6-RFQ 551483 ddot antifreeze.docx

CITY OF DETROIT

OFFICE OF CONTRACTING AND PROCUREMENT

REQUEST FOR QUOTE

RFQ NO. 551483

Low silicate, phosphate-free, premium quality, fully formulated, inhibited, ethylene glycol (EG) antifreeze.

Buyer: Justin Earley

All questions must be submitted online in the Supplier Portal

In the Supplier Portal as specified in this RFQ.

* Respondents must register in Bonfire (EUNA Procurement) to download bid documents and submit bids. The City cannot guarantee the accuracy of any bid documents obtained from outside of Bonfire, and bids submitted outside of Bonfire will not be accepted. Detailed resources about registering and bidding, including video tutorials and live, virtual office hours, are available at www.detroitmi.gov/suppliersupport.

Questions about the specifics of this RFQ must be asked within the Bonfire Messages interface for the bid on or before the date and time indicated above. Questions asked via phone, email, and/or other means will not be answered.

Quotes must be uploaded in Bonfire on or prior to the date and time indicated above. Late and/or emailed quotes will not be accepted.

1. PROJECT REQUEST

The City of Detroit Office of Contracting and Procurement (OCP) requests for quotes from qualified Respondents to render certain technical or professional services ("Services") as set forth in this RFQ to provide low silicate, phosphate-free, premium quality, fully formulated, inhibited, ethylene glycol (EG) antifreeze.

2. BACKGROUND/DESCRIPTION OF ENVIRONMENT

It is the responsibility of the Bidder to review General Conditions. In your quotation a distinction between dollars and cents must be made. Also, illegible bids may be grounds for rejection of your bid. All changes made to the bid form altering, price, terms, quote and/or conditions. MUST be crossed out and initialed. Failure to initial any changes will be grounds for rejection of your bid. CORRECTION FLUID IS NOT ACCEPTABLE. The City of Detroit estimates that the annual usage is approximately 24,000 gallons.

3. AWARD CLAUSE INCLUDING RENEWAL OPTIONS

If a contract is awarded as a result of this RFQ, it will be a City of Detroit Professional Services Contract (Attachment E). The term of the contract will be for 2 Years Any renewal option exercised under this contract is effective only after the approval of the Detroit City Council and signed by the Chief Procurement Officer. The City anticipates one or multiple awards as a result of the RFQ.

4. STATEMENT OF WORK

It is the intent of this Specification to describe a low silicate, phosphate-free, premium quality, fully formulated, inhibited, ethylene glycol (EG) antifreeze. The formulation supplied to the Detroit Department of Transportation (DDOT) shall be for a “Fill-For-Life”, Extended Service Interval (ESI) program to be used for heavy-duty fleet applications. It shall protect cooling systems from corrosion, cavitation, scale, deposits and freezing in modern diesel engines with emission controls such as water cooled EGR and exhaust after treatment.

The term "Contractor" as used in this specification, means the concern, or its duly authorized representatives, accepting the order to furnish the material covered by this specification. The term "Detroit Department of Transportation" as used in this Specification means the Department of the City of Detroit, its personnel or its duly authorized representatives concerned with the purchase, inspection, testing, acceptance or rejection of the material described in this specification. "Approved" and "Approval" as used in this specification, means written approval by the Manager of Purchasing/Contracts Administration, DDOT.

DEVIATIONS

The Contractor shall not deviate from this specification unless written permission is first obtained from the Manager of Purchasing/Contracts Administration, DDOT. The Contractor shall explicitly identify any proposed deviations from this specification in their submitted bid package. The Contractor shall not take advantage of any errors or omissions in this specification. The DDOT’s, Manager of Purchasing/Contracts Administration will address errors and/or omissions when identified to the DDOT.

SPECIFICATION CONFORMANCE

The Awardee must conform to the final approved specifications. The products furnished must be of first quality, and the workmanship must be the best obtainable in the various trades.

INSPECTION TEST

All materials of whatever kind or character covered by this Specification shall be subject to inspection, test and approval by the DDOT.

This inspection may be made at the point of manufacture, of delivery, or with the material in place, as mutually agreed upon by the DDOT and the Contractor. If no agreement is made, the point of a test shall be selected by the DDOT.

WORKMANSHIP

Workmanship throughout shall conform to the highest standard of commercially accepted practices. The Contractor’s representative shall deliver and monitor the delivery of the antifreeze to ensure that it is transferred from the tanker to the DDOT’s tank(s) without spilling or overfilling. The tank(s) level shall be checked by the DDOT’s representative in the presence of the Contractor’s representative prior to and after delivery. Both readings shall be recorded on the delivery ticket and in the DDOT logbook.

REJECTION

Failure of any of the material, or of a sample or samples hereof to pass inspection or test will be cause for rejection of the material furnished under this specification. Rejected materials will be return from the point of delivery; the Contractor paying transportation charges both ways.

Materials that fail within the warranty period, due to inherent defects, shall be made good, immediately upon demand to and at the expense of the Contractor.

QUALITY OF MATERIALS

The Manufacturer and/or Contractor shall assume full responsibility for all materials and accessories specified herein. All materials furnished under this specification shall be of the best commercial quality both as to stock and finish and shall be in full accordance with the most modern engineering and manufacturing processes.

PATENTS

The Manufacturer and Contractor shall defend and indemnify the City of Detroit and any and all Departments thereof against all loss or expense of any nature whatsoever and shall bear the cost of any and all suits which may arise. The Manufacturer shall pay any and all damages, which may be awarded against the said City of Detroit and any and all Departments thereof in consequence of the use, under this specification, of any patented device, process, apparatus, material or invention.

PROPOSALS

The DDOT with the concurrence of the Finance Department, Purchasing Division, reserves the right to reject all proposals made under this specification.

SUBMITTAL

The Contractor shall provide the DDOT with the Formulator’s written certification that the antifreeze products supplied to the DDOT will not contain hazardous or deleterious contaminates.

All Contractors shall submit with the bid complete Technical Data and Material Safety Data Sheets (MSDS).

The Technical Data Sheet shall describe the intended use of the product, a complete breakdown of all ingredients by percentage, instructions for safe and proper use, and all-pertinent chemical and physical properties of the product.

The Material Safety Data Sheet (MSDS) shall be completed in strict compliance with the latest local, state and Federal Safety Laws, Ordinances, Rules, and Regulations. Approved and latest forms, such as OSHA-20, shall be used for this purpose giving the following information.

A. Complete breakdown of all hazardous ingredients B. Physical Data C. Fire and Explosion Data D. Spill or Leak Protection E. Reactivity Data F. Health Hazard Data G. Special Protection Information H. Special Precautions and any other pertinent information

The successful Contractor shall supply six completed Material Safety Data Sheets (MSDS) covered with plastic laminate (ready to post on or near the material) to the DDOT’s Quality Assurance/Research office before the first shipment of the product for the safety of all people who are involved in the handling of the same.

QUALITY ASSURANCE

The Manufacturer (Formulator) shall have a Quality Assurance procedure in place for monitoring the formulation process.

Routine inspections/analyses shall be conducted to insure that the antifreeze conforms to specifications. The DDOT reserves the right to inspect and test the products and reject any and all products that do not meet with the requirements of this specification.

At the request of the DDOT’s Quality Assurance/Research office the Contractor shall provide or obtain from the formulator a complete description of the formulator’s Quality Assurance and record keeping procedures and practices and/or obtain copies of the formulating analyses records for the products provided to the DDOT.

PRODUCT QUALIFICATION

The antifreeze shall conform to the requirements outlined in this specification.

In order to obtain antifreeze of demonstrated reliability without the need for complete qualification testing, or extensive testing, and to permit the DDOT to receive the benefit of commercially developed products and product improvements, and to establish quality control programs, the following applies:

Bids will be accepted and considered only from those Contractors determined by the DDOT to be current formulators of commercial antifreeze who currently market it to the commercial sector; or, the Contractor shall be a dealer offering antifreeze supplied by a formulator who currently formulates the antifreeze and markets it to the commercial sector.

The antifreeze offered must be representative of that formulated and marketed to the commercial sector and must conform to all the requirements of this specification.

The antifreeze shall be the standard antifreeze depicted in the formulator's commercially published data sheet for the antifreeze described in this Specification and shall be a standard commercial product offered to and used by the commercial sector.

The Formulator's or Dealer's offering of antifreeze marketed to the commercial sector shall be the basis for DDOT’s reliance that the representative antifreeze to be procured hereunder is acceptable.

SPECIFIC REQUIREMENTS

The antifreeze specified herein shall be furnished in concentrate and premixed. The premixed shall be 50% antifreeze and 50% water. The antifreeze shall be one type and grade only. The antifreeze shall be a product that has been formulated and finished (ready to use) by the formulator prior to shipment to a Dealer or to the DDOT.

PHYSICAL REQUIREMENTS

A suitable coolant solution must meet the following basic requirements.

A. Provide for adequate heat transfer.

B. Provide a corrosion and cavitation resistant environment within the cooling system.

C. Control the formation of foam, scale or sludge deposits in the cooling systems.

D. Compatible with the cooling system hoses and seal materials used in the engine manufacturer’s engines.

E. Provide adequate freeze and boil protection.

FORMULATION REQUIREMENTS

The antifreeze shall be a low silicate, phosphate-free, premium quality, fully formulated, inhibited, ethylene glycol (EG), formulated to control cavitation, foaming, corrosion, sludge and deposit formation.

The concentrate shall be prepared by mixing proper inhibitors and agents to meet the requirements of this specification. Supplemental coolant additives (SCA) shall also be included in the coolant by the supplier. The manufacturer shall supply engine compatibility documentation on the product when requested by DDOT’s Quality Assurance/Research office.

Concentrated antifreeze shall contain a minimum of 2400 ppm nitrite (as NO2).

The ethylene glycol shall be a high quality technical grade with minimum impurities. The percent of ethylene glycol shall be a minimum of 95%. The finished product shall be free of insoluble material. A maximum of 15% of the ethylene glycol may be replaced with other glycols, provided the formulated product satisfies the requirements under Physical Properties.

The Contractor shall provide the antifreeze in drum and bulk, in concentrate and premixed batches. The premixed batches shall be 50% water and 50% antifreeze.

Premixed antifreeze shall contain a minimum of 1200 ppm nitrite (as NO2).

Add-water for premixed batches shall conform to the following requirements:

At the request of the DDOT, the Contractor shall provide certified reports on the water and additive levels of the antifreeze to be supplied to the DDOT.

PHYSICAL PROPERTIES AND CHARACTERISTICS

The antifreeze, when formulated as specified above, shall have the following properties.

Concentrate Premixed

1.11 to 1.145

1.0650 min.

Concentrate Premixed 163 Degrees C min.

108 Degrees C min.

25% concentrate plus 75% distilled water by volume -12 Degrees C max.

44% concentrate plus 56% distilled water by volume -29 Degrees C max.

50% concentrate plus 50% distilled water by volume -37 Degrees C max.

ASTM D 1882

Staining characteristics, automotive finish none

ASTM D 1287

pH, 50% tap water and 50% antifreeze

7.5 to 11.0

ASTM D 1121

Reserve Alkalinity, Concentrate, 20 ml.

Report

50% water and 50% antifreeze 20 ml.

report

ASTM D 3634

Chloride Content, Concentrate 25 ppm max.

Premixed, 50% water and 50% antifreeze 25 ppm max.

ASTM D 1881

Foam volume increase Foam break after aeration is stopped

50 ml max.

within 5 sec.

ASTM D 1123

Water, mass, concentrated antifreeze

5.0% max.

ASTM D 1119

Ash Content, mass

5.0%

Premixed, 50% water and 50% antifreeze

2.5%

ASTM D 4985

Silicon Content, 250 ppm, max

Premixed, 50% water and 50% antifreeze

125 ppm max.

GM 1899-M

Color purple/pink

Modified Federal Method 2540C

Total Dissolved Solids, 4.0% max.

Premixed, 50% water and 50% antifreeze

2.0% max.

REQUIREMENTS AND TESTING

The antifreeze shall meet or exceed all the applicable standards/specifications and tests of the organizations listed below. The Contractor shall be responsible for all costs associated with obtaining or performing the tests to establish that the antifreeze meets these requirements:

The Maintenance Council’s Recommended Practice TMC RP 329 Chemistry A.

American Society for Testing and Materials (ASTM) requirements ASTM D 4985, ASTM D 4656 and ASTM D 3306, most current revisions.

Detroit Diesel Requirements as outlined in "Coolant for Detroit Diesel Engines" 7SE298, most current revision for the Series 50 engine, model years 1995, 1996, 1997, 2001, and 2002.

Cummins Service Bulletin Number 3666132-07, Cummins Engineering Standard 14603 or the most current revision for the ISL engine.

GM 6038-M formulation and the GM 1825M and GM 1899-M performance specifications, most current revisions.

Chrysler MS7170, most current revision. Ford ESE-M97B 18C, most current revision.

Purity test results and certifications as required by the DDOT.

The requirements of this specification shall prevail where they are in conflict with any of the standards/specifications of the organizations listed above.

Prior to contract award, the apparent successful Contractor shall provide a one gallon sample of the products to be retained by the DDOT, and copies of the following analyses reports:

Spectrochemical Analysis. Total IR scan.

FAILURE TO COMPLY WITH THESE REQUIREMENTS MAY RESULT IN REJECTION OF BID.

PACKAGING AND SHIPPING

PACKAGING

The Contractor shall provide antifreeze in the quantities and packaging requested in the bid form. Packaging shall be fifty-five (55) gallon sealed drums and in bulk tankers. The shipping containers and the dispensing equipment shall be free of dirt, sand, suspended particles and any other foreign, deleterious contaminants and shall be used exclusively for the shipment and handling of antifreeze.

The antifreeze, when delivered to the DDOT, shall be free of fuel, dirt, sand, suspended particles, oils and any other foreign, deleterious, and/or harmful matter or substance.

COMMERCIAL DRUMS

Drums shall be new fifty-five (55) gallon, approved for the specific gravity and material contents, no charge returnable type only. The Contractor shall pick up empty drums from the DDOT properties at the time of new product shipments.

If the Contractor neglects to pick up the empty drum(s) at the time of new product shipments, the DDOT will take the following actions:

Notify the Contractor that there are empty drums, their location and quantity.

If the Contractor fails to respond within ten working days after the notification to pick up the empty drum(s), the DDOT shall dispose of the empty drum(s) in an appropriate manner.

The DDOT shall recover (charge back) all costs associated with the drum(s) disposal to the Contractor by taking credit against the Contractor’s invoices.

The drums shall be designed and constructed in compliance with the requirements 49CFR 173 and shall be reseal-able.

The drum contents shall be accurate to within one quart. One of every five (5) drums shall be sampled.

Drums shall be color coded for Contractor/product identification. The same code shall be used throughout the contract period and any subsequent contract renewals. The Contractor shall report the drum color code. All drums shall be stenciled, in a color that contrasts with that of the drum in an approved manner with the following information, A through D. The drums shall be labeled with the information in item E.

A. "Department of Transportation on Specification No. 1090-101097 R2" B. Contractor's name C. "Returnable Drum," "No Deposit" or equivalent.

D. Date shipped to the Detroit Department of Transportation.

E. Manufacturer's label(s) to include:

Manufacturer's name.

Product name.

Product code.

Application approvals.

Batch number.

Fill date.

Net contents, quantity in gallons.

Information about Health, Safety, Usage, etc. as required by law. [Emergency Telephone Number(s) ].

F. Delivery slip to include the information in Section 3.4, Parts B, C, D and E.

DAMAGED DRUMS SHALL BE REJECTED AND RETURNED AT THE CONTRACTOR'S EXPENSE.

BULK DELIVERIES

The Contractor shall deliver bulk antifreeze, as ordered, in an approved manner. The Contractor’s representative shall notify the Inventory Control/Warehousing stores personnel prior to filling the bulk tanks. A sample shall be drawn from each shipment prior to filling the tanks(s) by DDOT stores personnel. The bulk tanker shall only be used for antifreeze deliveries and shall be equipped with a meter to register the quantity of antifreeze dispensed into DDOT's tank accurately within plus or minus one gallon. The meter on the tanker shall be designed for antifreeze, and sealed by the State.

SHIPPING

The Contractor shall be licensed to transport this product as required by State of Michigan. Trucks employed for transporting shall display the appropriate placard for the product’s classification. A manifest shall be used by the Contractor to track the movement of product.

The Contractor shall have liability insurance for a minimum of $ 1,000,000.00 against accidental spills for products classified as hazardous.

The Contractor shall provide the antifreeze in the quantities and packaging as requested in the bid form. The Contractor shall deliver the antifreeze as ordered to the DDOT within three (3) business days of the date ordered. The Contractor shall bear the full expense of shipping the antifreeze to the DDOT. The Contractor shall make good any antifreeze contaminated, lost or otherwise made unusable during or prior to packaging, shipping and delivery to the DDOT. The driver shall complete a delivery slip for each delivery that includes the following information:

G.The label information in Paragraph 3.2, (item E).

H. The Driver's name.

I. Signature of the DDOT Inventory Control/Warehousing Personnel accepting delivery.

J. City of Detroit Purchase Order and Release Numbers.

K. Location of Delivery.

PRICING

The Contractor shall submit a price for antifreeze concentrate in drum and bulk, and a price for premixed antifreeze in drum and bulk in $/gallon.

All drums, drum pickup, used antifreeze storage containers, labeling, tests, reports, used antifreeze pick up, antifreeze delivery and other costs related to the supplying of the antifreeze shall be incorporated into the bid price for the antifreeze.

FAILURE TO PROVIDE THE DDOT WITH THE INFORMATION TO DETERMINE IF A PRODUCT CONFORMS TO THE REQUIREMENTS OF THIS SPECIFICATION MAY BE CAUSE FOR REJECTION OF BID.

5. OPERATIONAL INFORMATION

Awarded Contractor(s) will work closely with City agency staff.

The Respondent is expected to provide service in accordance with the terms of the contract executed under the rules, regulations, and supervision of the City.

6. MINIMUM QUALIFICATIONS

Bids will only be accepted from qualified Bidders regularly engaged in work of similar character with at least one (1) years’ experience in commercial snow removal and ability to obtain all required licenses, permits, bonds and insurance.

The Bidder may be required to submit a certification statement setting forth such information as the City may require concerning prior experience and performance record, other work now under contract, financial condition, personnel and qualifications of their working organization.

The Bidder shall have in their possession the necessary equipment to perform according to contract requirements through written proof of ownership. Conditional purchase orders or leasing agreements must have a promise delivery date or effective date, which is prior to the contract starting date.

Bidders must have liability insurance for a minimum of $ 1,000,000.00 against accidental spills for products classified as hazardous

7. TECHNICAL INFORMATION

The City of Detroit is committed to centralizing and warehousing data for the purpose of improving service delivery and enabling cross departmental analytics. For this reason, we expect Contractors, contractual relationships, and resulting software platforms to enable data access, data interoperability, warehousing of resulting data, and adherence to City data standards.

Specifically, the City minimally requires:

· Access to any data via APIs in a machine-readable format.

· Full documentation of APIs (including field names and objects) and the database schema used by the application.

· Ability for City to push data as needed to these software systems to update base datasets.

· Any location-based data or platform utilizes the City’s Base Units geocoder, Base Units Database, and/or address data standards as applicable. For more information see: https://base-units-detroitmi.hub.arcgis.com/pages/about-base-units

· The ability for the City to use and govern this data as it deems necessary-- centralizing it, porting it into other systems, and using it for additional and future organizational needs.

The City prefers:

· System or platform has the capacity to store field-level metadata and display it in the user interface when appropriate

· API is able to provide data in a JSON format.

· Data system or data exports integrate easily with ESRI products including feature services.

· Systems or platforms that support data exchanges (pushes and pulls) that can happen dynamically.

Specifications, Change of Specification, and Errors or Omission. Specifications which refer to brand names are given for reference. Respondents may quote on equivalent articles, provided that brand name and catalog number(s) and any deviations are noted on the bid form and complete descriptive literature is furnished. Exceptions will state “Do Not Substitute.” The decision of the City shall be final.

8. QUESTION DEADLINE

All questions regarding the RFQ shall be submitted through the Supplier Portal no later than the time and date specified on the Cover Page. In the interest of transparency, only written questions will be accepted. Answers to questions will be posted within the Supplier Portal. The City of Detroit does not guarantee a response to questions not submitted after the question deadline.

Should a Respondent be in doubt as to the true meaning of any portion of this RFQ or find any patent ambiguity, inconsistency, or omission herein, the Respondent must make a written request for an official interpretation or correction in accordance with the instructions for submitting questions as specified in this RFQ.

Respondents are advised that no oral interpretation, information or instruction by an officer or employee of the City of Detroit shall be binding upon the City of Detroit.

Respondents requesting changes to the RFQs terms and conditions, specifications, quantities, etc.; or if clarifications are needed, must make the request in writing by the stated bid submission deadline.

9. REJECTIONS, MODIFICATIONS, CANCELLATIONS

The City of Detroit expressly reserves the right to:

1) accept or reject, in whole or in part, any and all quotes received;

2) waive any non-conformity;

3) re-advertise for quotes;

4) withhold the award for any reason the City determines;

5) cancel and/or postpone the request for quotes, in part or in its entirety, and/or,

6) take any other appropriate action that is in the best interest of the City.

This RFQ does not commit the City of Detroit to award a contract, to pay any cost incurred in the preparation of a quotes under this request, or to procure or contract for services.

10. PROTESTS

Protests can be filed with the Office of Procurement. Interested parties aggrieved by a solicitation or the award of any resulting contract, may file written notice of protest to the following:

City of Detroit Chief Procurement Officer 2 Woodward Avenue, Suite 1008 Detroit, MI 48226 “Procurement Protest”

At a minimum, such protests shall include:

1) name of protestor.

2) solicitation/contract number and description; and

3) statement of grounds for protest (reference specific text in the solicitation, bid or contract document that is at issue).

The decision of the Chief Procurement Officer and/or the Department Director are final and is not subject to appeal.

11. BID BOND, PAYMENT & PERFORMANCE BOND (Construction) N/A

12. INVOICES

Vendors must be registered in City of Detroit Vendor Portal and be a registered vendor with the City of Detroit to submit invoices and receive payments. Go to http://www.detroitmi.gov/Supplier to register.

AUTHORIZATION TO COMMENCE WORK OR SHIP GOODS – READ CAREFULLY!!!

Contractors may begin work or ship goods upon receipt of the required authorization, which is the CPA (Contract Purchase Agreement), in addition to SPO (Standard Purchase Order), from Procurement.

The CPA (City Council Approved and Awarded Contract Purchase Agreement) alone is NOT authorization to begin work! NO letter of Intent, or Letter to Commence Work will be issued. **Work commencing without issuance of the SPO is subject to Payment Delays and/or Non-Payment! **

Required vendor steps to invoice:

1) Invoices should NOT be uploaded until the Contractor receives confirmation of review and approval from the City of Detroit.

2) Vendors should submit their invoices via City of Detroit Vendor Portal. Portal invoice amount and creation date must match the date on attached invoice. Please follow the below invoice requirements:

Invoice MUST contain or have as attachment:

· Vendor Name and address on Invoice

· Contact Info on Invoice (Accounts Receivable contact with phone and email)

· Remittance information (MUST be included, or the invoice is subject to rejection

· City of Detroit contact (person who authorized work to commence)

· Invoice Date

· Date of service/delivery

· Contract number

· Purchase order number

· Total Invoice amount Other invoice requirements:

· Invoice must be billed based on Purchase Order rates

· Total invoice amount must tie to the total supporting documents

· Supporting documentation must be attached to the invoice in the portal Terms are standard NET 30 Days, unless otherwise negotiated, and start from the invoice receipt date, provided that the invoice is submitted timely to our AP department with the necessary supporting documentation.

If you need assistance, please contact the Office of Departmental Financial Services (ODFS) 313-410-7804.

13. PREVIOUS EXPERIENCE

The City’s experience with the bidder on previous contracts will be considered in determining the award.

14. MISCELLANEOUS

It shall be the responsibility of the Respondent to thoroughly familiarize themselves with the provisions of these specifications. After executing the contract, no consideration will be given to any claim of misunderstanding.

The Respondent agrees to abide by the rules and regulations as prescribed herein by the City as the same now exists or may hereafter from time to time be changed in writing.

Contractors are encouraged to contract with small and minority businesses, women's business enterprises, labor surplus area firms and Detroit businesses. The City strongly encourages the hiring of Detroit residents whenever possible by contacting Detroit At Work for your hiring needs. Visit the Detroit At Work website at www.detroitatwork.com for specific contact information regarding these opportunities.

15. GENERAL CONDITIONS:

It is the responsibility of the Bidder to review General Conditions located on the City of Detroit’s website.

1. GENERAL CONDITIONS

It is the responsibility of the Bidder to review General Conditions. In your quotation a distinction between dollars and cents must be made. Also, illegible bids may be grounds for rejection of your bid. All changes made to the bid form altering, price, terms, quote and/or conditions. MUST be crossed out and initialed. Failure to initial any changes will be grounds for rejection of your bid. CORRECTION FLUID IS NOT ACCEPTABLE.

2. LOCAL PREFERENCE CONDITIONS

It is the responsibility of the Bidder to review the Local Preference Conditions attached to this bid and comply with all requirements therein.

3. MINOR DEVIATIONS

Specifications referred to herein are used to indicate desired type, and/or construction, and/or operation. Other products and/or services may be may be offered if deviations from specifications are minor and if all deviations are properly outlined and stated in the bid document. Failure to outline all deviations will be grounds for rejection of your bid.

The decision of the City of Detroit, acting through the Chief Procurement Officer, shall be final as to what constitutes acceptable deviations from specifications.

4. RENEWAL

The proposed agreement may be renewed per contract terms. Both parties must agree to an extension under the same terms and conditions as exist in the then current contract.

5. AWARD (multiple) Multiple Awards will be made on a low bid basis, as determined by the City of Detroit based on contractor’s ability and equipment as described in the specification. Blank spaces are considered to be no offer. The City of Detroit reserves the right to delete any item(s) from the award. The City of Detroit reserves the right to limit the amount of the award per contractor.

5.01 STANDBY AWARD

The City of Detroit reserves the right to make an award to the second low bidder, on a standby basis. This vendor will be used in the event the successful bidder cannot furnish the quantities and /or services needed in accordance with the delivery requirements of the City of Detroit.

All awards are subject to Ordinance No. 15-00.

6. TERMINATION OF CONTRACT

At any time during the contract the City may terminate the agreement for reason of poor or deficient work performance, inability of the Contractor to reason of poor or deficient work performance, inability of the Contractor to supply trained competent technicians, or lack of service as described in this agreement by giving a 10-calendar day notice in writing. EITHER party may terminate the agreement by giving a 30-calendar day written notice to terminate.

7. F.O.B.

Goods are to be F.O.B. delivered to location(s) within the City of Detroit and other specified locations as indicated.

8. CONTAINER CHARGE

It is understood that drums, reels, and container charges and conditions governing their return are factors affecting the City's net cost.

A.( ) DRUMS,( ) REELS, ( ) CONTAINERS

will be charged extra (as a separate invoice item) at $_____each and are returnable for credit at $______ each, via freight collect or vendor's pick-up.

B.( ) DRUMS,( ) REELS, ( ) CONTAINERS

will be charged extra at $_____each and are non-returnable for credit.

C.( ) DRUMS,( ) REELS, ( ) CONTAINERS

are at no extra charge and are returnable for a credit allowance of $_____each, via freight collect or vendor's pick-up.

D.( ) DRUMS,( ) REELS, ( ) CONTAINERS

charges are included in the cost of the commodity and are at no extra charge, and DRUMS-REELS-CONTAINERS are non-returnable.

9. ADDITIONAL PURCHASES

( ) We agree ( ) We DO NOT agree to accept additional purchase orders from the City of Detroit for additional units at the same prices and under the same terms and conditions, for a period of one year after date of bid opening.

10. INSURANCE18.01 The Contractor shall maintain at its expense during the term of this contract, the following insurance:

10.01.1 Worker’s Compensation insurance with Michigan statutory limits and Employer’s Liability insurance with limits of $500,000.00 each accident, $500,000.00 each disease, $500,000.00 each disease/each employee. For Federal and State Funded Training Programs and etc., is required to secure insurance for worker’s

Revised 12/2/2025