REQUEST FOR PROPOSAL

PURCHASING DEPARTMENT February 24, 2026 San Felipe Del Rio Consolidated Independent School District 315 Griner Street/P.O. Box 428002 Del Rio, Texas 78842-8002 830-778-4062 Please submit proposal no later than:

Thursday, March 19, 2026_________ Am) 4:00 Pm)

Price to be F.O.B. DESTINATION and must be extended.

RFP 27-13

LANDSCAPING, SPRINKLER AND DRIP SYSTEMS

AND RELATED SUPPLIES

The San Felipe Del Rio Consolidated Independent School District is requesting a proposal for the following Landscaping, Sprinkler and Drip Systems and Related Supplies Due date no later than 4:00 p.m. on Thursday, 19 March 2026.

The San Felipe Del Rio CISD has partnered with EUNA Solutions/Bonfire, allowing vendors to submit the required bids and proposals digitally.

Vendors are requested to visit the San Felipe Del Rio CISD Bonfire Portal, and then follow the link to the Bonfire vendor registration page to register your company.

Registration is free and easy!

Once done, you will be able to submit your response to this and future solicitations submitted by the SFDRCISD.

If you need assistance with your registration or the submittal of your Quote/proposal response, please reach out to the Bonfire Support Team at support@gobonfire.com

Thank you for your continued interest in doing business with us.

Exclude Federal and State Tax.

BY: Juan Gallegos, Jr.

PURCHASING COORDINATOR

RFP 27-13

https://sfdr-cisd.bonfirehub.com/portal/?tab=login mailto:support@gobonfire.com

RFP CONTINUATION SHEET

San Felipe Del Rio Consolidated I.S.D.

315 Griner Street/P.O. Box 428002 Del Rio, Texas 78842-8002

ELECTRONIC SUBMISSION

1. Access the Bonfire portal at: https://sfrd-cisd.bonfirehub.com

The San Felipe Del Rio CISD will use Bonfire for communicating all bid documents, receive any questions or inquiries, issue any associated Addenda, and post award notices.

2. Bidders can contact Bonfire at Support@GoBonfire.com for technical questions related to the Bonfire portal or visit Bonfire’s help forum at https://vendorsupport.gobonfirecom/hc/en-us Bid submissions shall be prepared in the file formats listed under ‘Requested Information’ for this opportunity in Bonfire.

3. Bid submissions may be amended by the Bidder directly in Bonfire, but only before the submission deadline.

4. Minimum system requirements include Microsoft Edge, Google Chrome, Safari, or Mozilla Firefox. JavaScript and browser cookies must be enabled. Bonfire has built-in lockbox technology that will date stamp submittals and will keep all bids locked until the bid opening date and time. The maximum upload file size is 1000MB. Documents should not be embedded with uploaded files, as the embedded files will not be accessible or evaluated.

https://sfrd-cisd.bonfirehub.com/ mailto:Support@GoBonfire.com https://vendorsupport.gobonfirecom/hc/en-us

315 Griner Street/P.O. Box 428002

GENERAL CONDITIONS

The San Felipe Del Rio Consolidated Independent School District is requesting specific costs and a discount for landscaping, sprinkler and drip system and related supplies effective from the date of award through June 30, 2027. The District reserves the right, at its sole discretion and in its best interest, to renew the contract for the 2027–2028 and 2028–2029 school years. Contract renewals shall be automatic unless the selected vendor is notified otherwise in writing.

1. The San Felipe Del Rio Consolidated Independent School District does not award bid on low price alone; quality, availability and suitability to purpose are the controlling factors. It being understood the District reserves the right to determine such.

2. Quality of Products: Items purchased in all categories will be of the highest professional quality (in accordance with generally accepted industry standards).

No substitutions in standard grades or lesser quality will be accepted.

3. The District will award Discount bid to a primary vendor.

4. Cancellation of this award will take place if either of the following conditions are observed:

a) The vendor proceeds in a manner that does not comply with the bid terms & conditions of bid award.

b) The vendor does not carry out the provisions of this award in its true intent and meaning implicated in the scope of work.

5. Upon written notification the vendor will be served notice to provide satisfactory compliance to the award without penalty. If the vendor neglects or refuses to follow such notice, the San Felipe Del Rio CISD will cancel the bid award.

6. The School District is exempt from all applicable Federal and State Taxes. Tax exempt information will be furnished upon request.

7. All items are to be delivered to the District Warehouse, 124 Wildcat Dr., Del Rio, Texas 78840, unless otherwise instructed. All bids are F.O.B. our warehouse.

8. The District reserves the right to waive formalities and irregularities and to accept or reject each item separately or as a whole.

9. The bid is a firm offer which shall be irrevocable and open for acceptance for sixty (60) days from the date of submission of bids.

315 Griner Street/P.O. Box 428002 Del Rio, Texas 78842-8002

GENERAL CONDITIONS (cont.)

10. The following is required when submitting an invoice for payment.

1) Invoices shall reference purchase order number

2) Invoice will be in duplicate

3) Invoices for Maintenance Dept.Only: company must call maintenance department Supervisor (778-4241 or 778-4240) to get an authorization to perform any tasks/jobs not listed on purchase odder.

BOTH AUTHORIZATION # & LOCATION MUST BE ON EACH

INVOICE FOR THE MAINTENANCE DEPARTMENT.

4) Invoices must reflect the list price and the discounted price.

11. Payment, unless otherwise stated under "Discount Terms" on page one of the bid form, will be net thirty (30) days after acceptance of delivery or receipt of correct invoice, whichever comes later.

12. During the performance of this contract, the contractor agrees not to discriminate against any employee or applicant for employment because of race, color, national origin, age, religion, gender, marital or veteran status, sexual orientation or handicapping condition.

13. Awardee shall provide all materials, labor, equipment, and supplies required for landscaping and sprinkler or drip system installation. The Awardee shall ensure that all shipping materials, debris, and waste are removed from the site upon project completion.

14. Determination of product/material standards and quality of workmanship will be the sole Right of the District.

15. AWARDEE accepts all liability and financial responsibilities which may occur, to include any and all unforeseen liabilities and consequences, which might arise from the process of removing any unnecessary shrubs, trees, which might currently exist and installation of additional landscaping.

16. All contracts and agreements between merchants and the San Felipe Del Rio

Consolidated Independent School District shall strictly adhere to the statutes as set forth in the Uniform Commercial Code as last amended in 1990 by the American Law Institute in the National Conference of Commissioners on Uniform State Laws. (Reference: Uniform Commercial Code, 1990 official text).

I have reviewed and fully agree to all the General Conditions and Specifications outlined in the RFP document.

Signature of Approved Company Representative Print Name

Email address Phone #

FILL

THIS

SEC. IN

BID

TABLE

PROVID

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RFP CONTINUATION SHEET

San Felipe Del Rio Consolidated I.S.D.

315 Griner Street/P.O. Box 428002 Del Rio, Texas 78842-8002

SPECIFICATIONS AND PRICING

SPRINKLER AND DRIP SYSTEMS, INSTALLED

All prices under cost per linear foot to include installation, wiring, controls, electrical hookup, water hookup, and system test. Depending on job location, this will incorporate existing or new meters. Sprinkler heads will not be included in the per linear foot costs.

All sprinkler systems contracted by the SFDRCISD will be electrically controlled valves, 24 Volt or less. Hydraulic control will not be acceptable.

• Cost per linear foot 1/2-inch (pvc): $____________

• Cost per linear foot 3/4-inch (pvc): $____________

• Cost per linear foot 1-inch (pvc): $____________

• Cost per linear foot 1-1/4-inch (pvc): $____________

• Cost per linear foot 1-1/2-inch (pvc): $____________

• Cost per linear foot 1-3/4-inch (pvc): $____________

• Cost per linear foot 2-inch (pvc): $____________

• Drip system per linear foot: $____________

Hourly Rate per location for Sprinkler Systems - installation during normal business hours: $____________________

Hourly Rate per location for Sprinkler Systems - installation after normal business working hours, weekend and/or holidays: $____________________

Hourly Rate per location for Sprinkler Systems - repair during normal business hours:

Hourly Rate per location for Sprinkler Systems – repair after normal business working hours, week-end and/or holidays: $____________________

As it is not feasible to list all types and sizes of sprinkler systems, heads, drip systems, and related items that may be purchased on an as-needed basis, the awarded vendor must offer a uniform discount from standard contractor pricing for all applicable products.

YES NO______PERCENT OF DISCOUNT_____________________

FILL

THIS SEC. IN

BID

TABLE

PROVID

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RFP CONTINUATION SHEET

San Felipe Del Rio Consolidated I.S.D.

315 Griner Street/P.O. Box 428002

SPECIFICATIONS / PRICING (cont.)

LANDSCAPING

LANDSCAPING Discounts will be for Low Maintenance plants, shrubs, bushes, flowers, trees, grass, etc., and the placement and installation of such.

Plants, Shrubs, Bushes, Flowers, Trees, etc.:

• 3-Gallon Plants, DWF and Regular Nandinas, DWF and Regular Youpon, Piracanthus, Red and Regular Yuccas, Giant Lariope, etc.:

Percent of Discount: ____________

• 5-Gallon Plants, Crape Myrtle, Red Yucca, Esperanza Yellow, etc.:

• 15-Gallon Plants/Trees, Quercus Southern Live Oak, Quercus Texas Red Oak, Chinquapin Oak, Bur Oak, Chitalpa Desert Willow, Chinese Pistachio, Cedar Elm, Vitex Chaste Tree, etc.:

Ground Cover:

• Hydro Mulch Bermuda Grass Seed, per square yard:

• Carpet Grass, per square yard:

Hourly Rate per location for Landscaping - installation/planting during normal business hours:$____________________

Hourly Rate per location for Landscaping – installation/planting after normal business working hours, week-end and/or holidays: $____________________

As it is not feasible to list all landscaping items and supplies that may be purchased on an as-needed basis, the awarded vendor must offer a uniform discount from standard contractor pricing for all applicable products.

YES___ NO______PERCENT OF DISCOUNT____________________

315 Griner Street/P.O. Box 428002

INSURANCE

Below are required insurance and bonds, when applicable.

Proof of Insurance is required with your quote

INSURANCE REQUIREMENTS – PROOF OF INSURANCE WILL BE REQUIRED FOR GENERAL

LIABILITY, AUTOMOBILE LIABILITY, AND WORKERS’ COMP. INSURANCE LIMITS WILL BE

$1,000,000.00 PER OCCURRENCE ON GENERAL LIABILITY, $500,000.00 ON AUTO, AND

STATUTORY LIMITS ON WORKERS’ COMP. THESE REQUIREMENTS APPLY TO ALL

CATEGORIES WHERE SERVICES ARE PROVIDED ON A SAN FELIPE DEL RIO CISD SITE.

BID BOND IS REQUIRED AT THE TIME OF SUBMISSION, 5% OF BID PRICE .

PAYMENT AND PREFORMANCE BONDS SHALL BE PRESENTED TO THE PURCHASING OFFICE

BEFORE ANY WORK TAKES PLACE, WHEN APPLICABLE.

PAYMENT BONDS WILL BE REQUIRED IF THE CONTRACT FOR SERVICES EXCEED

$100,000.00

Section 406.096 of the Labor Code and the Office of the Attorney General of the State of Texas has ruled all persons providing services on a real property project on district grounds must have worker’s compensation insurance. (DM-300, Letter Opinion 92-60).

San Felipe Del Rio Consolidated