774 60 01 Oct 2018.docx

State of Illinois Department of Transportation Bureau of Business Services Specifications and Questionnaire for a Heavy-Duty, Digital Flatbed Cutting Device October 2018 This specification and questionnaire covers a heavy-duty, digital flatbed cutting machine used to cut letters, numbers and shapes used for the fabrication of highway signs. This machine shall the capacity to store large amounts of letters, numbers, and shapes for cutting at a later date, as required by the operator.

Each bidder shall submit with their bid two sets of descriptive literature and specifications describing all the equipment proposed. This information shall be clearly marked to indicate the make, model, and accessories proposed to be furnished.

· The equipment proposed equals or exceeds that specified in all respects including capacity, operating features, and accessory items.

· The manufacturer of the equipment proposed has been actively involved in the manufacture of the equipment called for in the Proposal for a period of not less than 5 years and has produced and sold such equipment to the satisfaction of previous buyers.

· Parts and service for the equipment proposed are readily available to the State of Illinois.

It is the responsibility of each bidder to complete and return this questionnaire with the bid.

Unless otherwise specified, the proposed equipment shall be complete in all parts and ready for immediate use upon delivery.

Bidders are advised to carefully read these specifications as changes have been made since the last solicitation issue.

Proposed with this Bid:

Digital Flatbed Cutting Machine:

This specification is intended to quantify and identify the features of a digital flatbed cutting machine used to cut letters, numbers and shapes used for the fabrication of highway signs. Listing this make and model is not intended to limit competition, only to define the size, capacity, and type of machine required to perform this operation and operate with the presently owned software and other ancillary equipment owned by the Department.

The machine must be:

Graphtec Optima V250 Component:

The digital flatbed cutter shall have a 4’ by 8’ cutting base with the capacity to cut .75” thick material, utilizing two (2) configurable cutting tools.

The media being cut shall be secured to the flatbed by a powerful vacuum system and button clamps that do not impede cutting and leave no marks on the medium.

Complies: |_| Yes |_| No The flatbed cutter shall be furnished with the following standard accessories:

· Crop mark detection – high resolution camera

· Creasing tool

· Tangential cutting tool

· Oscillating cutting tool

· Three (3) sets of three (3) oscillating blades

· Box of 100 tangential blades

· Varity of cutting mats

· V-studio software with Opticrop and Opticrop Reading System

Requirements Covering Items Detailed Above:

All equipment cataloged as standard shall be furnished and in place and shall be included in the purchase price of the unit. Any parts, tools, and/or accessories not specifically called for but required for proper operation shall be provided.

Complies: |_| Yes |_| No The component parts of the unit shall be of proper size and design to safely withstand maximum stresses imposed by a capacity load, and the manufacturers rated loads for chains and bearings shall not be exceeded when the unit is loaded with such loads.

Complies: |_| Yes |_| No Standard tool kits shall be supplied, if required.

Complies: |_| Yes |_| No |_| Not required Training:

The successful bidder shall supply as a part of his bid, a written plan for the training of Department of Transportation personnel. The training shall include routine service and minor repair concentrating on maintenance and light repair, with a second and separate phase for operators, and operator maintenance of the machines proposed.

Complies: |_| Yes |_| No A video covering the operation and some of the routine maintenance shall be provided with the training.

Complies: |_| Yes |_| No Warranty:

Manufacturer shall warranty the product provided for a full year of operation. Bidder shall attach copy of warranty with bid. This warranty shall extend to the surfacing machine and the wet collector only. Belt damage or destruction shall only be covered if a direct result of a main component failure within the time specified. Since the continuous operation of this equipment is of the utmost importance and sometimes of an emergency nature, it is necessary that the successful bidder be in a position to render prompt parts and service. Review of the bidder's ability to provide prompt parts and service within the state of Illinois will be considered.

If No to any portion of the warranty section, please explain:

The vendor or manufacturer of the unit which is seriously considered for award shall, at the request of the state of Illinois, demonstrate this equipment at a location chosen by the state and in the presence of authorized state personnel to prove out any features which may be in question.

Complies: |_| Yes |_| No This equipment is to be delivered in first-class operating condition with acceptance subject to Department of Transportation inspection and approval.

Complies: |_| Yes |_| No

Bid Package:

Bidders will need to submit a copy of each of the following with their bid response.

a) Specification Questionnaire

b) Descriptive Literature

Specification No. 774-60-01 Specification No. 774-60-01 Specifications and Questionnaire for a Heavy-Duty, Digital Flatbed Cutting Machine