Response to Questions Part 2 - 1.23.26.pdf
PDF 144 KB Posted
- Attached to
- Amendment 3 - Yakama Service Unit Upgrade Stand Alone Closed Circuit Television and Card Access System
- Solicitation number
- 75H71326Q00009
About this file
This document is a Questions and Answers memorandum for solicitation 75H71326Q00009, issued by the Indian Health Service (IHS) Portland Area Office on January 23, 2026. The solicitation deadline has been extended to February 3, 2026 at 5:00pm. The project is a Firm Fixed Price CCTV upgrade for the Yakama Service Unit Pharmacy, set-aside for Indian Small Business Economic Enterprises, with vendors required to complete the IHS Indian Economic Enterprise form. Award notices will be posted on SAM.gov following completion of evaluations and selection.
Key technical requirements include installation of cameras in consultant rooms (S3, S4, S13, S14 with one camera each), medication rooms (South S19, East E12A, North N31 with adequate coverage and potential additional cameras to eliminate blind spots), and storage space (S2 with one camera). Cameras must have minimum five megapixels to identify medication being dispensed. Five existing external IP cameras will be tied into the new internal system with no mounting on roof lines or fascia and tamper-proof hardware required. The head end equipment and Optical Distribution Frame will be located in the E28 server room away from the pharmacy area, with a single cable entry point in S2 and conduit running to the ceiling through fire-rated materials. Five doors requiring camera coverage are identified at existing card readers and S7. Additional requirements include motion-activated recording at 30 frames per second, 45-day video retention, Dell server specifications, battery backup for both access control and video surveillance systems for 24 hours, training for 5-7 individuals at the server room location, and integration with electric strike locking doors that remain locked at all times with no REX contacts required.
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DEPARTMENT OF HEALTH & HUMAN SERVICES PUBLIC HEALTH SERVICE _________________________________________________________________________________ Indian Health Service Portland Area Office 1414 NW Northup St, Suite 800
Portland, OR 97209
MEMORANDUM
The following is a list of question(s) received in regards to subject solicitation with responses:
1. Confirm the bid date and time of January 21, 2026 at 5:00pm are unchanged.
Response: Solicitation deadline has been extended to January 28, 2026 at 5:00pm.
2. Construction cost estimate or a construction cost range for the project.
Response: Uploaded is revised price schedule and solicitation is Firm Fixed Price.
3. Planholders list/bidders list and Non-Mandatory pre-bid attendance list.
Response: No list/bidders list.
4. Have you issued an addenda? Additional addenda after addendum 1? If so please attach them to this response.
Response: Information for amendment 2 will be posted under solicitation 75H71326Q00009 on SAM.gov.
5. When is the best time to follow up for bid results?
Response: Award Notice will be posted on SAM.gov after evaluations are complete and selection has been made.
6. Is the requirement 1 camera per room?
Response: Per Performance Work Statement:
(4) – Consultant Rooms (S3, S4, S13, & S14): 1 camera in each room.
(3) – Medications Rooms (South Med Room S19, East Med Room E12A, North Med Room N31): each room requires acquit camera coverage. May need additional cameras for no blind spots.
(1) – Storage Space Room (S2): requires 1 camera.
7. In area where there are no camera’s, what is the preference on the angle?
Date: January 23, 2026
From: Sheila Sells, Contract Specialist
Subject: Questions and Answers – 75H71326Q00009 Solicitation Part 2
To: All Concerned Parties, Contract File
Response: Per PWS, the government ask for vendors recommendation to ensure no blind spots occur.
8. Are cameras above medical rooms a specialty requirement?
Response: Minimum of 5 mega pixels and the goal is identify the medication being dispense (Medication filling location).
9. Is there a height requirement?
Response: There is no height requirement for placement of the cameras. In regards to fire codes, fire suppression, and fire assembles to not be use to secure mount of and cabling.
10. Storage area, blocked by corner by a shelf. Can the corner camera be moved to get the whole room?
Response: In reference to S2 room (Storage area), that is acceptable to move camera where it will be best coverage.
11. In room S3, is the preference on seeing the patient or the provider?
Response: The preference is to angle the view towards the patient.
12. Can we get a picture of the hallway up and down each row in the Pharmacy?
Response: Photos will be provided upon request and sent through secure transfer email.
Please send request to Sheila.Sells@ihs.gov.
13. Regarding S56 Head Server go?
Response: The question refers to head end equipment and terminal, it will be placed in E28 server room. Identified on revised PWS, page 25, Revised Attachment A.
14. Is there a BNS Spec in regards to the head server? Do we know where the head end equipment to be placed at?
Response: Per PWS, specification for servers and desktop computers to be Dell manufacture product. The government would like the head end equipment away from the Pharmacy Area.
15. Is there a return, entry? As there is a way down, is there a specific room they can come back up & down in? Also, was the conduit to go all the way up?
Response: This refers to the penetration for the cable run. Only 1 location for entry point (S2). Contractor to provide new penetration to support cabling. Prefer the conduit to go all the up to the ceiling.
16. Head location feels over length for Cat 6 line.
Response: With the location of head server away from Pharmacy area, yes the length of CAT 6 will be over length. Vendors can provide suggestion on proposal that best helps with the CAT 6 line.
17. IDF to place?
Response: The proper topic refers to ODF, Optical Distribution Frame. To be place in S2.
18. Specific type of camera?
Response: Per PWS, vendor to provide latest, capable, and high quality to meet the needs of IHS Security compliance.
19. Any available spare rack that could be put into the mechanical room?
Response: Per PWS, vendors are to provide all materials, equipment, tools, and supplies for CCTV upgrade.
20. Will other cameras tie in? Is there a height limit for existing cameras, can we face mount cameras?
Response: Question referred to external cameras be tied in with internal cameras in Pharmacy. It is allowed, as it will all be one system and no mounting of camera on the roof line or the fascia. Would like to have tamper proof hardware mounted.
21. Are the six existing cameras all IP?
Response: Yes
22. Are the locking doors electric strikes?
Response: Yes.
23. Are door REX contacts required?
Response: REX door contacts are not required.
24. Are there multiple shifts and need for unlock schedule?
Response: There is only one shift and doors are to remain locked at all times.
25. And then as far as any Conduit running, is it needed?
Response: Any conduit running through fire walls will require to be sealed with fire rated materials.
26. Any past history concerns, weak spots?
Response: Yes, obsolete equipment in pharmacy at the moment. And card access issues.
27. Northside medical room is over length for conduit.
Response: Yes, IT space to support switch/rack is available and highlighted in revised Attachment A.
28. What retention rate?
Response: Per PWS, 45 days.
29. Cameras to record on motion?
Response: Per PWS, Yes, page 11
30. Frame rate? (Live video)
Response: Prefer 30 fps (frame per seconds).
31. End user training number?
Response: 5-7 individuals.
32. Will it upload onto their individual PC’s?
Response: Will be at 1 location.
33. Location?
Response: Server room.
34. IHS requires battery backup. Is this for both ACS and VSS? How many hours does IHS require?
Response: Yes, backup battery for both ACS and VSS and 24 hours.
35. IHS indicated that there are 4 doors into the pharmacy. We count 3. Please verify the number of doors and the location of the 4th door (if applicable).
Response: There are 5 doors total that need camera coverage. They are were the three existing Card Readers are at and two doors at S7. See attached revised Attachment A (Yakama Service Unit Pharmacy Only).
36. Is the Indian Health Service Buy Indian Act Indian Economic Enterprise Representation Form a requirement to be Indian in order to bid on the project?
Response: Per solicitation description, “This requirement is set-aside for Indian Small Business Economic Enterprise.” Vendor’s are to fill out IHS IEE form.
37. Request to extend solicitation deadline to February 6, 2026.
Response: Solicitation deadline will be extended to February 3, 2026 at 5:00pm.
38. Request for Photos.
Response: Please send email request to Sheila.Sells@ihs.gov. Information will be sent through secure transfer email.
mailto:Sheila.Sells@ihs.gov
File details come from the government source that posted it. Updated .