8-Addendum 1 RFP 3-26-BB.pdf

County Commissioners Barbara Baca, Chair, District 1 – Eric C. Olivas, Vice Chair District 5

Adriann Barboa, District 3 – Frank A. Baca, District 2 Walt Benson, District 4

Elected Officials Damian R. Lara, Assessor Michelle Kavanaugh, Clerk Cristy J. Carbón-Gaul, Probate Judge

John D. Allen, Sheriff Tim Eichenberg, Treasurer County Manager

Cindy Chavez

Procurement and Business Services Department 415 Silver Ave. SW, 6th Floor Albuquerque, New Mexico 87102 Office: 505-468-7013 Fax: 505-468-7067 purchasing@bernco.gov www.bernco.gov

DATE:

TO:

8/20/2025

All Prospective Bidders

FROM: Brittany Bustos, Purchasing Administrator

RE: Addendum #1 - Request for Proposal/Bid (RFP) #3-26-BB Caretaker and Maintenance Services for the Bachechi Open Space Property

This is Addendum #1 to RFP #3-26-BB, issued by the Purchasing Section of the Bernalillo County Procurement and Business Services Department. The Addendum includes changes to the RFP document and all questions asked. If any discrepancy exists from responses given at the pre-proposal meeting, and this Addendum, responses contained herein shall govern. Offerors are reminded to acknowledge all Addendum(s) with their proposal. Failure to do so may result in disqualification of the proposal.

ATTACHMENTS:

• Non-Mandatory Pre-Proposal Conference Agenda

• Non-Mandatory Pre-Proposal Conference Sign-In Sheet WRITTEN QUESTIONS RECEIVED TO DATE (as received with no modifications) Q=Question R=Response Q1. Would providing landscape maintenance without providing the on site caretaker be an option?

Response: The potential Offerer must be able to perform all requested services and duties listed within the Scope of Work. The potential Offerer must be able to provide all landscaping and maintenance duties, as well as provide an on-site caretaker to ensure security compliance for the Bachechi Open Space Property.

No other changes have been made. All other provisions of the RFP Document shall remain unchanged. Acknowledge receipt of this Addendum with your Proposal. If further assistance regarding this process is required, please contact Brittany Bustos, at (505) 527-2329 or by email at: bbustos@bernco.gov.

Copy: RFP #3-26-BB file mailto:bbustos@bernco.gov.

RFP #3-26-BB

RFP Caretaker and Maintenance Services for the Bachechi Open Space Property August 5, 2025, at 10:00 am (via Teams)

NON-MANDATORY PRE-PROPOSAL CONFERENCE AGENDA

1. Introductions A. Bernalillo County

B. Vendors in attendance

2. Overview of Purchasing Requirements – Brittany Bustos A. Section I

• Purpose of this RFP

• Procurement Manager Contact Information

• Definitions overview

• “Desirable”, “Finalist”, “Mandatory”, “Offeror” and Selection Committee as they are referenced in the RFP Document

B. Section II

• Sequence of Events

• Distribution of RFP Document

• Selection Process

• Status Notification of Finalists/Non-Finalists

• Interview & Negotiations

• Pay Equity( page 9)

• Confidentiality/Public Records

C. Section III

• Proposal Format

• Mandatory forms to be submitted with proposal with emphasis placed on the submittal of these forms. Offerors who fail to comply with this requirement will be disqualified (Submittal Requirements – Bonfire)

• Campaign Contribution Form

• Response to proposal requirements

• Additional forms to be submitted with proposal.

• Submittal letter form

• Resident Business or Veteran Business Certificate

• Unfair Business Disclosure form

• Offerors Additional T&Cs

D. Submittal and Technical Submittal requirements and Evaluation Criteria

E. Interviews & Demonstrations with Finalists

F. Section VIII

• Proposed Draft Agreement

G. Application of Preference

3. Overview of Scope of Services A. Section IV. Scope of Work

4. Questions/Comments

5. Meeting Adjourned

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Bernalillo County Purchasing Section

RFP 3-26-BB

Non-Mandatory Pre-Proposal Meeting Caretaker and Maintenance Services for the Bachechi Open Space

Bernalillo County Procurement and Business Services August 5, 2025 @ 10 a.m.

FIRST /LAST NAME DEPARTMENT/FIRM PHONE # EMAIL

1 Brittany Bustos Procurement and Business Services 505-468-7269 bbustos@bernco.gov

2 Nathaniel Martinez Procurement and Business Services 505-468-7367 natmartinez@bernco.gov

3 Heather MacCurdy Parks, Rec, and Open Space 505-610-1760 hmaccurdy@bernco.gov

4 Zachary Darden Parks, Rec, and Open Space 505-314-0400 zdarden@bernco.gov

5 Sherry Ward Brightview Landscaping 505-219-5734

6 Brightview Landscaping 505-917-4862 mailto:bbustos@bernco.gov mailto:natmartinez@bernco.gov mailto:hmaccurdy@bernco.gov mailto:zdarden@bernco.gov