13 - Critical Information Specific to Schedule 56

7FCI-F8-03-0056-B – REFRESH 38 Critical Information Specific to Schedule 56 Page 2 Critical Information Specific to Schedule 56 The information provided in this document is specific to Schedule 56. Before submitting your offer, please ensure you have met all of the requirements outlined in this document that are applicable to the products or services you are offering, as well as any other applicable general requirements listed in the solicitation attachments (e.g. Information and Instructions to Offerors, Corporate and Project Experience, Commercial Sales Practices Format, etc.).

SIGNIFICANT CHANGES:

Schedules were made aware that there are wage determinations (WDs) missing from the files incorporated into all solicitations via the April refresh. After significant research and validation of the files, we have determined that the size of the file resulted in instability when downloading and emailing, causing a portion of the files to be dropped from the PDFs.

Note: Individual Schedules may update additional clauses/provisions to make clarifications, administrative corrections, and other required changes

We have corrected for this issue by breaking the files into smaller parts, and have validated that the files now contain all necessary WDs. In order to incorporate the corrected files into our MAS solicitations, we are refreshing all Schedules.

In addition to the corrected WD files, the clause updates below will be made as well:

• I-FSS-599 (FEB 2018) - Date corrected to APRIL 2018

• CI-FSS-151-N (OCT 2015) (ALT I-JUL 2016) - currently designated as a clause, will be changed to a provision

• CI-FSS-151-N (OCT 2015) - currently designated as a clause, will be changed to a provision

• CI-FSS-151-S (OCT 2015) - currently designated as a clause, will be changed to a provision

• CI-FSS-151-S (OCT 2015) (ALT I-JUL 2016) - currently designated as a clause, will be changed to a provision

OTHER NOTES:

1. The eOffer system is limited in the number of required documents needed to substantiate a complete offer. There are most likely a number of additional documents you will need to upload in order for your submission to be considered complete. Anything that is not a required document in eOffer should be uploaded as an optional document. You can upload as many ‘Optional’ documents as needed to meet the solicitation requirements. For any document that is ‘Required’ but not applicable to your submission (i.e. – you are a small business but the Subcontracting Plan is a required document) you may upload a statement on company letterhead stating that the requirement is not applicable to your submission and the reason why it is not applicable.

2. If you are offering services, please see the attachment titled Schedule 56 – Services Pricing Proposal for critical information pertaining to the submission of these services. Offers for stand- alone services subject the Service Contract Act (SCA), such as repair or maintenance services, must include copies of Wage Determinations applicable to the location(s) of expected performance.

3. If your current Commercial Price List (CPL) does not cover the majority of the period for your past sales reported in paragraph one (1) of the Commercial Sales Practices Format (CSP-1), you must provide a copy of the CPL that was in effect during that period.

4. Effective January 17, 2011, products added by modification to current contracts or awarded under new contracts for Special Item Numbers (SINs) 206-4, Energy Saving Lighting, Energy Efficient and/or Environmentally Friendly Lamps (light bulbs) Lighting Fixtures and Accessories, Indoor Emergency Lighting, Reading Lights, Lighting Sensor Systems ; 563-25, Plumbing Products and Bathroom Fixtures; 563-28, Industrial and Commercial Electric and Gas Water Heaters, Boiled Water Heaters, including options and accessories, either by new offer or modification must meet the following Government standards. Executive Order 13514 (http://www.fedcenter.gov/programs/eo13514/) requires that 95% of all new contracts include products that are energy-efficient (ENERGY STAR qualified or Federal Energy Management Program (FEMP) designated). In order to begin implementation of that order, GSA has designated these three SINs on Schedule 56, which will require “green” qualifications where applicable. For SIN 206-4, all light bulbs including fixtures with light bulbs, must meet Energy Star or Federal Energy Management Program (FEMP) requirements (where applicable), and be qualified Energy Star or FEMP compliant. Energy Star lighting specifications can be obtained through the website at https://www.energystar.gov/sites/default/files/Luminaires%20V2%200%20Final_0.pdf. Information on how products earn the ENERGY STAR label can be found at https://www.energystar.gov/products/how-product-earns-energy-star-label. Energy Star is a joint program of the U.S. Environmental Protection Agency and the U.S. Department of Energy helping us all save money and protect the environment through energy efficient products and practices. Product designation process for FEMP can be found at http://energy.gov/eere/femp/designating-efficiency-levels-product-categories.

For SIN 563-25 all toilets, urinals, bathroom faucets and shower heads must meet WaterSense requirements and be certified as WaterSense compliant by obtaining certification through the U. S. Environmental Protection Agency (EPA) at https://www.epa.gov/watersense/specifications-and-certifications. For SIN 563-28, all gas water heaters must meet either Energy Star or Federal Energy Management Program (FEMP) requirements and be certified Energy Star or FEMP compliant. Certification for Energy Star can be obtained through the website at www.energystar.gov.

Product designation process for FEMP can be found at http://energy.gov/eere/femp/designating-efficiency-levels-product-categories. The offeror must make an affirmative statement that the products offered are compliant with the applicable standard and the products are listed on the Energy Star, FEMP or EPA website. Dealers using their own part numbers must also list the corresponding manufacturer part number. To determine if you are submitting items that are listed in one of the luminaries specifications for items offered under SIN 206 4 please go to https://www.energystar.gov/sites/default/files/Luminaires%20V2%200%20Final_0.pdf and review the ENERGY STAR Luminaries V1.0 Final Specification document. If the items offered are qualified, please make that attestation in writing. Please provide a spreadsheet that references the items and the applicable qualification they meet. If they do not meet the criteria (i.e. - there is no available specifications for the items offered), please make that attestation in writing. If they do not meet the required qualifications and the qualifications are listed and available to meet, you will need to exclude these items from your offer.

5. NAICS Codes – You are required to update your SAM registration to reflect the applicable NAICS (North American Industry Classification Codes) based on the scope of the products and/or services you are offering. Our solicitation limits us to selecting a finite number of NAICS to associate with each SIN. If the NAICS listed in the solicitation do not match the scope of your offering, you will need to register the applicable NAICS in SAM in addition to registering at least one of the NAICS reflected in the solicitation for each SIN being offered . If you certify your company as a Other Than Small business in SAM for purposes of the applicable NAICS, your firm will be required to submit a Small Business Subcontracting Plan for approval with the offer. A template for the plan can be found with the solicitation documentation. Failure to submit a Subcontracting Plan if you certify as a large business in SAM will result in rejection of your offer.

NOTE: NAICS codes under Sectors 42, 44, and 45 shall not be used to classify Government acquisitions for supplies. The applicable manufacturing NAICS codes for each SIN shall be utilized, regardless if the Offeror is or is not a/the manufacturer of the products being offered. The non-manufacturer rule will be applicable for size determination in accordance with the requirements of 13 CFR 121.406.

6. Maintenance and Repair Certifications - Please list the brands that you are authorized to perform repairs/maintenance on. As a best practice, we ask that you provide proof in the form of letter(s) from manufacturers, service agreements, certificates of authorization to perform repair work, etc..) that clearly states that you the contract holder/offeror are certified/authorized to perform service on the brands listed. Please ensure the certificates show effective dates. It is your responsibility to ensure these certifications are kept current. If certification lapses or is not renewed, you will be required to submit a modification request to remove these services for your contract

7. Per the solicitation document Part 1 - Goods & Services in the current refresh: “Offeror must provide a full and broad offering on services and/or products. Offers will not be accepted with only limited item/offering (product. labor category, training course, or fixed-price service) unless it represents a total solution for the Special Item Numbers (SINs).”

If the products or products being offered require services to provide a total solution to the end user, then services should be offered with the initial eOffer submission. Individual products are often utilized as part of a larger project for a Federal customer. These products are purchased by a 3rd party such as a General Contractor and they then provide the services to install the needed item, thus providing the eligible Federal agency the needed turnkey solution. Purchases of this nature by a 3rd party are not considered reportable sales under a Multiple Award Schedule contract (Unless procured under a FAR 51 deviation that allows purchase by general contractors of an item at pass through cost in order to provide the total solution to the customer. This is done through written authorization by the procuring Federal agency. Purchases of this nature are small and not taken into consideration when determining if a Federal market for the items in question exists).

Many Federal agencies do not have the resources to perform needed product specific installations and often times, manufacturers warranties can be voided if not installed by licensed contractors. If the Federal agency cannot readily perform self installation of the items in question (and self installation is not a commercial practice), services must be offered to provide the customer the total solution. Please review the solicitation for full documentation requirements related to services. Services offered should mirror commercial practices as you will have to provide project summaries of recently completed projects with supporting detailed cost information. Commercial practices and purchasing history will be discussed and verified through required solicitation documentation. We will determine that scope of products offered will result in direct reportable sales by eligible Federal agencies.

8. Please provide product literature/specifications for all items offered so a determination of suitability can be made. Offers will not be accepted if this determination cannot be made. If there are a large number of spec/product literature sheets, please upload these into several large files as opposed to a large number of small files.

9. Financial documentation (Income Statement and Balance Sheet) from your firm’s last 2 fiscal years must be submitted with your Schedule 56 offer (For all offers – products or services or some combination of). Your offer will be rejected if these are not provided.

10. Please provide a copy of your standard commercial warrant and restocking policy.

11. Please note with all offers, the offer must be submitted by an official within the company – CEO, President, VP, board member, etc.. If the offer is digitally submitted by an employee where it cannot be determined that they can financially commit the company, a letter must accompany the offer allowing the digital signer in question to have the authority to submit the offer on behalf of the company. The letter needs to be written and signed by someone who can financially commit the company. For offers submitted by a 3rd party agent or consultant, please include at a minimum one employee of the company with the authority to sign contract documents as an authorized negotiator.

12. Manufacturer Part Number (MPN) data must be submitted for all products. The Offeror must ensure that the MPN for each proposed product reflects the actual number assigned. Universal Product Code Type A (UPC-A) data must also be submitted for all products for which this information is commercially available. If MPN (and UPC-A data, if commercially available) is submitted incorrectly or not submitted, the associated product may not be awarded.

13. All post-award documents (Modification package, Option package, etc.) will no longer be posted in FedBizOpps with the solicitation. Rather, they will be located on the Greater Southwest Acquisition Website. To access this website, please go to gsa.gov and keyword search ‘Post Award Schedule 56’ to access all post award documentation.

14. If offering buildings under FSC 54 (SINs 361 10A, 361 10B, 361 10D, 361 10E, 361 10G, or 361 10H) using computerized pricing, you will be required to provide pricing for the four sample buildings located at the end of this document. Pricing for sample buildings must be added to GSAdvantage and shall be reflected as “Building Sample 1”, “Building Sample 2”, “Building Sample 3” and “Building Sample 4”.

OFFERORS UTILIZING COMPUTERIZED PRICING SOFTWARE IN LIEU OF A COMMERCIAL PRICE LIST, MUST SUBMIT PRICING SAMPLES FOR THE FOUR SAMPLE BUILDING SPECIFICATIONS PROVIDED BELOW:

Building Sample 1

LOADS

Price Code/Year

IBC 12 International Building Code - 2012 Edition

General Use

Wind Enclosure

Enclosed

Exposure of Roof

Partially Exposed

Thermal Condition

Normal (heated)

Building Sample 2

LOADS

Price Code/Year

IBC 12 International Building Code - 2012 Edition

General Use

Wind Enclosure

Partially Enclosed

Exposure of Roof

Partially Exposed

Thermal Condition

Normal (heated)

Building Sample 3

LOADS

Price Code/Year

IBC 12 International Building Code - 2012 Edition

General Use

Wind Enclosure

Enclosed

Exposure of Roof

Partially Exposed

Thermal Condition

Normal (heated)

Building Sample 4

LOADS

Price Code/Year

IBC 12 International Building Code - 2012 Edition

General Use

Site Exposure

Coastal/Inland

Wind Enclosure

Enclosed

Exposure of Roof

Partially Exposed

Thermal Condition

Normal (heated)