8-G. Pricing Worksheet-Creative Services.pdf
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- Attached to
- Creative Services for Storm Water Services
- Solicitation number
- FY27-RFP-02
- Issued by
- Mecklenburg County, Charlotte City, North Carolina
About this file
This is a Pricing Worksheet for RFP #FY27-RFP-02 issued by Charlotte-Mecklenburg Storm Water Services (CMSWS) in North Carolina seeking Creative Services to support education and outreach campaigns. The scope of services encompasses creative strategy and planning, branding services, video production and editing, graphic design for both print and digital formats, digital media services, imagery services including photography and illustrations, and radio production. The contract is structured with an initial three-year term, during which pricing shall remain fixed, followed by two optional one-year renewal terms at the City's discretion. Bidders must submit comprehensive pricing proposals covering all costs associated with service delivery, with pricing available on hourly, monthly, or unit cost bases depending on the service category.
Price adjustments may be requested by the contractor prior to each renewal term, subject to City approval and only when justified by documented increases in material costs. The City explicitly reserves the right to deny price increase requests, require continuation of services at original pricing if denied, and terminate any approved increases if market conditions change. All pricing proposals must be submitted in United States dollars and be all-inclusive of every project aspect. Contractors seeking price increases must submit written requests to Wendy Raiford, Charlotte Water Acquisition and Compliance, at least sixty days prior to the renewal term effective date, accompanied by sufficient documentation justifying the increase. The City retains sole discretion in approving, denying, or limiting the duration of any price adjustments.
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Text version
PRICING WORKSHEET
RFP # FY27-RFP-02
CREATIVE SERVICES FOR STORM WATER SERVICES
Regardless of exceptions taken, Companies shall provide pricing based on the requirements and terms set forth in this RFP. Pricing must be all-inclusive and cover every aspect of the Project. Cost must be in United States dollars. If there are additional costs associated with the Services, please add to this chart. Your Price Proposal must reflect all costs for which the City will be responsible.
For purposes of this RFP, assume an initial term of three (3) years, with the City having an option to renew for two (2) one-year terms thereafter.
PRICE ADJUSTMENTS.
The price(s) stated in this Attachment shall not increase during the initial term of this Contract. Thereafter, price adjustments may be considered, to take effect during each renewal term(s), providing that the Company submits a request, in writing to the City, at least sixty (60) days prior to the Effective Date of the immediate subsequent renewal term. Price adjustments shall adhere to the following terms:
• Price increases shall only be allowed when justified in the City’s sole discretion based on legitimate, bona fide increases in the cost of materials. No adjustment shall be made to compensate the Company for inefficiency in operation, increase in labor costs, or for additional profit.
• To obtain approval for a price increase, the Company shall submit a written request to the Acquisition and Compliance representative, at the e-mail address listed below, together with written documentation sufficient to demonstrate that the increase is necessary based on a legitimate increase in the cost of materials. The request must state and fully justify the proposed price increase per unit over the price originally proposed.
Wendy Raiford Charlotte Water Acquisition and Compliance wendy.raiford@charlottenc.gov
• No proposed price increase shall be valid unless accepted by the City in writing. The City may approve such price increase for the remaining term of this Contract or for a shorter specified period, in the City’s sole discretion. If the City rejects such price increase, the Company shall continue performance of this Contract.
• If the City approves a price increase pursuant to this procedure and the market factors justifying the increase shift so that the increase is no longer justified, the City shall have the right to terminate the price increase and revert back to the prices that were in effect immediately prior to the increase. The Company shall notify the City in writing if the market factors on which the City granted the increase change such that the City’s reasons for granting the increase longer apply.
mailto:wendy.raiford@charlottenc.gov
Creative Services In House 3rd Party Pricing (Hourly, Monthly or Unit Cost)
Administrative Services Presentations to Client ☐ ☐ Coordination Meetings with Client ☐ ☐ Monthly Reports to Client ☐ ☐ Creative Strategy and Planning Services Research and Strategic Plan Development ☐ ☐ Creative Direction ☐ ☐ Social Media Strategy ☐ ☐ Editorial Calendar Management ☐ ☐ Branding Services Brand Messaging Support ☐ ☐ Video Production & Editing Services Concept Development (including audience analysis, established outcomes, and concept treatments)
Pre-Production (including script writing, storyboarding, animation design, and securing talent)
Video Production ☐ ☐ Post-Production (including graphic design, video retouching, motion graphics, voiceover, color correction, sound design, and encoding versions for different display formats)
Graphic Design Services (both print and digital formats)
Traditional Print (including brochures, flyers, factsheets, postcards, utility bill inserts, posters, and reports)
Out-of-Home Print (including various signage, billboard, vehicle wraps)
Exhibition content (including table-top displays and trade show exhibits)
Promotional Material ☐ ☐ Digital Media Services Online Content Creation (including web and social media)
Ongoing Social Media Measurement, Reporting and Analysis
Imagery Photographic Imagery ☐ ☐ Photoshoot Support Illustrated imagery (including infographics and other custom artwork)
Radio Radio Concept/Script Development ☐ ☐ Radio Production Coordination ☐ ☐
Other Services (please list below)
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