78412 - Site Visit - PD Furniture.docx

PURCHASE DESCRIPTION

Building 140 Supervisor Offices Furniture

21 October 2025

1.0 DESCRIPTION. The Contractor shall provide all transportation, design planning, delivery, labor, tools, materials, parts, equipment, installation, and supervision necessary to ONLY provide Office Systems Furniture including three (3) offices, three (3) U-shaped desks, three (3) task chairs, six (6) guest chairs, and misc. cabinets and accessories to support 402 Commodities Maintenance Group (CMXG), Building 140, Robins Air Force Base, GA.

1.1 The Office Furniture shall consist of:

QTY DESCRIPTION

3 OFFICES, 9’-0”X11’-6” WITH U-SHAPED DESKS

3 U-SHAPED DESK 8’-0”X6’-0”

3 TASK CHAIRS

6 GUEST CHAIRS

3 2 DRAWER BOX FILE CABINET WITH LOCK AND 2 KEYS

3 2 DRAWER LATERAL FILE WITH LOCK AND 2 KEYS

6 PANEL OVERHEAD STORAGE CABINET WITH LOCK AND 2 KEYS

1 2 DOOR STORAGE CABINET WITH LOCK AND 2 KEYS

4 HUTCH, WITH TASK LIGHTING, 5’-6”

2 HUTCH, WITH TASK LIGHTING, 6’-0”

6 WHITE BOARDS

1 TABLE, 4’-0”X 1’-6”

4 TABLES, 3’-0” X 5’-0”

POWER POLES AND DATA RUNS AS NEEDED TO CONNECT

ELECTRICAL AND COMM WIRING TO EACH CUBICLE

INSTALLATION AND CLEAN UP

VENDOR TO PROVIDE COLOR SAMPLES FOR FABRIC

TASK LIGHTING UNDER ALL OVERHEAD STORAGE CABINETS

1.2. Reference the following drawings for enhanced scope and detailed requirements:

1.2.1. Drawing: Floor Plan and Furniture lay-out

1.3. The data to the extent that is listed in the purchase description takes precedence over the data found in all attachments.

1.4. Prior to furniture install, the vendor shall provide pricing based on mid-tier finishes and materials. Final selections to be made after contract award.

1.5. Standard specifications:

1.5.1. Storage units to be metal. Worksurfaces to be laminate. Partitions to be steel frame with fabric tack-able acoustical tile, and an overall minimum width of 3”.

1.5.2. Height of storage units beneath the worksurface must match the bottom height of the worksurface.

1.5.3. Cubicle partitions to be minimum 66” To 72” in height.

1.5.4. Office chairs: 300lb. rating, high back, mesh headrest option, 3D arm adjustment, multiple position back lock and seat depth adjustment, soft casters, aluminum base, adjustable lumbar support, mesh, 10-year rating, BIFMA certification (office chairs)

1.5.5. Qty. (1) Duplex receptacle located at worksurface height in the front corner of the standard cubicle. Qty. (1) Duplex receptacle located at worksurface height in the back corner of the standard cubicle. Data plate kit located at worksurface height in the front corner of the standard cubicle: RJ-45 compatible.

1.6. : Standard cubicles

1.6.1. Box-box-file (15”W x 28”H x 17”D); Overhead flipper door (36”W x 15”H x Figure 14”D); Keyboard tray; Corner shelf; Garment hanger; Dry erase board (48”W x 30”H); 2-Drawer lateral file (42”W x 28”H x 17”D); Overhead flipper door (60”W x 15”H x 14”D)

1.7. Power Poles: Shall be stub above the ceiling. Existing electrical and data wiring is above the grid ceiling. Vendor shall connect new cubicles to the existing electrical wiring and pull data cables into place in the new cubicles. Power poles are not to present a hindrance to usable cubicle or aisle space. No more than two cubicles can be fed by a single circuit.

1.8. The Office Furniture shall consist of standard typical configurations (see drawings developed by Robins AFB). Alternate configurations closely resembling the drawings developed by Robins AFB are acceptable. However, contractor shall provide the final layout and cubicle design to the customer for review and approval. See paragraph 2.4 for schedule details.

1.9. Note that drawings produced by Robins AFB are for reference. Contractor shall be responsible for physically verifying all measurements and site conditions.

1.10. Each cubicle will have a separate number. Only one communication line is required per cubicle. Assigned by Robins AFB Comm.

1.11. Definitions:

1.11.1. Modular: Refers to the ability of the system furniture to be disassembled to include the panels, the electrical equipment, the framing, and the appliances or storage items such as task lights, shelves, overhead boxes, etc. and reassembled in configuration as designed.

1.12. Government will provide full-time government escorts as necessary on site with the vendor during delivery, installation, and clean-up until work is completed.

1.13. Contractor Furnished Property: The Contractor shall provide any equipment determined to be needed to meet the requirement; to possibly include, a forklift and licensed driver, pallets, a pallet lift, boxes/containers, etc. A truck with a lift gate will be required for offloading.

1.14. The contractor shall be responsible for transportation, loading, unloading, storage, and all necessary movement from the manufacturing factory to the final destination of all products.

1.15. Material handling will be typical inside the building.

1.15.1. Inside delivery to include unpacking/uncrating and installation. Government acceptance will not occur until all items have been thoroughly reviewed for damages and work has been completed to the satisfaction of the Government POC.

1.15.2. The vendor shall remove all trash and packing after install. Trash and recycling receptacles for unboxing/uncrating materials and boxing/crating materials will NOT be provided by the Government.

1.15.3. The vendor shall be responsible for fixing any damage done to the facility during the relocation and/or reassembly of furniture. Any damages will be corrected at the contractor’s expense.

1.15.4. The contractor Project Manager shall be responsible for on-site coordination of all staging and deliveries of their product, to include access to and operation of any equipment needed for unloading and movement of materials or product.

1.15.7. The contractor shall ship all items in packaging that is consistent with commercial packaging recommendations.

1.15.8. The contractor shall maintain a means of egress within all designated work areas to comply with fire codes.

1.15.9. The contractor Project Manager shall coordinate installation dates and times with the Government POC.

1.15.10. The contractor Project Manager or alternate shall be onsite throughout the installation.

1.15.11. The contractor shall install new systems and modular furniture in accordance with each requirement statement and basic component floorplan, panel plan and electrical plan, designed and provided by the contractor with each purchase.

1.15.12. The contractor shall be liable for any damage to government property caused by the contractor or their representatives.

1.15.13. During installation, the contractor shall protect all furniture and building materials within the space, to include carpet, with industry approved protective coverings inclusive of craft paper, moving blankets, and such type of material. The contractor shall not use protective materials that will leave any type of residual print, outline, or imaging on any furniture or building materials. The contractor shall not repair damage to finishes but will be responsible to pay for damages. The Government will make repairs and back charge the installation contractor.

1.15.14. The contractor shall inspect all products for shipping damage. If damage is found, it shall be the responsibility of the contractor to notify the Government POC and make all arrangements for replacement or repair of the item(s) damaged. Damaged items are not to be installed unless otherwise directed by the Government POC.

1.15.15. The contractor shall dispose of and coordinate the disposal of existing furniture identified to be demolished in compliance with the 2024 Robins AFB Facility Standards.

1.15.16. The contractor shall assemble all new products to conform to the approved design drawings.

1.15.17. The contractor shall provide all new components, completely assembled, installed, and operational, including keys in each lock set.

1.16. Conditions:

1.16.1. The contractor shall perform site evaluations as needed to ensure proper fit of the new furniture within the given space and that all structural and electrical conditions are taken in to account.

1.16.2. The contractor shall ensure that all outlets included in the furniture configuration are accessible to the user, free, and clear of obstacles.

1.16.3. The furniture configuration shall not allow more than two cubicles to be served by a single circuit.

1.16.4. The furniture configuration shall ensure that no existing wall thermostats are covered or concealed by panels or other systems furniture components.

1.16.5. The contractor shall ensure that all communication outlet faceplates are provided with the new furniture and accommodate a standard RJ45 quad port or fiber- inserts that will be provided by the local communications group or general contractor.

1.16.6. The contractor shall provide completely dimensioned drawings of the furniture layout in the context of the space in which it is placed.

1.16.7. Drawings shall provide the customer with a comprehensive understanding of the furniture configuration and specs that is being offered.

1.16.8. Furniture configuration shall conform to the parameters established in the Architectural Barriers Act regarding accessibility of persons with disabilities.

1.16.9. Furniture configuration shall not obstruct egress paths or other items identified in the building Life Safety Plan.

1.16.10. Contractor shall provide the base or requiring location a copy the installation drawings and/or bill of materials via mutually agreed upon electronic media.

1.16.11. The contractor shall maintain an updated, automated master copy of all furniture layouts, accomplished under this contract for the duration of the warranty, after government acceptance of the project.

1.17. Product Markings/Documentation/Tools

1.17.1. All documentation (Owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, etc.) shall be provided to and reviewed with the Government POC upon completion of the installation.

1.17.2. Special assembly tools (security hardware wrench, spare parts provided with the furnishings, etc.) shall be provided to the Government Acceptor and/or Government Project Manager.

1.18 Inspection/Acceptance. The contractor shall validate with the Government POC that all products have been installed according to manufacturer guidelines and customer specifications.

1.18.1. The Government POC will periodically evaluate the contractor’s performance by appointing a Primary and Alternate CSMO COR.

1.18.2. Contractor performance will be evaluated through intermittent quality control inspections.

1.18.3. A post-installation walkthrough shall be coordinated between the contractor’s Project Manager and the Government POC.

1.18.4. The contractor shall document all areas requiring correction on a punch list and provide a copy to the Government POC at the completion of the walkthrough.

1.18.5. After the corrections documented on the punch list have been corrected, a final walkthrough between the contractor’s Project Manager and Government POC shall occur to determine that all items have been addressed satisfactorily.

1.19. Robins Air Force Base Access and Gate Procedures. POC will have a 24- hour notice prior to delivery date. All commercial trucks must enter through Robins AFB Gate 4 (Commercial/Truck), for inspection. Gate 4 is open 0500 to 2000, Monday through Friday. Once at Gate 7, be prepared to exit the vehicle and allow for vehicle inspection. The driver must be able to show:

1.19.1. Current registration for all vehicles.

1.19.2. Current proof of insurance for all vehicles.

1.19.3. Valid driver’s license for each driver.

1.19.4. Valid driver’s license or other state photo identification for each passenger.

1.19.5. Deliveries: A current Bill of Lading (BOL) to get delivery driver and the vehicle on base. BOL must include the AF Installation name, date of anticipated delivery and specific destination (including building number, street address, and point of contact information).

1.19.6. Depending on the current Force Protection Condition, a Government representative may be required to sponsor those people in person at Pass & ID, building 219.

1.19.7. Prohibitions: Firearms may not be brought on base under any circumstances. Individuals with criminal records are not allowed on base. Contractor personnel are prohibited from sponsoring guests onto the installation.

2.0 Service Support.

2.1 Delivery.

2.1.1 Government Representatives. The following individuals will serve as the Primary and Alternate Government Representatives as the points of contact through which all contractor-provided services will be requested and accomplished for CMXG. Government Representatives will not supervise the Contractor, and they are not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The following individuals will serve as Government Representatives for CMXG.

2.2 Shipping/Delivery/Period of Performance. Building 140, two days for set-up and clean- up. Contractor shall contact Government POC to arrange delivery. A truck with a lift gate will be required for offloading. FOB Destination. The contractor will unload the furniture and move it inside of the facility on the second floor. There are only stairs leading up to the 2nd floor. There is no freight elevator or ramps to use.

2.3 Ship To Address.

Attention: Dustin Smith Unit: 402 CMXG/MXDEOA

DODAAC: F3QCBL

Address: 455 First Street, Bldg. 140 Robins AFB, GA 31098

2.4 Incidental Services.

2.4.1 Post-award site visit. Contractor shall conduct a site-visit no later than three (3) weeks after contract award.

Design approval schedule. If different from drawings developed by Robins AFB, contractor shall provide the final design layout to the GPOC listed in paragraph 2.1.1 for review and approval no later than one (1) week after post- award site visit. Government shall provide approval or disapproval in writing no later than one (1) week after receipt of final design layout. If disapproved, contractor shall continue to submit revisions no later than one (1) week after receipt of disapproval until approval is received.

2.4.1.1. Installation schedule. The contractor shall begin installation no later than three (3) weeks after final design layout approval. Installation shall be complete no later than four (4) days after installation begins.

2.5 Warranty. The Contractor shall provide a 12-month warranty beginning at the date of acceptance by the Government.

2.6 Options. None

3.0 Government Furnished Equipment and Services or Government Furnished Property (GFP) and services. None.

4.0 General Information.

4.1 Contractor Program Manager. The Contractor shall provide a Program Manager who shall be the single point of contact between the Contractor and the Government. The name and phone number of the Contractor’s Program Manager shall be provided in writing to the Contracting Officer, Government Representatives, and COR no later than five (5) calendar days after contract award date.

4.2 Place of Performance and Hours of Work. On-site contract services shall be performed at the Warner Robins Air Logistic Complex. The work will take place in building 140 at Robins Air Force Base, GA. The Contractor’s work hours (shifts) shall normally be from 7:00 am to 2:00 pm (EST), Monday through Friday. The Government may adjust the Contractor’s work hours based on workload requirements, with the flexibility to start work earlier, work odd shifts, and/or work weekends. The Government will provide the Contractor the required work hours (schedule) for contractor personnel, and will provide a 48-hour notice prior to changing any work hours.

4.3 Recognized Holidays. Unless otherwise required by the Government, the Contractor shall not have access to Government facilities to work or telework on all federal holidays or during facility closings as authorized by the Government. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

4.4 Security Requirements.

4.4.1 Government Security Regulations. The Contractor shall ensure personnel, information, system, facility, and international security requirements are met in accordance with 32 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM), Department of the Air Force Instruction (DAFI) 31-101, Base Defense Operations.

4.4.2 Communications Security (COMSEC). The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified and/or sensitive, but unclassified, information in accordance with 32 CFR Part 117.21, National Industrial Security Program Operating Manual (NISPOM).

4.4.3 Operations Security (OPSEC). The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall comply with DoDD 5205.02E “DoD Operations Security (OPSEC) Program”, DoD Manual 5205.02 “DoD Operations Security (OPSEC) Program Manual” and AFI 10-701 “Operations Security (OPSEC)” to protect United States (U.S. Government interest. The Contractor shall ensure compliance with OPSEC requirements including procedures to protect classified and/or sensitive, but unclassified, Government projects and/or programs. The Contractor shall ensure Contractor personnel who perform work at Robins AFB or another Government facility comply with the OPSEC procedures of the facility.

4.4.4 Security Incident or Violation. The Contractor shall immediately notify the Government Security Office of any potential or actual security incidents or violations including potential or actual unauthorized disclosure or compromise of classified and/or sensitive, but unclassified, information.

4.5 Supply Chain Risk Management. The Contractor shall implement risk management procedures to ensure that system, equipment, components, software, maintenance equipment, and supplies do not incorporate counterfeit parts, malicious code, or other elements that would allow adversaries to gain access to data and critical program information and disrupt operations. Contractor risk management procedures shall comply with:

· DoDI5000.83 DAFI 63-113, Program Protection Planning for Life Cycle Management,

· SAE Aerospace Standard AS5553D, Counterfeit Electrical, Electronic, and Electromechanical (EEE) Parts; Avoidance, Detection, Mitigation and Disposition,

· National Institute of Standards and Technology (NIST) Special Publication 800-53 Rev 5, Security and Privacy Controls for Information Systems and Organizations.

4.6 Contractor Identification. Contractor personnel shall wear visible identification designating them as contractors at all times while on Robins Air Force Base.

4.7 Contractor Vehicle Entry. The Contractor shall contact the Robins Air Force Base Visitor's Center to and comply with local procedures for obtaining credentials and vehicle entry. Information may be obtained by calling the following phone number: Commercial 478-222-1972.

4.8 Quality Management System (QMS): The Contractor shall ensure the quality of services through a quality and/or inspection system. Within 30 days of contract award, the Contractor shall submit a Quality Control Plan (QCP) to the Government Representatives addressing detection of quality program problems and defects, identification of root causes for quality related problems/defects, correction of root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur. The plan shall include the schedule of quality assurance/control inspections planned by the Contractor. (CDRL A001, DI-QCIC-81722/T, Quality Program Plan)

4.9 Agency Affirmative Procurement Program. In accordance with FAR 23.107-1 and FAR 23.107-2, 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program] and/or United States Department of Agriculture (USDA)-designated products included in the bio based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

4.9.1 The Contractor shall provide estimates and verification of recovered material for EPA-designated CPG products and certification for both EPA-designated CPG products and USDA-designated bio based products. In accordance with the Robins Air Force Base, Georgia / Affirmative Procurement Program (formerly Green Procurement Program (GPP)) Plan, the Contractor shall provide estimates and certifications to the Government for completion of the applicable attachment(s) to be included in the Purchase Request (PR) package.

4.10 Environmental Management Systems (EMS) Awareness. Environmental Management Systems (EMS) Awareness Training: All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force-provided initial EMS Awareness Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB. Notification of training completion shall be sent to the Robins AFB Contracting Officer (CO) to be maintained in the contract file for tracking purposes. Failure to provide documentation of EMS Training may result in termination of the contract.

4.10.1 EMS training is provided by Environmental Management. Contractors have two options to satisfy the mandatory EMS Awareness Training requirement. (Front Desk: 478-926-1176)

4.10.2 Option 1: Contractors can register for an account through The Environmental Awareness Course Hub (TEACH), the Air Force training database: https://usaf.learningbuilder.com/account/login/?ReturnUrl=%2f Search for Course ID: EMS110UHHZ00293 Directions:

1. Hover your mouse over the Courses and Transcripts tab.

1. Click on Transcripts

1. Click into the TEACH Course Completion Log by clicking the orange Continue or Begin button.

1. When you are on the transcript, click on the blue “Search for Course” button.

1. When the pop up appears enter the course name or course number and press search.

1. Once you find the course you want to add, click on the +Select button to add the course to your transcript.

(Note: TEACH may not supported by Internet Explorer; recommend using Chrome.)

4.10.3 Option 2: Contractor requests a copy of the Robins EMS Awareness Training PowerPoint Presentation from Environmental Management. The request should be sent to the Environment Management Workflow Box at the following email address, jessica.parker.15@us.af.mil. Once the presentation is received, the contractor is responsible for ensuring that all his/her employees view the training. (CDRL A002 DI-MGMT-80368A/T, Status Report/EMS Training)

4.11 ISO 50001-Energy Management System. Due to the WR-ALC being ISO 50001 certified, all contractors are subject to the Energy Management System (EnMS) requirements and shall abide by certification guidelines whenever applicable.

4.11.1. EnMS Training. All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force provided initial EnMS Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB.

4.11.1.1. EnMS training is provided by the Energy Assurance Office. The Contractor shall request the training by sending an email to 402MXSG.MXDEA.EnergyAssurance@us.af.mil.

4.11.2. Notification of training completion shall be sent to the Energy Assurance Office (402MXSG.MXDEA.EnergyAssurance@us.af.mil) and the CSMO POC to be maintained for tracking purposes. Failure to provide documentation of EnMS Training prior to beginning work may result in termination of the contract. (CDRL A003 DI-MGMT-80368A/T, Status Report/EnMS Training)

4.12 Contractor’s Safety Program. (See Appendix C, Part II, Para 7) The Contractor shall establish and maintain an acceptable safety program in accordance with their accepted Safety and Health Plan. The Air Force is part of the OSHA Voluntary Protection Program (VPP). All shall familiarize themselves with the requirements of VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. Additionally, the Contractor is responsible for the safety and health of all subcontractor employees. No more than two Class C mishaps per contract year and Zero Class A or B mishaps will be tolerated. All changes to the plan must also be submitted in writing and approved by the Government.

4.12.1 Safety and Health Plan: Within 10 calendar days after contract award, the contractor shall email a copy of their company Safety Plan that is required to ensure compliance with the Occupational Safety and Health Act (OSHA) (Public Law 91-596) to 402mxw.se.wf@us.af.mil. The Safety Plan will be provided to the Safety Office for review. The Safety Office will provide acceptance or non-acceptance within 5 working days of receipt to the government point-of-contact who will notify the CO. (CDRL A004, DI-SAFT-82080/T NOT 1, Contractor's Safety Plan).

4.12.2 The Contractor Safety Plan shall address in detail the items listed in the Contract Appendix C, Part II through Part IV as applicable. For task specific procedures identified in the Contract Appendix C, the contractor’s internal procedures for those tasks must be identifiable within the submitted Safety Plan or shall be provided in an amendment or addendum to the company’s Safety Plan. If task specific procedures identified in the Contract Appendix C, are not submitted with the contractor’s Safety Plan, the submitted Safety Plan will be returned as NOT ACCEPTED. The contractor will have 5 working days to resubmit the Safety Plan, amendment or addendum to address or correct issues identified for non-acceptance. The Safety Office will provide acceptance or non-acceptance of the resubmission within 5 workings days of receipt to the government POC who will notify the CO.

4.13 Mishap Notification. (See Appendix C, Part II, Para 5) The Contractor shall notify the Robins AFB Safety Office telephonically at (478)327-4862 during duty hours and (478)926-3567 after hours, within four (4) hour after initial notification of all mishaps or incidents for damage to DoD property (material plus labor) entrusted by this contract and employee injuries as a result of the contract operation. A follow-up (written or e-mail) of this mishap/incident notification shall be sent within three calendar days to the Government Representative, the Procurement Contracting Officer (PCO), Contract Surveillance Management Office (CSMO) Representative (with a copy to program manager), who will forward it to the Safety Office. The information that is not available at the time of the initial notification shall be provided within 20 calendar days after the mishap. Mishap notification shall contain, as a minimum, the following information:

(CDRL A005, DI-SAFT-81563 NOT 2, Accident/Incident Report)

4.14 Essential Services During Crisis. The Services Acquisition Lead (SAL) has determined, by placing in writing their decision, that this requirement is not Mission Essential (M-E) in accordance with DFARS 237.76-7023, Continuation of Essential Contractor Services.

4.15 Inspection of Services/Inspection of Supply: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

4.16 Invoice/Payment and Receipt/Acceptance: In accordance with DFARS clause 252.232-7003, Electronic submission of Payment Requests and Receiving Reports, the Contractor shall submit/process payment requests (invoices, Receiving Reports or combos) and receipt/acceptance documents via Procurement Integrated Enterprise Environment (PIEE) through module Wide Area Workflow (WAWF). Access at the following site: https://piee.eb.mil/

5.0 Appendices:

5.1 Bldg. 142 Systems Furniture, 1st Floor Layout 9 Jan 2024

5.2 Bldg. 142 Systems Furniture, 2nd Floor Layout 22 Dec 2023

5.3 Robins BFS 2024