officer and/or the Department Director are final and is not subject to appeal.

12. BID BOND, PAYMENT & PERFORMANCE BOND (Construction) The successful respondent(s) must furnish a bid bond of 5% of the bid amount and payment and performance bond in the amount of 25% or 100% of the contract value specified in the contract guaranteeing the contract will be accepted if tendered an award. See Attached Bond Form(s) for requirements.

13. INVOICES

Vendors must be registered in City of Detroit Vendor Portal and be a registered vendor with the City of Detroit to submit invoices and receive payments. Go to http://www.detroitmi.gov/Supplier to register.

http://www.detroitmi.gov/Supplier

AUTHORIZATION TO COMMENCE WORK OR SHIP GOODS – READ

CAREFULLY!!!

Contractors may begin work or ship goods upon receipt of the required authorization, which is the CPA (Contract Purchase Agreement), in addition to SPO (Standard Purchase Order), from Procurement.

The CPA (City Council Approved and Awarded Contract Purchase Agreement) alone is NOT authorization to begin work! NO letter of Intent, or Letter to Commence Work will be issued.

**Work commencing without issuance of the SPO is subject to Payment Delays and/or Non- Payment! **

Required vendor steps to invoice:

1) Invoices should NOT be uploaded until the Contractor receives confirmation of review and approval from the City of Detroit.

2) Vendors should submit their invoices via City of Detroit Vendor Portal. Portal invoice amount and creation date must match the date on attached invoice. Please follow the below invoice requirements:

Invoice MUST contain or have as attachment:

Vendor Name and address on Invoice Contact Info on Invoice (Accounts Receivable contact with phone and email) Remittance information (MUST be included, or the invoice is subject to rejection City of Detroit contact (person who authorized work to commence) Invoice Date Date of service/delivery Contract number Purchase order number Total Invoice amount

Other invoice requirements:

Invoice must be billed based on Purchase Order rates Total invoice amount must tie to the total supporting documents Supporting documentation must be attached to the invoice in the portal

Terms are standard NET 30 Days, unless otherwise negotiated, and start from the invoice receipt date, provided that the invoice is submitted timely to our AP department with the necessary supporting documentation.

If you need assistance, please contact the Office of Departmental Financial Services (ODFS) 313- 410-7804.

14. PREVIOUS EXPERIENCE

The City’s experience with the bidder on previous contracts will be considered in determining the award.

15. MISCELLANEOUS

It shall be the responsibility of the Respondent to thoroughly familiarize themselves with the provisions of these specifications. After executing the contract, no consideration will be given to any claim of misunderstanding.

The Respondent agrees to abide by the rules and regulations as prescribed herein by the City as the same now exists or may hereafter from time to time be changed in writing.

Contractors are encouraged to contract with small and minority businesses, women's business enterprises, labor surplus area firms and Detroit businesses. The City strongly encourages the hiring of Detroit residents whenever possible by contacting Detroit At Work for your hiring needs. Visit the Detroit At Work website at www.detroitatwork.com for specific contact information regarding these opportunities.

16. GENERAL CONDITIONS:

[Read and delete: Select the Optional Paragraphs that applies to your RFQ. in green ]

It is the responsibility of the Bidder to review General Conditions located on the City of Detroit’s website.

1. GENERAL CONDITIONS

It is the responsibility of the Bidder to review General Conditions. In your quotation a distinction between dollars and cents must be made. Also, illegible bids may be grounds for rejection of your bid. All changes made to the bid form altering, price, terms, quote and/or conditions. MUST be crossed out and initialed. Failure to initial any changes will be grounds for rejection of your bid.

CORRECTION FLUID IS NOT ACCEPTABLE.

2. LOCAL PREFERENCE CONDITIONS

It is the responsibility of the Bidder to review the Local Preference Conditions attached to this bid and comply with all requirements therein.

3. MINOR DEVIATIONS

Specifications referred to herein are used to indicate desired type, and/or construction, and/or operation. Other products and/or services may be may be offered if deviations from specifications are minor and if all deviations are properly outlined and stated in the bid document. Failure to outline all deviations will be grounds for rejection of your bid.

The decision of the City of Detroit, acting through the Chief Procurement Officer, shall be final as to what constitutes acceptable deviations from specifications.

4. RENEWAL

http://www.detroitatwork.com/

The proposed agreement may be renewed per contract terms. Both parties must agree to an extension under the same terms and conditions as exist in the then current contract.

5. AWARD

One award will be made on a low total net bid basis. Bidders shall quote on all items, leave no blanks and state "No Charge" where applicable. Blank spaces are considered to be no offer. The City of Detroit reserves the right to delete any item(s) from the award.

All awards are subject to Ordinance No. 15-00.

6. AWARD

One award of contract will be made on a low total net bid based on the estimated quantities shown. Bidders shall quote on all items, leave no blanks and state "No Charge" where applicable. Blank spaces are no offer. The City of Detroit reserves the right to delete any item(s) from the award. All awards are subject to Ordinance No. 15-00.

7. AWARD

The ability to supply ALL items in one group, or majority thereof, will be taken into consideration. Award of contracts will be made on a low total basis for each group. Do not leave blanks in any group quoted. State "No Charge" where applicable. Blank spaces are no offer.

A group will not be split. Contracts for several groups, however, may be awarded to one supplier. The cost of processing additional orders, as well as price, will be factors in making the award of contracts.

The City of Detroit reserves the right to delete any individual item(s) or groups of items. All awards are subject to Ordinance No. 15-00.

8. AWARD (multiple) Multiple Awards will be made on a low bid basis, as determined by the City of Detroit based on contractor’s ability and equipment as described in the specification. Blank spaces are considered to be no offer. The City of Detroit reserves the right to delete any item(s) from the award. The City of Detroit reserves the right to limit the amount of the award per contractor.

8.01 STANDBY AWARD

The City of Detroit reserves the right to make an award to the second low bidder, on a standby basis. This vendor will be used in the event the successful bidder cannot furnish the quantities and /or services needed in accordance with the delivery requirements of the City of Detroit.

All awards are subject to Ordinance No. 15-00.

9. TERMINATION OF CONTRACT

At any time during the contract the City may terminate the agreement for reason of poor or deficient work performance, inability of the Contractor to reason of poor or deficient work performance, inability of the Contractor to supply trained competent technicians, or lack of service as described in this agreement by giving a 10-calendar day notice in writing. EITHER party may terminate the agreement by giving a 30-calendar day written notice to terminate.

10. TERMINATION OF CONTRACT

The City reserves the absolute right to terminate this contract in whole or in part, for the convenience of the City at its sole discretion on thirty (30) days written notice to the Vendor.

11. SPECIFICATION CHECK

We have read the specifications thoroughly and the brand(s) offered:

( ) Meets specifications without deviation.

( ) All deviations are properly outlined on an attached sheet marked

________________ for identification.

12. SPECIFICATION CHECK

We have read the specifications thoroughly and we:

( ) Are able to meet specifications without deviation.

( ) All deviations are properly outlined on an attached sheet marked ________________ for identification.

SIGNED: __________________________________________

TITLE: ___________________________________________

13. SPECIFICATION COMPLIANCE CHECK LIST

The Specification Compliance Check List must be completed and returned with bid form.

14. PAYMENT AND PERFORMANCE BOND (Construction bids) The successful bidder, upon notification, must also provide a payment bond in the amount of X %f the contract price, to insure payment of subcontractors, wages earned and materials used. This bond is required by State Law, Act No. 213, PA.

1963.

15. STOCKING FACILITY

The successful bidder will be required to have a stocking facility within the Detroit Metropolitan area or a toll-free telephone number to expedite deliveries to using departments.

( ) Our stocking facility is located at:

and our Detroit representative is

( ) Our toll free telephone number is

16. WORK SCHEDULE (if applicable) Work will begin within _____ calendar days after receipt of Purchase Order and be completed within _____ calendar days thereafter.

[If work schedule varies by item number, indicate breakdown below]

17. PRICE

(If you do not check one of the following, your bid will be considered FIRM).

( ) A. Contract prices are not subject to increase, but will be subject to reduction.

(This will be considered only in cases of identical prices offered).

Clause A applies to Item(s) No. ______________________

( ) B. Contract prices are FIRM for the entire contract period.

Clause B applies to Item(s) No. _______________________

( ) C. Contract prices are firm for _____ months after _________ and are then subject to adjustment with a maximum increase of _____% for the balance of the one-year contract. Clause C applies to Item(s) No.

Percentage figure must be shown to obtain consideration under Paragraph C above. For evaluation purposes, the percentage shown will be added to your price for the corresponding period of the one year contract.

The City of Detroit reserves the right to cancel the balance of any contract if any proposed increase (in writing) is considered unacceptable.

18. PRICE

All prices are to be FIRM. No escalation other than copper metals adjustments shall apply.

For the purpose of establishing a bid base index, the Copper, high grade, comex price as found in the Wall Street Journal, on ____________ will be used, which is Failure to use this value will eliminate your bid from evaluation.

An item's unit price per thousand feet will be adjusted, increased or decreased, in direct proportion to the difference in metals price at the time of release of stores order (in the case of contracts) or the issuance of a Purchase Order (in the case of specific purchases), and the bid base index, as specified above. The weight per thousand feet of the representative metals content in the item(s) will be used in the calculation of the adjustment.

The attached Copper - Price Adjustment Factors Sheet must be completed and will be used in price adjustments.

19. PRICING

Item#1

COPPER - PRICE ADJUSTMENT FACTORS DATE OF BASE.

PRICE QUOTED *$_______________________ /M

Ft.

COPPER MARKET PRICE (BASE) $_______________________ /Lb.

WEIGHT OF WIRE (GROSS)/M FT.

*$_______________________#/M Ft.

WEIGHT OF COPPER (NET)/M FT.

*$_______________________#/M Ft.

NOTE: ITEMS INDICATED WITH * MUST BE COMPLETED FOR

AWARD CONSIDERATION.

20. PRICE

All prices are to be FIRM. No escalation other than copper metals adjustments shall apply.

For the purpose of establishing a bid base index, the Copper, high grade, Comex price and Lead price as found in the Wall Street Journal, on ____________ will be used.

Failure to use this value will eliminate your bid from evaluation.

An item's unit price per thousand feet will be adjusted, increased or decreased, in direct proportion to the difference in metals price at the time of release of stores order (in the case of contracts) or the issuance of a Purchase Order (in the case of specific purchases), and the bid base index, as specified above. The weight per thousand feet of the representative metals content in the item(s) will be used in the calculation of the adjustment.

The attached Copper/Lead - Price Adjustment Factors Sheet must be completed and will be used in price adjustments.

21. Price (If you do not check one of the following, your bid will be considered firm.)

( ) A. Contract prices are not subject to increase but will be subject to reduction. (This will be considered only in case of identical prices offered.)

( ) B. Contract prices are FIRM for the entire contract period.

( ) C. Contract prices are firm for ONE YEAR and are then subject to adjustment with a maximum increase of _____ % for each subsequent year of the contract.

Percentage figure must be shown to obtain consideration under Paragraph C above. For evaluation purposes, the percentage figure shown will be added to your price for the corresponding period(s) in the contract.

The City of Detroit reserves the right to cancel the balance of any contract if any proposed increase (in writing) is considered unacceptable.

22. PRICE

Discount from price list is FIRM. Price list is subject to adjustment to superseding published price list(s) and/or supplement(s). The City of Detroit must be notified in advance before any price increase becomes effective.

If, during the period of this contract, the parties cannot mutually agree on the extent of any change in the market price, the City of Detroit reserves the right to terminate the contract without prejudice.

23. QUOTING ON

23.01 Quoting On

We are quoting on MODEL _______________________________ Manufactured by ________________________________________ and described in the attached literature marked __________ for identification.

EXCEPTIONS TO SPECIFICATIONS ARE: _____________________

23.02 Quoting On

We are quoting on MODEL _______________________________ Manufactured by ________________________________________ and described in the attached literature marked __________ for identification.

It is the responsibility of the bidder to indicate if the unit supplied is remanufactured or refurbished. Failure to provide this information may result in rejection of your bid.

EXCEPTIONS TO SPECIFICATIONS ARE: _____________________

24. ADDITIONAL DISCOUNT

If awarded Items number _____________________, we offer an additional discount of _________% from the prices quoted above.

25. LITERATURE

Descriptive literature showing the unit’s dimensions and features must be included. If the size, capacity, or features of the unit, or any of its components are not clearly defined in the printed literature submitted with the Bid, the Bidder shall furnish supportive data in sufficient detail so that the unit may be checked for conformity to the specifications.

If any of the features or dimensions of the unit the Bidder proposes to furnish do not meet the specified requirements, the Bidder shall indicate such deviations n the space provided on the Bid Form. Failure to provide this information may result in rejection of your bid.

26. SAMPLES

Bidders offering other than the referenced brand(s) must submit, with their bid, and at no cost to the City of Detroit, three samples of the item(s) quoted. Failure to submit samples with bid may be grounds for rejection. Samples shall be properly marked with vendor's name and item numbers. Submitted samples WILL become the property of the City of Detroit, and will not be returned unless otherwise specified.

27. TRADE-IN (FORMAL)

The City of Detroit has available for trade-in used equipment.

F.O.B.: AS IS AND WHERE IS.

AVAILABLE:Upon delivery of new equipment.

Neither the equipment nor the description thereof is guaranteed and failure to inspect will not constitute grounds for claim.

SALES REQUISITION NUMBER _________________________

The USED EQUIPMENT will also be available for Outright Purchase, as per the enclosed Yellow Sheet, which applies to the outright purchase of the USED

EQUIPMENT ONLY.

INSPECTION: The above used equipment may be inspected Monday through Friday between the hours of 8:00 P.M. - 4:00 P.M. at:

(Using Dept.) «Contract Location Name» (Contact) _______________________________________________ (Telephone No.) ________________ to arrange for an appointment.

Used Equipment, available for Trade-In as follows:

28. SHIPMENT

The Contractor will be expected to make reasonably prompt deliveries consistent with quantities ordered. Should an emergency arise for items, which are not available, The City of Detroit reserves the right to secure sufficient quantities from others to meet its immediate needs without prejudice of the proposed contract. If, however, in the sole opinion of the Finance Department, Office of Contracting and Procurement, the contractor fails to render reasonably prompt delivery service, the City of Detroit may terminate the contract forthwith and no damages will accrue.

The City of Detroit wherein referred to shall mean the City of Detroit, acting through the Chief Procurement Officer.

It is understood that these supplies will be required in various shipments from time to time. Shipments will be made within _________ days from each notice to ship. The City of Detroit reserves the right to reject low bids offering unsatisfactory shipment terms.

29. OPTIONAL ITEMS

The following items are to be offered as optional items, not to be included in the total bid price. The City of Detroit shall have the option of adding desired quantities of these items to the purchase order. The bidder shall list the model number and price for each listed item. In the event a single device is capable of satisfying two (2) or more features required, the bidder shall so state, giving details.

30. ORDER QUANTITIES

Actual quantities ordered will be contingent on funds available at time of purchase. The City of Detroit reserves the right to reduce quantities if price quoted exceeds budgetary limitations or to increase quantities if funds are available.

31. TERMS OF PAYMENT

A discount of _____% will be allowed for payment of invoice within forty-five

(45) days of delivery and acceptance of the above items and vendor's invoice.

Other terms less than forty-five (45) days, E,O,M., Proximo, etc., shall not be considered. Payment terms will not be considered in determining the award of the contract(s), except in the case of tie bids. However, discounts may be offered to facilitate prompt payment.

The City of Detroit reserves the unqualified right to reject any bid, which includes a provision for a service charge levied by a vendor when payment by the City is not made within a specified time period.

This paragraph supersedes paragraph 4 of the General Conditions.

32. INSPECTION

Bidder will be held to have visited the premises and examined the site(s), to familiarize himself/herself with the conditions under which he/she will conduct his/her work. No extras will be allowed due to his/her failure to examine the site(s) before completing his/her bid, or neglect to include all material and labor to complete the work.

( ) I have examined the site(s) and familiarized myself with the conditions under which I will conduct my work.

Signature ________________________ Title _____________________

( ) I have not visited the premises, but I understand that no adjustment to pricing will be allowed if my bid is accepted.

Signature ________________________ Title _____________________

33. F.O.B.

Goods are to be F.O.B. delivered to location(s) within the City of Detroit and other specified locations as indicated.

34. DELIVERY

Delivery will be made after receipt of Purchase Order as follows:

Item 1 Within _____days Item 2 Within_____days Item 3 Within _____days Item 4 Within_____days Item 5 Within _____days Item 6 Within_____days Item 7 Within _____days Item 8 Within_____days Item 9 Within _____days Item 10 Within_____days Item 11 Within _____days Item 12 Within_____days Item 13 Within _____days Item 14 Within_____days Item 15 Within _____days Item 16 Within_____days Item 17 Within _____days Item 18 Within_____days Item 19 Within _____days Item 20 Within_____days Item 21 Within _____days Item 22 Within_____days Item 23 Within _____days Item 24 Within_____days

Item 25 Within _____days Item 26 Within_____days

Item 27 Within _____days Item 28 Within_____days Item 29 Within _____days Item 30 Within_____days Item 31 Within _____days Item 32 Within_____days Item 33 Within _____days Item 34 Within_____days Item 35 Within _____days Item 36 Within_____days Item 37 Within _____days Item 38 Within_____days Item 39 Within _____days Item 40 Within_____days

The City of Detroit reserves the right to reject low bids offering unsatisfactory delivery. For all deliveries to agencies within the City-County Building, it shall be the vendor's or contractor's responsibility to transport the items from the dock up to the individual locations.

35. DELIVERY

Is desired within _____ days from receipt of Purchase Order or Stores Release.

( ) We can meet the above delivery ( ) We cannot meet the above delivery schedule but offer the following:

The City of Detroit reserves the right to reject low bids offering unsatisfactory delivery. For all deliveries to agencies within the City-County Building, it shall be the vendor's or contractor's responsibility to transport the items from the dock area up to the individual locations.

36. ITEMS FOR EVALUATION

For bids based on a discount from Published Price List, quantities listed on the attached sheet entitled “ITEMS FOR EVALUATION” will be used for determining award of contract only and are not guaranteed. These items are not to be considered as the only items to be purchased. Evaluation will be made in the Office of Contracting and Procurement by multiplying the quantity indicated in this bid form for each item by the Catalog Price less Discount. Enter the gross price of the items for evaluation. City of Detroit will compute net price. DO

NOT QUOTE PRICES FOR ITEMS NOT LISTED OR REQUESTED IN BID.

37. CONTAINER CHARGE

It is understood that drums, reels, and container charges and conditions governing their return are factors affecting the City's net cost.

A. ( )DRUMS, ( ) REELS, ( ) CONTAINERS

will be charged extra (as a separate invoice item) at $_____each and are returnable for credit at $______ each, via freight collect or vendor's pick-up.

B. ( )DRUMS, ( ) REELS, ( ) CONTAINERS

will be charged extra at $_____each and are non-returnable for credit.

C. ( )DRUMS, ( ) REELS, ( ) CONTAINERS

are at no extra charge and are returnable for a credit allowance of $_____each, via freight collect or vendor's pick-up.

D. ( )DRUMS, ( ) REELS, ( ) CONTAINERS

charges are included in the cost of the commodity and are at no extra charge, and DRUMS-REELS-CONTAINERS are non-returnable.

38. REEL CHARGES

It is understood that reel charges and conditions governing their return are factors affecting the City's net cost. There will be _____ reels.

( ) Reels will be charged extra (as a separate invoice item) at $_____each and are returnable for credit at $_____each, via freight collect or vendor's pick-up.

( ) Reels will be charged extra at $_____each and are non-returnable for credit.

( ) Reels are at no extra charge and are returnable for a credit allowance of $_____each, via freight collect or vendor's pick-up.

( ) Reel charges are included in the cost of the commodity and are at no extra charge, and REELS are non-returnable.

39. ADDITIONAL PURCHASES

( ) We agree ( ) We DO NOT agree to accept additional purchase orders from the City of Detroit for additional units at the same prices and under the same terms and conditions, for a period of one year after date of bid opening.

40. ADDITIONAL PURCHASES

( ) We will ( ) We will NOT upon request of the City, accept Purchase Orders for additional goods/and/or service herein specified at the same prices and under the same terms and conditions until the end of the current production schedule.

41. INSURANCE (use the insurance matrix related to your commodity) The successful bidder must furnish Property Damage Insurance in the sum of $100,000.00, Commercial General Liability (Bodily Injury) insurance in the sum of $300,000.00 minimum, or contractor's standard policy, if equal or exceeding limits, and Workmen's Compensation; City of Detroit shall be named as additionally insured on Commercial General Liability Insurance Policies.

42. BIDDERS QUALIFICATION CRITERIA

Bidders offering proposals on equipment and/or supplies must be on an authorized Original Equipment Manufacturer's Agency List, authorized and capable, under explicit contractual agreement, to enforce the manufacturer's warranty, as well as repair (should it become necessary) without the necessity of outsourcing for unauthorized repair.

We are in compliance with the Bidders Qualification Criteria as stated above:

[ ] Yes [ ] No _____________________________________ (Signature)

Prior to award, verification of the above may be required in the form of a letter from the manufacturer stating confirmation of your compliance with the Bidders Qualification Criteria. Failure to provide written confirmation from the manufacturer may result in the rejection of your bid.

43. BIDDERS QUALIFICATIONS

Bidder must be regularly engaged in manufacturing printed material which is the same or similar to material outlined in the bid document and/or specifications contained herein. Bidder shall have adequate financial resources, organization, and equipment to satisfactorily perform the work to completion within the specified time. Satisfactory evidence of the bidders ability to perform including experience and/or resources must be furnished to the City of Detroit upon request.

REFERENCES: We have manufactured and furnished ______________to the following:

(Insert goods or services being purchased)

Name of Organization

Date Furnished Description of Item

Contact Person Telephone Number

44. CONTRACT ACCEPTANCE

The successful bidder shall be notified of the execution of a contract by the City of Detroit upon issuance of a "Contract Award Notice" or a Purchase Order. The "Contract Award Notice" shall contain the date the contract award was approved.

The signed, accepted bid of the successful bidder will be the contract between the bidder and the City of Detroit, containing the full description of all contractual terms and conditions. A copy of your signed bid will not be mailed to you. Each bidder shall keep a copy of his/her signed bid form for future reference.

45. INSURANCE

45.01 The Contractor shall maintain at its expense during the term of this contract, the following insurance:

45.01.1 Worker’s Compensation insurance with Michigan statutory limits and Employer’s Liability insurance with limits of $500,000.00 each accident, $500,000.00 each disease, $500,000.00 each disease/each employee. For Federal and State Funded Training

Programs and etc., is required to secure insurance for worker’s compensation for all of its participants and The City of Detroit should also be listed as an additional insured.

45.01.2 Commercial General Liability insurance with a combined single limits of $1,000,000.00 per occurrence subject to a minimum aggregate limit of $2,000,000.00

45.01.3 Automobile Liability insurance covering all owned, hired and non-owned vehicles with personal protection insurance and property protection insurance to comply with the provisions of the Michigan No-Fault Insurance Act, including residual liability insurance with a minimum combined single limit of $1,000,000.00. Include MCS90 endorsement (if hazardous waste will be transported by vendor’s auto) with minimum property damage limits of $1,000,000.00 each occurrence.

45.02 If during the term of this contract, changed conditions or other pertinent factors, should in the reasonable judgment of the City, render inadequate the insurance limits, the Contractor will furnish on demand such additional coverage as may reasonably be required under the circumstances. All such insurance shall be effected at the contractor's expense, under valid and enforceable policies.

45.03 All policies shall name the Contractor as the insured and shall be accompanied by a commitment from the insurer that such policies shall not be canceled or reduced without at least thirty (30) days' prior notice to the City. The Commercial General Liability insurance policy shall name the City as an additional insured.

Certificates of insurance evidencing such coverage shall be submitted to the Finance Department, Office of Contracting and Procurement, prior to the commencement of performance under this contract and at least fifteen (15) days prior to the expiration dates of expiring policies.

46. PERIOD AGREEMENT

Furnish Parts No. ________________________ for a period beginning «Contract Start Date» and ending «Contract End Date» or until $«Contract Value» is expended, whichever comes first.

Parts @ _________ % discount from manufacturer's Price List No.

___________________ dated ___________________.

Enclose TWO copies of price list(s) with your bid.

[ ] Price List(s) enclosed.

[ ] Price List(s) not submitted because: _____________

If price lists are not available, contractor agrees to substantiate billings upon request. Contract is subject to termination by either party upon 30 days written notice.

Parts ordered incorrectly may be returned for credit subject to the following conditions:

Discount is FIRM for the contract period. Price lists are subject to superseding manufacturer's price lists and/or supplements.

47. BID WITHDRAWAL

No bid shall be withdrawn for 90 days from submission deadline. Bidders may reduce this period if stated on bid, but such bids may be rejected on the basis of the reduced time period.

This paragraph supersedes paragraph 14 of the General Conditions.

48. EXECUTIVE ORDER #2016-2:

Per Executive Order No. 2016-2, worker hours on any construction project funded in whole or in part by City, State, or Federal funds shall be performed by not less than 50% bona fide Detroit residents, not less than 25% minorities and at least 5% women. Where possible, these percentages shall be applied on a craft by craft basis. For purposes of Executive Order No. 2016-2, worker hours shall include work performed by persons filling apprenticeship and on-the-job training positions.

The contractor shall include Executive Order No. 2016-2 by reference in all subcontracts at all levels.

For each project and portion thereof, documentation of compliance shall include:

(1) a list of all proposed employees indicating address, telephone number, social security number, trade, sex and race or minority status, and projected worker hours for each; and (2) projected total worker hours. Documentation shall be submitted prior to contract award. After contract award, proposed changes in the workforce shall be submitted for approval.

Where, for reasons due to the nature of the contractor or trade, or for other reasons acceptable to the City, a list of intended employees is not submitted, a detailed plan will be submitted by the contractor which sets forth the entire proposed composition of the workforce, the manner in which such workforce is to be obtained, and any other details required by the City to assure sufficient specificity, intent to comply and ultimate compliance with Executive Order No.

2016-2.

Failure to comply with the provisions of Executive Order No. 2016-2 shall constitute a material breach of the contract, and the City may exercise those rights provided to it under the contract and by law. Sanctions may include, but are not limited to, termination of all or part of the contract, withholding of payment, and/or liquidated damages. Additionally, performance by the contractor in regard to Executive Order No. 2016-2 may be considered in determining the contractor's award ability for future City contracts.

Any person who knowingly submits false information, makes misrepresentations, or commits fraud or any other willful violation under Executive Order No. 2016-2 shall be subject to the maximum civil liabilities and criminal penalties allowable under the law.

49. PRICE

DISCOUNTS FROM PRICE LIST ARE FIRM. Prices are SUBJECT TO ADJUSTMENT in accordance with manufacturer's superseding published price lists and supplements. Such changes must be requested and must be substantiated by manufacturer's printed price list, received in the Office of Contracting and Procurement no later than ten (10) days after the effective date of the price change. If the request and superseding price lists are received beyond 10 days of the effective date shown on the price list, such change shall be effective 10 days prior to change and receipt of superseding lists.

If during the period of this contract, the parties cannot mutually agree on the extent of any change in the price lists, the City of Detroit reserves the right to terminate the contract without prejudice.

50. PRICE LISTS

Each bidder shall submit copies of the most recent price list (and catalog) and supplement in the form of Diskette or CD (if available) with their bid. Failure may be cause for rejecting your bid. The column used must designated; photo copies of manufacturers price lists and/or computer printouts must be clear and legible. Blurred copies and Distributor Inventory price lists are not acceptable.

Also, pencil, typewritten or pen & ink changes in price lists will not be acceptable. Vendors should also submit an e-mail address, if available.

The successful bidder(s), upon receipt of award notice, must furnish additional copies of the above price lists and supplements of all superseding manufacturer's published price lists during the period of the contract to the City of Detroit, Office of Contracting and Procurement, and any other Department, upon request at no cost to the City.

( ) Price Lists are enclosed.

( ) Price Lists are not furnished for the following reason, and we offer the following method of price verification:

51. PRICE

(If you do not check one of the following, your bid will be considered FIRM.)

( ) Contract prices are not subject to increase, but will be subject to reduction, for changes in the COPPER MARKET. This will be considered only in case of identical prices offered.

( ) Contract price is FIRM.

( ) Contract price is subject to adjustment, based on copper price at time of bid, at time of shipment, but in no case will increase exceed _____% on COPPER. The basis for change must be shown if bidder checks this provision.

The percentage figure must be shown to obtain consideration under paragraph C.

For evaluation purposes, the percentage shown will be added to your price.

The bid price is based on Copper Market price of $ ______Cwt. as published in ______________________ on ____________________________.

Prices quoted, if subject to change, will be adjusted for any change in the above base prices, based on the weight of the copper content of the wire offered, which is as follows:

COPPER ________________________ lbs. per M Feet.

52. EXECUTIVE ORDER #2016-2 COMPLIANCE (Contracts over $3M

General funded) Executive Order No. 2016-2 requirements are explained in paragraph 4 of the Special Conditions Section. A Construction-Demolition Work Site Roster and Employee Affidavit must be completed by the successful bidder upon request.

53. OPTIONAL ITEMS

Optional items no.'s _____, _____, and _____, if desired by the City of Detroit, will be awarded to the low bidder on Item No. 1, but will not be calculated into the total bid to determine the low bidder.

54. EQUALIZATION FACTOR

Per Section 17-5-12 (c)(1) of the Detroit City Municipal Code, “The bidder that makes the lowest bid, as evaluated or scored, shall be deemed the lowest equalized bidder. If the lowest equalized bid is evaluated or scored below the lowest responsible bid submitted, the lowest equalized bidder shall be awarded the contract, provided that, the contract awarded to such bidder shall not exceed, more than 12 percent above the lowest responsible bid submitted, or $100,000.00, whichever is less.”

The firm making the lowest responsive, responsible bid evaluated according to the Equalization Allowance Table* shall be deemed the lowest bidder. (see Equalization Credit Statement).

Vendors who wish to receive Equalization credit for bids submitted must submit their CRIO-issued Detroit Based Business certificate with their bid document to substantiate eligibility. The CRIO certificate must be submitted with each and every bid response submitted by the vendor. Failure to submit the CRIO certificate will result in equalization credit not being applied to your bid.

55. CLEANLINESS OF THE WORK AND STREETS

The work itself, and all property used therewith, shall be kept in a neat and orderly condition at all times. Excess waste and rejected materials, rubbish and debris shall not be allowed to accumulate. Construction equipment, and excess materials shall be promptly removed from site when no longer needed for the progress of the work. Upon completion of the work, the contractor shall restore the site to original condition.

56. EXPERIENCE AND REFERENCES

Past performance and experience may be factors in making the award.

We have furnished goods and/ or services of a similar nature, as follows (Complete in entirety):

Company Address Phone Number Contact Name

57. CERTIFIED DETROIT BASED BUSINESS SOLICITATION

This solicitation is restricted to competition between Detroit Based Businesses that have been certified by the City of Detroit Human Rights Department prior to bid due date.

A Bidder responding to this solicitation must submit with the bid response, a copy of the Detroit Based Business Certification issued by the City of Detroit, Human Rights Department. Failure to submit proof of certification with each bid response may result in rejection of your bid.

58. DETROIT EQUALIZATION FACTOR

DOES NOT APPLY in accordance with Federal Transit Administration regulation (FTA C4220.1d ) prohibiting the use of statutorily or administratively imposed in state or local geographical preferences in the evaluation of bids or proposals, except in those cases where applicable Federal statutes expressly mandate or encourage preference. This does not pre-empt State of Michigan licensing laws.

59. ALTERNATE BID

Additional bids submitted on brands other than the brands referenced in the specification shall clearly be labeled (ALTERNATE). Alternate bids submitted will be at no cost to the city of Detroit. The decision of the City of Detroit, acting through the Chief Procurement Officer, shall be final as to what constitutes an acceptable alternate from specifications.

60. REMANUFACTURED/REFURBISHED EQUIPMENT

It is the responsibility of the bidder to indicate if the unit supplied is remanufactured or refurbished. Failure to provide this information may result in rejection of your bid.

MODEL __________________________________________________________

Manufactured by And described in the attached literature marked _______________ for identification.

_____NEW UNIT

_____REMANUFACTURED/REFURBISHED

The decision of the City of Detroit, acting through the Chief Procurement Officer, shall be final as to what constitutes an acceptable remanufactured/refurbished unit.

61. PATENTS. The Contractor shall protect and indemnify the City against expense of any nature, shall bear the cost of any law suits which may arise and shall pay damages which may be awarded against the City for the use, under this specification, of any patented device, process, apparatus, material or invention.

62. DELIVERY TERMS/TIME. F.O.B. delivered prices are preferred. F.O.B.

delivered means delivered to the dock of the institution of department noted on the bid, and will include all charges for packing, draying, etc. Bidder may, at their option, quote F.O.B. shipping point. Prices bases on F.O.B.