B04 PPI Log 12.12.2025.xlsx
XLSX spreadsheet 54 KB Posted
- Attached to
- Belcourt RTU & Cabinet Replacement
- Solicitation number
- 75H70126Q00007
About this file
The file is a Project/Proposal Information (PPI) Log for a federal construction solicitation by the Indian Health Service (IHS) for the Belcourt RTU & Cabinet Replacement project. The solicitation (75H70126Q00007) involves replacing the HVAC unit and renovating the CT room at the Quentin N. Burdick Memorial Hospital in Belcourt, North Dakota, with a 180-calendar day performance period. The project is a 100% set-aside for Indian Small Business Economic Enterprises (ISBEE) under NAICS code 236220, with a $45 million size standard.
The PPI log contains 25 technical questions and responses from 12/3/2025 to 12/12/2025, addressing various project details such as construction duration, after-hours work permissions, equipment installation, warranty periods, and specific technical requirements. Key clarifications include confirmation of no design requirements, acceptance of using Procore for project correspondence, permission for the contractor's superintendent to serve multiple roles, and specific details about existing equipment and renovation scope. The contract will be awarded as a Firm Fixed Price (FFP) construction contract, with evaluation based on lowest price and conformance to solicitation requirements.
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Other files
| File | Type | Posted |
|---|---|---|
| B05 Amendment 4.pdf | ||
| B01 Drawing A.2 Revised.pdf | ||
| B05 Amendment 3.pdf | ||
| B05 Amendment 2.pdf | ||
| B05 Amendment 1.pdf | ||
| Attachment 4 Drawings RTU.pdf | ||
| Attachment 1 Wage Determination ND20250029.pdf | ||
| Attachment 5 Drawings Cabinetry.pdf | ||
| Attachment 2 SOW.pdf | ||
| B01 26Q00007.pdf |
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PPI Log
| Amend No. | Item # | Date Submitted | Question Type (Technical or Admin) | Question | Response Date | Response | Responded By |
| EXAMPLE | 0 | 11/23/20 | Technical | Please provide drawings or plans for ??? | 11/23/20 | IHS Response | IHS POC |
| A0001 | 1 | 12/3/25 | Technical | As noted in scope of work Item 3 Period of performance “C” on site construction duration not to exceed 30 days, The Solicitation is indicates an 180 day duration. Can you clarify the project duration as 180 days? | 12/3/25 | The 180 days includes lead time for equipment, mobilization, and other pre-construction work. The construction will take place in the facilities only CT room. Limiting the down time of the CT is essential for the facility. 30 days is specifically for the between shut down of the room and turn over to the facility. If the bidder believes this to not be feasible please respond in kind. | IHS COR |
| A0001 | 2 | 12/3/25 | Technical | The scope of work “L” “Commissioning indicates the design Builder shall commission” can you clarify that the design has already been completed based on the plans and there is no design requirements for this project? | 12/3/25 | There are no design requirements for this project. This is simply an error. | IHS COR |
| A0001 | 3 | 12/3/25 | Technical | Can you provide afterhours work time frame if we require to work after the designated hours? | 12/3/25 | After hours work can be permitted on weekends, holidays, and after work hours of 7:30-5:00. We simply as the contractor to request at least a day prior to give the facility time to prepare for any security requirements. | IHS COR |
| A0001 | 4 | 12/3/25 | Technical | Sheet A.2 Note 2 indicates a new door – The scope of work does not include this door, can you provide the specifications and details of this new door including Door Specifications, Finishes and Hardware requirements | 12/3/25 | A correction will need to be issued. This door is not to be included in this contract. | IHS COR |
| A0001 | 5 | 12/3/25 | Technical | Sheet A.2 Note 2 indicates a new door – Is the door frame required to be removed and replaced as well? | 12/3/25 | See above | IHS COR |
| A0001 | 6 | 12/3/25 | Technical | Sheet A.4 new penetration for mechanical, Can you provide dimension from the wall to the opening for clarity? | 12/3/25 | Sheet A.4 does not indicate an new penetration for mechanical. There is an existing floor penetration that will be exposed by moving the cabinets. This penetration will need to be filled in as indicated. | IHS COR |
| A0001 | 7 | 12/3/25 | Technical | Can you provide the riser diagram for the new steam line? | 12/3/25 | A steam riser diagram is not available. Elevation can be measured on site during the pre-bid site visit. | IHS COR |
| A0001 | 8 | 12/3/25 | Technical | Can the submittals, RFI’s and Submittal register, and other project correspondence be utilized thru FTP Procore System? | 12/3/25 | Yes, this is acceptable. | IHS COR |
| A0001 | 9 | 12/3/25 | Technical | Delegated Design Can you clarify if we are required to provide a delegated design for casework, mechanical or electrical systems, Fire Alarm? | 12/3/25 | No delegated design work is required for this project. | IHS COR |
| A0001 | 10 | 12/3/25 | Technical | Can the Contractors Superintendent also serve as the Quality Control Manager and the Site Safety Officer i.e. Triple Hat Functions? | 12/3/25 | Yes, this is acceptable. | IHS COR |
| A0001 | 11 | 12/3/25 | Technical | Warranties Can you clarify the warranty period to be 1 year after substantial completion. | 12/3/25 | Yes, upon acceptance of substantial completion by the government, the contractor is to provide a 1-year warranty. | IHS COR |
| A0001 | 12 | 12/3/25 | Technical | Submittal Procedures states that the submittal review time is 14 calendar days, does this duration include the IHS, A/E and any consultants? | 12/3/25 | Yes | IHS COR |
| A0001 | 13 | 12/3/25 | Technical | Are there any seismic requirements? If there are, have they been incorporated with the design already? | 12/3/25 | No seismic requirements | IHS COR |
| A0001 | 14 | 12/3/25 | Technical | Is there sprayed fireproofing required to be repaired at existing areas? If so can you provide required specifications? | 12/3/25 | No sprayed fireproofing is required. | IHS COR |
| A0001 | 15 | 12/3/25 | Technical | Can you clarify the existing roof structure will support the new AHU unit without modifications? | 12/3/25 | Yes, this was verified by the engineer on plan sheet A. | IHS COR |
| A0001 | 16 | 12/3/25 | Technical | Is the existing CT Scanner to be removed by others during the construction phase of this work? | 12/3/25 | The existing CT scanner cannot be moved and will remain in place during construction. | IHS COR |
| A0001 | 17 | 12/3/25 | Technical | Is the Existing CT Scanner to reinstalled by others after Construction? | 12/3/25 | See above. | IHS COR |
| A0001 | 18 | 12/3/25 | Technical | Can you provide the required penetration details required for the new steam lines thru the floor? | 12/3/25 | Penetration details are not available. The contractor will need to submit a shop drawing as a submittal for approval. | IHS COR |
| A0001 | 19 | 12/3/25 | Technical | The plans do not indicate the existing sink although the submittals are requesting sink and faucet can you clarify if we are required to remove and replace sink and Faucets or are we to provide just the removal and re-install of existing sink and faucets? | 12/3/25 | Remove and re-install existing sink and faucet. | IHS COR |
| A0001 | 20 | 12/3/25 | Technical | Is there any requirements for radiation protection to be removed or reinstalled in this scope of work? | 12/3/25 | No | IHS COR |
| A0001 | 21 | 12/3/25 | Technical | Is there any backing requirements for the new casework? | 12/3/25 | The backing requirements will be determined by the cabinet manufacturer. | IHS COR |
| A0001 | 22 | 12/3/25 | Technical | Is the owner to be responsible to removing and reinstalling equipment and furniture from the existing space? | 12/3/25 | Yes | IHS COR |
| A0001 | 23 | 12/3/25 | Technical | The scope of work is to provide a new AHU and the period of performance is 180 days, can the owner provide an administrative notice to proceed to order the required equipment as the AHU materials are lengthy procurement durations and then provide a Construction Notice to Proceed to commence work? | 12/3/25 | Yes, this can be provided. | IHS COR |
| A0001 | 24 | 12/3/25 | Technical | Due to the short period of time between bid questions due date and when the bid is due we would request a proposal time extension for the proposal to become due. | 12/3/25 | This most likely will be acceptable. Please provide a specific request to include the additional number of days. | IHS COR |
| 12/9/25 | Technical | Plans and SOW are calling for Armstrong Calla Health Zone or equal. Could we get clarification if these will be square edged tile or a tegular? | 12/12/25 | The ceiling tile will be square edged. | IHS COR | ||
| 12/12/25 | Technical | Are we covering up the access area to cables in the floor behind the CT Machine? Or do you need access to that area? | 12/12/25 | The cable raceway behind the CT machine will not be covered up and will be left in its current condition. | IHS COR | ||
| A0001 | 25 | 12/12/25 | Technical | Can we do new flooring up to the base of the CT Machine as tight as we can? | 12/12/25 | Yes | IHS COR |
Key
| Technical |
| Admin |
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