772068-event.pdf

Holiday Decorations for Mt. America Expo Center Mt. America Expo Center Holiday Decorations. Please direct all questions to Rick Medina 385-468-2283.

Open 8/1/2019 8:00 AM MDT Type Request for Proposal

Close 9/1/2019 5:00 PM MDT Number 08012019 Currency US Dollar

Sealed Until 9/1/2019 5:00 PM MDT

Contacts

Brian Anderson bjanderson@slco.org

Commodity Codes

Commodity Code Description

60120 Arts and crafts equipment and accessories and supplies including canvases and films and boards and paint and mediums and picture framing and drawing tools and supplies and accessories and studio aids and printmaking supplies

56140 Decorative adornments including ceramic bowl and glass vase and metal chest or box and wooden figurine or statuette

Description

REQUEST FOR PROPOSAL

FOR

HOLIDAY DECORATIONS

FOR THE

MOUNTAIN AMERICA EXPOSITION CENTER

August 1, 2019 02 October 201902 October 2019 mailto:bjanderson@slco.org mailto:bjanderson@slco.org mailto:bjanderson@slco.org

Proposal Due Date: September 1, 2019

For Information, Contact Rick Medina at 385-468-2283

Table of Contents

Section Page

Introduction 1 3

General Instructions 2 4

Scope of Services 3 6

Term of Contract 5 7

Proposal Specifications 6 7

02 October 201902 October 2019

REQUEST FOR PROPOSAL

FOR HOLIDAY DECORATIONS FOR

THE MOUNTAI EXPOSITION CENTER

SECTION 1 INTRODUCTION

SMG is currently managing the Mountain America Exposition Center (hereafter referred to as “Center”) under a management services agreement with Salt Lake County.

This Request for Proposal (“RFP”) is being issued to solicit interested parties in providing Holiday decor at the Center. The primary objective of this proposal is to secure qualified professional services.

SMG is soliciting proposals from qualified companies to set-up Holiday decorations at the Center. This RFP does not commit to the awarding of a Contract, nor to pay any costs incurred in the preparation and submission of proposals in anticipation of a Contract. This RFP is intended to aid SMG in identifying and selecting a qualified Contractor to provide Holiday decorations at the Center.

Submit responses and questions concerning this RFP to: Rick Medina

SMG/MOUNTAIN AMERICA EXPOSITION CENTER

9575 South State Street

Salt Lake City, Utah 84070

Phone: (385) 468-2283

SECTION 2 GENERAL INSTRUCTIONS

2.1 DEADLINE FOR PROPOSALS

Proposals shall be received by SMG not later than 5:00 p.m. Mountain Standard time on September 1, 2019. Proposals may be hand delivered during business hours, Monday through Friday, 8:00 a.m.

to 5:00 p.m., or otherwise transmitted to the address below. Facsimile proposals are not acceptable.

2.2 SIGNIFICANT DATES RFP Issued: August 1, Proposal due date: September 1, 2019

2.3 ADDRESSEE

All Proposals should be addressed to the following:

Mountain America Exposition Center

9575 South State Street

Sandy City, Utah 84070

Attention: Rick Medina

2.4 NUMBER OF COPIES

Two (2) copies of the proposal must be submitted.

2.5 AUTHORITY

Proposals shall be properly executed by duly authorized officers of the Bidder(s) as follows:

a. If the Proposer is a corporation, the proposal shall be signed in the name and under the seal of the corporation by a duly authorized officer of the corporation, with the designation of his official capacity and attested properly. The proposal shall show the state in which the corporation is chartered. If it is a foreign corporation, the proposal shall show whether or not it is licensed to transact business in the state of Utah.

b. If the Proposer is a firm or partnership, the proposal shall be signed in the name or style under which the organization is doing business by the proper officer or officers whose official capacity shall be designated. The name and address of each member of the organization shall be shown on the proposal.

c. If the proposer is a joint venture, the proposal shall be signed by each of the persons or firms, which is a party to the joint venture agreement. A certified copy of the joint venture agreement shall be attached to the Proposal. A joint venture will not be accepted unless the joint agreement or some other signed and legally binding instrument is certified and attached to the proposal, containing provisions for one of the parties to the joint venture to be in full direction of the project and to exercise this direction through a single individual, and to be appointed Manager of Operations with the consent of all parties to the joint venture.

2.6 CONDITIONS AND LIMITATIONS

The proposals and any information made a part of the proposals will become part of SMG's official files without obligation on SMG's part to return them to the original proposer(s).

This RFP and the selected proposer(s) response will, by reference, become part of the formal Contract between SMG and the selected proposer resulting from this solicitation.

2.7 DUE DILIGENCE

Prior to submitting a proposal, each Bidder shall make all investigations and examinations necessary to ascertain conditions and requirements affecting operation of the proposed services. Failure to make such investigations and examinations shall not relieve the successful Bidder from the obligation to comply, in every detail, with all provisions and requirements, nor shall it be a basis for any claim whatsoever for alteration in any provision required by the Contract.

Lack of knowledge by the Bidder of applicable Federal, State, County and local laws, ordinance, rules and regulations which affect the subject matter will in no way be a cause for relief from responsibility.

2.8 INSURANCE

The successful proposer shall be required to obtain and maintain in force at all times during the term of the agreement insurance coverage as outline in the proposed contract included in the appendix.

The successful proposer shall be solely responsible for the cost of insurance. Such coverage shall be obtained from an insurance company licensed to do business in the State of Utah. Evidence of coverage shall be provided to SMG within fifteen (15) days after contract award.

SECTION 3- SCOPE OF SERVICES

3.1 GENERAL SCOPE OF SERVICES

Holiday Decorations Elements:

Ceiling Décor

Stage Décor

Entry Display

Ceiling hung Vinyl Drape

Ceiling Décor

Ceiling décor should be designed to create a more intimate setting in the exhibit hall. The material must be fire retardant material and be hung so as to not interfere with fire sprinkler system.

Stage Décor

Stage décor should include a setting for approximately a 12’x 16’ stage with a drape back drop.

Entry Décor

The main entry to the hall from the lobby area will be framed with appropriate décor that tie in to the theme of the overall decoration and Holiday theme. The purpose of the entry display is to guide guests to the entry and provide them with an attractive welcome and set the mood for the evening festivities.

Drape/Carpeting

3,500 Square yards of carpeting, including installation, dismantle and post event maintenance.

840 linear feet of vinyl draping, including installation and dismantling.

Draping to be hung from the ceiling, and must be white in color on the North, East and West sections of the hall and black in color on the South Section of the hall. Other colors may be considered upon approval of Facility Management.

The installation period from beginning will not exceed two days (48Hours).

The dismantle period will not exceed one week from the established commencement date.

Other

The proposal should include a single installation and dismantle during the holiday season.

Contractor will have access to MAEC lifts for installation and dismantle at no charge.

Installation and dismantle will occur on mutually agreed upon dates during regular business hours (MF 8 AM to 6 PM).

SECTION 5 - TERM OF CONTRACT

5.1 TERM OF CONTRACT

The term of this Contract shall be as follows:

Base Period

3 years

SECTION 6 PROPOSAL SPECIFICATIONS

6.1 GENERAL REQUIREMENTS

Each Proposal must include the following:

1. Type of entity (e.g. corporation, partnership, sole proprietorship).

(1) Proposals submitted by corporations must be signed by an authorized representative of the corporation in the legal name of the corporation and must include the state of incorporation and the name and titles of the principals.

(2) Proposals submitted by a partnership must include the names of all partners and be signed by at least one of the partners.

1. A brief description and history of Proposer's organization, including an organizational chart that sets forth the management structure of the company.

SECTION 7 – EVALUATION, NEGOTIATION AND AWARD

7.1 EVALUATION, NEGOTIATION AND AWARD

Proposals will be evaluated based on the specific responses to all individual items, with consideration given to how they relate to, the Bidder’s qualifications, proven expertise, experience in02 October 201902 October 2019 the industry, overall marketing support, quality of management and staff, customer service philosophy, as well as financial considerations, and completeness of the response. As previously stated SMG reserves the right to consider all elements entering into determining the qualifications of the Bidder, and to accept or reject any or all bids and any part or parts of any bid.

Required to View Event

Prerequisites Required to Enter Bid

There are no Prerequisites added to this event.

Buyer Attachments

1. Mt America Holiday Decor

Questions Required Questions

1.1 Please direct all questions to Rick Medina 385-468-2283.

02 October 201902 October 2019 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/772068-831119250Revised-Holiday%20Hall%20Decor-RFP%202019.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1633105324&Signature=02nnUvqXfLl%2B7HebJHMwtS3fzc4%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/772068-831119250Revised-Holiday%20Hall%20Decor-RFP%202019.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1633105324&Signature=02nnUvqXfLl%2B7HebJHMwtS3fzc4%3D

Product Line Items Product Line Items

There are no Items added to this event.

Service Line Items Service Line Items

There are no Items added to this event.