6. Evaluation Criteria and Factors - Injury Prevention Academic Advisor_Final.docx

DEPARTMENT OF HEALTH & HUMAN SERVICES Public Health Service

Evaluation Criteria and Evaluation Factors

Injury Prevention Academic Advisor Services

The contractor will be evaluated for suitability for this contract based upon the following evaluation factors.

A. Technical Capability B. Key Personnel C. Relevant Past Performance D. Price

A. Technical Capability Information shall be precise, factual, detailed, and complete. Offerors should not assume that the evaluation team is aware of the company's abilities, capabilities, plans, facilities, organization, or any other pertinent fact important to accomplishing work. This includes the offeror’s demonstrated ability to provide appropriate staffing levels, supervision, communication, past experience providing similar services in size and scope to those contemplated here, and the firm’s credentials and qualifications. Technical acceptability will be determined by a review of information submitted acceptable from the offeror which must describe in sufficient detail to show that product offered meets the government’s requirement in accordance with the Performance Work Statement (PWS). The offeror shall propose its plan/methodology to accomplish the following tasks:

1. Coordinate and consult with the IHS Injury Prevention Academic Review Committee charged with reviewing and revising all IHS Injury and Violence Prevention courses and Injury and Violence Prevention training material content:

a. Perform as the coordinator and advisor, for academic review and revisions, of the injury and violence prevention courses;

b. Coordinate meetings/calls of the IHS Injury Prevention Academic Review Committee (ARC) to determine if content and teaching modalities for the Fellowship, the core courses [Injury and Violence Prevention Course 1, 2, and 3] require updating, including the existing distance-learning delivery/instructional methods that support synchronous and asynchronous learning environments;

c. Revise documents and materials such as teaching curriculums, training outlines, data collection methods and other resources materials as needed;

d. Coordinate pilot course(s) and conduct secondary revisions to curriculum, outlines, resource materials, and delivery as needed;

e. Design the curriculum, conduct, and record a train-the-trainer course that includes 2-hours of on-demand webinar(s) covering material that will prepare instructors to host any of the three injury and violence prevention courses (e.g. become a confident IHS IVP short course instructor).

2. Perform as the primary coordinator and facilitator of the IHS Injury and Violence Prevention Fellowship:

a. Implement the existing Fellowship curriculum, course structure, learning methods, and prepare the schedule for the IHS Injury and Violence Prevention Fellowship;

b. Plan the 12-18 month experience for each Fellowship class/cohort, organize speakers, ensure effective curriculum design and delivery, and provide evaluation for the Fellowship experience, including implementing and coordinating up to seven classes (in-person or virtual), the graduation and presentation of final projects, and assist the Fellows prepare for additional advanced training (e.g. complete a course at a university);

c. Assist and support mentors assigned to each Fellow;

d. Monitor Fellow progress through phone calls, email, letters and/or face-to-face meetings to assure timeline and completion of Fellow’s research projects;

e. Assist in the design, implementation and analysis of individual Fellow projects;

f. Provide oversight in Fellow progress during the training period;

g. Assist in preparation of Fellowship project work for publication in peer reviewed journals, poster presentations, and other means of public dissemination.

3. Consult with and assist with injury prevention special training projects or tasks to the IHS Injury Prevention Program Manager:

a. Advise on clinical and public health aspects of injury prevention;

b. Assist with developing reports, information summaries and presentations;

c. Assist with design, implementation, and evaluation of Area IVP Projects;

d. Justify why the IHS Injury Prevention Program should be renamed as the Injury and Violence Prevention Program and assist with the official name change.

4. Demonstrate in-depth knowledge of training/curriculum development and working in injury and violence prevention with American Indians/Alaskan Natives

The submission of Technical Capability Factor shall indicate the offeror’s quality and capability of the work to be performed. The government will evaluate the offeror’s overall understanding and approach to accomplish the requirements of the Performance Work Statement. Merely repeating the contract requirements and stating that they will be accomplished, without discussing how the offeror will accomplish them, is not acceptable.

This submission shall be limited to a total of 25 pages or less.

B. Key Personnel Offeror will identify personnel responsible for key roles in the planning and providing injury prevention academic advisor services to IHS. Resumes must be submitted for all key personnel, should highlight the qualifications necessary to perform the tasks identified in the PWS and include the following information:

1. Name, title, tenure, and years of experience

2. Educational degrees and professional certifications

3. Accomplishments demonstrating PWS capabilities

4. Familiarity with current experience on training/curriculum development and working with American Indians/Alaskan Natives

5. Any work history that corresponds with Past Performance references

Key personnel narrative is limited to one (1) page each; resumes are limited to ten (10) pages each.

This submission shall be limited to a total of 50 pages or less.

C. Relevant Past Performance Offerors will be evaluated on performance under existing contracts and performance on prior contracts. Offerors should note the difference between past performance and past experience. Past performance relates to quality and how well a Contractor performed, while past experience is about the type and amount of work previously performed by a Contractor.

The Federal Government uses the Contractor Performance Assessment Reporting System (CPARS) to document contractor performance information that is required by Federal Regulations. Past performance information entered into CPARS is available to federal agencies through a separate system called the Past Performance Information Retrieval System (PPIRS) for source selection purposes. The Contracting Officer will assess the offeror’s PPIRS records as part of the evaluation of this sub-factor.

The government may supplement the information the offeror provides with performance information it may obtain from any source including its own experience with the offeror.

Element 1. The Offeror’s relevant past performance information The Offeror will be evaluated to assess the demonstrated quality of performance on similar work, including the ability to control the quality and cost of work, timeliness of performance, and effectiveness at accomplishing the goals of previous work. The offeror is required to provide the evidence and corporate resume of two (2) contracts performed during the past seven years or currently in process for the relevant services to what is being solicited under this solicitation. Relevant contracts are those contracts that are of similar scope, magnitude, nature, and work. A representative of IHS may contact the offeror’s previous customer(s) for a phone interview to help rate the offeror’s performance.

The submission under Element 1 shall include the following information for each contract:

· Points of contact (Contracting Officer, Contracting Officer’s Representative and any other pertinent officials that can verify performance) - name, agency/company, address, phone number and email address

· Contract title & number (and task order number(s) when applicable)PWS

· Relevancy to the PWS for the subject solicitation in terms of project description and magnitude of the work performed. The relevancy information must be delineated to the level that allows the evaluating officials to make a proper relevancy determination

· Total original, present and/or final contract dollar value

· Explanation of problems, delays, cost overruns and corrective actions taken

· Contract holder status (prime or sub-contractor)

This submission shall be limited to 10 pages or less.

D. Price Element 1. The offeror shall provide a Price Table.

For evaluation purposes, the following equation will be used to arrive at the proposal’s total overall price.

Total Price of Base Period + Option Period I + Option Period II + Option Period III + Option Period IV = Total Evaluation Price image1.png