8-Attachment A - Respondent Questionnaire.docx
DOCX document 51 KB Posted
- Solicitation number
- 551483
- Issued by
- Wayne County, Detroit City, Michigan
About this file
This is a Respondent Questionnaire document issued by the City of Detroit Office of Contracting and Procurement (OCP) for Request for Quote #551483, which seeks qualified respondents to provide bulk and drums of low silicate, phosphate-free, premium quality, fully formulated, inhibited ethylene glycol (EG) antifreeze. The questionnaire is structured in two main parts: Part 1 addresses respondent experience and organization, requiring submission of single point of contact information, firm background details including legal business name, business entity designation, FEIN, years in business, and employee counts. Part 1 also requests documentation of prior experience with the City of Detroit, disclosure of any claims or lawsuits within the last ten years, contract termination history, debarment or suspension status, and whether the proposed solution involves artificial intelligence. Respondents must provide at least three relevant references from the last five years demonstrating similar project experience in size and scope, including detailed contact information and service descriptions. Additionally, respondents must disclose any subcontractors, verify they are not on the City of Detroit's debarred and suspended supplier list, and provide at least one reference for each subcontractor's relevant experience.
Part 2 of the questionnaire addresses respondent capacity and staffing requirements. Respondents must submit an organization chart identifying key personnel, resumes for all key personnel who will provide services, documentation of the quantity of employees that can be dedicated to the project, and evidence of listed employees' experience. The document also includes questions regarding Detroit resident hiring, with inquiries about the number of Detroit residents working on the project if awarded, projected new hires, and willingness to sign a Priority Hire Agreement with Detroit at Work. The questionnaire references a sample Priority Hire Agreement available in public files and requires respondents to identify any specific credentials or training that would be provided to new hires.
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Other files
| File | Type | Posted |
|---|---|---|
| 6-RFQ 551483 ddot antifreeze.docx | DOCX document | |
| 7-Attachment C - DDOT Antifreeze dd.xlsx | XLSX spreadsheet | |
| 5-Attachment E - Professional Service Contract Sample.pdf | ||
| 1-Amendment Form.pdf | ||
| 3-Equalization Credit Statement.pdf | ||
| 4-Attachment D-2 Conditions of Award.pdf | ||
| 2-Attachment D-1 Required Forms Affidavits.pdf |
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Text version
Attachment A – Respondent Questionnaire
PART 1 – RESPONDENT EXPERIENCE / ORGANIZATION
1. Respondent’s Contact Information
Complete the following table for your Sole Point of Contact During RFQ Process.
| Single Point of Contact for RFQ |
| Respondent Response |
a. Name
b. Title
c. Address
d. E-mail
e. Phone Number
Complete the following table for your firm’s Partner and or Manager(s) that will be in charge of this project if awarded.
| Partner and or Manager Contact Details |
| Respondent Response |
a. Name
b. Title
c. Address
d. E-mail
e. Phone Number
2. Respondent Background Information
Complete this table with your background information. Quotes by a partnership or joint venture shall list the full names and addresses of all parties to the joint venture by completing this table for all parties.
Respondent Response
a. Full legal business name.
b. Full legal business address of the firm’s principal place of business and, if different, the location of the place of performance of the contract.
c. Business entity designation, e.g., sole proprietor, Inc., LLC, or LLP.
d. Current tax status and Federal Employer Identification Number (FEIN) (if applicable).
e. State company formed in.
f. Company phone number.
g. Website address (if applicable).
h. Number of years in business.
i. Average number of employees during each of the last three (3) years.
City of Detroit Office of Contracting and Procurement (OCP) Request for Quote – #551483
Revised 4/17/26.
Respondent Response
j. Does your company have experience working with the City of Detroit? If so, please list the contracts you hold or have held with the City of Detroit for the last 5 years.
k.Number of Detroit residents that would be working on this project, if awarded.
l. Number of new hires projected, if awarded.
| m. Would you be willing to sign a Priority Hire Agreement with Detroit at Work to prioritize hiring Detroit residents for this project (see sample agreement in Public Files)? | |
| Yes | |
| No | |
| Not Applicable |
a. If yes, what specific credentials/training would be provided to new hires
n. Does your company have experience working with the City of Detroit? If so, please list the contracts you hold or have held with the City of Detroit for the last 5 years.
o. Identify any claims or lawsuits that have been brought against your organization as a result of any services provided within the last ten (10) years.
p. Identify any projects in which your contract was terminated for any reason.
q. Disclose the full legal names of any individuals or entities with any personal or financial interest in your company or any proposed subcontractors or suppliers who are currently or have ever been debarred or suspended by the City of Detroit, any Federal Agency, any State Agency or any sub-state public entity.
r. Disclose whether your proposed solution involves the use of Artificial Intelligence, or will within the next five (5) years.
| Yes | |
| No |
3. Prior Experience (Respondent) Describe at least three (3) relevant experiences from the last five (5) years supporting your ability to successfully manage a contract of similar size and scope for the work described in this RFQ, by completing the table(s) below.
| Reference Form #1 |
| Respondent Response |
a. Name of Reference (Company Name)
b. Project Name/Title
c. Client Location
d. Contact Person Name
e. Contact Person Title
f. Contact Person Phone Number
g. Contact Person E-mail Address
h. Dates of Service (mm/yy – mm/yy)
City of Detroit Office of Contracting and Procurement (OCP) Request for Quote – #551391
Revised 4/17/26.
i. Description of Services Provided, including how the services are similar in size and scope to the RFQ requirements j.
k. Identify respondent’s key personnel working on this project (if applicable)
| Reference Form #2 |
| Respondent Response |
a. Name of Reference (Company Name)
b. Project Name/Title
c. Client Location
d. Contact Person Name
e. Contact Person Title
f. Contact Person Phone Number
g. Contact Person E-mail Address
h. Dates of Service (mm/yy – mm/yy)
i. Description of Services Provided, including how the services are similar in size and scope to the RFQ requirements
j. Identify respondent’s key personnel working on this project (if applicable)
| Reference Form #3 |
| Respondent Response |
a. Name of Reference (Company Name)
b. Project Name/Title
c. Client Location
d. Contact Person Name
e. Contact Person Title
f. Contact Person Phone Number
g. Contact Person E-mail Address
h. Dates of Service (mm/yy – mm/yy)
i. Description of Services Provided, including how the services are similar in size and scope to the RFQ requirements
j. Identify respondent’s key personnel working on this project (if applicable)
4. Respondent’s Subcontractor(s) Prior Experience (if applicable)
| Question |
| Respondent Response |
a. Do you intend to utilize any subcontractors?
If yes, provide their legal business name and address, and a description of the goods/services they will supply. Also complete the Subcontractor Reference Form provided below for each subcontractor.
Has Respondent ensured proposed subcontractor(s) are not on the City of Detroit’s list of debarred and suspended suppliers?
No debarred contractor is eligible to serve as a subcontractor or as a goods, services or materials supplier for any contract. https://detroitmi.gov/government/office-inspector-general/debarment-information
Subcontractor’s Legal Business Name
Subcontractor’s Business Address
Description of goods/services to be provided by the Subcontractor
Percentage of work to be completed by Subcontractor
Number of Similar Projects the Respondent and Subcontractor have completed together
Description of Similar Projects the Respondent and Subcontractor have completed together
If applicable, describe below at least one (1) relevant experience from the last five (5) years supporting your subcontractor’s ability to successfully perform similar work as set forth in your company’s Quote.
| Subcontractor Reference Form |
| Respondent Response |
a. Name of Reference (Company Name)
b. Project Name/Title
c. Client Location
d. Contact Person Name
e. Contact Person Title
f. Contact Person Phone Number
g. Contact Person E-mail Address
h. Dates of Service (mm/yy – mm/yy)
i. Description of Services Provided
PART 2 – RESPONDENT CAPACITY
5. Respondent Capacity and Staffing
The Respondent must submit documentation indicating their capacity to perform the variety of services described in this RFQ. Documentation should indicate, at a minimum, the following:
a. Respondent shall provide an organization chart indicating the key personnel who will provide services resulting from this RFQ.
b. Respondent shall provide a resume for each of the key personnel who will provide services resulting from this RFQ.
c. Respondent shall indicate the quantity of employees that can be dedicated these services. d. Respondent shall indicate the experience and of listed employees.
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