8-145-26, Request for Proposal Introduction.pdf

REQUEST FOR PROPOSAL INTRODUCTION

1. PURPOSE

FCS is seeking proposals from medical service providers qualified to provide post-offer and on-site annual physical examination services that are in total compliance with applicable Georgia Department of Education standards for school bus drivers. The successful proposer would provide on-site services to FCS’ Transportation Department facilities located at 410 South Main Street, Alpharetta, Georgia 30009 (Approximately 600 employees) and 107 Heath Street, Fairburn, Georgia 30213 (Approximately 500 employees).

2. BACKGROUND

FCS is one of the most unique school systems in the nation. Though not Georgia’s largest school system in terms of student enrollment, it is however; one of the largest systems in geographic area. From its southern end in the City of Chattahoochee Hills to its northernmost tip in John’s Creek, the county is more than 70 miles long. The result is that the Fulton County School System is physically bisected by the City of Atlanta and its school system. While this wedge often leads to references of North Fulton and South Fulton, there is only one Fulton County School System.

Currently, FCS out-sources their bus driver’s physical examination requirements. A copy of the “Post-Offer and Annual Physical Examination for School Bus Drivers Form” is provided in this solicitation.

3. SCOPE OF WORK

The selected Contractor shall provide physical examination medical services to serve two (2) FCS’ Transportation Department facilities. The State Department of Education requires post-offer and annual physical examination for school bus drivers. Occasionally, a school bus driver fitness-for-duty physical examination would be required. It is intended to establish a county-wide provider with facilities to serve North and South Fulton for post offer, annual, and fitness for-duty (if needed) exams, so there will be consistency and continuity in physical examinations performed. It is intended the state mandated Department of Education annual physical examinations for school bus drivers be performed at two (2) on-site locations (410 S. Main Street, Alpharetta, GA 30009 and 107 Heath Street, Fairburn, GA 30213).

4. SPECIFICATIONS

a. The Contactor shall provide on-site and off-site annual physical examinations which shall include, but not limited to:

1) Completion of “Medical History” and “Occupational History” by examining licensed Physician

2) Complete physical examination by a licensed Physician

3) Hearing test, distance test

4) Vision test: Near vision, distant vision and color perception

5) Re-examine heart after exercise in those over thirty-five (35) years of age

6) Urinalysis: Specific Gravity Test, Albumin and Sugar

7) Written report of examination, findings on DE Form 0514, Revised June 27, 2023

8) Tuberculosis Skin Test when deemed advisable by a licensed Physician

9) Chest x-ray when deemed advisable by a licensed Physician, performed at off-site locations

10) Off-site audiometric screening when deemed advisable by a licensed Physician

b. The Contractor shall provide off-site post-offer physical examinations which shall mirror the annual examination.

c. The Contractor shall provide off-site fitness-for-duty physical examinations which shall include:

1) A review of physical requirements/demands and duties of employee’s position

2) A review of any medical information provided by the attending licensed Physician

3) Appropriate medical examination by a licensed Physician to evaluate employee’s physical ability to return to work

4) Referring to a specialist for examinations needed to make an informed and independent decision on the employee’s ability to return to work

5) Comparing job requirements with employee’s health status and other relevant factors to make a decision regarding fitness-for-duty

6) Preparing a written statement regarding employee’s ability to return to work

d. The Contractor shall provide experienced, trained, knowledgeable and service-oriented personnel to efficiently and effectively provide the total physical examination function, as detailed.

e. Certain physicals post-offer, annual (if needed) and fitness-for-duty shall be provided at off-site medical service facilities, logistically convenient in terms of travel time and distance to the North and South Transportation facilities.

f. Off-site services and staff shall be provided during standard work hours of

8:30 a.m. – 4:30 p.m. Monday – Friday:

a. Post-Offer Physicals - 4 hours advance notice

b. Annual Physicals - 72 hours advance notice

c. Fitness-for-Duty Physicals - 4 hours advance notice

On-site services and staff shall be providing annual physicals during the work hours of 6:30 a.m. – 3:30 p.m. Monday – Friday:

g. The actual physical examination must be conducted by a licensed physician. Routine measurements and laboratory samples may be taken by nurses, or appropriately licensed or qualified technicians. All results must be reviewed by a licensed physician with the physician’s signature on Form DE-0514, Revised June 27, 2023.

h. The Contractor shall maintain complete records on each individual examined. Such records shall be confidential and be available only to the service provider or any other persons as may be designated.

i. The Contractor must have equipment and personnel for back-up and/or emergencies to assure prompt scheduling of medical examinations.

j. FCS will only accept charges for services that have prior approval.