FMT RFQ_Amendment 2.pdf

07 May 2026

MEMORANDUM FOR ALL SMALL BUSINESSES

FROM: 763 Enterprise Sourcing Squadron (ESS)/PKA 510 POW/MIA Drive Scott Air Force Base, IL, 62225

SUBJECT: Request for Quotation (RFQ), 763ESS_FMT Flight Manager Training, Scott Air Force Base, IL

This is a RFQ for subject requirement to be awarded in accordance with (IAW) to Revolutionary Federal Acquisition Regulations Overhaul (R-FAR) 12.201-1 – Simplified Procedures and the specific requirements outlined in this request with attachments. This is a recompete of a current requirement under FA4452-21-C-0018. This requirement will utilize North American Industry Classification System (NAICS) code 611512 with a size standard of $34M.

1. RFQ Information

A. The selection methodology for award of this order will be made at the lowest price technically acceptable (LPTA). The Government intends to award a single, Firm Fixed Price (FFP) PO for the subject requirement. This RFQ is being 100% set aside to Small Business (SB) Offerors.

B. A site visit/pre-quotation conference is not required and will not be held.

C. Identify any conflict of interest or appearance issues which may be a potential Organizational Conflict of Interest (OCI) in accordance with R-FAR 9.5, as supplemented. OCI mitigation plans or a statement that no OCI exists should accompany your Information sheet. The Government-accepted Organizational Conflict of Interest Identification and Mitigation Plan shall be incorporated by reference into the resultant order. Offerors are responsible for immediately notifying the Contracting Officer should any potential conflict of interest arise at any time prior to and/or after contract award.

D. All provisions and clauses can be found in Attachment 2, Provisions and Clauses.

E. Your quotation must include a information sheet stating quotation acceptance through 1 Jun

26. Quotations not valid through 1 Jun 26 will be deemed unacceptable. The information sheet shall be submitted on TAB 1 of the Pricing Matrix, Attachment 3

F. Questions and Answers / Assumptions and Exceptions: Offerors are cautioned that all communications are to be channeled through the Contracting Officer. Any questions whether technical or contractual in nature shall be submitted in writing. Questions and Answers may be submitted in writing utilizing Attachment 6 to the Contract Specialist (CS), Hunter Ottensmeier, at hunter.ottensmeier@us.af.mil AND Contracting Officer (CO), Alexis Strieker, at alexis.strieker@us.af.mil by 12:00 PM Central Standard Time (CST) on 29 Apr 26.

mailto:hunter.ottensmeier@us.af.mil mailto:alexis.strieker@us.af.mil

Questions will be consolidated and responses will be forwarded to all Offerors. No further questions will be addressed on this project after this date. Offerors shall address any assumptions and proposed exceptions to the CO in their quotation.

G. This RFQ is not authorization to begin performance, and in no way obligates the Government for any costs incurred by the Offeror associated with developing a quotation. The Government reserves the right not to award an order in response to this RFQ. Prior to commencement of any activities associated with performance of this requirement, the Government will issue a written directive or contractual document signed by the Contracting Officer with appropriate consideration established.

H. Quotations are due by 12:00 PM CST on 11 May 26. Submit quotations electronically via email. All electronic submissions shall reference the complete RFQ number in the subject line.

LATE QUOTATIONS WILL NOT BE ACCEPTED. For all technical and contractual questions and comments, please contact Contract Specialist (CS), Hunter Ottensmeier, at hunter.ottensmeier@us.af.mil AND Contracting Officer (CO), Alexis Strieker, at alexis.strieker@us.af.mil.

2. RFQ Instructions to Offerors

A. This is a competitive RFQ selection conducted in accordance with IAW R-FAR 12.201-1 – Simplified Procedures. Orders placed under the R-FAR 12.201-1 are not source selections and are not subject to R-FAR 15.2 procedures IAW R-FAR 12.203(c)(2). Accordingly, issuance of an order under this RFQ, should an award be made, shall follow the ordering procedures outlined in R-FAR 12.201-1, as supplemented.

B. A quotation submitted in response to this RFQ shall be in compliance with the terms and conditions of the requirements stated in this RFQ, the PWS, and subsequent attachments. All claimed capabilities to meet the requirements are subject to verification by the Government.

Non-conformance with these instructions may result in rejection of the quotation, an unfavorable quotation evaluation or being deemed ineligible for award.

C. Offerors shall clearly identify any exception to the RFQ terms and conditions and shall provide complete supporting rationale. Attachment 2 lists the provisions and clauses that will be included in this order. The Government reserves the right to determine any such exceptions are unacceptable. Any exception determined unacceptable by the Government may result in the Offeror’s quotation being determined unacceptable and ineligible for award. This information shall be provided in the format and content of the table below within the Offeror’s quotation information sheet. If no exceptions are taken, include a statement stating so within the quotation information sheet.

RFQ Exceptions

RFQ

Document

Page/ Paragraph

Requirement/ Portion Rationale mailto:hunter.ottensmeier@us.af.mil mailto:alexis.strieker@us.af.mil 1548619978C Highlight

PWS,

ITO,

Evaluation Factor, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe why the requirement can/will not be met

D. The quotation shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The quotation should not simply rephrase or restate the Government's requirements but, rather, shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities or experience and will base its evaluation on the information presented in the Offeror's quotation.

E. Discrepancies. If an Offeror believes the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the Contracting Officer (CO) in writing with supporting rationale as well as the remedies the Offeror is asking the CO to consider as related to the omission or error.

F. The anticipated Period of Performance is one four-month base, four-twelve month option periods, and a final six-month option period. To allow the Government the option to extend the Period of Performance without having to negotiate a short extension in the event a follow-on contract is delayed for reasons beyond the control of the contracting office, a six-month Extension of Services (EOS) will be included in the contract. The following clause will be included in the solicitation and contract: R-FAR Clause 52.217-8, Option to Extend Services.

G. Quotation Submission. Each Offeror shall submit quotations electronically via email in a format readable by Microsoft (MS) Word 2010, Adobe Acrobat X Pro, MS Excel 2010, and MS- Power Point 2010, as applicable to POC and email address. The Offeror shall submit quotations for consideration no later than 12:00pm Central Standard Time (CST), 11 May 26. Only one (1) quotation shall be submitted, per company, in response to this requirement. Quotations received after the date/time specified will not be evaluated.

H. Offerors submitting a quotation in response to this RFQ shall submit the following volumes as specified in the table below. Text shall be single-spaced, on an 8 ½ x 11 sheet with a minimum one-inch margin all around. Font shall be no less than Times New Roman 10 pt. Pages shall be numbered consecutively within each volume. The page limits prescribed are maximum page limits for each volume. When both sides of a sheet display printed material, it shall be counted as two (2) pages.

Table of contents, cross-reference matrix, tabs, Provisions and Clauses (Attachment 2), Pricing Worksheet (Attachment 3), DD 254 (Attachment 5), Organizational Conflict of Interest and Mitigation plan (if required), and glossaries shall not be counted against prescribed page limits.

Pages submitted in excess of these limits will not be read or considered in the Government’s evaluation of the quotation. All quotation information shall be submitted in either MS Word or PDF format except for Pricing Matrix. Pricing Matrix (Attachment 3) information shall be submitted in MS Excel format. Each volume shall be submitted as a separately-labeled electronic file. Offerors must ensure that Pricing information is only included in Volume II. Do NOT include any Pricing information in Volume I. Submit your quotation electronically in accordance with the table below. All electronic submissions shall reference the complete RFQ number in the subject line.

VOLUME REFERENCE TITLE

MAXIMUM

NUMBER OF

PAGES

I

Info Sheet TAB 1 of Pricing Worksheet

Factor 1 Technical 5

II Factor 2 Price Pricing Worksheet

The Info Sheet found on TAB 1 of the Pricing Worksheet (Attachment 3) shall be fill out completely to include SBA certified small business status/categories, company primary and alternate points of contact with email/phone and who is authorized to contractually obligate the company, CAGE Code, UEI number, a statement that the company understands the requirements specified and will meet the performance standards and requirements therein, a statement that the company does or does not take exception to any of the requirements of this order, a statement that the company currently obtains the required level of Facility Security Clearance (FCL) required or will have the required FCL prior to award, specific information if proposing a teaming arrangement, and a statement verifying the quotation is valid through 1 June 2026.

Quotations not valid through 1 June 2026 will be deemed unacceptable.

The Technical Quotation should be specific and complete. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the Technical criteria defined below in Section 4. Evaluation Factors. Provide as specifically as possible with the actual methodology you would use for accomplishing/satisfying the factor. Address your technical solution for meeting the government’s minimum performance or capability requirements of the technical factor. All the requirements specified in the solicitation are mandatory. By your quotation submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your quotation. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

The Offeror shall submit pricing information to support the completeness and reasonableness of their proposed prices for all CLINs. The pricing information submitted should fully support the PWS requirements for each major functional element specified in the PWS. Offerors shall include the labor category, description, and labor rate on TAB 2 of the pricing worksheet (Attachment 3). A price breakdown shall be provided by completing the Pricing Worksheet (Attachment 3).

3. Basis of Award

II

1548619978C Line

1548619978C Highlight

1548619978C Highlight

A. Award will be made to the Offeror whose quotation results in the best value to the Government IAW the procedures specified in the RFQ and on the basis of the lowest priced quotation meeting the acceptability standards for non-price factors. An order may be awarded to the Offeror who is deemed responsible IAW R-FAR 9.1, as supplemented, whose quotation conforms to the RFQ’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required by the RFQ instructions) and is judged, based on the evaluation factors, to represent the technically acceptable quotation with the lowest complete and reasonable price.

B. First, the Government will rank the quotations from lowest price to highest price based on the Offeror’s calculated Initial Total Evaluated Price (I-TEP). The I-TEP will be calculated as described in Factor 2 – Price.

Next, the Government will evaluate Factor 1 of their quotation. If the quotation is not acceptable, the Offeror is ineligible for award and the Government will start the evaluation of the next lowest Offeror. Quotation evaluations will continue until a minimum of two quotations have been deemed technically acceptable, or all quotations have been evaluated, whichever comes first. Of the two lowest priced Offerors who have been determined to be technically acceptable, award will be made to the Offeror having the lowest total evaluated price, following an analysis of their TEP to verify reasonableness and completeness. Offerors are reminded that the Government will only evaluate one quotation from each Offeror.

The Government intends to make award based on the initial quotation submissions without conducting interchanges. Therefore, each offer should contain the Offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to hold interchanges if, during the evaluation, it is determined to be in the best interest of the Government.

Interchanges are fluid interaction(s) between the Contracting Officer (CO) and the Offerors that may address any aspect of the quotation and may or may not be documented in real time.

However, the Government reserves the right to conduct interchanges using Interchange Notices (IN). Offeror responses to INs will be considered in making the order selection decision.

Interchanges may be conducted with one, some or all Offerors as the Government is not required to conduct interchanges with any or all Offerors responding to this RFQ.

4. Evaluation Factors

A. Responses to this RFQ will be evaluated against the following factors:

Factor 1: Technical Factor 2: Price

FACTOR 1: Technical

A. Provide a staffing approach identifying number and use of personnel, as well as labor category descriptions that show proposed personnel have the certifications (certified as a 618th AOC Flight Management Specialist in accordance with AFMAN 11-255 series), training, knowledge, and experience to perform under this requirement in accordance with the PWS.

Limited to no more than 5 pages.

B. The Government will evaluate the Technical Quotation on an Acceptable /Unacceptable basis, assigning a rating of Acceptable or Unacceptable, as defined below.

FACTOR 2: Price

A. Price quotations should support the proposed technical factor and will be evaluated for (1) Total Evaluated Price (TEP), (2) completeness, (3) reasonableness and (4) unbalanced pricing.

Offerors whose price is determined to be incomplete or unreasonable will not be considered for award.

B. The TEP will be calculated as the sum of the Offeror’s proposed prices for the Period of Performance: 1 Jun 26 through 31 Mar 31 and the optional six-month Extension of Services (EOS), 1 Apr 31 – 30 Sep 31. Evaluation of options, optional CLINs, and the EOS shall not obligate the Government to exercise such option or optional CLINs.

C. The six-month extension of services is IAW R-FAR 52.217-8, "Option to Extend Services" and will only be utilized if necessary. The six-month extension of services is not to be considered part of any option period and will be a separate option exercised if it is utilized.

Offerors will be required to submit pricing for the six-month EOS. The six-month EOS will be calculated using the monthly cost of option period five multiplied by six.

D. Completeness. The quotation will be reviewed to determine the extent to which all the price elements have been addressed. The Offeror’s proposed price and other information will be evaluated to ensure continuity and traceability of prices to the technical volume and between the initial quotation and any revisions thereto. The review will determine the adequacy of the Offeror’s quotation in addressing and fulfilling the RFQ requirements.

E. Reasonableness. For a price to be reasonable, it must represent a price to the Government that a prudent person would pay in the conduct of competitive business. The Government will determine prices fair and reasonable using one or more of the price analysis techniques at R-FAR 15.404-1(b).

TABLE A – Technical Ratings

Rating Description

Acceptable Quotation meets the requirements of the RFQ.

Unacceptable Quotation does not meet the requirements of the RFQ.

F. Unbalanced pricing. Offerors are cautioned against submitting an offer that contains unbalanced pricing. Unbalanced pricing may increase performance risk and could result in payment of unreasonably high prices. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one (1) or more contract line items is significantly over or understated. The Government shall analyze offers to determine whether they are unbalanced with respect to separately priced line items or sub-line items. An offer that is determined to be unbalanced may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

5. Offeror Responsibility

Although past performance may not be used as an evaluation factor, the projects submitted by the Offeror to meet the Technical Volume and information obtained from other sources available to the Government such as the Offeror Performance Assessment Reporting System (CPARS) will be used as part of the responsibility determination made IAW R-FAR 9.103. The Government reserves the right to obtain information relative to present and past performance on its own.

5. Ombudsman

In accordance with DAFFARS 5352.201-9101, Ombudsman (Jul 2023), an Ombudsman has been appointed to hear and facilitate the resolution of concerns from Offerors, potential Offerors, and others for this acquisition. If resolution cannot be made by the CO, concerned parties may contact the following agency:

Mr. Robert Surrey Air Force Installation Contracting Agency (AFICC)/KM 510 POW/MIA Dr., Scott AFB IL 62225-5022 Contact: (618) 229-0182, robert.surrey.1@us.af.mil

ALEXIS J. STRIEKER

Contracting Officer

6 Attachments:

1. Performance Work Statement

2. Provisions and Clauses

3. Pricing Worksheet

4. Contract Data Requirements List (CDRLs)

5. Contract Security Classification Specification (DD-254)

6. Q&A Matrix

1548619978C Highlight