8-5410-003 Submission Instructions - RFP 26-0631-035 (1).pdf

PDF 115 KB Posted Nov 3, 2025

Attached to: HIGH SCHOOL MATH TEXTBOOK ADOPTION
Solicitation number: 26-0631-035
Issued by: Erie County, New York

About this file

Written by GovTribe AI · Nov 27, 2025

Summary

This is a submission instructions document for RFP 26-0631-035, issued by the Buffalo Board of Education in New York for a high school mathematics textbook adoption. The procurement seeks CORE instructional resources for Algebra I (required), Geometry, and Algebra II that align with New York State Next Generation Standards. Required instructional components include educational materials for students, teacher resource materials, instructional technology, and professional development training. The resources must be culturally responsive, adaptive for multilingual and special education students, and support rigorous, evidence-based mathematics instruction with online resources for teachers and families. Prospective suppliers must submit their Intent to Bid by December 5, 2025, at 4:00 PM EST to prepare submissions. The question period runs from November 3, 2025, at 8:00 AM EST through November 17, 2025, at 4:00 PM EST. All submission materials must be uploaded and finalized by the closing deadline of December 5, 2025, at 4:00 PM EST through the Bonfire portal.

Suppliers must submit all required documentation including the Offering Questionnaire (Q-59FZ), Signed Non-Collusive Bidding Certification, current W-9, Insurance Certificate, Completed Equal Opportunity Form, References, Narrative Response to Scope of Work, and Cost Proposal Narrative. Optional submissions include voluntary surveys, disclosure and debarment narratives, certifications, Policy 5414 (MWBE) compliance narrative, subcontractor documentation, anti-lobbying narrative, and other vendor information as needed. Suppliers must also provide an Inclusive Annual Cost for Year 1 as a required data field. Acceptable file formats include PDF, Excel, Word, and various multimedia formats, with a maximum upload size of 1000 MB per file. Text fields are limited to 2000 characters. The procurement is managed through the Euna Procurement portal, and technical support is available through support.bonfire@eunasolutions.com. Commodity codes 55101509 (Educational or vocational textbooks) and 82121801 (Textbook or research publishing) apply to this opportunity.

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Other files

File	Type	Posted
10-ADDENDUM 1 RFP 26-0631-035 HIGH SCHOOL MATH TEXTBOOK ADOPTION.pdf	PDF	Nov 3, 2025
7-BPS Policy 5414.pdf	PDF	Nov 3, 2025
11-ADDENDUM 1 RFP 26-0631-035 HIGH SCHOOL MATH TEXTBOOK ADOPTION.pdf	PDF	Nov 3, 2025
6-5410-010F EEO EMPLOYER INFORMATION REPORT 01282021.pdf	PDF	Nov 3, 2025
1-5410-001 BUFFALO PUBLIC SCHOOLS STANDARD TERMS CONDITIONS and DISCLAIMERS 01312021.pdf	PDF	Nov 3, 2025
5-5410-010F EEO EMPLOYER INFORMATION REPORT 01282021.xlsx	XLSX spreadsheet	Nov 3, 2025
2-5410-011F NON-COLLUSIVE BIDDING CERTIFICATION 01282021.pdf	PDF	Nov 3, 2025
3-fw9.pdf	PDF	Nov 3, 2025
4-5410-012F SUBCONTRACTOR LISTING AND MWBE UTILIZATION PLAN 01282021.pdf	PDF	Nov 3, 2025
9-5410-002 RFP 26-0631-035 HIGH SCHOOL MATH TEXTBOOK ADOPTION 10.29.25.pdf	PDF	Nov 3, 2025

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Submission Instructions for Suppliers

Please follow these instructions to submit via our Public Portal.

1. Prepare your submission materials:

Requested Information

Name Type # Files Requirement Instructions

Inclusive Annual Cost Year 1

Data Type:

Number N/A Required

Offering Questionnaire

(Q-59FZ)

Questionnaire:

Excel (.xlsx) 1 Required

You will need to fill out the provided Response Template for this Questionnaire.

The Response Template can be downloaded from the project listing on the Bonfire portal.

Voluntary Surveys (Q-

69IM)

Questionnaire:

Excel (.xlsx) 1 Optional

You will need to fill out the provided Response Template for this Questionnaire.

The Response Template can be downloaded from the project listing on the Bonfire portal.

Signed Non- Collusive Bidding Certification

File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)

Multiple Required

Insurance Certificate

Multiple Required

Current W-9

File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, Multiple Required

.mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)

Completed Equal Opportunity Form

Multiple Required

References

Multiple Required

Disclosure Narrative

File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, Multiple Optional

.dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)

Debarment Narrative

Multiple Optional

Certifications

Multiple Optional

Policy 5414

(MWBE)

Compliance Narrative

Subcontractor Documentation

Multiple Optional

Anti-Lobbying Narrative

Multiple Optional

Other Vendor Information (as needed)

Narrative Response To Scope of Work

Multiple Required

Cost Proposal Narrative

Commodity Codes

Commodity Set Commodity Code Title Description

UNSPSC 55101509 Educational or vocational textbooks

UNSPSC 82121801 Textbook or research publishing

Requested Documents:

Please note the type and number of files allowed. The maximum upload file size is 1000 MB.

Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.

Requested Data:

Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Euna Procurement Help Center.

Requested Questionnaires:

The Questionnaire Response Templates can be obtained at https://buffaloschools.bonfirehub.com/opportunities/208063.

Please note that Questionnaires may take a significant amount of time to prepare.

2. Upload your submission at:

https://customer.eunasolutions.com/s/article/whats-a-data-field-or-slot https://buffaloschools.bonfirehub.com/opportunities/208063

You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by Dec 05, 2025 4:00 PM EST.

The Question period for this opportunity starts Nov 03, 2025 8:00 AM EST. The Question period for this opportunity ends Nov 17, 2025 4:00 PM EST. You will not be able to send messages after this time.

Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Dec 05, 2025 4:00 PM EST. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.

Important Notes:

Each item of Requested Information will only be visible after the Closing Time.

Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.

You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.

Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.

Javascript must be enabled. Browser cookies must be enabled.

Need Help?

Buffalo Public Schools uses a Euna Procurement portal for accepting and evaluating proposals digitally. Please contact Euna Procurement at support.bonfire@eunasolutions.com for technical questions related to your submission. You can also visit their help forum at https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support mailto:support.bonfire@eunasolutions.com https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support

File details come from the government source that posted it. Updated Nov 27, 2025.