Questions for Sol 75H70726Q00080 Amnd 0002.docx

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Floor Replacement for the Albuquerque Indian Health Center, HIM Department
Solicitation number
75H70726Q00080
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This is a Questions and Answers (Q&A) document for Solicitation 75H70726Q00080, a floor replacement project at the Albuquerque Indian Health Center's Health Information Management (HIM) Department. The document addresses 19 contractor inquiries regarding project scope, logistics, and work requirements. Key clarifications include: asbestos is present only in existing floor tile and mastic (not covebase mastic); the project area covers approximately 1,330 square feet including an enclosed office; government personnel will be relocated during construction and asbestos remediation; an optional CLIN addresses furniture relocation services with government IT personnel handling computer equipment disconnection/reconnection; contractors must provide portable sanitation facilities and cannot use government restrooms; working hours are 8:00 AM to 4:30 PM during normal business hours unless pre-approved otherwise by the Contracting Officer's Representative (COR); HVAC shutdown may be permitted if required by the approved work plan and coordinated with facility management; contractors must verify field conditions to determine quantities for transition strips, integral cove base linear footage, and heat-welded seams; and asbestos abatement may be subcontracted to licensed qualified subcontractors with the prime contractor maintaining responsibility for all compliance requirements.

Contractors are directed to coordinate all activities with the COR and Facility Management, including work scheduling, phasing, elevator use, and temporary furniture staging areas identified by the government. The document confirms that floor plans and photographs are available as attachments, and that an asbestos abatement plan including proposed exhaust discharge locations (potentially through existing skylight openings) and Personal Protective Equipment/Infection Control Respiratory Analyzer (PCRA/ICRA) requirements must be submitted for government approval prior to work commencement. All costs for subcontracted services, equipment, materials, and coordination must be included in pricing proposals.

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Other files

File Type Posted
Albuquerque Service Unit Bldg 21 2nd Floor ADD Function.pdf PDF
Sol_75H70726Q00080_Amd_0002.pdf PDF
Albuquerque Service Unit Building 21 Asbestos Report.pdf PDF
Questions for Sol 75H70726Q00080.docx DOCX document
ASU HIM Floor plan.pdf PDF
ASU HIM Photographs.pdf PDF
Building 21 Addition Report.pdf PDF
Sol_75H70726Q00080_Amd_0001.pdf PDF
Sol_75H70726Q00080.pdf PDF
IHS IEE Representation Form_Jan 2022_508 Compliant.pdf PDF

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Questions for Sol 75H70726Q00080 – Floor Replacement for the Albuquerque Indian Health Center, HIM Department:

Question:
Answer:
1. Does the covebase mastic contain asbestos?
According to the report dated April 14, 2006, the covebase mastic does not contain asbestos. Only the floor tile and mastic contains asbestos. Attachment titled “Building 21 Addition Report” is attached.
2. Would it be possible to obtain floor plans, photographs, or any other available documentation showing the areas included in the SOW?
Yes. Attachments titled “ASU HIM Floor Plan” and “ASU HIM Photographs” will be attached.
3. Please confirm the approved working hours for construction and abatement activities.
Work shall be performed during normal business hours 8:00-4:30 pm unless otherwise approved in writing by the COR. Requests to perform work outside normal business hours shall be submitted in advance and will be evaluated based on facility operations and project requirements.
4. Does the HIM office space have a dedicated HVAC system that can be shut down and isolated during the asbestos activities?
Temporary shutdown of the HVAC serving the immediate project area may be permitted if required by the Contractor's approved work plan. Any shutdown shall be coordinated with and approved by the COR and Facility Management in advance. The Contractor shall include any required coordination in its project schedule.

5. Will the office personnel occupying the HIM office space be relocated during construction and asbestos remediation?

Yes. Government personnel occupying the HIM office space will be relocated during construction and asbestos abatement activities. The Contractor shall coordinate the work schedule and phasing with the COR and Facility Management in accordance with the approved project schedule.

6. Will the Indian Health Service (IHS) relocate the office furniture, desks, printers, and other equipment from the work area prior to construction, or is this work to be performed by the contractor?

The solicitation includes an Optional CLIN for furniture relocation. If exercised, the Contractor shall disconnect, move, protect, and reset workstations, furniture and enclosed office furniture in accordance with the solicitation. Government IT personnel will disconnect and reconnect Government-owned computer equipment and other IT devices.

Offerors may propose an alternate approach, such as phased construction, that minimizes furniture relocation and disruption to clinic operations, provided the proposed approach meets the requirements of the solicitation. Any proposed alternate approach will be subject to Government review and approval after award.

7. May the contractor use the existing restroom facilities during construction, or should portable toilet facilities be included in the bid?

No. As stated in the Statement of Work, the Contractor and subcontractors shall not use Government restroom facilities. Offerors shall include all costs associated with providing and maintaining portable sanitation facilities for the duration of the project.

8. The existing skylight cover located in the HIM office space may need to be temporarily removed to facilitate the asbestos abatement activities. Please confirm whether temporary removal of the skylight cover is acceptable.
The Contractor may propose exhausting air through the existing skylight opening, subject to approval of the Contractor's submitted abatement plan, PCRA/ICRA requirements, and compliance with all applicable regulations. If the Contractor determines that temporary removal of the skylight cover is necessary to implement its proposed means and methods, the proposed approach shall be identified in the Contractor's abatement plan and is subject to Government review and approval prior to commencement of work.
9. Is subcontracting the asbestos abatement portion of the work acceptable?
Yes. The Contractor may subcontract the asbestos abatement portion of the work to a properly licensed and qualified asbestos abatement subcontractor. The prime contractor remains responsible for ensuring all contract requirements are met, including compliance with applicable federal, state, tribal, OSHA, EPA, and IHS regulations.
10. Should pricing include subcontractor costs?
Yes. Offerors shall include all costs associated with meeting the requirements of the solicitation, including subcontracted asbestos abatement services.
11. If subcontracting is not permitted, how should offerors who are not licensed asbestos abatement contractors address those requirements?
Not Applicable
12. The specifications reference installation of required transitions at thresholds. Is there an estimated quantity or schedule identifying the required transition strips?
No estimated quantity is provided. Offerors shall field verify existing conditions and include all transition strips necessary to provide a complete installation in accordance with the solicitation requirements.
13. Will new integral cove base be installed throughout the project area, and if so, is there an estimated linear footage available?
Yes. New integral cove base is required throughout the project area. No estimated linear footage is provided. Offerors shall determine required quantities through field verification.

14. Is there an estimated linear footage for heat-welded seams, or should the contractor determine this quantity during field verification?

No estimated quantity is provided. Offerors shall determine required seam quantities through field verification and in accordance with the flooring manufacturer's installation requirements.

15. Where can exhaust air be discharged during abatement activities?
Subject to approval of the Contractor's submitted abatement plan, PCRA/ICRA requirements, and compliance with all applicable regulations, the Contractor may propose exhausting air through the existing skylight openings serving the project area. Final acceptance of the proposed exhaust location will be determined during review of the Contractor's submittals and pre-construction planning.
16. Can the HVAC serving the project area be shut down?
Temporary shutdown of the HVAC serving the project area may be permitted if required for the Contractor's approved work plan. Any shutdown shall be coordinated with and approved by the COR and Facility Management in advance.
17. Is there a service elevator available?
No. There is no dedicated service elevator. An elevator is available adjacent to the reception area for transporting personnel, tools, and materials. Use of the elevator shall be coordinated with Facility Management and may be subject to operational restrictions.
18. Where can furniture and workstations be relocated?
Temporary relocation or staging areas will be identified by the Government during project coordination, as appropriate. The Contractor shall coordinate relocation activities with the COR and Facility Management.
19. Is the enclosed office included in the project scope?
Yes. The enclosed office is included in the project scope. The approximate project area of 1,330 square feet includes the enclosed office, as identified in the Statement of Work.

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