Amendment 0002- RFI_Pricing schedule_Bark Diagram.pdf

AMENDMENT 0002

Flood Mitigation & Landscape Maintenance Services

Sacred Oaks Healing Center – Davis, CA

This amendment is issued to:

1. Provide responses to vendor Requests for Information (RFIs)

2. Issue a revised Pricing Schedule

3. Provide a Bark Placement Diagram for clarification purposes.

All other terms and conditions of the solicitation remain unchanged.

Q1. There are two pricing sheets. One says 52 weeks and another says 26 weeks.

Which should be used?

Response:

The Revised Pricing Schedule issued with this amendment supersedes and replaces the previously posted Pricing Schedule in its entirety.

Q2. What is the depth, type, and square footage of the bark area to be refreshed?

Response:

Approximately 36,684 square feet (+/- 500 sq ft) total.

• Approximately 32,183 sq ft small bark

• Approximately 4,501 sq ft medium bark

• Depth=2”

See attached Bark Placement Diagram for clarification of areas.

Q3. Approximately how many drains/outlets are to be cleaned/vacuumed twice per year?

Approximately 15 drains and 3 underground storage tank cleanouts.

Q4. Does pressure washing include the parking lot or just sidewalks?

Pressure washing includes sidewalks only.

Q5. 5. What is the square footage of the rip rap areas? Can you provide a detail that represents all the components that will be required as part of this cost. Ex. Filter fabric, depth etc.

Response:

Contractor shall develop and implement a preventative maintenance plan to ensure flood mitigation system is operational at all times. This includes but not limited to: entire stormwater system, perimeter berm, drainage swales all around this campus, culverts, storm drains/manholes, underground stormwater chambers and lift station pumps.

· In April and October each year, clean storm drains by vacuuming out any sediment, re-grading around storm drains and placing rip-rap or other methods to reduce erosion; If sediment depth exceeds 20-inches then remove immediately

· Grade berms and drainage swales to optimize stormwater flow; place engineered fill, rip-rap, fix culverts and other stormwater system appurtenances as needed.

Q6. Is this project state or federally funded? Is it subject to Davis-Bacon wages?

This project is federally funded. Davis-Bacon Act wages do not apply because this is a commercial maintenance services contract and not a construction contract. The Service

Contract Act (SCA) applies as indicated in the solicitation.

Q7. Is there a specific time or day that service must be completed?

Response:

No specific time/day is required. Accessible service hours are Monday–Friday, 0700–1630.

The facility is closed on Federal Holidays.

Q8. Is replacement of stormwater infrastructure included or quoted separately under unscheduled repairs?

Any replacement of stormwater infrastructure will be quoted under unscheduled repairs.

Q9. Can we leave a large dumpster on site for the initial cleanup?

Yes. Leaving a dumpster or contractor owned equipment on site is authorized but must be coordinated with the on-site Facility Manager for proper location.

Q10. Any mulch/bark refresh will be a change order?

Mulch/bark refresh for existing areas must be built into the bid.

Any mulch/bark refresh for areas added later by the facilities team will be handled via change order. See attached satellite view screenshot with existing bark locations.

Q11. What kind of background clearance is needed for the workers?

Response (Contracting/COR):

Standard federal contractor requirements apply. No special background clearance is required for this type of work. Contractors must comply with normal access procedures established by the facility.

Q12. For native plant species – Is total eradication expected? What tolerance level is acceptable?

Response:

Total eradication of native plants is not expected. However, as close as possible to total eradication must be the goal to minimize future maintenance needs and expenses.

Contractor shall meet this requirement per scope of work:

Contractor shall develop and implement a Landscaping Maintenance Plan to ensure the most effective maintenance of the site is implemented. The plan must address routine maintenance as well as actions to remediate any foreseen seasonal issues (pruning, reseeding grass…etc.). the I.H.S./CAO expects the Landscaping Maintenance contractor to serve as the local expert regarding which services are required and how to prevent their presence of invasive plants and/or actions to remove them. Landscaping Maintenance services are generally accomplished through a proactive service performed as regular inspections for invasive species and reactive service performed as a result to service requests. Work with staff to plan and develop implementation procedures.

Q13. Are herbicides restricted further beyond EPA labeling? Is hand-pulling required in all patient-accessible areas?

Response:

Herbicides are NOT restricted further beyond Federal EPA labeling, we only require a copy of the SDS for all pesticides/ herbicides used.

Q14. Any work outside bi-weekly maintenance, twice-yearly flood mitigation, and twice-yearly power washing will be performed under written change order approval?

Response:

Any work not included in scope of work will be handled via this line item below:

Unscheduled Service Calls and Repairs: contractor shall provide a quote for corrective actions needed to bring flood mitigation system, landscaped areas, water irrigation system and associated components back into standard operations. If quote is approved by government Contracting Officer (CO), then contractor shall complete all needed work to bring landscaped areas, water irrigation system and its components back to operations and minimize impact to patient care services. A modification to the contract will be required prior to the work to start, however, in an emergency a verbal approval from the CO will authorize work to be completed prior to the modification.

REVISED PRICING SCHEDULE

The Revised Pricing Schedule issued with this Amendment 0002 supersedes and replaces the previously posted Pricing Schedule in its entirety. Vendors shall use the revised Pricing

Schedule when preparing quotations.

BARK PLACEMENT DIAGRAM

The attached Bark Placement Diagram Amendment 0002 is provided for clarification purposes only. Vendors shall include all bark areas identified in the diagram as part of their pricing for bark refresh services.

The diagram supplements, but does not replace, the requirements set forth in the PWS.

QUOTATION DUE DATE

The quotation due date remains:

February 19, 2026 at 3:30 PM (Pacific Time)

All other terms and conditions remain unchanged.

PRICING SCHEDULE

Flood Mitigation & Landscape Maintenance Services

Sacred Oaks Healing Center – Davis, CA

BASE YEAR (CLIN 0001)

Item Description Unit Qty Unit Price

Extended Price

Flood Mitigation Maintenance Service (twice per year)

EA 2 $______ $______

Bi-Weekly Landscape Maintenance Service EA 26 $______ $______

Power Wash (twice per year) EA 2 $______ $______

Total Base Year Price (CLIN 0001): $____________

OPTION YEAR 1 (CLIN 0002)

Unit Price

Extended Price

Flood Mitigation Maintenance Service (twice per year)

EA 2 $______ $______

Bi-Weekly Landscape Maintenance Service EA 26 $______ $______

Total Option Year 1 Price (CLIN 0002): $____________

OPTION YEAR 2 (CLIN 0003)

Unit Price

Extended Price

Flood Mitigation Maintenance Service (twice per year)

EA 2 $______ $______

Bi-Weekly Landscape Maintenance Service EA 26 $______ $______

Total Option Year 2 Price (CLIN 0003): $____________

OPTION YEAR 3 (CLIN 0004)

Unit Price

Extended Price

Flood Mitigation Maintenance Service (twice per year)

EA 2 $______ $______

Bi-Weekly Landscape Maintenance Service EA 26 $______ $______

Total Option Year 3 Price (CLIN 0004): $____________

OPTION YEAR 4 (CLIN 0005)

Unit Price

Extended Price

Flood Mitigation Maintenance Service (twice per year)

EA 2 $______ $______

Bi-Weekly Landscape Maintenance Service EA 26 $______ $______

Total Option Year 4 Price (CLIN 0005): $____________

TOTAL EVALUATED PRICE (BASE + ALL OPTIONS)

Base Year: $__________ Option Year 1: $__________ Option Year 2: $__________ Option Year 3: $__________ Option Year 4: $__________

Total Evaluated Price: $________________

Note: Vendors shall provide pricing for all CLINs. Failure to price all required CLINs may result in the quotation being determined unacceptable.

Bark Placement Diagram