7989-20240419143040 MCSD PHONE.pdf

Request for Proposal

For Cell Phone Security Pouches (2024)

The Marshall County School District is requesting sealed bids for a student cell phone security pouch solution for the several locations within the district.

Statement of Need

Marshall County School District wishes to install a cell phone security pouch solution.

Proposals should include a realistic assessment of materials and labor as well as other equipment necessary to support this project.

General Information

The specifications herein are provided to convey the intent of the systems and upgrades and do not indicate every component necessary for the complete system that the proposing vendor shall provide.

Vendors should submit a proposal that includes total pricing per unit of the above system for up to

1,700 units. Prices quoted shall be all-inclusive (including shipping costs, installation of equipment, training, technical support, trash removal, etc.) and represent complete installation. Prices quoted in the vendor’s response will remain in effect for a period of twelve (12) months from the time of the contract signing. Omissions in the proposal of any provision herein described shall not be construed as to relieve the vendor of any responsibility or obligation to the complete and satisfactory delivery, operation and support of any services.

Should the vendor have questions or find discrepancies in, or omissions from this RFP, or shall be in doubt to its meaning, the vendor shall at once notify Marshall County School District. All questions should be addressed to Landon Pollard, via email at lpollard@mcschools.us with the subject line “Cell Phone Security Pouches 2024”. Any response will be uploaded as an addendum to this document and can be viewed within the document at this link: https://5il.co/2ijq8

It is the sole responsibility of the vendor to visit this page prior to bid submission to ensure they have the latest information.

https://5il.co/2ijq8

Bid Submission Instructions

Bids will be opened on Thursday, May 9th, 2024 @ 2:00 p.m. at the Marshall County School Central

Office at 122 S. Spring St., Holly Springs, MS 38635. Bids can be submitted electronically by contacting

Todd Sanderson at tsanderson@mcschools.us for submission instructions or in a sealed envelope clearly marked as follows:

“2024 Cell Phone Security Pouches”

If you mail the RFP, please mail it to the following address:

Marshall County School District

122 S. Spring St.

Holly Springs, MS 38635

Envelopes not marked will remain sealed.

Bid submission form

The bid submission form at the end of this document should be filled out completely including a total cost per unit price of each cell phone security pouch.

The Marshall County School District reserves the right to reject any and/or all bids and waive any informalities.

It is the sole responsibility of the respondents to ensure their responses arrive in a timely manner.

Late arrivals will be rejected. The Marshall County School District is not responsible for delays of any commercial carrier or delays incurred by the respondents.

mailto:tsanderson@mcschools.us

Evaluation Methodology

A contract shall be awarded based on the vendor submission that best meets the needs of the school system.

The following factors will be considered when evaluating proposals:

Factors Points Possible

Price of goods and services 50

Recommendation letters of success in other districts

Timely delivery of products and services 25

Total 100

Marshall County School District will look at all bids and determine what is in the best interest of the school district. Marshall County School District reserves the right to accept or reject all proposals or sections thereof when the rejection is in the best interest of the school system. Marshall County School

District reserves the right to award to other than the lowest bidder when, in the judgment of the district administration, it is in the best interest of the district to do so. Marshall County School District reserves the right to award without further discussion. Marshall County School District reserves the right to reject any and all proposals any part or parts of a proposal, waive any technicalities/informalities, increase or reduce quantities, make modifications or specifications, and award any or the entire contract in a manner that is in the best interest of Marshall County School District. Contracts will be awarded to the vendor submitting the proposal determined to be in the best interests of Marshall County School

District.

Objective Needs

Marshall County School District’s objective is for vendors to propose a solution that will meet the criteria of placing a complete cell phone security pouch system in place.

• 1:1 pouches for total number of students listed above

• Unlocking bases for 4 secondary campuses

• Storage accessories

• Virtual training materials and staff PDs

• Customer support during first 12 months of implementation

• School resource templates including policy, parent letters, and staff communication

Vendors should submit a proposal that includes total pricing per unit of the above system for up to

1700 pouches as well as the unlocking stations and other necessary accessories.

Cell Phone Security Pouches (2024)

Bid Submission Form

Vendor Name: __________________________________________________

Vendor Point of Contact Name: ____________________________________

Vendor Contact Phone: ___________________________________________

Vendor Contact Email: ____________________________________________

Total Per Unit Cost: ______________________________________________

Total Overall Cost (units, training, shipping, etc.) ______________________

Expected Delivery Date Estimate: __________________________________

By submitting this bid and signing this form we agree to deliver the product outlined in the Cell Phone Security Pouches (2024) RFP in a quantity of at least

1700 complete units along with all necessary accessories, training and shipping.

We also agree that the pricing listed on this form shall be good for a period of twelve (12) months from the date of first order should the district place an initial order during this timeframe.

Name Title

Signature Date