B05 Amdnment A0002-75H70125R00039 Billings Area Generator project.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

A0002

Andrew Hart, Contracting Officer

See Next Page

Indian Health Service - DES Seattle 701 5th Avenue, Suite 1600 Seattle, WA 98104

75H70125R00039

1 7

05/07/2025

04/08/2025

SF30 Continuation Page

A. The purpose of this amendment is for the follwings;

1. Q&A Sheet as of May 7., 2025

2. Site Visit Sign-In Sheets

3. Changing Period of Performance from 180 Calendar Days to 365 Calendar Days in SF1442 Block 11, and Section F.2.

B. All other terms and conditions of this solicitation remain unchanged.

Amend No.

Item

Date Submitted

Question Type

(Technical or Admin)

Question Response Date Response Responded By

EXAMPLE 0 11/23/2020 Technical Please provide drawings or plans for ??? 11/23/2020 IHS Response IHS POC

A0002 1 4/22/2025 Technical

For all project locations, the drawings specify: 'CUMMINS MODEL # C150N6 OR APPROVED EQUIVALENT.' The solicitation includes the following language: H.17. APPROVED EQUIVALENTS (OR EQUALS).

Contractor proposed equivalents shall be submitted for review after award as a Request for Information (RFI). Proposed equivalents will not be reviewed during the solicitation period.

Q: Are other manufacturers allowed, such as GENERAC and KOHLER?

What is the determining factor that would be considered 'Approved Equal'?

This may impact procurement durations and costs.

04/30/2025

Determination generator factors such as "approved equals or equivalent" indicates that the vendors are allowed to consider alternative products without being restricted to the specific brand or model specified. Although, this project was surveyed by an A/E company that recommended these specific generator models for the three (3) health care facility's size and needs; such as future renovations and/or expansions in the near future. Assigned COR and PM shall review proposed alternates post award through RFI.

IHS COR

A0002 2 4/22/2025 Technical

For all project locations, Will infectious control measures be required for work inside any of these medical facilities, such as temporary work enclosures, negative air, etc.?

04/30/2025

During all work progress, the Contractor shall protect all personnel, whether government or civillian, from any safety hazards caused by the construction operations. These requirements include, but not limited to, the erection of barricades and/or signs, or provision of other means of controlling pedestrial or vehicular traffic. The Contractor shall work with the local facility safety officer and preconstruction attendees to develop a Risk Assessment that outlines all aspects and hazards of the work being perfomed and submit a sign copy at the end of the preconstruction meeting. The safety plan shall be reviewed for approval by the facility safety officer.

IHS COR

A0002 3 4/22/2025 Technical

Poplar Location Specific Questions:

Keynote 1 on Sheet E201 and Sheet P111 identify a natural gas genset is specified, yet during the site walk, the IHS team identified that diesel would be required. Please clarify if the natural gas requirement remains. If it is diesel, please provide tank sizes, genset design basis, etc.

05/01/2025

Plans and supporting documents indicates that the generator recommended for the Poplar location is: 125kW Natural Gas - 134kW rated- Model #C150N6 (Cummins) with walk-in enclosure and generator pad.

IHS COR

A0002 4 4/22/2025 Technical

Poplar Location Specific Questions:

An existing genset and enclosure building are present. Does the scope include demolition and removal of this enclosure and all of the contents, including the genset and diesel tank?

05/01/2025

Per Construction Documents page E201/P111 (general notes) mentions that contractor shall remove and replace with new recommended natural gas generator with new prefabricated walk-in generator enclosure. All demolished work shall become property of the Contractor.

IHS COR

A0002 5 4/22/2025 Technical

Poplar Location Specific Questions:

The new walk-in enclosure building, new genset, including the new equipment slab on grade, appear to be installed at the same footprint as the existing enclosure and genset. Is a backup generator required to be provided by the contractor, including fuel, during the downtime for that existing generator? If yes, could you please provide specifications for that temporary generator with tank size and fuel requirements?

05/01/2025

Existing conditions are not completely detailed on the construction documents, but the contractor shall survey the site and make all necessary changes required based on exisiting conditions for proper installation of new work. The contractor shall remove the exisiting generator and it's appurtenances to provide for future renovations of this facility. It is recommended to reroute the existing electrical distribution to provide an emergency branch and to wire the existing life safety egress lighting to this new emergency branch and remove the existing battery power backup. The owner would like to minimize the down time where generator power is not availible to the building. I don’t believe there is a need for a temp/rental generator but I am also unsure how long the work is anticipated to take and potential down time. Another option could be to move the existing gen set to a temp location nearby and reconnect in a temp configuration while the slabe and site work is completed until the new unit can be set and connected.

IHS COR

A0002 6 4/22/2025 Technical

Poplar Location Specific Questions:

During the walk, it was requested to identify the location for the annunciator as conduit and cabling would be required to be run through the facility for that item. Could you please clarify the exact location within the facility where it will be located?

05/01/2025

The facility annunciator location shall be proposed at the preconstruction meeting between the facility's maintenance supervisor and the contractor's licensed electrician/electrical engineer. All electrical work shall comply with the 2020 National Electric Code, State, and Local Codes (NFPA). Owner is requesting that the remote annunciator panel be installed in room C101 registration/scheduling.

IHS COR

A0002 7 4/22/2025 Technical

Poplar Location Specific Questions:

There are no bollards identified within the drawings. Are any bollards required?

05/01/2025

No bollards are mentioned in this scope of work.

IHS COR

A0002 8 4/23/2025 Technical

Sheet E201 note 15 states Fusible switch for ATS OS 250A/250A /3p, sheet E401 shows 600A/600A/3P. Which one?

05/01/2025

AE please provide a response

This question is directed toward the Pryor location electrical drawings. Keynote 15 on Sheet E201 is an error. The one line diagram on Sheet E401 is correct. The fused disconnect for ATS 'OS' shall be rated at 600A/600A/3P.

IHS COR

A0002 9 4/24/2025 Technical

Pryor Location Specific Questions:

Gas Piping Routing (Sheet P111):

The current design indicates routing gas piping underground through the existing parking lot to the genset. During our site walk, we observed that the basement has an open ceiling space with existing utility services routed along it. Utilizing this space for gas piping could potentially reduce the amount of underground piping required, leading to cost savings. Could this alternative routing be considered for pricing versus the designed routing?

05/01/2025

Alternate route shall be field verify and approved by project manager and/or COR. Verifications shall be discussed during pre-construction with facility maintenance. All pipe routing shall be in accordance with NFPA safety codes within the health facility. Contractor may provide cost estimate once approved. (AE please provide a response)

AE firm is in agreement with the above IHS response. As long as the routing is IAW NFPA standards and discussed/agreed upon with IHS in advance, AE firm does not have any objections to alternate routing for cost savings.

IHS COR

A0002 10 4/24/2025 Technical

Pryor Location Specific Questions:

Remote Annunciator Location (Keynote 5 on Sheet E201):

The sheet indicates the location of the remote annunciator. Could you please provide the exact location and routing details for this item?

05/01/2025

The facility annunciator location shall be proposed at the preconstruction meeting between the facility's maintenance supervisor and the contractor's licensed electrician/electrical engineer. All electrical work shall comply with the 2020 National Electric Code, State, and Local Codes (NFPA). (AE, please provide recommended location for the annunciator, the facility maintenance supervisor didn't prefer one.)

AE firm is in agreement with the above IHS response. Electrical contractor and facility maintenance supervisor should propose the exact location. The remote annunciator should be installed somewhere with staff visibility to ensure alarms are recognized and can be addresseds in a timely manor by maintenance staff.

Typically this ends up being a reception area, main lobby, or maintenance staff room.

IHS COR

A0002 11 4/28/2025 Technical

Arapahoe Specific Questions:

Sheet E201 Keynote 13: There is not enough space to locate the 'LS' panel in the electrical room and maintain safe clearance in front of that 'LS' panel. This will obstruct clearance in front of other electrical panels within that room. There was an existing office located plan west of the electrical room that shares a wall. Please confirm that the panel could be mounted on the shared wall between that office and the electrical room, on the office side, with a surface-mounted 'LS' panel.

05/01/2025

Local facility maintenance complied with the idea to mount the panel between the office and electrical room. Space inside the elctrical room is limited, as the boiler water system is also lcoated in the same electrical room. All work that is proposed of renovating office/room space shall comply with NFPA codes and 2020 National Electric Code, State, and Local Codes (NFPA). (AE please provide a response)

AE firm is in agreement with the above IHS response but wanted to make note of the following: Panel LS is included in the design for the future emergency egress lighting when IHS wishes to transition away from the current battery-backup emergency egress lighting. Therefore, consideration should be given to how this future renovation will be accomplished. A more central location in the building may facilitate a less intrusive renovation for the wiring and conduit routing updates that will be required.

IHS COR

A0002 12 4/28/2025 Technical

Arapahoe Specific Questions:

2. Keynote 6 on Sheet E201: Indicates that a remote annunciator shall be located in the building. Please provide an exact location for that panel as a conduit run will need to be installed to that location.

05/01/2025

The facility annunciator location shall be proposed at the preconstruction meeting between the facility's maintenance supervisor and the contractor's licensed electrician/electrical engineer. All electrical work shall comply with the 2020 National Electric Code, State, and Local Codes (NFPA). (AE, please provide recommended location for the annunciator, the facility maintenance supervisor didn't prefer one.)

AE firm is in agreement with the above IHS response. Electrical contractor and facility maintenance supervisor should propose the exact location. The remote annunciator should be installed somewhere with staff visibility to ensure alarms are recognized and can be addresseds in a timely manor by maintenance staff.

Typically this ends up being a reception area, main lobby, or maintenance staff room.

IHS COR

A0002 13 4/28/2025 Technical

Arapahoe Specific Questions:

3. Sheet P111: At the location where the new gas line exits the roof toward the new generator, it indicates to run gas piping above ground to the generator. What is the minimum height that the gas line may be placed above finished grade? 36" minimum was mentioned at the walk, but please clarify for bidding.

05/01/2025

Equipment using gas and related gas piping shall be in accordance with NFPA 54, or NFPA 58, unless such installations are approved existing installations, which shall be permitted to be continued in service (per NFPA 101, 9.1.1). Where required for compliance with NFPA 70, emergency generators and standby power systems shall comply with 9.1.3.1 and 9.1.3.2 (per NFPA 101, 9.1.3). (AE please provide a response)

AE firm is in agreement with the above IHS response. Per NFPA 54, Piping installed above ground shall be securely supported and located where it will be protected from physical damage. Piping shall be at least 3-1/2 inches above ground unless another minimum height is required by the authority having jurisdiction (AHJ).

I believe IHS serves as its own AHJ and therefore could require a different minimum height if desired. A few reasons to require a higher minimum height could be the following: protection from physical damage, piping is more visible which reduces tripping hazards, avoid standing water and freezing, ease of maintenance (inspections and/or repair). Contractors often install above ground piping between 18" and 36" above finished grade for the reasons mentioned.

IHS COR

A0002 14 4/30/2025 Technical

General Question Generator manufacturers including the specified manufacturer have identified that procurement periods are no shorter than 32 weeks from time of order placement until delivery. This would be after the submittal review and approval process. Is it possible to extend the period of performance for this procurement?

5/1/2025

The period of performance is being extended from 180 days to 365 days from the NTP.

IHS COR

A0002 15 5/6/2025 Technical

Section: Pryor Health Emergency Generator, Sheet: E201, Note 15:

Fusible Switch for ATS ‘OS’ 250A/250A/3P. See One-Line Diagram.

Sheet E401, New One Line Diagram shows a 600A/600A/3P Fusible Switch. Please clarify which one is the correct to use.

5/7/2025

See item #8.

IHS COR

A0002 16 5/6/2025 Technical

The Period of Performance is listed at 180 calendar days after receiving NTP. Are there any scheduling requirements pertaining to the questions below:

Does the IHS need construction completed at each location in any particular order?

Can construction be completed at each location consecutively, or does it need to be completed at all three locations concurrently?

5/7/2025

No location constructed in any particular order. Construction may be conducted either way, as long as the hospital(s) are not disconnected from their power source for a extended period of time due to error.

IHS COR