RFQ 75H70926BAO-017.pdf

Solicitation No.

75H70926BAO_017

Project Title Laundry Services

SECTION B – CONTINUATION

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number 75H70926BAO_017 is issued as a request for quotation (RFQ), for Laundry Services for the Crow/Northern Cheyenne Hospital at the Crow Service Unit, Crow Agency, Montana.

This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

This procurement is conducted pursuant to the authority of Federal Acquisition Regulation (FAR) part 12, Acquisition of Commercial Products and Commercial Services and FAR 37.101, Non-Personal Services Contract.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06.

Set-Aside Small Business NAICS 812332 - Industrial Launderers SB Size Standard $47.0 Million

1. CONTRACT TYPE

The Billings Area Indian Health Service, anticipates awarding a single Firm Fixed Priced Purchase Order for Laundry Services at Crow Service Unit.

2. PRICE SCHEDULE: Price is based off an estimated volume of 49,200 pounds of soiled linen a year.

CLIN Description Quantity Unit Unit Price Total Price

1 Base Year: Cost of Linen Laundry Service per pound

49,2000/yr. LB $ $

2 Base Year: Service Charge per visit EA $ $

3 Option Year One: Cost of Linen Laundry Service per pound

49,2000/yr. LB $ $

4 Option Year One: Service Charge per visit

EA $ $

5 Option Year Two: Cost of Linen Laundry Service per pound

49,2000/yr. LB $ $

6 Option Year Two: Service Charge per visit

EA $ $

Project Title

7 Option Year Three: Cost of Linen Laundry Service per pound

49,2000/yr. LB $ $

8 Option Year Three: Service Charge per visit

EA $ $

9 Option Year Four: Cost of Linen Laundry Service per pound

49,2000/yr. LB $ $

10 Option Year Fourt: Service Charge per visit

EA $ $

Grand Total…………………………………………………………$ ____________

3. PERIOD OF PERFORMANCE

Period of performance shall be twelve months with four (4) 12-month option periods. Actual period of performance shall be determined upon contract award.

If the Government exercises the options pursuant to Federal Acquisition Regulation (FAR) 52.217-9, Option to Extend the Term of the Contract (MAR 2000), the ordering period shall be extended in accordance with the following schedule:

Year Option Period

Option Year 1 TBD Option Year 2 TBD Option Year 3 TBD Option Year 4 TBD

4. POINTS OF CONTACT (POC)

Contract Specialist Tanya Azure Email: tanya.azure@ihs.gov

Contracting Officer (CO) Alta Adrian Email: alta.adrian@ihs.gov

Contracting Officer’s Representative (COR) Nathan Moyer Email: Nathan.moyer@ihs.gov

Project Title

SECTION C – CONTRACT CLAUSES

1. FEDERAL ACQUISITION REGULATION (FAR) CLAUSES

52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: www.acquisition.gov.

CLAUSES INCORPORATED BY REFERENCE

CLAUSE Title Date 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper May 2011 52.204-9 Personal Identity Verification of Contractor Personnel Jan 2011 52.204-13 System for Award Management Maintenance Oct 2018 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards Deviation

Date 52.204-14 Service Contract Reporting Requirements Deviation

Date 52.204-19 Incorporation by Reference of Representations and Certifications Dec 2014 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment Deviation Date

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations Deviation Date

52.212-4 Terms and Conditions-Commercial Products and Commercial Services Deviation

Date 52.219-6 Notice of Total Small Business Set-Aside Deviation

Date 52.219-8 Utilization of Small Business Concerns Deviation

Date 52.219-28 Post-Award Small Business Program Representation Nov 2020 52.222-3 Convict Labor Deviation

Date 52.222-19 Child Labor—Cooperation with Authorities and Remedies Deviation

Date 52.222-40 Notification of Employee Rights Under the National Labor Relations Act Deviation

Date 52.222-41 Service Contract Labor Standards Deviation

Date 52.222-42 Statement of Equivalent Rates for Federal Hires May 2014 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards - Price Adjustment

(Multiple Year and Option Contracts) Deviation Date

52.222-50 Combating Trafficking in Persons Deviation Date

52.222-54 Employment Eligibility Verification Deviation Date

52.226-7 Drug-Free Workplace May 2024 52.226-8 Encouraging Contractor Policies to Ban Text Messaging while Driving May 2024 52.232-39 Unenforceability of Unauthorized Obligations Jun 2013 52.232-40 Providing Accelerated Payments to Small Business Subcontractors Mar 2023 52.237-3 Continuity of Services Jan 1991

Project Title

52.242-15 Stop Work Order Aug 1989 52.242-17 Government Delay of Work Apr 1984 52.243-1 Changes – Fixed Price Alternate I (Apr 1984) Aug 1987

Clauses Incorporated by full text

52.203-17 Contractor Employee Whistleblower Rights (Nov 2023)

(a) This contract and employees working on this contract will be subject to the whistleblower rights and remedies established at 41 U.S.C. 4712 and Federal Acquisition Regulation (FAR) 3.900 through 3.905.

(b) The Contractor shall inform its employees in writing, in the predominant language of the workforce, of employee whistleblower rights and protections under 41 U.S.C. 4712, as described in FAR 3.900 through 3.905.

(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in all subcontracts.

(End of clause)

(End of clause)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 1 day of contract expiring.

(End of Clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days;

provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

2. HHSAR CLAUSES

CLAUSES INCORPORATED BY REFERENCE

CLAUSE Title Date 352.215-70 Late Proposals and Revisions Dec 18, 2015 352.222-70 Contractor Cooperation in Equal Employment Opportunity Investigations Dec 18, 2015 352.223-70 Safety and Health Dec 18, 2015 352.224-70 Privacy Act Dec 18, 2015 352.226-3 Native American Graves Protection and Repatriation Act Dec 18, 2015 352.232-71 Electronic Submission of Payment Request 352.237-70 Pro-Children Act Dec 18, 2015 352.237-73 Indian Child Protection and Family Violence Act Dec 18, 2015

Project Title

352.237-74 Non-Discrimination in Service Delivery Dec 18, 2015 352.239-73 Electronic Information and Technology Accessibility Notice Dec 18, 2015 352.239-74 Electronic and Information Technology Accessibility Dec 18, 2015

3. INVOICE SUBMISSION AND PAYMENT

Invoices shall be submitted through the Invoicing Processing Platform (IPP), a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis. The use of IPP shall take precedence over previously established invoicing procedures in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests”. The IPP website address is: https://www.ipp.gov. If you require assistance registering or require IPP account access, please contact the IPP Helpdesk at (866) 973-3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov.

Payment willl be made by the Billings Area Financial Management Branch, P.O. Box 36600, Billings, Montana 59107. Payments are made in arrears.

(End of Local Clause)

4. CONTRACTING OFFICER AUTHORITY:

Authority to negotiate changes in the terms, conditions or amounts cited in this contract is reserved for the Contracting Officer.

SECTION D – DOCUMENTS, EXHIBITS AND ATTACHMENTS

Attachment Number Title Notes 1 Statement of Work (SOW)

SECTION E – SOLICITATION PROVISIONS

1. FEDERAL ACQUISITION REGULATION (FAR) PROVISIONS

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: www.acquisition.gov.

(End of provision)

Project Title

PROVISIONS INCORPORATED BY REFERENCE

PROVISION Title Date 52.204-7 System for Award Management Oct 2018 52.204-16 Commercial and Government Entity Code Reporting Aug 2020 52.204-17 Ownership or Control of Offeror Aug 2020 52.204-22 Alternative Line Item Proposal Jan 2017 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance

Services or Equipment Nov 2021

52.204-26 Covered Telecommunications Equipment or Services-Representation Oct 2020 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations-Representation Nov 2015 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters 52.215-5 Facsimile Proposals Oct 1997

52.222-52 Exemption from Application of the Service Contract Labor Standards Contracts for

Certain Services – Certification May 2014

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran – Representation and Certifications

Jun 2020

FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (Deviation Date)

1) Quote Format

Offerors shall submit three (3) volumes, a technical, past performance and price volume, each clearly marked. At a minimum they should include the following information:

Technical - Volume I Written narrative addressing the technical factors of Management/Understanding the SOW and Key Personnel. The offeror should address the following in their response to Technical:

Management/Understanding of the SOW. Address the following elements (do not exceed 5 pages):

Management

Quality Assurance Customer Service

Past Performance - Volume II

Project Title

Written narrative addressing the past performance factors of Relevance and Quality. Offeror must submit at least 2, and no more than 5 past performance records. The offeror shall address the following in their response to Past Performance:

Relevance/Quality. Include information on the past performance of the company as it relates to this requirement, in size and scope. Offeror must be able to demonstrate their record of successful performance in past contracts and/or jobs.

Price - Volume III A completed pricing schedule as identified in section B of this RFQ, with per unit pricing and a total quoted price.

2) Quote Due Date

All quotes in response to this opportunity are due no later than 3pm MT on March 6, 2026. Quotes will only be accepted via electronic mail and must be emailed to the Contact Specialist at Tanya.azure@ihs.gov by the closing date.

3) Offer Acceptance

The offer must stipulate that it is predicated upon all the terms and conditions of this RFQ. In addition, it must contain a statement to the effect that it is firm for a period of at least 90 days from the date of receipt by the Government.

(End of Provision)

52.212-2 -- Evaluation -- Commercial Items (Deviation Date)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

(i). TECHNICAL:

The contractor will be evaluated based upon their capabilities as they relate to the requirement, as well as their understanding of the project.

Sub-Factors:

Management:

An acceptable approach will demonstrate the offeror’s ability to support the Government’s requirements for the specified candidate placement.

Quality Assurance:

An acceptable approach will identify the actions employed to ensure compliance with performance standards in the SOW. Provide effective measures for candidate placement

Project Title and procedures that demonstrate compliance with Federal, State, and local laws and regulations. Must show the ability to present candidates that meet IHS clearance requirements.

Customer Service:

An acceptable customer service plan shall address how the offeror will ensure their availability to the requiring department of the IHS facility. Must show the ability to respond to planned and urgent placement requests.

(ii). PAST PERFORMANCE

Sub-Factors:

Relevance/Quality:

The offeror will be evaluated based upon the relevance and quality of past contracts/jobs performed and general trends in the contractor’s performance will be considered. More recent and more relevant performance has a greater impact in the Performance Confidence assessment than less recent and less relevant performance. The Government will perform an independent determination of relevancy of the data provided or obtained.

NOTE: The Government reserves the right to contact any reference provided by the offeror in evaluating the offeror’s past performance. Furthermore, the Government reserves the right to use any information that comes to the attention of the Government in evaluating the offeror.

Performance Confidence:

As a result of the relevancy and quality assessments of the past contracts/jobs evaluated, the offeror will be assigned a confidence rating to their Past Performance factor. It is the Government’s assessment of the offeror’s probability of meeting the requirements of the project based on the offeror’s experience level to projects similar in size and scope to this requirement.

(iii). PRICE:

Total evaluated price will be calculated for evaluation purposes only and used to assist in determining the best value to the Government. The total evaluated price will be evaluated as follows:

Price Reasonableness: Determination whether it is reasonable and if the quotation reflects an understanding of the requirement. Price competition is expected to support the determination of reasonableness. This factor will be evaluated as identified in FAR Part 15.305(a)(1).

Balanced Pricing: Unbalanced pricing is referenced at FAR Part 15.404-1(g).

Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or underestimated as indicated by the application of analysis techniques. Offerors are cautioned that offers that are determined to be "materially unbalanced" may result in the offer being rejected because the lack of balance poses an unacceptable risk to the Government.

All evaluation factors other than cost or price, when combined, are approximately equal to cost or price.

Project Title

Best Value-Trade Offs: The Government reserves the right to make an award to other than the low priced quoter if another superior technical submission, or a submission indicating a reduced performance risk, warrants paying a premium. As non-price factors are evaluated closer to one another between quotes, price will become more significant. Furthermore, the Government reserves the right to award no order at all, depending on the quality of the quotes, the availability of funding and the continued existence of the requirement.

(End of Provision)

2. HHSAR PROVISIONS

PROVISIONS INCORPORATED BY REFERENCE

PROVISION Title Date 352.215-70 Late Proposals and Revisions DEC 2015 352.239-73 Electronic Information and Technology Accessibility Notice DEC 2015