Amendment 0001_Q and A_ 75H70926Q00006 Pharmacy Labels and Supplies.pdf

RFQ: 75H70926Q00002

Amendment 0001

Question 1: Do you or can you provide a picture of the logo for your bags?

Answer: Yes, a sample image of the logo has been provided for reference. Attachment 1.

Question 2: Will the same logo be used for your labels?

Answer: Yes, the same logo is currently incorporated into our prescription labels. A sample image of the label has been provided for reference. Attachment 2.

Question 3: In the price sheet you are requesting quantities of 36 for labels. Are you requesting rolls or cases?

Answer: Under the unit section, Item D is designated as “kit,” indicating that quantities should be quoted on a per-kit basis rather than by rolls or cases.

Question 4: Who is the current (incumbent) contractor performing this work, and what is their contract number?

Answer: The current incumbent contractor is Red Lodge Labels. Publicly available contract information may be found on SAM.gov or USAspending.gov. We are not distributing non-public contractor contact information.

Question 5: What was the total contract value (or annual spend) for the current/previous contract for these pharmacy supplies?

Answer: The total contract value for the current/previous contract for these pharmacy supplies was approximately $10,500.00.

Question 6: What is the approximate size of the initial order expected at the start of the base year (e.g., full annual quantity, partial release, or item-by-item)?

Answer: The initial order at the start of the base year is expected to be placed on an item-by-item basis.

Question 7: What is the anticipated average order size and frequency for subsequent releases (monthly, quarterly, on-demand, etc.)?

Answer: Subsequent orders are anticipated to be placed on an as-needed (on-demand) basis.

Question 8: Is there any historical ordering data from the prior contract, if available, that could be shared to inform bulk planning?

Answer: Under the prior contract, processing and mailing of orders required approximately two weeks. Orders were typically placed once annually due to government credit card purchasing requirements. However, due to limited storage capacity, the pharmacy can no longer accommodate annual bulk orders. Moving forward, the pharmacy prefers to place orders on an as-needed basis, while maintaining sufficient inventory to cover approximately one quarter.

Question 9: What specific ScriptPro model(s) are in use? (This affects label stock compatibility, core size, and thermal vs. direct-thermal printing requirements.) Note: The ScriptPro MP model would require different labels. Most other ScriptPro models share a common label specification.

Answer: The ScriptPro SP 200 model is currently in use.

Question 10: Are there specific color, font, or formatting requirements for the label design?

Would two colors suffice (white and yellow), or are additional colors preferred?

Answer: Two colors are sufficient for the label design, and the current labels utilize a white and yellow color scheme. A sample image of the existing label has been provided for reference. Attachment 2.

Question 11: Who provides the label artwork/template — is it provided by the agency, or is the vendor expected to design it?

Answer: The vendor will be responsible for providing the label artwork and template design.

Question 12: Is a sample image or current label available that we can reference to ensure proper sourcing and supplier compliance?

Answer: Yes, a sample image of the current label has been provided for reference to support proper sourcing and supplier compliance. Attachment 2.

Question 13: Is a sample image of the logo available? How many colors does the logo contain, and are there any specific color requirements for the bags or the logo?

Answer: Yes, a sample image of the current bag logo has been provided. The logo is presently a single color, and there are no strict color requirements for either the bag or the logo. While the current bags are white with a blue logo, this color scheme is preferred but not mandatory. Attachment 1.

Question 14: Is it acceptable for bag sizes to vary by ¼ to ½ inch?

Answer: Yes, minor variations in bag size of approximately ¼ to ½ inch are acceptable.

Question 15: Which state's regulations apply (Montana)? Are there any specific security features required beyond standard tamper-resistance? Montana.

Answer: Montana state regulations apply. For prescription pads, the following security features are required:

1. One or more industry-recognized features designed to prevent unauthorized copying of completed or blank prescription forms.

2. One or more industry-recognized features are designed to prevent the erasure or modification of information written by the prescriber.

3. One or more industry-recognized features designed to prevent the use of counterfeit prescription forms.

Question 16: What Service Unit information needs to be printed on the pads (address, phone, DEA number, etc.)?

Answer: A sample of the current prescription pad has been provided, which includes all required Service Unit information. This same information should be included on the new pads. Attachment 3.

Question 17: Will the National Provider Identifier (NPI) number be released at the time of award?

Answer: Yes, the National Provider Identifier (NPI) number will be released at the time of award.

Question 18: What is the expected delivery timeframe after each order is placed?

Answer: The expected delivery timeframe after each order is placed is approximately two weeks.

Question 19: Will orders be placed all at once, or in smaller increments throughout the year?

Answer: Orders will be placed in smaller increments throughout the year, rather than as a single bulk order.

Question 20: What is the delivery address?

Answer: The delivery address is: 420 North Cheyenne Avenue, Lame Deer, Montana 59043.

Question 21: What is the approximate size of the initial order expected at the start of the base year (e.g., full annual quantity, partial release, or item-by-item)?

Answer: The initial order at the start of the base year is expected to be placed on an item-by-item basis.

Question 22: What is the anticipated average order size and frequency for subsequent releases (monthly, quarterly, on-demand, etc.)?

Answer: Subsequent orders are anticipated to be placed on an as-needed (on-demand) basis.

Question 23: Is there any historical ordering data from the prior contract, if available, that could be shared to inform bulk planning?

Answer: Under the prior contract, processing and mailing of orders required approximately two weeks. Orders were typically placed once annually due to government credit card purchasing requirements. However, due to limited storage capacity, the pharmacy can no longer accommodate annual bulk orders. Moving forward, orders are expected to be placed on an as-needed basis, with efforts to maintain sufficient inventory to cover approximately one quarter.

Question 24: Should pricing reflect per-unit, per-case, or per-kit pricing for each item?

Answer: Pricing should be structured as follows: per kit for prescription labels, per case for bags and per pad for prescription pads.