REQUEST FOR PROPOSALS (RFP)

Incorporated County of Los Alamos Procurement Division

101 Camino Entrada, Building 3 Los Alamos, NM 87544

RFP27-33 Health Commons Services

Template Version: 20260422

NOTIFICATION REGARDING SUBMISSION PROCESS AND REGISTRATION INSTRUCTIONS

The Incorporated County of Los Alamos (“County”) has recently implemented a new on-line eProcurement portal. This new platform, Euna Procurement powered by Bonfire, provides the County’s electronic Bid and Proposal process (“County’s Procurement Portal”). It is where the County will post solicitation opportunities, including Invitation for Bids (IFB), Request for Proposals (RFP), Request for Qualifications (RFQ) and Request for Information/Interest (RFI). The County’s Procurement Portal will streamline the County’s Bid process for Bid or Proposal submission, acceptance, evaluation, and award. For vendors, the County’s Procurement Portal will enhance communication, allow for fast and accurate Bids and Proposals, and provide automatic notification about projects.

Registered vendors will view and submit Bids and Proposals electronically. The past practice of submitting electronic Bids and Proposals by email or submitting paper Bids and Proposals is being phased out. If you are seeing this notification in a solicitation document, submissions will be accepted ONLY electronically through the County’s Procurement Portal for this solicitation. It is every Offeror’s responsibility to read, understand, and submit Bids and Proposals in accordance with the instructions provided in and specific to each solicitation document.

Requested Action: Please register as a vendor on the County’s Procurement Portal by visiting https://losalamosnm.bonfirehub.com and click on “Register”. Registration is free and only takes a few minutes. Please be sure to select the applicable NIGP: The Institute for Public Procurement (“NIGP”) Commodity Codes for your business when you are prompted so that you can receive notification of recommended opportunities when they are sent out by the County to the NIGP Commodity Codes you have selected.

Already Have a Bonfire Vendor Account? If you already have a Bonfire vendor account and are already registered for another agency’s portal, you will still need to visit the County’s Procurement Portal at https://losalamosnm.bonfirehub.com and click on “Log In” to provide County-requested information, view open opportunities, receive opportunity notifications, and submit Bids and Proposals through the County’s Procurement Portal. You will be able to manage the multiple agencies with whom you do business through the button labelled “My Supplier Hub” in your Bonfire account.

For Bonfire Support, visit the Vendor Help Center at https://vendorsupport.gobonfire.com where you can view support articles and videos and search FAQ’s on all aspects of Bonfire. For personal assistance, you can email Support.Bonfire@eunasolutions.com . Support is available Monday to Friday from 6:00 a.m. to 6:00 p.m. Mountain Time.

https://losalamosnm.bonfirehub.com/ https://vendorsupport.gobonfire.com/ mailto:Support.Bonfire@eunasolutions.com

NEEDS STATEMENT

The Incorporated County of Los Alamos (Hereinafter “County”) is solicitating proposals for a health care provider to provide the following Health Commons services below: 1. Family Planning; especially to vulnerable populations;

(confidential, no-cost services to teens and sliding scale fee based upon income to those of reproductive age) (Los Alamos Public Schools, UNM LA Students, community). 2. STI (Sexually Transmitted Infection) Screening; testing, treatment and partner services. 3. Primary Care Services (immunization compliance, vaccinations, annual physicals, diagnosis and treatment of acute and chronic conditions and commensurate follow up care, health promotion, screenings and referrals, healthcare planning and education). 4. Behavioral Health Services (including mental health and substance use services). All programs and services provided by the successful Offeror must provide opportunities for participant feedback and incorporate this information into the design and implementation of new and existing programs. Where noted in the RFP, successful Offeror may be required to secure and supervise the physical properties within any space or portion of related facilities assigned for the exclusive use of the successful Offeror, subject to County’s own policies and decisions regarding maintenance, repair, and upkeep of said properties.

SOLICITATION INFORMATION

Solicitation No. RFP27-33

Solicitation Title Health Commons Services

Single-step or Multi-step Single-step

Requesting Dept. COMMUNITY SERVICES - Social Services

SOLICITATION SCHEDULE

Advertised September 24, 2026

Pre-Proposal Conference Non-Mandatory October 7, 2026, 1 p.m. Mountain Time Virtual via MS Teams https://teams.microsoft.com/meet/258405600339655?p=ltLkhNj2x3wE0FScgo

Question Submission Deadline

October 14, 2026, 2 p.m. Mountain Time

Responses to Questions Issued by County

October 21, 2026 5 p.m. Mountain Time

County reserves the right to issue responses at any time prior to this date.

Proposal Due Date and Closing

November 2, 2026, 2pm Mountain Time

Late responses will not be considered

CONTACT INFORMATION

Procurement Contact Name Patricia Masterson

Title Management Analyst

E-Mail patricia.masterson@losalamosnm.gov

Phone No. 505.662.8127

ESTIMATED PROCESS SCHEDULE AFTER CLOSING

The estimated dates of the solicitation process after closing are tentatively planned as follows, are provided here for informational purposes only, and at County’s discretion, may be subject to change without prior notification. Discussions may be conducted with responsible offerors who submit Proposals determined to be reasonably likely to be selected for award for the purpose of clarification to ensure full understanding and conformation with the solicitation requirements for the purpose of obtaining best and final offers.

Proposal Evaluation November 3, 2026 – November 13, 2026

Contract Drafting, Legal Review, and Negotiations

November 16, 2026 – January 6, 2027

County Council Approval Required for contracts >$300,000.00 https://teams.microsoft.com/meet/258405600339655?p=ltLkhNj2x3wE0FScgo

January 26, 2027

Estimated Contract Award January 27, 2027

1. ELECTRONIC SUBMISSIONS

A full copy of the solicitation and all associated documents can be found on the County’s Procurement Portal at https://losalamosnm.bonfirehub.com/. Only Proposals submitted through the County’s Procurement Portal by the Proposal Due Date stated herein, or as may be modified by addendum, will be considered.

Late responses will not be considered. To register to view and download solicitation documents and submit a Proposal through the County’s Procurement Portal, follow the instructions on page 1 of this solicitation.

2. ADDITIONAL DOCUMENTS AND INFORMATION INCLUDED AS A PART OF THIS RFP

Additional documents are referenced in this RFP, which may include, but are not limited to, exhibits, attachments, links to documents online, and documents that are provided through the County’s Procurement Portal. Any such documents are considered to be a part hereof and constitute, along with this solicitation document and any addenda, the complete solicitation package. Documents required to be submitted as a component of Offeror’s Proposal will be noted as such in each individual solicitation posted on the County’s Procurement Portal, and Offerors will be unable to submit their Proposals through the County’s Procurement Portal until all required documents and information have been uploaded or provided by Offerors.

Please also reference “Proposal Format and Response Components” below.

3. GRANT RELATED INFORMATION

It is not anticipated that this project will be funded by a grant; no additional grant-related information provided.

4. QUESTIONS AND METHODS/EXPECTATIONS FOR COMMUNICATION

Any questions must be received in writing at least five (5) business days prior to the submission due date, unless otherwise stated herein or in an addendum. Questions must be submitted through the County’s Procurement Portal. Please follow the instructions on page one (1) of this document to register for the County’s Procurement Portal to submit written questions. Offerors who submit questions via e-mail or by phone shall be redirected to submit written questions through the County’s Procurement Portal.

Offerors must submit in writing through the County’s Procurement Portal, as stated herein, any questions or requested clarification necessary for Offeror to provide a complete response with all Proposal response components and pricing included. Offerors are asked to refrain from including in Proposals statements such as “more information available upon request,” “pricing to be determined,” or other similar statements. Such statements and failure of Offeror to seek clarification needed for Offeror to provide the requested information may result in an Offeror being found non-responsive or non-responsible. This in no way may be construed to conflict with County’s right to hold interviews and discussions for clarification with Offerors, as further described herein.

The County relies on its Procurement Portal messaging system for solicitation-related communication. Offerors are expected to use this system for correspondence with the County. Following solicitation closing, County may continue to issue important notices through the Procurement Portal, either through public notices or direct discussions with vendors, which may include, but is not limited to, requests for clarification, interviews, demonstrations, and related instructions or deadlines. It is the Offeror’s responsibility, before and after solicitation closing, to maintain accurate vendor account settings to ensure receipt of County’s messages and to include any additional account contacts who can reliably acknowledge receipt and respond to County messages in a timely manner. It is the Offeror’s responsibility to configure their own internal system settings to ensure messages from the County and the County’s Procurement Portal are safelisted. Offerors experiencing technical difficulties with the County’s Procurement Portal messaging system are expected to promptly contact the Procurement Contact listed in the solicitation for assistance. Failure to do so may result in Offerors missing important information or deadlines. County may, at its sole discretion, use email, phone, or other communication methods, but is not obligated to do so, nor to confirm receipt of Procurement Portal messages or extend deadlines.

5. PRE-PROPOSAL CONFERENCE

The County will hold an optional, non-mandatory pre-Proposal conference via a virtual format on the date and time noted in the Solicitation Schedule for this RFP and on the County’s Procurement Portal. The purpose of this conference is to allow potential Offerors to ask questions regarding this RFP and the County’s RFP process.

Information about the virtual meeting will be sent to all entities that have registered for this solicitation opportunity through their County Procurement Portal Vendor Account. County reserves the right to send pre- Proposal conference information to any vendors or requesting individuals.

6. MULTI-STEP PROCESS

This is a single-step RFP; multi-step process information does not apply.

7. DEMONSTRATION INFORMATION

Demonstrations are not planned for this RFP.

8. GENERAL INFORMATION

8.1. About Los Alamos County. The Incorporated County of Los Alamos is situated at the foot of the Jemez Mountains on the Pajarito Plateau with an elevation ranging from 6,200 feet to 9,200 feet. Los Alamos is an incorporated county, established under a special provision of the State constitution, giving it both county and municipal authority and powers. Two distinct communities, Los Alamos Town site and White Rock, each with its own visitor center, are home to ~19,000 people. Los Alamos is mostly known for the historic accomplishments of its largest employer, Los Alamos National Laboratory, and continues to gain notice for its vast scenic assets and recreational opportunities. Visit the Los Alamos County website (www.losalamosnm.us) and the tourism website (www.visitlosalamos.org) for more information.

8.2. Unless otherwise defined, the following terms may be used interchangeably throughout this RFP:

“Offeror,” “Contractor,” and “Vendor” “Proposal,” “Response,” and “Submittal” “Software,” “Solution,” and “System” “Project” and “Services” “RFP” and “Solicitation”

8.3. The County invites Proposals from all qualified respondents. No Proposal may be withdrawn after the scheduled closing time. Proposals will not be accepted after the scheduled closing time. Please make note of the submittal requirements outlined in this solicitation. Read and follow the instructions carefully. Include the required documents stated in this RFP as part of your submittal packet. Any misinterpretation or failure to comply with the submittal requirements could result in rejection of the Proposal. Proposal preparation is at the Offeror’s expense.

8.4. Any change(s) to the solicitation will be conveyed through the written addenda process. Read carefully and follow all instructions provided on any addendum, as well as the instructions provided in the original solicitation. Offerors are expected to acknowledge receipt of addenda by submitting signed copies of addenda with the submitted Proposal.

8.5. County reserves the right, at its sole discretion, to accept or reject any Proposals; to waive any and all irregularities in any or all statements or Proposals; to request additional information from any or all respondents; and to award a contract to the responsible Offeror whose Proposal is most beneficial to County.

While County intends to execute a contract for the services listed herein, nothing in this document shall be interpreted as binding County to enter into a contract with any Offeror.

8.6. Proposals are Public Records. Pursuant to the New Mexico Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2, all materials submitted under this RFP shall be presumed and considered public records. Except to the extent any information may be protected by state or federal law, Proposals shall be considered public documents and available for review and copying by the public. County declines to sign any non-disclosure agreements or confidentiality agreements submitted by potential Offerors. If an Offeror fails to submit information requested in the RFP that Offeror considers to be confidential, the County reserves the right to find any Offeror’s Proposal non-responsive or non-responsible based on the information provided in or excluded from Offeror’s response.

8.7. The County contemplates a multi-term contract as a result of this RFP. The term of the contract may be for a period of up to seven (7) years. This is the written determination of the Chief Purchasing Officer that such a contract will serve the best interests of the County by promoting economies in County procurement.

8.8. Offerors are notified that they must propose pricing for each potential year of the contract. County may consider, but is under no obligation to accept proposed cost escalators (e.g., a proposed specific dollar amount) or a cost escalator mechanism (e.g., an annual percentage escalator or use of a Consumer Price Index or Producer Price Index) for future years of an agreement. Pursuant to County Ordinance, the use of a cost-plus-a-percentage-of-cost contract is prohibited.

8.9. Offerors are informed that State law requires that all foreign corporations (NMSA 1978 §53-17-5) and limited liability corporations (NMSA 1978 §53-19-48) procure a certificate of authority to transact business in the state prior to transacting business in the State of New Mexico.

8.10. The Chief Purchasing Officer has determined a preference is applicable to this solicitation. Offerors must submit a written request for preference, using the Request for Preference form provided through the County’s Procurement Portal, with a copy of the applicable state-issued preference certificate, with its Proposal to qualify for preference. Ref. County Code Section. 31-261(b) and Section13-1-21 NMSA 1978 et al.

9. PROPOSAL REVIEW AND EVALUATION

Proposals shall be handled so as to prevent disclosure of the identity of any Offeror or the contents of any Proposal to competing Offerors during the process of negotiation.

After the RFP has closed, Procurement Division staff prepares a register of Proposals containing the name of each Offeror, the number of modifications received, if any, and a description sufficient to identify the item offered.

The register of Proposals is open to public inspection only after contract award. Procurement Division staff releases Proposals to the Evaluation Committee. The Evaluation Committee reviews and evaluates the submittals. If interviews are conducted, they may only be for the purpose of clarification and may be used for adjusting the final score. Discussions may be conducted with responsible offerors who submit Proposals determined to be reasonably likely to be selected for award for the purpose of clarification to ensure full understanding and conformation with solicitation requirements for the purpose of obtaining best and final offers.

For proposals that qualify for Preference, as described in the Request for Preference form provided through the County’s Procurement Portal, preference factors will be applied as applicable in accordance with the most current County Code Section 31-261(b) and NMSA 1978 Section 13-1-21 et al., as may be modified from time to time.

The Evaluation Committee Chairperson provides final evaluation results to the Procurement Division. Award shall be made to the responsible Offeror whose Proposal is determined in writing by the Evaluation Committee to be the most advantageous to the County, taking into consideration the evaluation criteria set forth in the solicitation.

10. AWARD OF SOLICITATION

Following award of the solicitation, the successful Offeror will be required to execute a contract with County in accordance with the terms and conditions set forth in the Sample Agreement, which is provided through the County’s Procurement Portal. Offerors must identify any exception or other requirements, if any, to the terms and provisions in the Services Agreement, along with proposed alternative language addressing the exception.

County, as a governmental entity, is subject to certain laws and prohibitions and may, but is not required to, negotiate changes in contract terms and provisions, but will not agree to language that is in violation of the law.

The Agreement as finally agreed upon must be in form and content acceptable to County.

11. OBLIGATIONS OF FEDERAL CONTRACTORS AND SUBCONTRACTORS; CONTRACT CLAUSES

Federal Contractors and Subcontractors shall abide by applicable state and federal requirements, which may include but are not limited to all the provisions set forth in 29 CFR Part 471, Appendix A to Subpart A, and may be required to be included or incorporated by reference into the Agreement.

12. ILLEGAL ACTS

The County Procurement Code, Article 9, imposes remedies and penalties for violation of the County Code. In addition, New Mexico criminal statutes impose felony penalties for illegal bribes, gratuities, and kickbacks.

13. CERTIFICATION FORM REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY

MATTERS

Offerors are requested to complete the Certification Regarding Debarment, Suspension, and Other Responsibility Matters Form, provided through the County’s Procurement Portal, and submit with the Proposal.

If this completed document is not included with the Proposal, it must be provided prior to the evaluations of the received Proposals, otherwise the Offeror’s Proposal will not be considered. This Form serves as a warrant of the Offeror’s responsibility and may not necessarily preclude the Offeror from consideration for award.

14. CAMPAIGN CONTRIBUTION DISCLOSURE FORM

A Campaign Contribution Disclosure Form is provided through the County’s Procurement Portal. Offerors are requested to complete and submit with the Proposal. If the Form is not submitted with the Proposal, upon award, Contractor must submit this form prior to County’s obligation to pay for the services.

15. VERIFICATION OF AUTHORIZED OFFEROR

A Verification of Authorized Offeror Form is provided through the County’s Procurement Portal. Offerors are requested to complete and submit with the Proposal. This Form provides County with the name and information of the authorized Officer who can obligate the selected firm in providing the services to the County.

16. SCOPE OF WORK OR SERVICES (“SCOPE”)

16.1. The Contractor shall:

16.1.1. Be licensed in the State of New Mexico to provide medical and pharmacy services, possess liability and malpractice insurance at levels adequate to cover all exposures, and have experience providing health and wellness services.

16.1.2. Provide services a minimum of three (3) days per week. The specific days and hours of operation shall be coordinated with Los Alamos County and structured to meet community needs at the facilities identified in Exhibit A.

16.1.3. Provide medical services related to family planning, including licensed practitioner consultations, examinations, prescriptions and continuing supervision, laboratory services, contraceptive supplies, and referrals to other medical facilities when medically indicated. The Contractor shall also provide education regarding the effective use of contraceptive devices and practices. Services shall be available at no cost to teens and on a sliding-fee scale based on client income for adults of reproductive age.

16.1.4. Provide a broad range of acceptable, effective, and medically approved family planning methods and services. This shall include confidential services for teens in accordance with Federal Title X regulations under 42 CFR § 59.5(a)(4), regarding confidentiality and parental consent, while complying with New Mexico mandatory reporting laws concerning abuse, rape, sexual abuse, or molestation under NMSA 1978, § 32A-4-3.

16.1.5. Provide sexually transmitted infection screening for all family planning clients and others upon request, including examinations, laboratory services, treatment of infections within the clinic's capabilities, referrals to appropriate providers for conditions requiring a higher level of care, and partner services.

16.1.6. Provide social services related to family planning, including counseling, referrals to and from other social and medical service agencies, and ancillary services necessary to facilitate clinic attendance.

16.1.7. Provide services in a manner that protects the dignity, privacy, and confidentiality of each individual.

16.1.8. Provide services without regard to religion, race, color, national origin, disability, age, sex, number of pregnancies, or marital status.

16.1.9. Coordinate and maintain referral arrangements with other health care providers, local health and welfare departments, hospitals, voluntary agencies, and health service projects supported by other federal programs.

16.1.10. To the maximum feasible extent, provide opportunities for participation in the development, implementation, and evaluation of the project by individuals who broadly represent the population to be served and by others in the community who are knowledgeable about the community's family planning service needs.

16.1.11. Provide services on a sliding-fee scale to low-income or uninsured patients.

16.1.12. Provide primary care services, including immunization compliance, vaccinations, annual physical examinations, diagnosis and treatment of acute and chronic conditions, appropriate follow-up care, health promotion, screenings and referrals, health care planning, and patient education. The Contractor shall also provide behavioral health services and assessments to patients.

16.1.13. Provide patient education regarding common mental health and substance use disorders and available treatment options.

16.1.14. Collaborate with social service providers to support assessments, mental health services, and substance use services through a continuum of prevention, intervention, and treatment.

16.1.15. Manage care coordination for at-risk youth and families, including developing client-centered goals and service plans, evaluating progress, and maintaining client files and records in accordance with HIPAA requirements.

16.1.16. Interact regularly with organizations and individuals providing services to at-risk youth and families within Los Alamos County to strengthen and improve the continuum of care.

16.1.17. The Contractor shall enroll in and actively use the Unite Us platform throughout the term of this Agreement. Unite Us is an electronic referral and care coordination system used to receive, manage, respond to, and track referrals and coordinate services with participating organizations. If the County replaces Unite Us with another platform, the Contractor shall transition to and actively use the replacement platform as directed by the County.

16.2. Deliverables.

16.2.1. Successful Offerors shall provide quarterly progress reports to the Los Alamos County Community Services Department within thirty (30) days following the end of each quarter. Reports may include, but are not limited to:

16.2.2. Evidence of efforts to develop and market events, programs, and services during the quarter;

16.2.3. A description of the programs and services provided, including the number of participants and information regarding how participants believe they benefited from the development of skills and experiences;

16.2.4. The number and types of programs and services provided, including participation or attendance levels;

16.2.5. The level and results of the Successful Offeror's collaboration and coordination with other community service providers and volunteers, including a description of those efforts;

16.2.6. Program and service performance measures and outcomes, including the methods used to gather data and monitor and evaluate performance and effectiveness;

16.2.7. Opportunities provided for participant input and feedback, including a summary of the feedback received;

16.2.8. A description of how participant feedback will be incorporated into the design and implementation of new and existing programs and services;

16.2.9. The Successful Offeror's policies, operational procedures, manuals, and program or facility guidelines associated with the Scope of Services, including amendments made to those documents during the term of the contract; and

16.2.10. An annual financial review or audit and other financial information documenting the use of County funding.

17. INFORMATION RELATED TO THE SCOPE OF WORK

17.1. Los Alamos County intends to select a medical provider licensed in the State of New Mexico to provide comprehensive medical, family planning, and behavioral health services. Services will be available to County residents and individuals who work or attend school in Los Alamos County, regardless of their ability to pay.

17.2. Fees for low-income or uninsured patients will be determined using a sliding fee scale based on income and family size. For teen family planning and reproductive health services, the County prefers a provider that receives Title X funding. The provider must offer these services to teens confidentially and at no cost, consistent with all applicable federal Title X requirements. If the provider does not receive Title X funding, it must demonstrate sufficient alternative funding and provide services that meet equivalent confidentiality, cost, and service standards.

17.3. The selected provider will operate in County-leased clinic space shared with the New Mexico Department of Health Public Health Office, including the Women, Infants, and Children Program (WIC). The location and shared-space arrangement are subject to change at the County’s discretion. The provider must maintain all licenses and authorizations required to store and dispense medications at the clinic, including contraceptives.

17.4. The clinic must operate at least three days per week and be capable of billing private insurance when authorized by the patient.

17.5. Responses must include a detailed proposed budget, a description of the services to be provided, proposed days and hours of operation, and a staffing plan identifying anticipated positions and coverage.

18. PROPOSAL FORMAT AND RESPONSE COMPONENTS

18.1. Offerors must submit a Proposal to the County in the format described herein, subject to Section 8.5, and through the County’s Procurement Portal. Information provided in the Proposal may be used in the contract between the successful Offeror and the County.

18.2. To facilitate the review process, unless otherwise stated herein, County’s preference, though not a requirement, is that Proposals be limited to fifty (50) pages, not including exhibits, attachments, or marketing materials; that Proposals are 8.5 x 11 inch format; and that general marketing materials should not exceed ten (10) pages.

18.3. Unless otherwise specified herein or on the County’s Procurement Portal, Proposal documents should be submitted in PDF format.

18.4. For uniformity in the Proposal review process, please format your proposals using the following information: Each numbered item in Section 17, Scope of Services, represents a subsection that should be clearly separated and address individually in your Proposal/Offer.

18.5. Whenever describing Offeror’s ability to provide the services described in the Scope, reference the header for that section and restate the section to which Offeror is responding.

18.6. As determined acceptable by the evaluation committee, the successful Offeror will be selected to provide some or all of the services described herein, to meet the County’s needs. Offerors are expected to identify in their Proposals any modifications to the proposed Scope that may be deemed necessary or might aid in successfully delivering services.

18.7. Proposal Response Components. Responses should include the following Proposal Response Components:

Sect.

No. Section Title

Submission Information

(In addition to any other information requested herein.

1 Cover Sheet (One page only)

1. Provide the full legal name of the Contractor who will execute the contract, and the name, phone number, and e-mail address of the primary person responsible for responding to questions and communication related to the RFP.

2. Reference the RFP number and name.

Cover Letter and

Executive Summary (One page only)

1. Include qualifications and a narrative description of the characteristics that set the Offeror apart such as unique examples of service or added value, and any recognition or endorsements received.

2. Provide a clear, concise overview of Offeror’s Proposal.

3 Qualifications and Experience

1. Describe Offeror’s prior experience performing similar work, particularly providing examples from the last 3-5 years.

2. State qualifications of Offeror’s staff who might be assigned to provide services. List all applicable licenses and certifications for each individual. Describe training and ability to perform the required services.

Previous and Current Clients

1. The County reserves the right to contact some or all of the previous or current clients to verify any information provided and to request that they provide additional information.

2. Using the Request for Client Information Form provided on the County’s Procurement Portal, provide a minimum of 3 previous or current clients where similar services were performed in the last 3-5 years.

3. Previous or current client information should include company name, address, e-mail address, contact name, position, telephone number, the period during which services were provided and a description of the services provided and final outcome of Offeror’s engagement with the client.

Applicable Industry

Standards, Laws, and Regulations

1. It is expected that Offerors have knowledge of and comply with all applicable industry standards, laws, and regulations.

2. Describe Offeror’s understanding and ability to comply with applicable industry standards, laws, and regulations.

3. Describe any required valid licenses, permits, trainings, and certifications Offeror possesses to perform the requested services.

4. Confirm that Offeror is properly authorized to conduct business in the State of New Mexico and briefly describe those authorizations (e.g., Offeror possesses a New Mexico Business License issued by the New Mexico Secretary of State).

Description of Services and Ability to Provide the

Scope of Work or Services

1. Use the headers from the Scope of Services, Section 17 in the response.

2. Summarize, in narrative form, Offeror’s understanding of all requested Services, and describe Offerors process, planning methodology, approach and ability to fulfill the Scope of Services and identify any modifications to the proposed Scope of Services that may be deemed necessary or may aid in successfully delivering each of the Services described in the RFP and represented in the Criteria table below.

3. Identify and describe any known constraints in fulfilling the Scope of Services as described.

4. Describe responsibilities of Contractor versus County for each item

Sect.

No. Section Title

Submission Information

(In addition to any other information requested herein.

under Scope of Services.

5. Describe ability to provide required deliverables and identify any additional deliverables proposed. .

6. Provide detailed information for any optional services not otherwise described in the Scope of Services, defined clearly as individual items, and provide a narrative to describe the optional services.

7 Cost Proposal

1. Provide total costs proposed for all possible years of an agreement using the instructions provided on the Cost Proposal Sheet available in the County’s Procurement Portal.

2. In accordance with County Code, the use of a cost-plus-a-percentage-of-cost contract is prohibited.

Submission of County’s Standard Sample Service

Agreement with Deviations or Exceptions Noted or Statement of No Deviations or Exceptions.

1. Offeror must note in their response any deviations or exceptions, if any, to the County’s Standard Sample Services Agreement, provided on the County’s Procurement Portal. Provide the original language with the County’s standard terms and any suggested edits; or

2. Alternatively, state that Offeror has no deviations or exceptions.

3. Offerors should provide with their Proposal any of their own standard contractual terms or provisions the County will be asked to consider if Offeror is selected for award. This may include, but is not limited to, such things as a sample Master Services Agreement or Licensing Agreement and any additional governing documents referenced within those sample standard agreements. Offerors should note if their own standard contractual terms or provisions conflict with those provisions provided in the County’s Sample Services Agreement.

4. The County may consider, but is under no obligation to accept, any of Offeror’s contractual terms or provisions included in Offeror’s Proposal.

Additional Documents to Submit with

Proposals

In addition to all other components requested herein, submitted Proposals should include, but may not be limited to the following. If a document is required, it will be noted as such in the County’s Procurement Portal, and Offerors will be unable to submit Proposals without all required documents.

1. Certification Regarding Debarment, Suspension, and other Responsibility Matters

2. Campaign Contribution Disclosure Form

3. Verification of Authorized Offeror

4. Request for Preference Form

5. Signed copies of any addenda issued.

19. EVALUATION CRITERIA

Responsible Offeror means a person, who has been determined by the Chief Purchasing Officer or evaluating committee to have the capability in all respects to perform fully the contract requirements, and the integrity and reliability which will assure good faith performance.

Responsive Offeror means a person who has submitted an offer that conforms in all material respects to the requirements set forth in the RFP.

Criteria Weighted

Points

1 Knowledge of Los Alamos County and its community health needs, as demonstrated in the Offeror’s proposal. 15

2 Organizational structure and demonstrated fiscal and administrative capacity, as described in the Offeror’s proposal. 10

3 Family Planning Services in place (Title X) as described in the Offeror’s proposal. 15

4 Programs and Services at other locations as described in the Offeror’s proposal. 15

Experience integrating behavioral health services and care coordination into individualized treatment plans, as described in the Offeror’s proposal.

6 Ability to accept and process multiple forms of payment for services, as described in the Offeror’s proposal. 10

7 Cost Proposal 20

Total Score

EXHIBIT A

Floor Plan Health Commons

1183 Diamond Drive, Suite D, Los Alamos New Mexico 87544