75N98027Q00038_CSS.pdf

COMBINED SYNOPSIS / SOLICITATION (Brand Name or Equal)

Title: Baxter/Hill-Rom Helux Pro Surgical Light System

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a separate written solicitation will not be issued.

(ii) The solicitation number is 75N98027Q00038 /PCA-NIA-11810. This solicitation is issued as a competitive combined synopsis/solicitation for commercial products or commercial services.

The Government intends to award a contract or purchase order resulting from this solicitation using full and open competition.

This acquisition is conducted under the authority of FAR 12.603, Streamlined Solicitation for Commercial Products or Commercial Services, and is not expected to exceed the simplified acquisition threshold.

The National Institutes of Health (NIH), Office of the Director, Office of Acquisitions, seeks to award a firm fixed-price award to the responsible offeror whose proposal represents the best value to the Government.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular March 2026.

(iv) The associated NAICS code is 334516, and the small business size standard is “Other Than Small Business”

• This requirement is NOT set aside for Small Business

(v) Description of Requirement:

GENERAL REQUIREMENTS:

The National Institute on Aging (NIA), Intramural Research Program (IRP), operates the Clinical Research Unit (CRU) located at the MedStar Harbor Hospital campus in Baltimore, Maryland.

The CRU serves as the primary dedicated clinical facility supporting human longitudinal and translational aging research protocols, including the Baltimore Longitudinal Study of Aging (BLSA), the Genetic and Epigenetic Signatures of Translational Aging Laboratory Testing (GESTALT) study, and specialized clinical trials investigating age-related functional decline and metabolic disorders.

A cornerstone of these intramural clinical protocols involves invasive outpatient biopsy procedures—specifically percutaneous skeletal muscle biopsies, subcutaneous adipose tissue biopsies, and dermal skin punch biopsies. These procedures provide vital biospecimens for cellular, molecular, and physiological characterization of human aging.

The existing ceiling-mounted surgical lighting system currently deployed in the CRU procedure suite has reached the end of its useful service life (End-of-Life / EOL). The legacy unit is experiencing persistent operational failures. Critical replacement parts are no longer manufactured or supported by the original equipment manufacturer (OEM), rendering the existing unit non-serviceable. Because medical-grade illumination is a non-negotiable safety and operational prerequisite for procedural asepsis, precise anatomical depth perception, tissue differentiation, and hemostasis, the current state presents an unacceptable clinical risk and threatens immediate disruption to approved NIA protocol timelines.

SALIENT CHARACTERISTICS:

HP100 HP LIGHTHEAD 1

MS-1 Mounting Kit, Single Lamphead 1

INS-L1 INSTALLATION-SINGLE ARM SYSTEM 1

TRASH-REMOVAL Trash Removal to Customer Receptacle 1

INSIDE-DELIVERY Goods Movement from Dock to Installation Site 1

SRV-PROPLUS-HPRO- Protection+, 3 years, Helux Pro Surgical Light 3 1

4K100 4K CAMERA SYSTEM FOR HELUX PRO 1

VR401111-1 Helion Main Unit R 1

VR401112 Helion 4K 1

CP401206-B Helion Recording 2nd Ch. 1

AC500920K Helion Rack (115V) 1

FS-E2101DT Control Touchscreen 21" 1

AC500814 Connection kit Touchscreen 21/27IN 1

RXNM552 Monitor 55" 4K DICOM Prof. wall mount 1

CKSTD001 Standard Cabling Package 1

MHDMI50 Optic Fiber HDMI 2.0 for 4K60 - 50mt 1

AC500967 HELION WALL MOUNTS 1

INS-ORI-003 HELION INSTALL 0-3 1

DEINS-L DE-INSTALLATION LIGHTS 1

INS-PM Project Management Fee 1

1385367 Protection+, 4 years, HELION 1

• Medical-Grade LED Lighthead: High-intensity, shadow-free LED surgical lighting designed for outpatient minor surgical and invasive biopsy procedures.

• Tissue Discrimination & Color Fidelity: High Color Rendering Index (CRI≥95) with optimized deep-red rendering (R9≥90) for precise differentiation between muscle fascia, adipose tissue, dermal planes, and microvascular structures.

• Thermal Management: Cool-beam LED technology with minimal radiant heat dissipation into the surgical field to prevent tissue desiccation and patient discomfort.

• Mechanical Positioning: Ceiling-mounted single-arm suspension featuring 360° continuous rotation and drift-free counterbalance positioning.

• Integrated In-Lighthead 4K Camera: Center-mounted, sterile-field optical 4K camera fully integrated into the lighthead housing without external dangling cables.

• Optical Zoom & Focus: Remote or sterile-handle controllable zoom and motorized autofocus capable of deep-cavity and surface procedural visualization.

• Dual-Channel High-Definition Recording: Dedicated video management unit capable of simultaneous dual-channel recording of procedure video and ancillary data feeds for research compliance and quality control.

• DICOM-Compliant Surgical Display: 55-inch wall-mounted, medical-grade 4K/UHD monitor supporting DICOM imaging standards for team-wide, uninhibited visualization.

• Centralized Video Routing Core: Rack-mounted processing engine (115V) supporting low-latency routing of 4K60 video signals across long runs via fiber-optic HDMI.

• Touchscreen Room Controller: Wall-mounted 21-inch clinical touchscreen interface providing integrated control over lighthead intensity, camera movement/recording, and video signal switching.

• Safe De-installation: Certified removal and disposal/return of existing legacy, non-serviceable ceiling-mounted surgical lighting without structural damage.

• Turnkey Facility Integration: Standardized single-point ceiling mounting kit, structural verification, and in-wall/conduit standard and fiber-optic cabling packages.

• OEM Warranty & Comprehensive Service Support: Minimum 1-year standard OEM warranty backed by multi-year (3-year lighthead / 4-year integrated system) comprehensive technical maintenance, hardware replacement, and software support agreements.

(vi) Delivery Location:

NIH/NIA

251 Bayview Blvd STE 100

BRC Bldg.

Baltimore, MD 21224

(vii) [Reserved, if needed]

(viii) FAR 52.204-7, System for Award Management, applies to this acquisition.

(ix) The provision at FAR 52.212-1, Instructions to Offerors—Commercial Items, applies to this acquisition. Add any agency-specific instructions as required.

(x) The provision at FAR 52.212-2, Evaluation—Commercial Items, applies to this acquisition.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation represents the best value to the Government, price and other factors considered.

(b) Evaluation Factors:

• Price

• Technical capability

• Past performance

• Delivery schedule

(c) A written notice of award or acceptance of an offer, issued within the time specified in the offer, shall result in a binding contract without further action by either party. The Government reserves the right to accept any offer before the expiration date.

(xi) FAR 52.212-4, Contract Terms and Conditions—Commercial Items, applies to this acquisition.

(xii) Additional contract requirements or terms and conditions, as determined necessary by the Contracting Officer and consistent with customary commercial practices:

(None)

(xiii) The Defense Priorities and Allocations System (DPAS) is (not applicable).

(xiv) Submission Requirements:

Responses must include sufficient information to demonstrate the offeror’s capability to provide the required product or service. Quotes shall include, at a minimum:

• Unit and total price

• Shipping and handling costs

• Delivery timeframe after award

• Delivery terms

• F.O.B. point (destination or origin)

• Product or catalog numbers (if applicable)

• Product/service description

Additional evaluation considerations may include past performance, warranty, lifecycle cost, maintenance availability, and environmental or energy efficiency.

Responses must include the Unique Entity Identifier (UEI), Taxpayer Identification Number (TIN), and business size certification. All offerors must be actively registered in the System for Award Management (SAM) at www.sam.gov.

http://www.sam.gov/

All responses must be received by (December 8, 2026, 2PM, EST) and must reference solicitation number 75N98027Q00038/PCA-NIA-11810. Responses may be submitted electronically to johnsonjr@mail.nih.gov.

(xv) Point of Contact:

John Johnson, Program Specialist, johnsonjr@mail.nih.gov 667-312-5580.

mailto:johnsonjr@mail.nih.gov mailto:johnsonjr@mail.nih.gov

PURCHASE DESCRIPTION

1. Statement of Need and Purpose: The purpose of this acquisition is to procure two wireless fiber photometry systems. The Neuroimaging Research Branch’s Biobehavioral Imaging & Molecular Neuropsychopharmacology Section has been performing optogenetics and fiber photometry experiments in rodents. In a new effort, the lab will extend these measures to non-tethered behaving rodents. The fiber photometry systems should be wireless and able to drive up to two LED light sources and collect fiber photometry from 1 photosensors per wireless headstage.

2. Background Information and Objective:

The goal of the Biobehavioral Imaging and Molecular Neuropsychopharmacology Section is to better understand the neurobiological antecedents of illicit drug use and abuse, the neuronal consequences of short and long-term drug use and the potential reversibility of these neuroadaptations. The acquisition of these fiber photometry systems will allow the lab to perform fiber photometry in rodents using novel designer reporters developed in collaboration with the NIDA IRP’s Genetic Engineering and Viral Vector Core. In further collaborative efforts, these methods are also focused on manipulating and measuring, simultaneously behavior and neuronal activity in rodents with cell-type specificity and combined this with simultaneous PET imaging.

3. Generic Name of Product: Wireless Fiber Photometry Systems

4. Purchase Description:

• 2 Base Stations for wireless fiber photometry system

• 2 Wireless Photometry Headstages - ferrule 2.5 mm - 1 integrated photodetector and 2 integrated LEDs. With battery A (40mAh).

• 2 Wireless Photometry Headstages - ferrule 2.5 mm - 1 integrated photodetector and 2 integrated LEDs. With battery A (40mAh).

• 1 Battery Charger for wireless fiber photometry

• 2 Non-functional Headstages for wireless fiber photometry, to fit ferrule 2.5 mm

• 10 Mono Fiberoptic Cannulae

• 1 Mid performance workstation

• 1 Neuroscience Console

4. Salient characteristics

• Must be wireless, head mounted units with 40 mAh batteries.

• Must have 2.5 mm ferrule size with integrated 1 photodetector and two LEDs

• Wavelength should be 400-410, 460-480, 500-540, 555-570, 590-650.

• Must be compatible with Doric photometry software

5. Quantity: Two wireless fiber photometry systems

Version 11-30-2016-1

FAR Part 11—Describing Agency Needs

6. Delivery Date: Delivery should be within 10 weeks upon contract award.

7. Period of Performance: One-year warranty for system repairs to include the cost of parts and labor.

8. Option(s): None

PURCHASE DESCRIPTION

1. Statement of Need and Purpose:

The purpose of this acquisition is to procure, deliver, de-install obsolete hardware, and fully install a equivalent modern replacement, medical-grade surgical lighting—the Baxter/Hill-Rom Helux Pro Surgical Light for the NIA CRU procedure suite. This system will restore full operational readiness, ensure strict adherence to clinical safety and regulatory standards, and enhance procedural documentation capabilities.The NIA CRU requires replacement of the failing surgical lighting fixture to maintain continuity of clinical operations. Medical procedure guidelines, clinical biosafety mandates, and Institutional Review Board (IRB) approved protocol safety guidelines dictate that invasive biopsy procedures cannot be conducted without adequate, shadow-free, high-intensity surgical illumination.

Specific operational needs include: Critical clinical continuity: Biopsy procedures cannot be performed without a reliable surgical light. Any suspension of these procedures immediately halts specimen collection across multi-year intramural protocols, delaying translational research milestones and participant visits. Procedural precision & patient safety: Core biopsies require fine-field visualization to accurately isolate muscle fascia, avoid vascular structures and peripheral nerve branches, ensure adequate local anesthetic infiltration, and achieve rapid hemostasis.

High-Definition imaging and procedure archiving: A high-definition (4K) integrated optical system is necessary to record and display procedures in real time for clinical oversight, quality control, standardization across study coordinators and proceduralists, and educational review.

Manufacturer serviceability and long-term reliability: The CRU requires an active-production system backed by multi-year OEM warranty coverage and comprehensive service agreements (Protection+) to eliminate unexpected equipment downtime.

2. Background Information and Objective:

The National Institute on Aging (NIA), Intramural Research Program (IRP), operates the Clinical Research Unit (CRU) located at the MedStar Harbor Hospital campus in Baltimore, Maryland.

The CRU serves as the primary dedicated clinical facility supporting human longitudinal and translational aging research protocols, including the Baltimore Longitudinal Study of Aging (BLSA), the Genetic and Epigenetic Signatures of Translational Aging Laboratory Testing (GESTALT) study, and specialized clinical trials investigating age-related functional decline and metabolic disorders.

A cornerstone of these intramural clinical protocols involves invasive outpatient biopsy procedures—specifically percutaneous skeletal muscle biopsies, subcutaneous adipose tissue biopsies, and dermal skin punch biopsies. These procedures provide vital biospecimens for cellular, molecular, and physiological characterization of human aging.

The existing ceiling-mounted surgical lighting system currently deployed in the CRU procedure suite has reached the end of its useful service life (End-of-Life / EOL). The legacy unit is experiencing persistent operational failures. Critical replacement parts are no longer manufactured or supported by the original equipment manufacturer (OEM), rendering the existing unit non-serviceable. Because medical-grade illumination is a non-negotiable safety and operational prerequisite for procedural asepsis, precise anatomical depth perception, tissue differentiation, and hemostasis, the current state presents an unacceptable clinical risk and threatens immediate disruption to approved NIA protocol timelines.

3. Generic Name of Product:

Surgical light

4. Purchase Description:

Baxter/Hill-Rom Helux Pro Surgical Light (replacement/upgrade)

5. Salient characteristics

• Medical-Grade LED Lighthead: High-intensity, shadow-free LED surgical lighting designed for outpatient minor surgical and invasive biopsy procedures.

• Tissue Discrimination & Color Fidelity: High Color Rendering Index (CRI≥95) with optimized deep-red rendering (R9≥90) for precise differentiation between muscle fascia, adipose tissue, dermal planes, and microvascular structures.

• Thermal Management: Cool-beam LED technology with minimal radiant heat dissipation into the surgical field to prevent tissue desiccation and patient discomfort.

• Mechanical Positioning: Ceiling-mounted single-arm suspension featuring 360° continuous rotation and drift-free counterbalance positioning.

• Integrated In-Lighthead 4K Camera: Center-mounted, sterile-field optical 4K camera fully integrated into the lighthead housing without external dangling cables.

• Optical Zoom & Focus: Remote or sterile-handle controllable zoom and motorized autofocus capable of deep-cavity and surface procedural visualization.

• Dual-Channel High-Definition Recording: Dedicated video management unit capable of simultaneous dual-channel recording of procedure video and ancillary data feeds for research compliance and quality control.

• DICOM-Compliant Surgical Display: 55-inch wall-mounted, medical-grade 4K/UHD monitor supporting DICOM imaging standards for team-wide, uninhibited visualization.

• Centralized Video Routing Core: Rack-mounted processing engine (115V) supporting low-latency routing of 4K60 video signals across long runs via fiber-optic HDMI.

• Touchscreen Room Controller: Wall-mounted 21-inch clinical touchscreen interface providing integrated control over lighthead intensity, camera movement/recording, and video signal switching.

• Safe De-installation: Certified removal and disposal/return of existing legacy, non-serviceable ceiling-mounted surgical lighting without structural damage.

• Turnkey Facility Integration: Standardized single-point ceiling mounting kit, structural verification, and in-wall/conduit standard and fiber-optic cabling packages.

• OEM Warranty & Comprehensive Service Support: Minimum 1-year standard OEM warranty backed by multi-year (3-year lighthead / 4-year integrated system) comprehensive technical maintenance, hardware replacement, and software support agreements.

6. Quantity: 1 EA

7. Delivery Date: As soon as possible

8. Period of Performance: N/A –

9. Option(s): N/A

1. PD.pdf