75H71526R00004.pdf

SOLICITATION, OFFER,

AND AWARD

2. TYPE OF SOLICITATION

6. PROJECT NO. 4. CONTRACT NO. 5. REQUISITION/PURCHASE REQUEST NO.

PAGE OF PAGES

7. ISSUED BY CODE 8. ADDRESS OFFER TO

SOLICITATION

(Construction, Alteration, or Repair)

1. SOLICITATION NO. 3. DATE ISSUED

IMPORTANT -- The "offer" section on the reverse must be fully completed by offeror.

9.

INFORMATION CALL

a. NAME b. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder."

FOR

SEALED BID (IFB)

NEGOTIATED (RFP)

IHS1521804

Nashville Area Office

711 Stewarts Ferry Pike

Nashville TN 37214

ANDREW RHOADES

1x 03/04/2026

75H71526R00004

INVITATION FOR BID

REQUEST FOR PROPOSAL

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date)

11. The Contractor shall begin performance within

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

award, notice to proceed. The performance period is mandatory negotiable. (See ________________________________________________.)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and is not required.is, b. An offer guarantee

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

(date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

d. Offers providing less than

12b. CALENDAR DAYSYES NO

(If "YES", indicate within how many calendar days after award in Item 12b.)

30 90 calendar days and complete it within ________________ ________________ calendar days after receiving

04/03/2026

NSN 7540-01-155-3212

x x x x copies to perform the work required are due at the place specified in Item 8 by _____________ ___________________ (hour) local time

__30_________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected .

STANDARD FORM 1442 (Rev. 12/2022)

Prescribed by GSA

FAR(48 CFR) 53.236-1(d)

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within ____________________ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in item 13d. Failure to insert any number means the offeror accepts the minimum in item 13d.)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code) 15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than item 14.)

CODE FACILITY CODE

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGEMENT OF AMENDMENTS

OFFER (Must be fully completed by offeror)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print) 20b. SIGNATURE 20c. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO THE UNITED STATES CODE AT

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this document solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print) 31a. NAME OF CONTRACTING OFFICER (Type or print)

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. DATE

BY

2PAGE OF

Nashville Area Office 711 Stewarts Ferry Pike

Nashville TN 37214

ANDREW A. RHOADES

28. NEGOTIATED AGREEMENT 29. AWARD

and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations,certifications, and specifications incorporated by reference in or attached to this contract.

copies to issuing office.) Contractor agrees to furnish

10 U.S.C. 3204(a) 41 U.S.C. 3304(a)

STANDARD FORM 1442 (REV. 12/2022) BACK

Continued...

and return

(Contractor is not required to sign this document.) Your offer on this

ITEM NO.

(A)

SUPPLIES/SERVICES

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

NAME OF OFFEROR OR CONTRACTOR

3 34

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

75H71526R00004

Replace Membrane Roofing at Mashpee Service Unit.

Delivery:

Delivery Location Code: IHSMASHPEE

MASHPEE SERVICE UNIT

Mashpee Service Unit

483B Great Neck Road South

Mashpee MA 02649 US

Contractor to replace the existing roof of the

Service Unit as per the SOW

Attachments:

Attachment 1 - IEE Form

Attachment 2 - Wage Determination

Attachment 3 - WH-347 Form

Attachment 4 - SF-25 Form

Attachment 5 - SF-25A Form

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

B. Supplies or Services and Price/Costs:

a. Description: Work includes the complete replacement of the roofs on two designated units of the facility.

The contractor shall provide all labor, materials, equipment, and supervision necessary to complete the work in accordance with the specifications and applicable building codes.

b. Disclosure of Magnitude: between $25,000.00 and $150,000.00

c. Project Location: Mashpee, MA

C. Description/Specifications/Statement of Work:

a. Statement of Work:

i. Mashpee Wampanoag Health Service Unit

483 B Great Neck Road, Mashpee, MA 02649

ii. Background

1. Indian Health Service (IHS) Nashville Area operates health centers providing critical healthcare services to Tribal communities across the Eastern United States. Reliable, well-maintained facilities are essential to patient safety, infection control, and continuity of care. The Mashpee Wampanoag Service Unit buildings require life-cycle based roof membrane replacements in order to ensure facility condition standards are maintained. In addition to this roof replacement project a separate project will be conducted to replace HVAC units servicing the buildings.

b. Scope of Work

This project is intended as a repair-level roof replacement (re-roof) of two modular/manufactured clinic buildings. The work includes removal of the existing roofing membrane, wet or deteriorated insulation, and localized deteriorated sheathing as required, followed by installation of a new thermoplastic polyolefin (TPO) roofing system. This project is not intended to be a structural reconstruction or building upgrade.

c. EXISTING CONDITIONS

i. The buildings are modular/mobile units on non-permanent foundations with factory-installed membrane roof systems. Soft spots have been observed; however, no structural assessment has been performed.

ii. The Contractor shall verify field conditions prior to full demolition. Contact the Technical Point of Contact (TPOC) to arrange a site visit. Site visit is mandatory. Pictures listed within this document are for informational purposes only, contractor shall verify site conditions during site visit. The TPOC for the project is Director of Engineering and Facility services Charles Waters 615-509- 7202 or Charles.waters@ihs.gov.

iii. Work shall be performed Monday through Friday 7:00 AM to 3:30 PM unless otherwise approved by the TPOC. No work shall be done on weekends or Government holidays.

iv. A Pre-Construction Conference shall be completed with fourteen (14) days of Notice to proceed.

All pre-construction submittals shall be submitted within twenty-one (21) days of Notice to Proceed. The Government reserves up to twenty-one (21) days for review and acceptance on each submittal from the date of receipt. If revisions are necessary to the submittals, the Contractor shall make such revisions and shall be resubmitted to the Government in an acceptable form within fourteen (14) days of the Government's response, unless additional time is granted by the Government in writing.

d. PRE-DEMOLITION VERIFICATION REQUIREMENTS

i. Prior to full roof removal, the Contractor shall perform limited exploratory openings (minimum of two per building) to verify deck condition, insulation condition, and structural integrity.

ii. Findings shall be documented with photographs and submitted to the Technical Point of Contact

(TPOC) for review before proceeding with full demolition. All materials will be disposed of by the Contractor offsite according to state and local regulations. Full demolition shall not proceed until exploratory findings have been reviewed by the Government.

e. CODE COMPLIANCE AND PERMITTING

i. The Contractor shall obtain all required permits and perform the work in compliance with all applicable federal, state, and local codes and regulations. Permit applications shall reflect a repair-level roof replacement unless otherwise directed by the Government.

ii. If the Contractor determines that applicable code requires structural upgrades beyond the repair-level scope, the Contractor shall immediately notify the TPOC in writing, including written documentation from the Authority Having Jurisdiction (AHJ). Work shall continue in unaffected areas pending Government direction.

iii. The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits, and letters of certification. The Contractor shall comply with any applicable federal, tribal, state, county, and municipal laws, codes, and regulations in connection with the performance of the work specified under this contract. The contractor shall be responsible for all design, detailing, and product selections necessary to achieve compliance with all applicable codes.

iv. Contractor shall retain a manufacturer-certified roofing designer/representative to prepare shop drawings and system details.

f. ROOFING SYSTEM REQUIREMENTS

i. Membrane: Install minimum 60-mil white TPO membrane complying with ASTM D6878. Proposed roofing system (inclusive of all materials, membrane, fasteners, welding etc required for full functionality) shall meet or exceed existing roofing system specifications. Seams shall be hot-air welded. System shall be installed in accordance with manufacturer requirements. All products shall be new, unused and approved by the TPOC prior to installation

ii. Insulation: Replace wet or damaged insulation. Insulation thickness shall match existing conditions unless minor adjustment is required to maintain positive drainage. The Contractor shall not increase roof dead load without Government approval.

iii. Deck Repairs: Replace deteriorated sheathing as necessary. Deck repairs shall be limited to localized areas unless otherwise authorized. Existing deck type is believed to be wood sheathing.

Contractor shall verify during exploratory openings.

iv. Drainage: Provide positive drainage. Minor tapering may be installed where required to prevent standing water. Provide positive drainage consistent with manufacturer requirements. Minor incidental ponding that does not void the manufacturer warranty shall not be considered defective.

g. STRUCTURAL DECK REPAIR ALLOWANCE

i. Structural roof deck replacement is not anticipated to exceed localized repairs associated with deteriorated or damaged sheathing discovered during removal of the existing roofing system.

Replacement of deteriorated structural roof deck shall be paid under the applicable Unit Price Contract Line Item Number (CLIN) established for Structural Roof Deck Replacement. Deck replacement work is not included in the Base Re-Roof CLIN except for incidental fastener holes and minor surface preparation required for installation of the new roofing system.

ii. Unit of Measure

1. Structural roof deck replacement shall be measured and paid for on a per square foot

(SF) basis. Measurement shall be based on the actual square footage of decking removed and replaced, verified in the field by the Contracting Officer (CO) or Technical Point of Contact (TPOC) prior to installation of replacement materials. No payment will be made for deck removal beyond the quantity verified and approved.

iii. Scope of Deck Replacement Work

1. Work under the Structural Roof Deck Replacement CLIN shall include:

a. Removal and disposal of deteriorated or damaged deck material;

b. Furnishing and installation of new deck material of like kind and thickness to match existing construction unless otherwise directed;

c. Fasteners and attachment systems compatible with existing structural framing;

d. Minor blocking or edge support necessary to restore deck integrity;

e. Surface preparation required for installation of insulation and roofing system.

2. Replacement decking shall:

a. Match existing material type and thickness unless otherwise approved;

b. Restore the deck to equal or greater structural capacity than original condition;

c. Comply with applicable code requirements for repair-level work.

3. Structural framing members (joists, beams, trusses, purlins, or primary structural members) are not included in this CLIN and shall not be altered without written contract modification.

iv. Notification and Approval Requirements

1. Upon discovery of deteriorated decking, the Contractor shall:

a. Immediately notify the CO and TPOC;

b. Expose sufficient area to determine extent of damage;

c. Provide photographs and estimated square footage of required replacement; and

d. Obtain written authorization prior to proceeding with replacement.

2. No deck replacement work shall proceed without written authorization from the CO.

v. Quantity Threshold and Escalation

1. If deteriorated decking is found to exceed the estimated quantity identified in the Schedule, the Contractor shall notify the CO immediately.

2. The Government may:

a. Increase the quantity under the Unit Price CLIN;

b. Issue a bilateral modification;

c. Suspend work in the affected area pending further evaluation; or

d. Issue additional CLIN(s) if structural reconstruction beyond localized deck replacement is required.

vi. Exclusions

1. The following are not included under the Structural Roof Deck Replacement CLIN unless separately modified:

a. Replacement of primary structural framing members;

b. Structural reinforcement or redesign;

c. Load path modifications;

d. Code-mandated structural upgrades beyond repair-level scope.

2. Such work, if required, shall be addressed through formal contract modification.

h. SUPPLIES OR SERVICES AND PRICES/COSTS

i. CONTRACT LINE ITEMS

1. The Contractor shall provide all labor, materials, equipment, supervision, permits, and incidentals necessary to perform the work described in the Performance Work Statement

(PWS).

2. CLIN 0001 – Base Re-Roof Work (Lump Sum)

a. Repair-level roof replacement for two modular clinic buildings in accordance with the Performance Work Statement (PWS), including but not limited to:

i. Removal and disposal of existing membrane and insulation

ii. Localized surface preparation

iii. Installation of new TPO roofing system

iv. Flashing, edge metal, walk pads

v. Temporary protection

vi. Permits and inspections

vii. Closeout documentation

viii. Warranty requirements

ix. Type: Firm-Fixed-Price (Lump Sum)

x. Unit of Issue: Job

xi. Quantity: 1

xii. Unit Price: $______________________

xiii. Total Price: $_____________________

3. CLIN 0002 – Structural Roof Deck Replacement (Unit Price)

a. Description:

i. Replacement of deteriorated structural roof decking as identified and approved in accordance with the PWS.

ii. Work includes removal and disposal of deteriorated decking and installation of new decking of like kind and thickness to match existing construction unless otherwise approved. Unit price shall include all labor, materials, fasteners, disposal, blocking, and incidentals necessary to complete deck replacement.

iii. Type: Firm-Fixed-Price (Unit Price)

iv. Unit of Issue: Square Foot (SF)

v. Estimated Quantity: 500 SF vi.

vii. Unit Price: $________________ per SF

ii. Total Evaluated Price (Estimated Quantity x Unit Price): $_________________

iii. Payment shall be based on actual verified square footage replaced and approved by the

Contracting Officer. Quantities are estimates for evaluation purposes only and are not guaranteed.

i. WARRANTY REQUIREMENTS

i. Provide a minimum 20-year manufacturer No Dollar Limit (NDL) warranty for the roofing system.

Provide a minimum 2-year Contractor workmanship warranty. Contractor shall coordinate and pay for manufacturer final inspection required for issuance of the NDL warranty.

j. SAFETY REQUIREMENTS

i. All work shall comply with applicable OSHA regulations and requirements. A site-specific Accident

Prevention Plan (APP) and Fall Protection Plan shall be submitted and approved prior to commencement of work. Contractor shall provide and maintain all related safety equipment and systems to ensure safety to the public, patients, staff and surroundings during mobilization and execution of project. Any involved building or structure, and all of its contents shall be protected from the elements during the duration of this contract. The Contractor shall keep on site the means to quickly cover and protect all areas open to the elements during an unforeseen weather-related event that could cause damage to the building and or any of its contents during all phases of this contract.

k. DIFFERING SITE CONDITIONS

i. The contract shall incorporate FAR 52.236-2, Differing Site Conditions. Conditions materially different from those indicated or ordinarily encountered shall be addressed through formal notification and contract modification.

l. CLOSEOUT REQUIREMENTS

i. Prior to final payment, the Contractor shall provide manufacturer warranty documentation, as-built drawings (if applicable), disposal documentation, and inspection reports.

m. GENERAL PERFORMANCE REQUIREMENTS

i. Standard of Performance

1. The Contractor shall perform all work in a professional, safe, and workmanlike manner consistent with:

a. Manufacturer requirements for the specified roofing system

b. Industry standards for commercial low-slope roofing systems

c. Applicable federal, state, and local codes and permitting requirements

d. OSHA regulations and EM 385-1-1 safety requirements

e. The requirements of this Performance Work Statement (PWS)

2. All materials shall be new and suitable for their intended purpose. Installation shall be performed in accordance with the roofing manufacturer’s published requirements to qualify for the specified warranty.

3. The Contractor shall be solely responsible for the means, methods, techniques, sequences, and procedures of construction and for the safety of its employees, subcontractors, and the public. This project is intended as a repair-level re-roof and not a structural reconstruction. The Contractor shall not modify structural framing, increase roof dead load, or alter the building load path without prior written approval from the Contracting Officer (CO).

ii. Permits and Code Compliance

1. The Contractor shall obtain and pay for all permits, inspections, and approvals required by the Authority Having Jurisdiction (AHJ). Permit applications shall reflect a repair-level roof replacement unless otherwise directed by the Government. If the Contractor believes that applicable code requires structural upgrades beyond the scope of this repair-level re-roof, the Contractor shall:

a. Immediately notify the CO, COR, and TPOC in writing;

b. Provide written documentation from the AHJ identifying the specific code requirement; and

c. Suspend work only in the affected area pending Government direction.

2. No structural upgrade work shall proceed without written contract modification.

Government review or approval of submittals shall not relieve the Contractor of responsibility for code compliance, material compatibility, proper installation, or system performance.

iii. Protection of Facilities and Continuity of Operations

1. The buildings are active healthcare facilities. Clinic operations take precedence over construction activities.

2. The Contractor shall:

a. Coordinate all work with the TPOC;

b. Participate and comply with a Pre Construction Risk Assessment Process

c. Maintain watertight conditions at all times;

d. Provide temporary protection as required;

e. Ensure no roof areas are left open or exposed to weather overnight unless specifically approved;

f. Protect interior finishes, equipment, and occupants from water intrusion, dust, debris, and noise.

3. The Contractor shall be responsible for repairing, at no additional cost to the

Government, any damage caused by its operations. Damage to Government and Private Property - The Contractor shall be responsible for restoring all Government facilities or damaged structures as a result of the Contractor's operation. The Contractor shall also be responsible for any damage to private property or injury to any person as a result of the Contractor's operation. The Contractor shall notify the Project Manager immediately of damage to Government and private property and injury to any person resulting from the Contractor's operation.

4. The Contractor shall notify the TPOC of damage to Government facilities due to vandalism or other causes on the day such damage is first noticed. Trucks and/or trailers will be driven on existing roads only and not across or through park areas to facilities.

The Contractor shall restore landscape features (shrubs, flowers, grasses, etc.), which are damaged or destroyed by the Contractor's operation. Damaged or destroyed grass areas shall be re-planted as directed by the TPOC, and shrubs and flowers which are damaged or destroyed shall be replaced from nursery stock of like size and kind.

iv. Diligent Prosecution of Work

1. Time is of the essence in order to minimize disruption to healthcare operations. The

Contractor shall:

a. Commence work within the period specified in the Notice to Proceed;

b. Diligently prosecute the work;

c. Complete the project within the contract performance period.

2. Failure to prosecute the work diligently or complete the project within the contract time may result in:

a. Assessment of liquidated damages as specified in the contract;

b. Withholding of payment for incomplete or non-conforming work;

c. Issuance of cure or show cause notice;

d. Termination for default under FAR 52.249-10;

e. Recovery of excess re-procurement costs.

3. Contract time extensions shall be considered for excusable delays in accordance with applicable FAR provisions, including unusually severe weather. If the Contractor fails to complete the work within the contract time, including any approved extensions, the Contractor shall be liable for liquidated damages in the amount specified in the contract for each calendar day of delay until the work is completed or accepted, as applicable.

Liquidated damages shall be assessed in accordance with FAR 52.211-12, Liquidated Damages—Construction, as incorporated into this contract. Failure to prosecute the work with the diligence necessary to ensure completion within the time specified, or failure to complete the work within such time, may also result in the Government exercising its rights under FAR 52.249-10, Default (Fixed-Price Construction), including termination for default and recovery of excess re-procurement costs. Substantial Completion is defined as the point at which the roof system is fully installed, watertight, and usable for its intended purpose, notwithstanding minor punch list items that do not impair functionality.

4. In accordance with applicable FAR provisions, the Government may withhold payments as necessary to protect its interests pending completion or correction of the work.

Contract time extensions shall be considered for excusable delays in accordance with FAR 52.249-10, including but not limited to unusually severe weather, acts of the Government, or other causes beyond the control and without the fault or negligence of the Contractor.

v. Correction of Defective Work

1. The Contractor shall provide:

a. Manufacturer’s 20-year No Dollar Limit (NDL) roofing system warranty (if specified in the contract);

b. Minimum two (2) year Contractor workmanship warranty.

2. The Contractor shall coordinate directly with the manufacturer to secure warranty issuance. During the workmanship warranty period, the Contractor shall respond to written notice of leaks or defects within two (2) business days and perform repairs within a reasonable time acceptable to the Government. Repairs resulting from negligent installation shall be performed at no cost to the Government.

vi. Differing Site Conditions

1. This contract incorporates FAR 52.236-2, Differing Site Conditions. If concealed conditions materially different from those ordinarily encountered are discovered (including extensive deck deterioration), the Contractor shall promptly notify the CO in writing before the conditions are disturbed further. No additional work beyond the established scope or deck repair allowance shall proceed without written modification.

vii. Closeout and Payment Conditions

1. Final payment is contingent upon submission and acceptance of:

a. Manufacturer warranty documentation;

b. Contractor workmanship warranty;

c. Inspection reports;

d. Disposal documentation;

e. Any required as-built documentation.

2. Failure to provide required closeout documentation shall constitute incomplete performance.

viii. Duty of Good Faith and Cooperation

1. The Contractor shall:

a. Act in good faith in performance of this contract;

b. Fully cooperate with the CO and TPOC;

c. Coordinate with other contractors if present;

d. Respond promptly to correspondence and deficiency notices;

e. Take reasonable steps to prevent delays, water intrusion, and disruption to clinic operations.

2. Nothing in this section limits the Government’s rights under applicable FAR clauses.

Other Contracts - The Government may undertake or award other contracts for additional work not related to this contract, and the Contractor shall fully cooperate with other Contractors and Government employees. The Contractor shall not commit or permit any act which will interfere with the performance of work by another Contractor or by Government employees.

ix. Selected Reference Pictures

Admin Building

Med Building

D. Packaging and Marking:

a. N/A

E. Inspection and Acceptance:

a. 52.246-12 INSPECTION OF CONSTRUCTION (AUG 1996)

i. Definition. "Work" includes, but is not limited to, materials, workmanship, and manufacture and fabrication of components.

ii. The Contractor shall maintain an adequate inspection system and perform such inspections as will ensure that the work performed under the contract conforms to contract requirements. The Contractor shall maintain complete inspection records and make them available to the Government. All work shall be conducted under the general direction of the Contracting Officer and is subject to Government inspection and test at all places and at all reasonable times before acceptance to ensure strict compliance with the terms of the contract.

iii. Government inspections and tests are for the sole benefit of the Government and do not-

1. Relieve the Contractor of responsibility for providing adequate quality control measures;

2. Relieve the Contractor of responsibility for damage to or loss of the material before acceptance;

3. Constitute or imply acceptance; or

4. Affect the continuing rights of the Government after acceptance of the completed work under paragraph (i) of this- section.

iv. The presence or absence of a Government inspector does not relieve the Contractor from any contract requirement, nor is the inspector authorized to change any term or condition of the specification without the Contracting Officer’s written authorization.

v. The Contractor shall promptly furnish, at no increase in contract price, all facilities, labor, and material reasonably needed for performing such safe and convenient inspections and tests as may be required by the Contracting Officer. The Government may charge to the Contractor any additional cost of inspection or test when work is not ready at the time specified by the Contractor for inspection or test, or when prior rejection makes reinspection or retest necessary.

The Government shall perform all inspections and tests in a manner that will not unnecessarily delay the work. Special, full size, and performance tests shall be performed as described in the contract.

vi. The Contractor shall, without charge, replace or correct work found by the Government not to conform to contract requirements, unless in the public interest the Government consents to accept the work with an appropriate adjustment in contract price. The Contractor shall promptly segregate and remove rejected material from the premises.

vii. If the Contractor does not promptly replace or correct rejected work, the Government may-

1. By contract or otherwise, replace or correct the work and charge the cost to the Contractor; or

2. Terminate for default the Contractor’s right to proceed.

viii. If, before acceptance of the entire work, the Government decides to examine already completed work by removing it or tearing it out, the Contractor, on request, shall promptly furnish all necessary facilities, labor, and material. If the work is found to be defective or nonconforming in any material respect due to the fault of the Contractor or its subcontractors, the Contractor shall defray the expenses of the examination and of satisfactory reconstruction.

However, if the work is found to meet contract requirements, the Contracting Officer shall make an equitable adjustment for the additional services involved in the examination and reconstruction, including, if completion of the work was thereby delayed, an extension of time.

ix. Unless otherwise specified in the contract, the Government shall accept, as promptly as practicable after completion and inspection, all work required by the contract or that portion of the work the Contracting Officer determines can be accepted separately. Acceptance shall be final and conclusive except for latent defects, fraud, gross mistakes amounting to fraud, or the Government’s rights under any warranty or guarantee.

F. Deliveries or Performance:

a. Specific Requirements/Tasks - Performance

i. Pre-Construction Requirements

1. Post-Award kickoff meeting Within 14 business days of contract award, the Government will conduct a post-award kickoff meeting virtually via Zoom / Teams.

2. Conduct a detailed roof inspection of all three units to assess structural condition, leaks, and damage.

3. Verify measurements, slope, and drainage requirements.

4. Obtain all necessary permits, approvals, and notifications to the facility.

5. Protect all facility entrances, landscaping, equipment, and sensitive areas during construction.

ii. Protect all facility entrances, landscaping, equipment, and sensitive areas during construction.

1. Strip and remove old roofing materials, including shingles, membranes, underlayment, flashing, and insulation as needed.

2. Safely dispose of all debris according to local regulations.

3. Inspect the roof deck for damage and report any repairs required before installation.

iii. Roof Deck Preparation

1. Repair or replace damaged decking or structural components as required.

2. Ensure surfaces are clean, dry, and level to accept new roofing materials.

3. Install moisture barriers or vapor retarders if specified.

iv. Program Management Review

1. The Government will conduct daily construction reviews at Mashpee Wampanoag Health

Service Unit to review the consistency of the construction, identify any risks, issues, or concerns, and provide feedback on the Contractor’s performance. The Contractor shall provide written data and verbal presentations as to the financial status of the Mashpee Wampanoag Health Service Unit (projected vs. incurred costs), any identified any risks, issues, or concerns and their mitigation or its plans for their mitigation.

v. Intermittent Project Status Reviews

1. At the sole discretion of the Government, intermittent project status reviews may be conducted on an informal basis (by telephone or teleconference) or in person at Mashpee Wampanoag Health Service Unit on at the time of construction.

vi. New Roof Installation

1. Install new underlayment and insulation according to manufacturer specifications.

2. Install new roofing membrane, shingles, or other specified materials.

3. Install new flashing, drip edges, gutters, and roof penetrations to ensure waterproofing.

4. Seal all seams, joints, and penetrations per code and manufacturer requirements.

vii. Monthly Project Status Review

1. Will be conducted if applicable

viii. Safety and Compliance

1. Follow OSHA safety standards and facility safety policies during all phases.

2. Use fall protection, barricades, and signage to secure the work area.

3. Comply with local building codes and manufacturer installation guidelines.

ix. Inspection and Quality Assurance

1. Conduct inspections at key stages: after tear-off, after deck prep, and post-installation.

2. Ensure all work meets contract specifications and manufacturer recommendations.

3. Provide documentation, warranties, and as-built photos for the facility’s records.

x. Site Clean-Up and Restoration

1. Remove all construction debris and unused materials.

2. Clean gutters, downspouts, and surrounding areas.

3. Restore any areas impacted by construction to original condition.

xi. Final Acceptance

1. Walk-through inspection with facility representative to make a punch list of corrective actions to complete.

2. Once punch list items are complete, confirmation will be given

3. Provide final report, including warranties for labor and materials, and maintenance recommendations.

b. Specific Requirements/Tasks – Delivery

i. Timely construction and completion of this project are essential to successfully completing this requirement.

ii. Notice:

1. All information and data related to this project that the contractor gathers or obtains shall be both protected from unauthorized release and considered the property of the government. The contracting officer will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this contract. Press releases, marketing material, or any other printed or electronic documentation related to this project, must not be publicized without the written approval of the contracting officer.

c. Clauses:

52.211-12 Liquidated Damages-Construction (SEP 2000).

(a) If the Contractor fails to complete the work within the time specified in the contract, the Contractor shall pay liquidated damages to the Government in the amount of $1,726.00, per impacted building, for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Termination clause.

52.211-13 Time Extensions (SEP 2000).

Time extensions for contract changes will depend upon the extent, if any, by which the changes cause delay in the completion of the various elements of construction. The change order granting the time extension may provide that the contract completion date will be extended only for those specific elements related to the changed work and that the remaining contract completion dates for all other portions of the work will not be altered. The change order also may provide an equitable readjustment of liquidated damages under the new completion schedule.

G. Contract Administration Data:

a. Contracting Officers Representative (COR):

i. COR-

Frederick Rinaldo Health and Human Services Indian Health Service, Manlius Field Office 122 East Seneca St., Suite 2 Manlius, NY13104-1875

b. COR (Alternate):

i. COR-

Megan Rivera Health and Human Services Indian Health Service, Mashpee Service Unit 483 Great Neck Road South Mashpee, MA 02649-3707

c. Technical Point of Contact (TPOC):

i. TPOC-

Charles Waters Health and Human Services Nashville Area Office, Indian Health Service 711 Stewarts Ferry Pike Nashville TN, 37214-2751

H. Special Contract Requirements:

Health and Human Services Acquisition Regulation (HHSAR):

INVOICE SUBMISSION:

The Contractor shall submit invoices once per month, quarterly, semi-annually, or annually.

HHSAR 352.232-71 Electronic Submission of Payment Requests (FEB 2022)

Electronic Submission of Payment Requests

(a) Definitions. As used in this clause - Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), "Content of Invoices" and the applicable Payment clause included in this contract. (b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site. (c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request.

(End of clause)

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) - All Invoice submissions for goods and or services delivered to facilitate payments must be made electronically through the U.S.

Department of Treasury's Invoice Processing Platform System (IPP).

- Invoice Submission for Payment means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial items contracts.

The IPP website address is: https://www.ipp.gov.

- The Department of Treasury will enroll the Contractors new to IPP. The Contractor must follow the IPP registration email instructions for enrollment to register the Collector Account for submitting invoice requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive Registration email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award for new contracts or date of modification for existing contracts. - Registration emails are sent via email from ipp.noreply@mail.eroc.twai.gov. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email to IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

- The Contractor POC will receive two emails from IPP Customer Support, the first email contains the initial administrative IPP User ID. The second email, sent within 24 hours of receipt of the first email, contains a temporary password. You must log in with the temporary password within 30 days.

- If your company is already registered to use IPP, you will not be required to re-register. - If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment as authorized by HHSAR 332.7002, a written request must be submitted to the Contracting Officer to explain the circumstances that require the authorization of alternate payment procedures.

Additional IHS Invoice Requirements:

i. The contractor shall submit invoices under this contract once per month or as specified in the payment schedule. For indefinite delivery vehicles, separate invoices must be submitted for each order.

ii. Invoices must break-out price/cost by contract line-item number (CLIN) as specified in the pricing section of the contract.

iii. Invoices must include the Unique Entity Identifier Number (UEI) of the Contractor.

iv. Invoices that include time and materials or labor hours CLINS must include supporting documentation http://www.ipp.gov/ http://www.ipp.gov/ mailto:ipp.noreply@mail.eroc.twai.gov mailto:IPPCustomerSupport@fiscal.treasury.gov to (1) substantiate the number of labor hours invoiced for each labor category, and (2) substantiate material costs incurred (when applicable).

v. Invoices that include cost-reimbursement CLINs must be submitted in a format showing expenditures for that month, as well as contract cumulative amounts. At a minimum the following cost information shall be included, in addition to supporting documentation to substantiate costs incurred. - Direct Labor - include all persons, listing the person's name, title, number of hours worked, hourly rate, the total cost per person and a total amount for this category;

- Indirect Costs (i.e., Fringe Benefits, Overhead, General and Administrative, Other Indirects) - show rate, base and total amount; - Consultants (if applicable) - include the name, number of days or hours worked, daily or hourly rate, and a total amount per consultant; - Travel - include for each airplane or train trip taken the name of the traveler, date of travel, destination, the transportation costs including ground transportation shown separately and the per diem costs. Other travel costs shall also be listed; - Subcontractors (if applicable) -include, for each subcontractor, the same data as required for the prime Contractor; - Other Direct Costs -include a listing of all other direct charges to the contract, i.e., office supplies, telephone, duplication, postage;

and - Fee - amount as allowable in accordance with the Schedule and FAR 52.216-8 if applicable.

PART II-Contract Clauses

I. Contract Clauses/Provisions:

CLAUSES INCORPORATED BY FULL TEXT

52.223-3 Hazardous Material Identification and Material Safety Data (AUG 2025).

(a) "Hazardous material," as used in this clause, includes any material defined as hazardous under the latest version of Federal Standard No.313 (including revisions adopted during the term of the contract).

(b) The offeror must list any hazardous material, as defined in paragraph (a) of this clause, to be delivered under this contract. The hazardous material shall be properly identified and include any applicable identification number, such as National Stock Number or Special Item Number. This information shall also be included on the Material Safety Data Sheet submitted under this contract.

Material (If none, insert None) Identification No.

(c) This list must be updated during performance of the contract whenever the Contractor determines that any other material to be delivered under this contract is hazardous.

(d) The apparently successful offeror agrees to submit, for each item as required prior to award, a Material Safety Data Sheet, meeting the requirements of 29 CFR 1910.1200(g) and the latest version of Federal Standard No.313, for all hazardous material identified in paragraph (b) of this clause. Data shall be submitted in accordance with Federal Standard No.313, whether or not the apparently successful offeror is the actual manufacturer of these items. Failure to submit the Material Safety Data Sheet prior to award may result in the apparently successful offeror being considered non-responsible and ineligible for award.

(e) If, after award, there is a change in the composition of the item(s) or a revision to Federal Standard No.313, which renders incomplete or inaccurate the data submitted under paragraph (d) of this clause, the Contractor shall promptly notify the Contracting Officer and resubmit the data.

(f) Neither the requirements of this clause nor any act or failure to act by the Government shall relieve the Contractor of any responsibility or liability for the safety of Government, Contractor, or subcontractor personnel or property.

(g) Nothing contained in this clause shall relieve the Contractor from complying with applicable Federal, State, and local laws, codes, ordinances, and regulations (including the obtaining of licenses and permits) in connection with hazardous material.

(h) The Government’s rights in data furnished under this contract with respect to hazardous material are as follows:

(1) To use, duplicate and disclose any data to which this clause is applicable. The purposes of this right are to-

(i) Apprise personnel of the hazards to which they may be exposed in using, handling, packaging, transporting, or disposing of hazardous materials;

(ii) Obtain medical treatment for those affected by the material; and

(iii) Have others use, duplicate, and disclose the data for the Government for these purposes.

(2) To use, duplicate, and disclose data furnished under this clause, in accordance with paragraph (h)(1) of this clause, in precedence over any other clause of this contract providing for rights in data.

(3) The Government is not precluded from using similar or identical data acquired from other sources.

52.225-9 Buy American-Construction Materials (AUG 2025).

(a) Definitions. As used in this clause— Commercially available off-the-shelf (COTS) item—

(1) Means any item of supply (including construction material) that is–

(i) A commercial product (as defined in paragraph (1) of the definition of “commercial product” at

Federal Acquisition Regulation (FAR) 2.101);

(ii) Sold in substantial quantities in the commercial marketplace; and

(iii) Offered to the Government, under a contract or subcontract at any tier, without modification, in the same form in which it is sold in the commercial marketplace; and

(2) Does not include bulk cargo, as defined in 46 U.S.C. 40102(4), such as agricultural products and petroleum products.

"Construction material" means an article, material, or supply brought to the construction site by the Contractor or a subcontractor for incorporation into the building or work. The term also includes an item brought to the site preassembled from articles, materials, or supplies. However, emergency life safety systems, such as emergency lighting, fire alarm, and audio evacuation systems, that are discrete systems incorporated into a public building or work and that are produced as https://www.acquisition.gov/far/2.101#FAR_2_101 complete systems, are evaluated as a single and distinct construction material regardless of when or how the individual parts or components of those systems are delivered to the construction site. Materials purchased directly by the Government are supplies, not construction material.

Cost of components means—

(1) For components purchased by the Contractor, the acquisition cost, including transportation costs to the place of incorporation into the construction material (whether or not such costs are paid to a domestic firm), and any applicable duty (whether or not a duty-free entry certificate is issued); or

(2) For components manufactured by the Contractor, all costs associated with the manufacture of the component, including transportation costs as described in paragraph (1) of this definition, plus allocable overhead costs, but excluding profit. Cost of components does not include any costs associated with the manufacture of the construction material.

Critical component means a component that is mined, produced, or manufactured in the United States and deemed critical to the U.S. supply chain. The list of critical components is at FAR 25.105.

Critical item means a domestic construction material or domestic end product that is deemed critical to U.S. supply chain resiliency. The list of critical items is at FAR 25.105.

Domestic construction material means—

(1) For construction material that does not consist wholly or predominantly of iron or steel or a combination of both-

(i) An unmanufactured construction material mined or produced in the United States; or

(ii) A construction material manufactured in the United States, if–

(A) The cost of its components mined, produced, or manufactured in the United States exceeds 60 percent of the cost of all its components, except that the percentage will be 65 percent for items delivered in calendar years 2024 through 2028 and 75 percent for items delivered starting in calendar year 2029. Components of foreign origin of the same class or kind for which nonavailability determinations have been made are treated as domestic. Components of unknown origin are treated as foreign; or

(B) The construction material is a COTS item; or

(2) For construction material that consists wholly or predominantly of iron or steel or a combination of both, a construction material manufactured in the United States if the cost of foreign iron and steel constitutes less than 5 percent of the cost of all components used in such construction material. The cost of foreign iron and steel includes but is not limited to the cost of foreign iron or steel mill products (such as bar, billet, slab, wire, plate, or sheet), castings, or forgings utilized in the manufacture of the construction material and a good faith estimate of the cost of all foreign iron or steel components excluding COTS fasteners. Iron or steel components of unknown origin are treated as foreign. If the construction material contains multiple components, the cost of all the materials used in such construction material is calculated in accordance with the definition of "cost of components".

Fastener means a hardware device that mechanically joins or affixes two or more objects together. Examples of fasteners are nuts, bolts, pins, rivets, nails, clips, and screws.

Foreign construction material means a construction material other than a domestic construction…