78287 Sources Sought Synopsis 6 Aug 25.pdf

78287 – CBR – B20128 Air Handler Refurbishment

CAUTION:

This market survey is being conducted to identify potential sources that may possess the expertise, capabilities, and experience to meet the requirements for qualification and production of the B20128 Make-up Air Handlers Refurbishment for 7 units use by United States Air Force (USAF) personnel. Contractors/Institutions responding to this market research are placed on notice that participation in this survey may not ensure participation in future solicitations or contract awards. The government will not reimburse participants for any expenses associated with their participation in this survey.

INSTRUCTIONS:

1. The document(s) below contain a description of the B20128 Air Handler Refurbishment requirement and a Contractor Capability Survey. The Survey allows Contractors to provide their company’s capability.

2. If, after reviewing these documents, you desire to participate in the market research, you should provide documentation that supports your company’s capability in meeting these requirements. Failure to provide documentation may result in the government being unable to adequately assess your capabilities.

3. ATTENTION: SMALL BUSINESS RESPONDENTS who are interested in participation for this effort:

a. No set aside decision has been made; however, the Government will determine the final strategy after thorough analysis of the small business responses and other market research available, considering the demonstrated interest and capability.

Please ensure that you provide a thorough response to each question. If your company does not currently possess the full capability required to fulfill the entire requirement, what teaming/partnership/joint venture/subcontracting arrangement do you have in place to fulfill the government needs? Providing evidence of this arrangement, e.g. emails, letter, etc. that demonstrates a united response to this SSS is highly encouraged, but not required. The evidence should state the type of arrangement and the role each member will fulfill. If you are only interested in being a subcontractor to the future awardee, state the portion of the work that your organization has capability of fulfilling.

4. Both large and small businesses are encouraged to participate in this Market Research.

Joint ventures or teaming arrangements are encouraged.

5. Questions relative to this market survey should be addressed to:

Assigned PCO: MSgt Anthony Jacobs CBR PM: Lisa Matney Organization: AFSC/PZIMA Organization: 402 MXSG/MXDEI Telephone: 478-283-2369 Telephone: 478-926-0634 Email: anthony.jacobs.8@us.af.mil Email: lisa.matney@us.af.mil

PURPOSE/DESCRIPTION

The Government is conducting market research to identify potential sources that possess the production data/repair data, expertise, capabilities, and experience to meet qualification requirements for the refurbishment of the B20128 Air Handler units. The refurbishment of all internal parts for seven (7) makeup air handlers (fans 6-12) and capable to interface with current Johnson Controls. The acquisition strategy is for a one time contract.

The contractor shall remove all existing fans, filter racks and hot water coils for the (7) air handlers (fans 6-12). The metal housing will stay intact. the control work to allow the existing Johnson controls to be used to modulate variable speed supply fans to maintain the wet process area space pressure at negative (-) 0.02”WC relative to the outdoors. Contractor shall provide new differential air pressure sensor. All fan VFDs shall receive control signals from a single differential pressure sensor.

A Fan Array System, which is a system where multiple smaller fans are arranged in a grid pattern to replace a single, large fan. Each air-handler housing is made up of a fan, filter racks, and hot water coils. Each unit is to have 55,000 CFM @ 4.75 Total Static Pressure using 480/3/60 electrical. create a system that will allow for current/future alarming capabilities, trending air flow, scheduling start up/shut down capabilities and in the future interface with dashboard for monitoring the following: Building Automation System (BAS), Damper Control, Heating Coil, Filters, Low Pressure, Smoke Controls.

CONTRACTOR CAPABILITY SURVEY

Part I. Business Information

Please provide the following business information for your company/institution and for any teaming or joint venture partners:

• Company/Institute Name:

• Address:

• Point of Contact:

• CAGE Code:

• Phone Number:

• E-mail Address:

• Web Page URL:

• Government Proposed North American Industry Classification System (NAICS)

Code:811310

• Based on the Government proposed NAICS Code, state whether your company is:

• Small Business (Yes / No)

• Woman Owned Small Business (Yes / No)

• Small Disadvantaged Business (Yes / No)

• 8(a) Certified (Yes / No)

• HUBZone Certified (Yes / No)

• Veteran Owned Small Business (Yes / No)

• Service Disabled Veteran Small Business (Yes / No)

• System for Award Management (SAM) (Yes / No)

• Please provide GA State HVAC License number:

Responses to the Capability Survey Part I and Part II must be received no later than close of business 14 Aug 2025. Please ensure data is in a readable electronic format that can be received through a firewall. Attachments shall not to exceed 10 MB per email. Multiple emails are acceptable. Responses must be sent via email to the following:

Assigned PCO: MSgt Anthony Jacobs Organization: AFSC/PZIMA Telephone: 478-222-3457 Email: anthony.jacobs.8@us.af.mil

CBR PM: Lisa Matney Organization: 402 MXSG/MXDEI Telephone: 478-926-0634 Email: lisa.matney@us.af.mil

Questions relative to this market research should be addressed to the PCO or PM.

mailto:anthony.jacobs.8@us.af.mil mailto:lisa.matney@us.af.mil

Part II. Capability Survey Questions

A. General Capability Questions:

1. Describe briefly the capabilities of your facility and nature of the goods and/or services you provide. Include a description of your staff composition and management structure.

2. Describe your company's past experience on previous projects similar in complexity to this requirement. Include contract numbers, a brief description of the work performed, period of performance, agency/organization supported, and individual point of contact (Contracting Officer or Program Manager).

3. Describe your company’s experience in repairing industrial size air handlers - each unit is to have 55,000 CFM @ 4.75 Total Static Pressure using 480/3/60 electrical.

4. Describe your company's capabilities and experience in generating technical data, engineering drawings and manuals. Identify what software programs are utilized to generate these data products and what formats are available for delivered items.

5. What is your company’s current maximum capacity per month for this particular type of requirement? Provide information on any facility reserves you may possess to increase capacity in the event of an immediate need do to critical operational mission requirements.

6. What quality assurance processes and test qualification practices does your company employ? Provide a description of your quality program (ISO 9001, AS9100, etc.).

a. Provide a detailed quality plan implementing AS9100 (or equivalent).

B. Repair Questions:

1. Describe your capabilities and experience in repairing existing systems/equipment (hardware and software) to solve maintenance and support problems in the depot environment.

2. Demonstrate your ability and experience in repair of the same or similar components, which are currently in use on commercial or military installation by providing the following information on the same or similar items:

a) Contract Number

b) Procuring Agency

c) Contract Value

d) Number of assets

3. Describe your capabilities and experience in test, evaluation, repair or maintenance procedures.

4. Discuss your process for addressing any fit, form, and or function issues that may arise out of this effort.

5. Describe your process for maintaining inventory records and reporting on hand/work-in-process balances and repair status to your customer.

6. How will your organization address the absence of drawings, specifications, technical data, test procedures, etc.

7. If the item cannot be repaired in total, state what your organization can repair.

8. State any technology insertion ideas for the item that would be suitable for this effort.

9. Discuss any reverse engineering or item replacement opportunities that may be present.

C. Commerciality Questions:

1. Is there established catalog or market prices for our requirement?

2. If you offer this product and/or service to both U.S. Government and commercial sources, is the same workforce used for both the U.S. Government and general public?

3. Is our requirement offered to both under similar terms and conditions? Briefly describe any differences.

4. Describe your standard warranty and return process for goods and services furnished to the government for items similar in nature to this requirement.

D. Manufacturing Questions

1. Describe your capabilities and experience in manufacturing with regard to the requirements of this effort.

2. Describe your capabilities and experience in developing/modifying manufacturing procedures. Include associated upgrade of technical orders and preparation of new technical orders.

3. Provide your commercial manual(s) or Acceptance Test Procedures (ATP) and your rights to these manuals and or ATP used in the manufacture and functional check of these or similar assets for Government Engineer review.

4. Describe your capabilities and experience in test, evaluation, and repair processes/procedures with regard to manufacturing items.

5. Describe your configuration management processes and how you identify and resolve parts obsolescence and diminishing manufacturing sources problems?

6. Discuss your process for addressing any fit, form, and or function issues that may arise out of the requirements of this effort.

7. Describe your process for maintaining inventory records and reporting on hand/work-in-process balance and manufacturing status to your customer.

8. How will your organization address the absence of drawings, specifications, technical data,

9. If the item cannot be manufactured in total, state what your organization can produce.

E. Engineering Services Questions (Engineering, advisory & assistance services, contractor logistic support, other services not listed)

1. Describe your capabilities and experience in developing/modifying procedures. Include associated upgrade of technical orders and preparation of new technical orders.

2. Describe your capabilities and experience in any required test, evaluation, and repair processes/procedures with regard to the required items.

3. Discuss your process for addressing any fit, form, and or function issues that may arise out of the requirements of this effort.

4. How will your organization address the absence of drawings, specifications, technical data,