Attachment 2-SON-9 CS B2445 CarpetFurnitureAsbestos_FINAL Aug 2026.....pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 9TH RECONNAISSANCE WING (ACC)

BEALE AIR FORCE BASE, CALIFORNIA

11 Aug 2026

MEMORANDUM FOR 9 CONS

FROM: 9 CES/CEOER

SUBJECT: B2445 Furniture Removal and Storage, Replace Carpet, and Asbestos Abatement - Statement of Need (SON)

A. General Scope. The Contractor shall furnish all supervision, labor, tools, equipment, materials, operations, incidentals, and deliverables as required to complete the full scope of work at Building 2445, which includes furniture removal, asbestos abatement, and carpet replacement. To minimize disruption and allow for continued building operations, the project will be executed by dividing the work area into four (4) distinct geographical phases, as outlined in Attachment 1 (Building Phase Plan). The Contractor shall complete the full sequence of work activities in each phase before proceeding to the next.

Project Execution by Geographical Phase:

Phase Location (See Attachment 1) Sequence of Activities

Phase 1 Area designated "Priority 1" 1. Remove furniture.2. Perform asbestos abatement.3. Install new carpet.4. Return furniture.

Phase 2 Area designated "Priority 2" 1. Remove furniture.2. Perform asbestos abatement.3. Install new carpet.4. Return furniture.

Phase 3 Area designated "Priority 3" 1. Remove furniture.2. Perform asbestos abatement.3. Install new carpet.4. Return furniture.

Phase 4 Area designated "Priority 4" 1. Remove furniture.2. Perform asbestos abatement.3. Install new carpet.4. Return furniture.

Carpet and Cove Base

• Replace the existing carpet with new carpet tiles and 6” carpet cove base in all rooms and offices except for areas with existing tiles.

• Compliance is mandatory to follow ordering procedures outlined in the Air Force Carpet II Ordering Guide. Pe r the guide, Contractors are required to contact the Tier I Contractors for material quotes and orders. NOTE: Contractor mark-up/profits are not allowable on items purchase via the Tier I contracts.

Carpet Selection 24”x24” Carpet Tile

Carpet Material Engineered Floors, Blue Cobalt-3370

Interface Americas: Syncopation – 6484 “Ocean” page 125

Mohawk: 565 Flame

Mannington: Follower 35651

Tarkett: 28310 BLUE STAKE

Milliken: ORC19 COASTLINE

Bentley Mills: OHT50AA1K COHORT

Square Yards 4761

Cove Base Material 6” size

Linear Feet 10800

Number of Corners None

Furniture Removal and Storage

1. Due to the installation of the new carpet in building 2445, the Contractor is responsible for moving furniture to a storage area and then back into the office once the carpet installation is complete. The Contractor shall move all furniture (tables, filing cabinets, chairs, paper shredders, etc.) in all rooms and offices. The combined area is approximately 42,848 sq ft. All furniture shall be placed in their original positions. Any fixed/immovable items shall be covered/protected by the Contractor to avoid asbestos containing material (ACM) exposure.

2. The government (user) shall remove all frames and items hanging on the walls and all personal items and government issued items/workstation electronics (phones, monitors, laptops, etc.) as well.

3. Storage. The Contractor must provide a storage solution for the furniture. If needed, they can stage in the empty lot as shown on attached map (Map will be provided upon award).

4. The period of performance is highly dependent on the timeline of carpet installation and asbestos abatement.

Asbestos Abatement and Submittals

• Remove ACM in all rooms/office areas in the controlled area - approximately 7,740 SF.

• Prep concrete subfloor to ensure ACM is removed and new carpet tiles adhere to it. Grinding may be required if the underlying material is not easily removed.

• Submit an Asbestos Abatement plan with applicable asbestos worker/abatement certifications.

• Remove all debris/waste/ACM materials identified in the asbestos report and dispose per abatement plan.

• Asbestos air clearance sample results, performed under direct supervision of a third-party California-certified asbestos consultant.

• Submit to the United States Environmental Protection Agency (U.S. EPA) written NESHAP notification of regulated asbestos renovation activities, at least 10 business days before starting renovation or demolition work. A signed copy of the notification form shall be submitted to U.S. EPA at the address below:

US EPA Pacific Southwest, Region 9

75 Hawthorne St.

San Francisco, CA 94105

There is no fee associated with submitting an Asbestos Notification Form to U.S. EPA. Contractor shall submit a copy of the notification submittal to 9 CES/CEIE (Environmental) Air Quality/Toxics Program Manager, Susan Stewart, at susan.stewart.7@us.af.mil.

• Submit a hazardous waste manifest to 9 CES/CEIE Environmental Manager, Eric Maresh, at eric.maresh.3@us.af.mil.

• Contractor shall also adhere and comply with the following:

o All applicable Federal, State, and local regulations prior to and during commencement of work to include 29 CFR Part 1910.1001, 29

CFR Part 1926.1101, 40 CFR Part 763, subpart E, 15 USC Chapter 53, and 40 CFR Part 61, subpart M, prescribe requirements for identifying, monitoring, removal and disposal of asbestos containing materials (ACM), notifying building occupants of potential asbestos-related hazards, and acquiring specialized asbestos-related training.

o State regulations Cal OSHA Construction Safety Orders—(Title 8 CCR, Ch 4, Subchapter 4, Article 4, Section 1529) and

Environmental Health Standards for Management of Hazardous Waste—(Title 22 CCR, Social Security, Division 4.5

B. Access. The Contractor Manager or alternate shall complete an entry authorization list (EAL) for access to Beale Air Force Base. The request shall be submitted within two (2) weeks of delivery to Pass and Registration via the Government Point of Contact (POC) identified in the inspect and accept information section of the contract. All contractor vehicles must enter the base via Wheatland Gate and shall be subject to inspection.

All contractor personnel must obtain base passes or be listed on the Entry Access List (EAL) throughout duration of work performance. Any persons in the EAL are required to bring two (2) forms of identification or REAL ID to access the base.

C. Hours of Operation. All work shall be accomplished between the hours of 0700- 1600, Monday through Friday.

D. Federal Holidays. ACC follows the established Federal Government schedule for holidays provided during each work year. The holidays recognized by the Federal Government are:

New Years Day 1 January

Martin Luther King Day 3rd Monday in January

Washington’s Birthday 3rd Monday in February mailto:susan.stewart.7@us.af.mil mailto:eric.maresh.3@us.af.mil https://www.dir.ca.gov/Title8/1529.html https://govt.westlaw.com/calregs/Browse/Home/California/CaliforniaCodeofRegulations?guid=I81CB6A705B6111EC9451000D3A7C4BC3&originationContext=documenttoc&transitionType=Default&contextData=(sc.Default)&bhcp=1

Memorial Day Last Monday in May

Juneteenth 19 June

Independence Day 4 July

Labor Day 1st Monday in September

Columbus Day 2nd Monday in October

Veterans Day 11 November

Thanksgiving Day 4th Thursday in November

Christmas Day 25 December

If these Holidays fall on Saturday, the preceding Friday will be observed. If these Holidays fall on Sunday, the following Monday will be observed.

Any other day designated by Federal Statute

Any other day designated by Executive Order

Any other day designated by the President’s Proclamation

Down-days. (i.e., Family Day) declared by the AETC Commander are considered duty days and are not included in the definition of a holiday.

E. Administrative Days. The Wing Commander may order a base closure due to weather or other unforeseen circumstances. Contractor employees shall not report to work if the base is closed, but work shall be accomplished as soon as possible after reopening the base.

F. Work Items. The contractor shall comply with all applicable Federal, State, and local NEC construction standards. Current Air Force

Occupational Safety and Health (AFOSH) standards and COVID-19 safety regulations also apply.

The Contractor shall comply with IAW all NFPA, AFI, UFC and ETL standards for fire safety.

All waste material is to be removed off base by the contractor. The Contractor will practice good housekeeping during the project.

G. Security Requirements: It is mandatory for all personnel requiring access to BAFB to submit a contractor EAL Template (Attachment 2) to the

Contracting Officer no later than one (1) week before needing access to the installation. The Visitor EAL Template must include comprehensive details such as Full Name, Date of Birth, Social Security Number, Driver's License Number, and State of issuance. Any vehicles entering the installation must have proof of registration and insurance.

• All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the government installation, shall abide by all security instructions and directives of Beale AFB

• The contractor shall be responsible for the action of any of their sub-contractors and their employees who are working on Beale

AFB.

Attachment 1

Building Phase Plan (Phase I - Priority 1, Phase II – Priority 2, Phase III – Priority 3, Phase IV – Priority IV)

Attachment 2

EAL

CONTRACTOR ENTRY ACCESS LIST FORM

Effective 15 Aug 2016 the USAF will implement REAL ID Act requirements IAW Public Law 109-13 and the Code of Federal Regulations (CFR)

Title 6, Part 37

Note: Personnel will be placed on an EAL for no longer than 29 Days and 15 Business days to receive there DBIDS Card. Any longer will require an 1172 form to get a base pass or a memo from contracting. Handwritten/PDF submittals will not be processed.

NOTE: SSN is used to positively identify individuals. Failure to identify individuals is automatic denial to Beale AFB.

Employee's

LEGAL Last

Name

Employee's

LEGAL First

Name

DOB Drivers

License

Number

Issuing

State

Start

Date

Expiration

Date

Sponsor

Name/DOB

Sponsor

Phone

Number

Sponsors

DOD ID/

EDIPI

Destination Company

Name

Authorized

Entry Times/

Days

Contract

Number

SSN