78287 Purchase Description (PD) - 12 Aug 25.pdf

PURCHASE DESCRIPTION

BAF 78287 – B20128 Air Handler Refurbishment

11 Aug 25

1.0 DESCRIPTION. The Contractor shall provide all the travel expenses, qualified technician(s), tools, parts, equipment, materials, manuals and operational training for the refurbishment of all internal parts for seven makeup air handlers (fans 6-12) that are capable of interfacing with current Johnson Controls in Building 20128 for 402nd Maintenance Support Group (MXSG), Robins Air Force Base, Georgia.

1.1 Detail the Commodity/Deliverables:

1.1.1 The Contractor shall contact Government point of contacts (POC) in section

2.1.1 to establish a site visit within 3 days of contract award.

1.1.2 The Contractor shall provide a work plan within five days of site visit for the refurbishment of the seven (7) air handlers (fans 6-12). The work plan needs to describe the efforts of removal and installation of air handlers. The Contractor shall email the work plan to the Government POC listed in section

2.1.1. (CDRL A001 DI-MGMT-81911, Work Management Plan)

1.1.3 The Contractor shall coordinate the written approval of the said part(s) via a design/drawing for the Government Representative(s) prior to installation. All replacement part(s) furnished by the Contractor shall be new OEM compatible components that meet or exceed OEM specifications and include but limited to the following: (CDRL A002 DI-SESS-81002F, Design/Drawing)

1.1.3.1 The Contractor shall provide written notification to the Government Representative(s) via email within one (1) day of knowledge concerning lack of availability and/or delays for any replacement part(s) and include part(s) number/name and any available resolution(s) relative to the generator part(s).

1.1.3.2 The Contractor shall not substitute the OEM replacement part(s) without notification and/or approval of the Government Representative(s).

1.1.4 The Contractor shall remove all existing fans, filter racks and hot water coils for the seven airhandlers. The metal housing will stay intact.

1.1.5 The Contractor shall utilize the existing metal housing and provide steel reinforcements to support the fan array walls. The Contractor shall provide associated water piping and fittings to connect the coils to the existing water lines.

1.1.6 The Contractor shall install a Fan Array System, which is a system where multiple smaller fans are arranged in a grid pattern to replace a single, large fan. Each air-handler housing is made up of a fan, filter racks, and hot water coils. Each unit is to have:

1.1.6.1 55,000 CFM @ 4.75 Total Static Pressure

1.1.6.2 480/3/60 electrical

1.1.6.3 Fans rated for B10/L10 life or 40,000 hours

1.1.6.4 Self-contained EC m,otor and wiring harnesses

1.1.6.5 Control panel 0-10VDC signal by others or hand control

1.1.6.6 Quick Connect box for tieing into pre-wired harnesses

1.1.6.7 Filter racks shall be fast frames/front load and include filters and filter bags

1.1.7 The contractor shall perform all the control work to allow the existing Johnson controls to be used to modulate variable speed supply fans to maintain the wet process area space pressure at negative (-) 0.02”WC relative to the outdoors.

Contractor shall provide new differential air pressure sensor. All fan VFDs shall receive control signals from a single differential pressure sensor.

1.1.8 The Contractor shall repair any structural issue to the housing or vents if any are found and shall alert MXSG EN immediately. One air-handler, filter racks and hot water coils shall be refurbished at a time with the possibility of two if given written permission and it does not affect production.

1.1.9 The contractor shall create a system that will allow for current/future alarming capabilities, trending air flow, scheduling start up/shut down capabilities and in the future interface with dashboard for monitoring the following:

1.1.9.1 Building Automation System (BAS) shall alarm if supply fan fail to start or shut down.

1.1.9.2 Damper Control: Before supply fan starts, open outside air dampers. When AHU is shut down, position outside air damper closed.

1.1.9.3 Heating Coil: During occupied periods and fan running, BAS shall modulate control valve to maintain wet process area at 68 degrees F. (When averaged over (2) sensor locations.

1.1.9.4 Filters: During occupied periods when fan is running, differential air pressure transmitters shall signal alarm when high pressure condition exists of 1”WC on Pre-filter and 1.5” WC on Final filter.

1.1.9.5 Low temperature detection: Temperature sensor located before coil shall signal alarm and stop supply fan when temperature falls below 40 degrees F.

1.1.9.6 Smoke control: Smoke detectors located in supply air duct shall signal alarm and stop supply fan when products of combustion are detected in airstream. Shut down control to be interlocked with fire alarm systems.

1.1.10 Clean up. After installation is complete, the Contractor shall remove any packaging materials/associated remnants of debris and/or any other associated items that require “off-base” disposal. After clean-up is complete and prior to exiting the worksite, the Contractor shall coordinate with the Government Representative(s) to inspect the work area for approval that the clean-up has been accomplished.

1.1.11 Acceptance. After the seven (7) air-handler housing, made up of a fan, filter racks, and hot water coils are completed, the Contractor shall conduct a functional test of the seven (7) air handling systems to ensure proper operation whereas all features are operating properly according to specifications which shall include a visual inspection and operational test.

1.1.11.1 The Contractor shall provide the test data for acceptance via electronically (email) to the Government Representative(s) three days after the acceptance. (CDRL A003 DI-NDTI-80809B, Production Acceptance Test Report)

1.1.12 The Government Representative(s) will observe the functional testing.

2.0 Service Support.

2.1 Delivery.

2.1.1 Government Representatives. The following individuals will serve as the Primary and Alternate Government Representatives as the points of contact through which all contractor-provided services will be requested and accomplished for 402 MXSG (Group). Government Representatives will not supervise the Contractor, and they are not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The following individuals will serve as Government Representatives for 402 MXSG.

2.2 Shipping/Delivery/Period of Performance. Period of Performance shall be within 6 months ARO. FOB Destination: The seller will be responsible for all the costs involved in transporting the items. The seller retains the risk of loss until the items reach the buyer.

2.3 Ship To Address.

Attention: Michael Holmes

Unit: 402 MXSG/MXDEQ

DODAAC: F3QCBK

Address:

Building 20128, North East side

Eagle Street Robins AFB, GA 31098

2.4 Incidental Services.

2.4.1 Installation.

2.4.1.1 The Contractor shall provide all services for the removal of the existing air handling units (fans, water coils and filter system) in B20128.

2.4.1.2. The Contractor shall provide all the servies for the installation of the Fan Array systems, hot water coils and filter system in the seven (7) airhandlers in B20128.

Primary Government Representative Alternate Government Representative Name: Michael Holmes Name: Joseph Santillian Unit: 402 MXSG/MXDEQ Unit: 402 MXSG/MXDEI Phone: 478-926-8928 Phone: 478-926-2829 Email: michael.holmes.35@us.af.mil Email: joseph.santillan.2@us.af.mil

2.4.2 Training. Includes on-site owner/operator training for two days for six people, three people per day.

2.4.3 Technical support. None

2.5 Warranty. The Contractor shall include the warranty for five year from date of owner’s acceptance (reference section 1.1.11) on parts and a one year maintenance.

2.6 Options. None

3.0 Government Furnished Equipment and Services or Government Furnished Property

(GFP) and services. None

4.0 General Information.

4.1 Contractor Program Manager. The Contractor shall provide a Program Manager who shall be the single point of contact between the Contractor and the Government. The name and phone number of the Contractor’s Program Manager shall be provided in writing to the Contracting Officer, and Government point of contacts (POC) in section

2.1.1 no later than three calendar days after contract award date.

4.1.1 The Contractor shall have a Georgia HVAC License to fullfil contract. (CDRL

A004 DI-MGMT-80368A, Status Report)

4.2 Place of Performance and Hours of Work. On-site contract services shall be performed at the Warner Robins Air Logistic Complex. The work will take place in building 20128 at Robins Air Force Base, GA. The Contractor’s work hours (shifts) shall normally be from 6:30 am to 3:15 pm (EST), Monday through Friday. The Government may adjust the Contractor’s work hours based on workload requirements, with the flexibility to start work earlier, work odd shifts, and/or work weekends. The Government will provide the Contractor the required work hours (schedule) for contractor personnel, and will provide a 48-hour notice prior to changing any work hours.

4.3 Recognized Holidays. Unless otherwise required by the Government, the Contractor shall not have access to Government facilities to work or telework on all federal holidays or during facility closings as authorized by the Government. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

4.4 Security Requirements.

4.4.1 Government Security Regulations. The Contractor shall ensure personnel, information, system, facility, and international security requirements are met in accordance with 32 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM), Department of the Air Force Instruction (DAFI) 31-101, Base Defense Operations.

4.4.2 Communications Security (COMSEC). The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified and/or sensitive, but unclassified, information in accordance with 32 CFR Part 117.21, National Industrial Security Program Operating Manual (NISPOM).

4.4.3 Access to Government Facilities/Contractor ID (Badging). The Contractor shall ensure Contractor/subcontractor personnel who require access to Robins AFB or other Government facilities comply with the security requirements of the installation.

4.4.3.1 The Contractor shall ensure a Defense Biometric Identification System (DBIDS) ID card is obtained by all contractor/subcontractor personnel who require recurring access to a Government facility, but not local area network (LAN) access.

The Contractor shall submit a letter to the PCO or Government point of contacts (POC) in section 2.1.1 listing all contractor/subcontractor personnel requiring access to the facility. The PCO or Government point of contacts (POC) in section 2.1.1 will approve the request and forward it to the designated badging agent to accomplish Robins AFB access affidavit. The badging agent then submits to “Pass and Registration” for issuance of the contractor’s DBIDS ID card. Contractor/subcontractor personnel shall report to the issuing/registration office to obtain the DBIDS ID card(s) with required documentation.

4.4.3.2 All personnel requesting installation Contractor DBIDS ID (credentials) must present a valid state issued identification card or driver’s license and a social security card or certified birth certificate or passport before they will be issued a credential. For those operating a motor vehicle on base, they will need to provide valid proof of registration and insurance. If Contractor employees are not a U.S. citizen, they must possess proof showing they are allowed to work in the United States/Georgia. Persons must present a previously issued Contractor identification card if applicable. Any foreign visitor/contractors must coordinate with the Foreign Disclosure Office. DBIDS ID cards are normally valid up to one year.

4.4.3.3 The Air Force has mandated contractors requesting a badging ID, consent to a check of their criminal history prior to being allowed access to installations. The check will be conducted at the Visitor Control Center (VCC) off Watson Boulevard, Robins AFB, GA. Contractors requiring unescorted access will need their driver’s license or state-issued ID, and a social security card, which will be checked by name, dates of birth and social security number. The Government point of contacts (POC) in section

2.1.1 will work with the badging agent and the Contractor to submit required documentation to the Visitor Control Center (VCC). The contractor ID card/badge authorizes unescorted entry to Robins AFB for the bearer only. A contractor with a DBIDS ID card does NOT have sponsorship capability.

4.4.3.4 The Contractor shall submit a letter to the PCO immediately if contractor/subcontractor personnel no longer require access, upon transfer/termination of contractor/subcontractor personnel or upon completion/termination of the contract/order. The letter shall identify the name(s) and social security number(s) of the Contractor/subcontractor personnel. The Contractor shall return the ID card(s) to the issuing/registration office upon expiration, upon transfer/termination of

Contractor/subcontractor personnel, or once contractor/subcontractor personnel no longer require access to the facility. If Contractors do not turn in their ID, the Contractor shall contact the designated badging agent to terminate installation access.

4.4.4 Visitors Only – No Badging ID. The Air Force has mandated all visitors consent to a check of their criminal history prior to being allowed access to installations. The check will be conducted at the Visitor Control Center (VCC) off Watson Boulevard, Robins AFB, GA. Visitors requiring unescorted access will need their driver’s license or state-issued ID along with insurance and registration if driving on base. The pass issued by the Visitor Control Center authorizes unescorted entry to Robins AFB for the bearer only.

For visitors, a short term pass is up to 60 days. Any time greater than 60 days requires a secondary form of ID (Social security card, birth certificate or passport).

4.4.5 Operations Security (OPSEC). The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall comply with DoDD 5205.02E “DoD Operations Security”, DoD Manual 5205.02-M and AFI 10-701 “Operations Security” to protect United States (U.S. Government interest. The Contractor shall ensure compliance with OPSEC requirements including procedures to protect classified and/or sensitive, but unclassified, Government projects and/or programs. The Contractor shall ensure Contractor personnel who perform work at Robins AFB or another Government facility comply with the OPSEC procedures of the facility.

4.4.6 Security Incident or Violation. The Contractor shall immediately notify the Government Security Office of any potential or actual security incidents or violations including potential or actual unauthorized disclosure or compromise of classified and/or sensitive, but unclassified, information.

4.5 Supply Chain Risk Management. The Contractor shall implement risk management procedures to ensure that system, equipment, components, software, maintenance equipment, and supplies do not incorporate counterfeit parts, malicious code, or other elements that would allow adversaries to gain access to data and critical program information and disrupt operations. Contractor risk management procedures shall comply with:

DoDI5000.83 DAFI 63-113, Program Protection Planning for Life Cycle

Management, SAE Aerospace Standard AS5553D, Counterfeit Electrical, Electronic, and

Electromechanical (EEE) Parts; Avoidance, Detection, Mitigation and Disposition, National Institute of Standards and Technology (NIST) Special Publication 800-53

Rev 5, Security and Privacy Controls for Information Systems and Organizations.

4.6 Contractor Identification. Contractor personnel shall wear visible identification designating them as contractors at all times while on Robins Air Force Base.

4.7 Contractor Vehicle Entry. The Contractor shall contact the Robins Air Force Base Visitor's Center to and comply with local procedures for obtaining credentials and vehicle entry. Information may be obtained by calling the following phone number: Commercial 478-222-1972.

4.8 Agency Affirmative Procurement Program. In accordance with FAR 23.107-1 and FAR 23.107-2, 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program] and/or United States Department of Agriculture (USDA)-designated products included in the bio based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

4.8.1 The Contractor shall provide estimates and verification of recovered material for EPA-designated CPG products and certification for both EPA-designated CPG products and USDA-designated bio based products. In accordance with the Robins Air Force Base, Georgia / Affirmative Procurement Program (formerly Green Procurement Program (GPP)) Plan, the Contractor shall provide estimates and certifications to the Government for completion of the applicable attachment(s) to be included in the Purchase Request (PR) package.

4.9 Environmental Management Systems (EMS) Awareness. Environmental Management Systems (EMS) Awareness Training: All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force-provided initial EMS Awareness Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB. Notification of training completion shall be sent to the Robins AFB Contracting Officer (CO) to be maintained in the contract file for tracking purposes. Failure to provide documentation of EMS Training may result in termination of the contract.

4.9.1 EMS training is provided by Environmental Management. Contractors have two options to satisfy the mandatory EMS Awareness Training requirement. (Front Desk:

478-926-1176)

4.9.2 Option 1: Contractors can register for an account through The Environmental Awareness Course Hub (TEACH), the Air Force training database: https://usaf.learningbuilder.com/account/login/?ReturnUrl=%2f Search for Course ID: EMS110UHHZ00293 Directions:

1. Hover your mouse over the Courses and Transcripts tab.

2. Click on Transcripts

3. Click into the TEACH Course Completion Log by clicking the orange Continue or Begin button.

http://www.biopreferred.gov/ https://usaf.learningbuilder.com/account/login/?ReturnUrl=%2f

4. When you are on the transcript, click on the blue “Search for Course” button.

5. When the pop up appears enter the course name or course number and press search.

6. Once you find the course you want to add, click on the +Select button to add the course to your transcript.

(Note: TEACH may not supported by Internet Explorer; recommend using Chrome.)

4.9.3 Option 2: Contractor requests a copy of the Robins EMS Awareness Training PowerPoint Presentation from Environmental Management. The request should be sent to the Environment Management Workflow Box at the following email address, jessica.parker.15@us.af.mil. Once the presentation is received, the contractor is responsible for ensuring that all his/her employees view the training. (CDRL A005 DI-MGMT-80368A/T, Status Report/EMS Training)

4.10 ISO 50001-Energy Management System. Due to the WR-ALC being ISO 50001 certified, all contractors are subject to the Energy Management System (EnMS) requirements and shall abide by certification guidelines whenever applicable.

4.10.1. EnMS Training. All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force provided initial EnMS Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB.

4.10.1.1. EnMS training is provided by the Energy Assurance Office. The Contractor shall request the training by sending an email to 402MXSG.MXDEA.EnergyAssurance@us.af.mil.

4.10.2. Notification of training completion shall be sent to the Energy Assurance Office (402MXSG.MXDEA.EnergyAssurance@us.af.mil) and the CSMO POC to be maintained for tracking purposes. Failure to provide documentation of EnMS Training prior to beginning work may result in termination of the contract. (CDRL A006 DI- MGMT-80368A/T, Status Report/EnMS Training)

4.11 Contractor’s Safety Program. (See Appendix C, Part II, Para 7) The Contractor shall establish and maintain an acceptable safety program in accordance with their accepted Safety and Health Plan. The Air Force is part of the OSHA Voluntary Protection Program (VPP).

All shall familiarize themselves with the requirements of VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. Additionally, the Contractor is responsible for the safety and health of all subcontractor employees. No more than two Class C mishaps per contract year and Zero Class A or B mishaps will be tolerated. All changes to the plan must also be submitted in writing and approved by the Government.

4.11.1 Safety and Health Plan: Within 10 calendar days after contract award, the contractor shall email a copy of their company Safety Plan that is required to ensure compliance with the Occupational Safety and Health Act (OSHA) (Public Law 91-596) mailto:jessica.parker.15@us.af.mil mailto:402MXSG.MXDEA.EnergyAssurance@us.af.mil mailto:402MXSG.MXDEA.EnergyAssurance@us.af.mil http://www.osha.gov/dcsp/vpp/index.html to 402mxw.se.wf@us.af.mil. The Safety Plan will be provided to the Safety Office for review. The Safety Office will provide acceptance or non-acceptance within 5 working days of receipt to the government point-of-contact who will notify the CO. (CDRL A007, DI-SAFT-82080/T NOT 1, Contractor's Safety Plan).

4.11.2 The Contractor Safety Plan shall address in detail the items listed in the Contract Appendix C, Part II through Part IV as applicable. For task specific procedures identified in the Contract Appendix C, the contractor’s internal procedures for those tasks must be identifiable within the submitted Safety Plan or shall be provided in an amendment or addendum to the company’s Safety Plan. If task specific procedures identified in the Contract Appendix C, are not submitted with the contractor’s Safety Plan, the submitted Safety Plan will be returned as NOT ACCEPTED. The contractor will have 5 working days to resubmit the Safety Plan, amendment or addendum to address or correct issues identified for non-acceptance. The Safety Office will provide acceptance or non-acceptance of the resubmission within 5 workings days of receipt to the government POC who will notify the CO.

4.12 Mishap Notification. (See Appendix C, Part II, Para 5) The Contractor shall notify the Robins AFB Safety Office telephonically at (478)327-4862 during duty hours and (478)926- 3567 after hours, within four (4) hour after initial notification of all mishaps or incidents for damage to DoD property (material plus labor) entrusted by this contract and employee injuries as a result of the contract operation. A follow-up (written or e-mail) of this mishap/incident notification shall be sent within three calendar days to the Government Representative, the Procurement Contracting Officer (PCO), Contract Surveillance Management Office (CSMO) Representative (with a copy to program manager), who will forward it to the Safety Office. The information that is not available at the time of the initial notification shall be provided within 20 calendar days after the mishap. Mishap notification shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Impound Authority Name and Phone Number (as applicable)

g. Nomenclature of equipment and personnel involved in accident/incident

h. Corrective actions (taken or proposed)

i. Other pertinent information

(CDRL A008, DI-SAFT-81563 NOT 2, Accident/Incident Report)

4.13 Essential Services During Crisis. The Services Acquisition Lead (SAL) has determined, by placing in writing their decision, that this requirement is not Mission Essential (M-E) in accordance with DFARS 237.76, Continuation of Essential Contractor Services.

4.14 Inspection of Services/Inspection of Supply: In accordance with the Inspection of mailto:402mxw.se.wf@us.af.mil

Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

4.15 Invoice/Payment and Receipt/Acceptance: In accordance with DFARS clause 252.232-7003, Electronic submission of Payment Requests and Receiving Reports, the Contractor shall submit/process payment requests (invoices, Receiving Reports or combos) and receipt/acceptance documents via Procurement Integrated Enterprise Environment (PIEE) through module Wide Area Workflow (WAWF). Access at the following site:

https://piee.eb.mil/

4.16 Marking Requirement: Unique Item Identification (UID) is required for all items to be delivered to the Department of defense (DoD) that meet the criteria established by the DFARS Clause 252.211-7003. The “Parent item” means the item assembly, intermediate component, or subassembly that has an embedded item with a unique item identifier or DoD recognized unique identification equivalent, these are to match the existing housing units:

AHU-06, AHU-07, AHU-08, AHU-09, AHU-10, AHU-11, and AHU-12.

4.17 Other Government Furnished Equipment and Services: Base Support: The Government shall furnish an operable overhead hoist to assist with removal of current air handlers, fan array system, hot water coils and debris. The overhead hoist is identified by WR006023, description is HOIST, ELEC, CHAIN, 2 TON, manufactured by Harrington Hoists, model number NER2020L-ER2. The contractor shall ensure use of all government provided equipment/facilities is limited to performance of contract related official Government business.

5.0 Appendices - None

https://piee.eb.mil/