75N98026Q01228 - Requirements Document.pdf

Requirements Document

1.0 PURCHASE ORDER TITLE

Agilent/BioTek Instrument Maintenance

2.0 BACKGROUND

The National Institute of Diabetes and Digestive and Kidney Diseases utilizes highly specialized Agilent/BioTek temperature- and air-controlled automated microscopy systems to support high-throughput sickle cell disease drug discovery. These instruments operate continuously and generate large volumes of imaging data used to identify and evaluate potential therapeutic compounds.

Due to the complexity and continuous operation of these systems, routine preventative maintenance and calibration are required to maintain proper functionality and performance.

3.0 OBJECTIVE

The objective is to procure a maintenance service plan for Agilent/BioTek temperature-and air-controlled automated microscopy systems used for high-throughput sickle cell disease drug discovery.

4.0 CONTRACTOR REQUIREMENTS

The contractor shall perform scheduled preventative maintenance and calibration services, including inspection, cleaning, adjustment, and performance verification to ensure proper operation of the equipment.

• Unlimited telephone support for hardware, software, and instruments

• All repairs must be performed by Agilent Certified Engineers

• Contract must include costs of traveling to National Institutes of Health

• Contract must include costs of labor

• Contract must include costs of consumables used for repairs

• Any parts required must be Agilent Certified Parts

• One preventative maintenance visit per year for each instrument

• Any instrument updates should be provided by the vendor during the preventative maintenance visit.

• Consumables used during preventative maintenance visit

• Agilent service guarantee

5.0 PURCHASE ORDER TYPE

This purchase order will be a Firm-Fixed-Price for severable services.

6.0 PERIOD OF PERFORMANCE

The period of performance of this requirement will be for one (1) twelve (12) month period from September 25, 2026 – September 24, 2027

7.0 PAYMENT TERMS

Payment will be made quarterly in arrears.

8.0 REVIEW AND ACCEPTANCE

The Project Officer, Alternate Project Officer, or the Project Officer Supervisor will review and monitor the services provided to ensure services conform with contract requirements. Invoice(s) will be reviewed and approved by the project officer and or the Contracting Officer Representative (COR).

9.0 PROJECT OFFICER

The following Project Officer(s) will represent the Government for the purpose of this Purchase Order:

Project Officer: TBD Alternate Project Officer: TBD

The Project Officer is responsible for: (1) monitoring the Contractor's technical progress, including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements; (2) interpreting the statement of work and any other technical performance requirements; (3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this Purchase Order; and (5) assisting in the resolution of technical problems encountered during performance.

The Contracting Officer is the only person with authority to act as agent of the Government under this Purchase Order. Only the Contracting Officer has authority to:

(1) direct or negotiate any changes in the statement of work; (2) modify or extend the period of performance; (3) change the delivery schedule; (4) authorize reimbursement to the Contractor any costs incurred during the performance of this Purchase Order; or (5) otherwise change any terms and conditions of this Purchase Order.