8-RFP V3 Proposal Reqs for Eval.xlsx

This is a Proposal Requirements for Evaluation document prepared by the Agency for Community Transit (Illinois) for RFP No. 26-2-16100 to procure an Enterprise Asset Management (EAM) system. The document outlines the comprehensive functional and technical requirements that vendors must address in their proposals to replace the existing Transman (TMT) system. Required proposal submissions must include documentation, video demonstrations or screenshots, technical specifications, and functionality information across multiple system modules including Facilities Management, Assets Management, Employee Clock In/Out integration with UKG, customized job coding, fuel monitoring with Fleet Watch and WEX integration, Geotab integration, barcoding, preventive maintenance capabilities, tire and warranty modules, capital budget planning, inventory management, purchase orders, third-party accounting software integration, custom reporting with GL coding capabilities, and SaaS offerings. Additional requirements address IT specifications, hardware options, database migration planning, project start processes, training, project close-out procedures, and post-acceptance support services.

The evaluation criteria encompass all essential components needed to establish a fully functional cloud-based fleet and facilities management solution. Vendors must demonstrate their system's capability to support work order management, preventive maintenance scheduling, asset lifecycle tracking, compliance reporting, and integration with existing enterprise systems. The proposal requirements indicate that the Agency for Community Transit intends to conduct a comprehensive evaluation of vendor capabilities across functional, technical, and operational dimensions to ensure the selected EAM system can effectively streamline maintenance operations, improve data accuracy, enhance reporting functionality, and support long-term asset management strategy for the jurisdiction.