Amendment_3_to_the_RFP_-_1-13-23_0003.pdf

OMB No.: 0990-0115

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGE

OF PAGES

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

1/13/2023

4. REQUISITION/PURCHASE

REQ. NO.

5. PROJECT NO. (if applicable)

6. ISSUED BY CODE

7. ADMINISTERED BY (If other than Item 5) CODE

National Institutes of Health Eunice Kennedy Shriver National Institute of Child Health and Human Development Contracts Management Branch 6710B Rockledge Drive

BETHESDA MD 20892

8. NAME AND ADDRESS OF CONTRACTOR (No., street, city, county, State and ZIP Code)

TO ALL POTENTIAL OFFERORS

9A. AMENDMENT OF SOLICITATION

NO.

RFP 75N94022R00003

X

9B. DATED (SEE ITEM 11)

12/12/2022

10A. MODIFICATION OF

CONTRACT/ORDER NO.

CODE

FACILITY CODE

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

x The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning __1___ copy of the amendment in your business proposal; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (if required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO FAR 52.243-2. THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NO. IN ITEM 10A.

B.THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b) and Contract ARTICLE B.4.

C.THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D.OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor __ is not, X is required to sign this document and return 1 copy in your business proposal to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PURPOSE: To amend RFP 75N94022R00003, entitled, “International and Domestic Pediatric and Maternal HIV and Other High Priority Infectious Diseases Data Coordinating Center.” This amendment also answers questions received regarding the

RFP.

DUE DATE: is not changed, February 22, 2023, 4:00 PM Local Time (Eastern Standard Time (EST) (Unchanged).

Except as provided herein, all terms and conditions of the document referenced in item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME AND TITLE OF CONTRACTING OFFICER

Elizabeth Osinski NICHD Contracts Management Branch, NIH

15B. CONTRACTOR/OFFEROR

BY ______________________________________________

(Signature of person authorized to sign)

15C. DATE SIGNED

16B. UNITED STATES OF AMERICA

BY ________________________________________

(Signature of Contracting Officer)

16C.DATE

SIGNED

RFP-NIH-NICHD-75N94022R00003

AMENDMENT NO.: 003 CONTINUATION PAGE Page 2 of 4

A. As a result of this amendment, RFP No. 75N94022R00003, is revised as follows:

1. Section L, 2.C.11, page 142 – Subcontractors – Item f., is deleted in its entirety for the clinical site subcontractors in Task Orders 2 and 3. Item f. states, “The offeror should provide for subcontractors a complete cost proposal in the same format as the offeror’s cost proposal.” This is because Amendment 2 to the RFP provided uniform cost assumptions for the total of subcontracting for the clinical sites for Task Orders 2 and 3.

B. This Amendment provides answers to questions received regarding this RFP. Please note that individual questions may have been combined or reworded. The responses are provided for information only as guidance to potential offerors and do not supersede any terms of the RFP, and do not revise or become part of this RFP.

Solicitation Section Reference Question Att 9 – Additional Proposal Information and Instructions, page 2

1. Task Order 1 is anticipated to be a term-form task order, but the labor categories and mix and each offeror’s categories of personnel may vary and are up to the prospective offeror to propose.

Please explain what is meant by a term-form task order. ANSWER: FAR 16.306(d)(2) defines a term-form contract as set forth below.

ANSWER: The term form describes the scope of work in general terms and obligates the contractor to devote a specified level of effort for a stated time period. Under this form, if the performance is considered satisfactory by the Government, the fixed fee is payable at the expiration of the agreed-upon period, upon contractor statement that the level of effort specified in the contract has been expended in performing the contract work. Renewal for further periods of performance is a new acquisition that involves new cost and fee arrangements.

Att 1.II.4 2. Font size must be 10 to 12 points. Will the Government permit utilizing smaller fonts, (such as 9pt) in tables/graphics/charts?

ANSWER: NO, please follow the font size requirements in the RFP.

AMENDMENT NO.: 003 CONTINUATION PAGE Page 3 of 4

Solicitation Section Reference Question Attachment 9, page 195, Task Order Pricing

3. Can NICHD provide costs for site staffing, laboratory tests, and other site costs to all bidders to build the Task Order budgets?

ANSWER: Yes, this information was provided in the Revised Attachment 9 in Amendment 2 to this RFP. For Task Order 2, Protocol 2040, the uniform assumption for Subcontracting is estimated at $900,000. For Task Order 3, Protocol 2024, the uniform assumption for the subcontract clinical site total of subcontracting is estimated at $2,000,000. These costs include the laboratory costs and other site costs. See Revised Attachment 9 in Amendment 2.

Section J, pages 82 and 83, Solicitation and Technical Proposal Attachments

4. The RFP indicates that Attachments 10, 12, 13, 14, 15, 16, 17, 18, 19, and 20 are part of proposal submittal, but it is not clear what bidders should include in Attachments 7 and 11. Please confirm that Attachments 7 and 11 are provided for reference only; or if bidders are to include them.

ANSWER: Attachment 7 – Government Furnished Property, requires no submission by the Offeror. This is a list of Government Property that will be furnished to the successful offeror. Attachment 11 – Contractor Disclosure Agreement, is due 30 days after contract award to the successful offeror and is not submitted with the proposal.

Attachment L.2.C.11, Page 142 5. Given the proprietary nature of subcontractor pricing, can subcontractors submit their pricing directly to the customer as is common industry practice?

ANSWER: Because of Amendment 2 to the RFP and the uniform assumptions for the clinical subcontract sites in Revised Attachment 9, this would not be necessary for the clinical site subcontracts. If there are any other proprietary subcontracts proposed and the subcontractor elects to submit their pricing directly to the customer, this is allowable.

Section L.2.C.11, page 143 6. Confirm that subcontractors are only required to submit the Excel spreadsheet and a commitment letter.

ANSWER: Clinical site subcontractors are only required to submit a commitment letter

AMENDMENT NO.: 003 CONTINUATION PAGE Page 4 of 4

Solicitation Section Reference Question and not a complete cost proposal in the same format as the offeror’s proposal. Therefore, the RFP has been amended above in SECTION A to delete this requirement for the clinical site subcontracts as specified in the RFP in Item 11.f. – Subcontractors.

Att. 1.1.B.2, Excel Spreadsheet 7. Please confirm that bidders are to duplicate the provided price sheet and submit a separate price sheet for each of the three task orders.

ANSWER: The offerors are to submit a separate cost proposal within the business proposal on the Excel Spreadsheet provided for each of the three task orders. Yes, they should duplicate it for each task order. A separate cost proposal is required for each of the three task orders. The IDIQ Base does not have a cost proposal.

c.10.e, page 142 8.List grants supported by the Government that involved similar or related work to that called for in this RFP. Include the grant number, involved agency, names of the grant specialist and the Science Administrator, identification of the work, and when performed. Please confirm the timeframe for which grants should be provided (within the past 3 years, 5 years, etc.).

ANSWER: Offerors should use their own judgment in selecting the timeframe and listing the Pertinent Grants in their proposal.