75H70426Q00050.pdf

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CODE 18a. PAYMENT WILL BE MADE BY

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FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

196IHSHQ CODE 16. ADMINISTERED BYCODE

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541690

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR196

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

09/08/2026 1200 ET

08/28/2026

CYNTHIA CASON

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

75H70426Q00050

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 10 IHS1530342OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Rockville MD 20857

5600 Fishers Lane, Mailstop 09E70

Division of Acquisition Policy

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$19

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

Indian Health Service WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

ROCKVILLE MD 20857

5600 Fishers Lane, Suite 10E54

Office of Finance & Accounting/DFO

Indian Health Service

HEADQUARTER

Rockville MD 20857

5600 Fishers Lane, Mailstop 09E70

Indian Health Service

Division of Acquisition Policy

24.

AMOUNT

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UNIT PRICE

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UNIT

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QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

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ITEM NO.

Submit quote to Luci Cason at cynthia.cason@ihs.gov by September 8, 2026 at

12PM EST.

See Request for Quote information below for Schedule of Supplies and Services and Instructions to Quoters.

Delivery: 07/31/2027 Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

CYNTHIA L. CASON

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

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ITEM NO.

1 CLIN 0001 VAERS Monitoring, Analytics, Reporting, and Automation Enhancement

In accordance with the attached Statement of Work

Period of Performance 09/21/2026 – 07/31/2027

Firm Fixed Price, Non Severable Services Line Item

Period of Performance: 09/21/2026 to 07/31/2027

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

10 2 of

REQUEST FOR QUOTE

Indian Health Service (IHS)/Division of Acquisition Policy (DAP) Request for Quote # 75H70426Q00050 Title: Office of Public Health Support (OPHS)

VAERS Monitoring, Analytics, Reporting and Automation Enhancement

Quotes Due: September 8, 2026 12:00PM Eastern Time Primary Point of Contact Luci Cason, Email: cynthia.cason@ihs.gov

DESCRIPTION OF REQUIREMENT

The Indian Health Service (IHS) seeks to establish an automated, sustainable, and efficient vaccine safety monitoring capability that leverages Centers for Disease Control and Prevention (CDC) Vaccine Adverse Event Reporting System (VAERS) data and the National Pharmacy and Therapeutics Committee (NPTC) Vaccine Sentinel Survey to improve situational awareness, support vaccine safety assessments, identify potential safety signals, and inform public health decision-making. The purpose of this project is to design, develop, and implement an automated vaccine safety monitoring system that supports routine surveillance, trend analysis, signal detection, and dissemination of actionable vaccine safety information across the IHS and I/T/U health system using data from the CDC VAERS system and the NPTC vaccine sentinel survey.

SOLICITATION TYPE

This solicitation is issued as a combined synopsis/solicitation in accordance with RFO FAR Part 12. This announcement is the only solicitation. The Government is issuing a solicitation for the purpose of entering into a contract. Only one award will be made as a result of this solicitation. This acquisition is conducted using the streamlined procedures of Federal Acquisition Regulation (FAR) Part 12, as revised under the Revolutionary FAR Overhaul (RFO).

This acquisition is being conducted using the procedures in RFO FAR 12.201-1. This acquisition is a 100% Indian Small Business Economic Enterprise (ISBEE) set-aside under the Buy Indian Act, 25 U.S.C. 47, and HHSAR Subpart 326.6. Quotes will be considered only from Indian Economic Enterprises that are also small business concerns under the applicable NAICS code.

TYPE OF CONTRACT

The Government contemplates award of a Firm Fixed Price Purchase Order for non-personal commercial services.

NAICS CODE

The primary North American Industry Classification System (NAICS) is 541690 – Other Scientific and Technical Consulting Services - with an SBA size standard of $19 Million.

SUBMISSION AND INQUIRIES

See Section L “Instructions, Conditions, and Notices to Quoters” of this solicitation for further instructions.

Submit quotes to Contract Specialist Luci Cason at cynthia.cason@ihs.gov no later than 12:00PM EST on September 8, 2026. Offerors are instructed specifically to contact only the Contract Specialist in connection with any aspect of this requirement prior to contract award.

Note: quotes will not be accepted via facsimile or mail.

Table of Contents Section Description Page B Supplies or Services and Prices/Costs (CLIN Schedule)

C Description/Specifications/Statement of Work

D Packaging and Marking

E Inspection and Acceptance

F Deliveries or Performance

G Administration Data

H Special Requirements

I Contract Clauses

J List of Attachments

K Representations and Certifications of Quoters

L Instructions, Conditions, and Notices to Quoters

M Evaluation Factors for Award

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

ITEM SUPPLIES / SERVICES QTY / UNIT UNIT PRICE EXTENDED PRICE

SUPPLIES / SERVICES QTY / UNIT UNIT PRICE EXTENDED PRICE

VAERS Monitoring, Analytics, Reporting, and Automation Enhancement

In accordance with the attached Statement of Work

Period of Performance 09/21/2026 – 07/31/2027

Firm Fixed Price, Non Severable Services Line Item

1 Job

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

See Attachment 1 – Statement of Work (SOW)

SECTION D – PACKAGING AND MARKING

There are no packaging, packing, marking, or shipping requirements applicable to this Purchase Order. All deliverables shall be submitted electronically or in person in accordance with the SOW.

SECTION E – INSPECTION AND ACCEPTANCE

The resulting Purchase Order shall be subject to the inspection and acceptance provisions of FAR 52.212- 4 Terms and Conditions – Commercial Products and Commercial Services. Additional inspection and acceptance requirements are contained in the attached SOW.

SECTION F – DELIVERIES OR PERFORMANCE

The resulting Purchase Order shall be subject to the delivery and performance provisions of FAR 52.212- 4 Terms and Conditions – Commercial Products and Commercial Services. Additional delivery and performance requirements are contained in the attached SOW.

The period of performance will be from September 21, 2026 to July 31, 2027. The period of performance for all substantive work under this contract shall end no later than July 31, 2027. All technical, analytical, system development, implementation, training, and other performance activities shall be completed by that date. However, the contractor shall submit the final quarterly progress report no later than August 20, 2027. Submission of the final quarterly report after July 31, 2027, shall be considered an administrative reporting requirement and shall not authorize or require additional substantive performance beyond the period of performance. The Contractor shall submit its final invoice within 60 calendar days after July 31, 2027.

SECTION G – ADMINISTRATION DATA

The resulting Contract shall be subject to the provisions and clauses included in Solicitation Attachment 2

– Provisions and Clauses.

Submission of invoices shall be in accordance with HHSAR 352.232-71, Electronic Submission of Payment Requests (Apr 2026), incorporated in full text in Solicitation Attachment 2 – Provisions and Clauses.

Invoicing and Payment Milestones

The Contractor may submit invoices for portions of the Purchase Order’s firm-fixed price upon completion and Government acceptance of the applicable milestone deliverables identified below. Payments made under this schedule constitute payment for completed and accepted portions of CLIN 0001 and are not progress payments or contract financing.

Statement of Work Deliverables Percentage of CLIN 0001 Price

Completion and acceptance of Task 1 deliverables 15%

Completion and acceptance of Task 2 deliverables 25%

Completion and acceptance of Tasks 3 and 4 deliverables 40%

Completion and acceptance of Tasks 5 and 6 deliverables 20% The Contractor shall not invoice for a milestone until all deliverables associated with that milestone have been completed and accepted by the COR. Invoices shall reference the applicable deliverable(s) associated with the payment milestone.

All invoices must be submitted within 60 days after July 31, 2027.

Contracting Officer’s Representative (COR):

The (COR) will be identified by a separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR states the responsibilities and limitations of the COR, especially concerning changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract.

Program Manager:

A federal Program Manager (PM) will be assigned to provide leadership direction for this requirement. The PM will coordinate with the contractor and with the federal team to ensure the project stays on task. This person will be identified by the COR or the Contracting Officer.

SECTION H – SPECIAL REQUIREMENTS

Security Requirements The contractor and subcontractor personnel shall be subject to the same Federal laws, regulations, standards and policies as IHS employees regarding information and information system security, including mandatory training requirements. Contractor personnel may be exposed to sensitive and unclassified information systems and documents.

(a) To perform the work specified herein, Contractor personnel are expected to have routine (1) physical access to an HHS-controlled facility; (2) logical access to an HHS-controlled information system; (3) access to sensitive HHS data or information, whether in an HHS-controlled information system or in hard copy;

or (4) any combination of circumstances (1) through (3).

Contracting personnel visiting any Government facility in conjunction with this contract shall be subject to the standards of conduct applicable to Government employees. Site-specific approval regarding access to any IHS facility, sensitive materials, computer facility access, issuance of security badges, etc. shall be coordinated with the COR or IHS Project Manager as required.

Additional Requirements Concerning Data, Data Rights, and Computer Software The Government shall have unlimited rights in all data, documents, materials, software, source code, scripts, configurations, data models, dashboard source files, ETL workflows, documentation, and other deliverables first produced in the performance of this contract, subject to the applicable provisions and clauses of this contract. The Contractor shall deliver all such materials in formats that permit the Government to use, reproduce, modify, maintain, operate, enhance, disclose, and distribute the deliverables for Government purposes. The Government's rights shall include the right to disclose or provide such materials to other contractors or Government support personnel for purposes of operating, maintaining, modifying, enhancing, or supporting the system on behalf of the Government, subject to applicable safeguarding requirements. The Contractor shall identify in its quote any pre-existing, proprietary, commercial, or third-party software, data, materials, or other components that the Contractor proposes to incorporate into the solution and that are subject to restrictions on the Government's use, modification, disclosure, maintenance, or reproduction. The Contractor shall not incorporate any such component if its applicable license or other restrictions would prevent the Government, or a contractor acting on behalf of the Government, from independently operating, maintaining, supporting, or modifying the delivered system, unless specifically approved in writing by the Contracting Officer. Nothing in this requirement shall require the Contractor to transfer ownership of pre-existing intellectual property or third-party materials for which the Contractor does not possess ownership rights. However, incorporation of such materials shall not impair the Government's ability to operate, maintain, support, and use the delivered system as required by this contract. This right does not abrogate any other Government rights.

SECTION I – CONTRACT CLAUSES

See Attachment 2 – Provisions and Clauses

SECTION J – LIST OF ATTACHMENTS

Attachment 1 – Statement of Work

Attachment 2 – Provisions and Clauses

Attachment 3 – Indian Health Service Buy Indian Act Indian Economic Enterprise Representation Form

SECTION K – REPRESENTATIONS AND CERTIFICATIONS OF QUOTERS

Offerors must complete and return Attachment 3 – Indian Health Service Buy Indian Act Indian Economic Enterprise Representation Form – with their quote.

By submission of its quote, the Quoter represents that the representations and certifications contained in the System for Award Management (SAM) are current, accurate, and complete as of the date of quote submission. The Quoter shall identify any material changes to its representations and certifications that may affect its eligibility for award.

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO QUOTERS

Quote Format

(a) Your quote for this acquisition must be prepared in two parts: a) Technical Quote (Volume I) and b) Price Quote (Volume II). Quotes are due September 8, 2026, 12:00 PM Eastern Time.

(b) The technical quote should have as much detail as you would consider necessary to reflect a clear understanding of the nature of the work being undertaken. The technical quote shall not contain pricing information.

(c) The quote must be signed by an official authorized to bind your organization.

(d) The quote must include a cover letter with the following information:

The name, title, phone number, e-mail address, and signature of the authorized representative The name, title, phone number, e-mail address of the person to be contacted concerning any matter related to the solicitation (if different from above)

Unique Entity Identifier number Company name and mailing address Date quote submitted and quote expiration date Type of company (i.e. small business, 8(a), woman-owned, etc.) as validated via the System for

Award Management (SAM). Quoter must register in SAM, located at http://www.sam.gov.

Your quote must stipulate that it is predicated upon all the terms and conditions of the RFQ. If not noted in this section of the Quote, it will be assumed that the contractor has no assumptions for award and agrees to comply with all of the terms and conditions set forth herein. In addition, it must contain a statement that it is firm for a period of at least 90 days from the date of receipt by the Government.

e) Quoter shall submit one (1) non-editable PDF copy of their technical quote and one (1) non-editable PDF copy of their price quote.

(f) The Government will evaluate quotes in accordance with the evaluation criteria set forth in the “Evaluation of Quote” section further below.

Technical Quote (Volume I) Instructions

(a) The Quoter must submit a detailed technical quote including information on its capabilities to respond to the requirements as defined in the SOW attached to this solicitation. A quote which merely restates the requirements of the Government’s SOW will not be eligible for award. The technical quote should be in as much detail as you consider necessary (within a limit of 10 pages) to reflect a clear understanding of the nature of the work being undertaken.

(b) The written technical quote shall include, at a minimum, the following sections:

TAB A: Cover page of technical quote, including solicitation number, volume number, and name and address of quoter TAB B: Table of contents, CVs/Resumes TAB C: Concise presentation of each of the evaluation criteria

Volume I – Technical Quote

1) Technical Approach

2) Relevant Experience and Past Performance

(c) The technical quote shall not exceed 10 pages, excluding Tab A (cover page) and Tab B (table of contents, CVs/resumes). The technical quote shall be single spaced, single sided, on standard 8.5 x 11-inch pages, with 12-point font and 1’’ margins. 8-point font is acceptable for tables and charts. All pages in the written technical quote must be sequentially numbered excluding the cover page. Any pages beyond the first 10 pages (not including Tabs A and B) will be ignored in the evaluation process.

(d) The technical quote (Volume I) shall specifically address the following:

(d)(1) Technical Approach The technical approach must demonstrate a thorough understanding of the requirement; the quoter’s plan to achieve all tasks outlined in the SOW, including the methodology, processes, and resources that will be used to perform the work; its staffing and management approach describing how it will manage and staff the effort.

(d)(2) Relevant Experience and Past Performance

The contractor shall submit information demonstrating its recent and relevant experience performing projects similar in scope, size, and complexity to the requirements described in the SOW. The contractor shall provide information for up to two (2) contracts or task orders performed within the past five (5) years that it considers most relevant to this requirement. For each contract or task order, the quoter shall provide:

1. Customer/Agency name

2. Contract number

3. Period of performance

4. Contract type

5. Total contract value

6. A brief description of the work performed, including an explanation of how the work is similar in scope, size, and complexity to this requirement and

7. Customer point of contact, including name, title, telephone number, and email address

Price Quote (Volume II) Instructions The price quote must include, at a minimum, the following sections:

1. Signed copy of the solicitation face page and any solicitation amendment face pages

2. Completed “Supplies or Services and Prices/Costs” section of the solicitation.

The suggested labor categories and hours below are provided solely to assist quoters in understanding the scope of the requirement. They are not required to use these labor categories or hours to develop their quote.

Labor Category CLIN 0001 Hours

Project Manager 240 Public Health Informatics/System Analyst 360 Data Engineer/Programmer 620 Data Scientist 360 Business Intelligence Developer - BI/Qlik Developer 240 Technical Writer 180

SECTION M – EVALUATION FACTORS FOR AWARD

Each quote will be evaluated in two areas: technical and price.

Evaluation of Quote The Government will use streamlined evaluation procedures under FAR Part 12. Quotes will be evaluated using a comparative best-value approach considering Technical Approach, Relevant Experience/Past Performance, and Price. Non-price factors, when combined, are significantly more important than price.

Therefore, the Government reserves the right to award to other than the lowest priced quote. However, the Government will not make an award at a significantly higher overall cost to achieve only slightly superior technical capability.

The Government may evaluate quotations in the order deemed most efficient. If the Government determines that a quotation is technically unacceptable or otherwise ineligible for award under any evaluation factor, the Government reserves the right not to evaluate the remaining factors, including past performance and price.

Notice of Intent to Award Without Exchanges The Government intends to make award based on initial quotations but reserves the right to conduct exchanges with one or more quoters if determined necessary by the Contracting Officer. Therefore, quoters are advised that their initial quote should be their best from a technical and price standpoint.

Quotes will be evaluated using the following factors and price:

Evaluation Factor 1: Technical Approach The Government will evaluate quotations to determine whether the technical approach demonstrates a thorough understanding of the SOW; provides a sound, practical, and feasible approach for successfully accomplishing the required tasks; and demonstrates a sound staffing and management approach that supports successful performance of the contract tasks.

Evaluation Factor 2: Relevant Experience and Past Performance Quoters will be evaluated based on their recent and relevant experience performing projects of similar scope, size, and complexity to the requirements described in the SOW and to what extent that demonstrates the quoter’s ability to successfully perform the requirement.

The Government may evaluate past performance information obtained from the quoter's submission, the Contractor Performance Assessment Reporting System (CPARS), customer references, or Government records. The Government reserves the right to verify information provided by the quoter but is not required to do so, and is not required to contact the references identified in the quote.

Evaluation of Price Quote The Government will evaluate the total firm fixed price to determine whether the price is fair and reasonable. The Government may use one or more price analysis techniques, including but not limited to comparison of quoted prices received, comparison to the IGCE, and/or comparison to historical prices. If necessary to support the determination of price reasonableness, the Government may request additional supporting information. The Government may, but is not required to, consider whether a quoted price is so low as to indicate a lack of understanding of the requirement or otherwise present a risk of unsuccessful performance.