Amendment 00004_75H701-21-R-00005.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

1 8

Indian Health Service - DES 701 Fifth Avenue, Suite 1600 MS/24 Seattle, WA 98104

SEE BLOCK 6

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

75H701-21-R-00005

9B. DATED (SEE ITEM 11)

12/04/2020

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

Amendment 00004 01/22/2021 TBD

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended.

is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

SUMMARY OF CHANGES:

The purpose of Amendment 00004 is to:

1. Incorporate the IHS' responses to the Pre-Proposal Inquiries.

2. The proposal due date remains unchanged.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Andrew E. Hart, Contracting Officer

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

1/22/2021

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

Amendment of Solicitation Amendment A00003 under Solicitation 75H701-21-R-00005 Project No. BI19AO200Z6, Billings Area Asphalt and Concrete Repair Project

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-21-R-00005

PROJECT:

Billings Area Asphalt and Concrete Repair

LOCATION: Montana and Wyoming

PROJECT NO: BI19AO200Z6

DOCUMENT

OWNER: Rita Langager PHONE: (406) 998-7220 DOCUMENTS:

DATE: 01/22/2021 DEPARTMENT: IHS/OEHE/DFM

Item No.

Reference Drawing, Spec, Page COMMENTS POC IHS Approved Response

Amendment A00001 dated 12/28/2020

1.

Specs:

312000- 2.1.D, sheet

Can asphalt millings be used as leveling course? TR Asphalt millings may be used as a leveling course so long as the millings meet the gradation requirements of 95% passing a 1 ½” sieve and not more than 8 percent passing a No. 200 sieve.

2. General Can we shut down the lots during construction if so how long? TR

The nature of the work implies that the lots will need to be fully or partially shut down during construction.

The Contractor shall submit a proposed duration during applicable preconstruction meetings. If the duration is not acceptable to the Facility Manager, the actual duration will need to be negotiated.

3.

Specs:

312000 – 3.8.C, sheet

What happens if we hit areas of subgrade that does not have enough or any suitable material? TR

312000-3.8.C.2 states “Provide additional base material as required to meet final elevations and grades.” On asphalt that is removed and replaced, it is assumed that small amounts of base material will be removed along with asphalt, and the Contractor is responsible to provide minor amounts as necessary to meet grade. If a situation arises where it is apparent that the existing asphalt was not installed to grades shown in drawings and additional material is required, or a situation where it existing material is not suitable.

The Contractor should request that a Change Order be negotiated.

4. Drawings – sheet 5.1

At Wolf Point Clinic #4 replace asphalt w/ concrete PMT is marked with #3 on site map? TR

The new concrete section is mismarked on the current sheet 5.1. A new set of plans will be issued with the issue corrected.

Project No. BI19AO200Z6, Billings Area Asphalt and Concrete Repair Project

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-21-R-00005

PROJECT:

Billings Area Asphalt and Concrete Repair

LOCATION: Montana and Wyoming

PROJECT NO: BI19AO200Z6

DOCUMENT

OWNER: Rita Langager PHONE: (406) 998-7220 DOCUMENTS:

DATE: 01/22/2021 DEPARTMENT: IHS/OEHE/DFM

Item No.

5. Drawings – Sheet 7.1

The comment “Do not remove or disturb pavement within 6” of edge of staircase pads at columns will leave uncompleted work. TR

Sheets 7.1,7.2, and 12.2 have been changed. New footers have been added to support the existing staircase which will be temporarily moved by contractor to complete work. Additionally, the sidewalk adjacent to the staircase has been widened.

7.2 was changed to reflect a change in striping. A detail has been added to 12.2 describing the footings.

A set of photos has been added to the documents to clarify conditions near the stairwell.

Amendment A00002 dated 01/05/2021

6. General We are having trouble getting in touch with the Crow and Ft. Peck TERO to find out fees to include on the project TR

Updated information on Ft. Peck TERO:

Director: Barry Bighorn 406-768-2461 E-mail: bbighorn@fortpecktero.org Compliance Officer:

Adrian Spotted Bird 406-768-2458 Main Office: Raquel White Hawk: 406-768-2464

Updated information on Crow TERO:

Director: Dana Old Coyote 406-665-5247 E-mail: dana.oldcoyote@crow-nsn.gov

7. General

They have a business license, work permits which are normal. They are wanting 3% to 4% added on to the overall project. Do we include this fee for each one on the total project or add the fee for just their locations?

TR

TERO regulations are applicable to the reservation in which the work is being performed. Applicable fees should be calculated based on the work performed on the applicable reservation.

mailto:bbighorn@fortpecktero.org mailto:dana.oldcoyote@crow-nsn.gov

Project No. BI19AO200Z6, Billings Area Asphalt and Concrete Repair Project

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-21-R-00005

PROJECT:

Billings Area Asphalt and Concrete Repair

LOCATION: Montana and Wyoming

PROJECT NO: BI19AO200Z6

DOCUMENT

OWNER: Rita Langager PHONE: (406) 998-7220 DOCUMENTS:

DATE: 01/22/2021 DEPARTMENT: IHS/OEHE/DFM

Item No.

8.

Specifications

– Section 321723 – 3.1.B

Can we stripe the day after the paving is done or do we need to wait 30 days? We normally stripe the day after paving and have good luck with the lot being clean and no traffic on it.

TR

The reason for the 30 day delay is that fresh oil tends to remain on the surface immediately after paving and can affect the quality of striping. If a contractor has a paint product that he believes will resist that effect, we could allow immediate painting, however, payment for painting would be withheld for thirty days at which time the striping would be reinspected.

If striping has degraded during the 30 day period, restriping will be required.

9. Drawings – Sheet 7.1

The concrete under the stairway in Lodge Grass is not to be disturbed is the way I read the plans, just want to confirm. TR Amendment A00001 addresses this question. Please refer to this amendment.

10. Drawings – general

Do we need to replace all the parking blocks or just the broken ones.

If we could get a number on each location that would need to be replaced that would help.

TR

All of the existing parking blocks shall be replaced.

The number includes 5 at Hays, 22 at Pryor, and 5 at Lame Deer.

11. Drawings – Sheet 4.1

Could we get a bid quantity for the sewer leak in Hays so we don’t have to put extra money in to protect us against unforeseen problems?

TR

We can add the following allowances for the sewer leak in Hays:

Up to 8 hours exploratory excavation to locate the leak.

Up to 10 feet of 8” sewer pipe for leak repair (including bedding).

Up to 2 cy of compacted base material.

Up to 10 cy of compacted backfill.

Project No. BI19AO200Z6, Billings Area Asphalt and Concrete Repair Project

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-21-R-00005

PROJECT:

Billings Area Asphalt and Concrete Repair

LOCATION: Montana and Wyoming

PROJECT NO: BI19AO200Z6

DOCUMENT

OWNER: Rita Langager PHONE: (406) 998-7220 DOCUMENTS:

DATE: 01/22/2021 DEPARTMENT: IHS/OEHE/DFM

Item No.

12. Drawings -general

The detail drawings show replace base material as needed when replacing the asphalt and concrete. If base is needed could this be a change order so we don’t have to put extra money in for material that is not needed?

TR Please refer to Amendment A00001, item 3, which addresses this question.

Amendment A00003 dated 01/12/2021

13.

Specifications section 321216- Asphalt Paving-2.1.A

This is 1 of the mix designs we’ll be using for the project. We normally use what is available, will this work. TR

The specification calls for PG64-22 asphalt binder. The design mix described in the mix is 58-28. Binder designation PG58-28 is acceptable for this project.

14. Sheet 2.1

On sheet 2.1, the section next to the stairs shows asphalt being removed and replaced, but this is concrete. Does the concrete come out and replaced with asphalt or concrete, or does it stay in place. A drawing has been attached.

TR

The section circled in the attached drawing is currently asphalt and will be replaced with asphalt. The only section in which asphalt will be replaced with concrete is the top portion of the driveway access. The drawing sent with the inquiry has been attached, along with a color drawing of the area to clarify which sections are asphalt to be replaced with concrete and asphalt to be replaced with asphalt.

15.

Sheet 2.1 The work schedule on sheet 2.1 has 45 sf for guardrail. Is it supposed to be LF.

TR The correct unit for guardrail is linear feet (LF), rather than square feet (SF).

Project No. BI19AO200Z6, Billings Area Asphalt and Concrete Repair Project

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-21-R-00005

PROJECT:

Billings Area Asphalt and Concrete Repair

LOCATION: Montana and Wyoming

PROJECT NO: BI19AO200Z6

DOCUMENT

OWNER: Rita Langager PHONE: (406) 998-7220 DOCUMENTS:

DATE: 01/22/2021 DEPARTMENT: IHS/OEHE/DFM

Item No.

16.

Specifications section 321216- Asphalt Paving-2.1.A

I have a question about 64-22 asphalt mix To get that kind of mix for Heart Butte, Ft. Belknap, Hays, Wolf Point and Poplar would require a mix design made because it’s not a common mix that is being used in the area. We would have to get mix design from each plant and it will take more time and cost approx $ 4500 each. The mix that is used in those areas is 58-28 also a commercial mix as well.

As far as the other properties 64-22 would be no problem to get (no mix design needed) because is a common mix in more of a southern area.

Please let me know if we could use the 58-28

TR Asphalt mix with binder designation 58-28 is an acceptable substitution for 64-22.

Amendment A00004 dated 01/22/2021

17. General

Both Arapahoe and Ft. Washakie lots have temperature COVID check in buildings (2 skid buildings at Ft Washakie, 1 “camper trailer at Arapahoe) with electrical settings on the proposed R&R asphalt areas.

Who is responsible for moving and resetting these buildings.

TR The Clinics are responsible for moving and resetting the buildings.

Project No. BI19AO200Z6, Billings Area Asphalt and Concrete Repair Project

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-21-R-00005

PROJECT:

Billings Area Asphalt and Concrete Repair

LOCATION: Montana and Wyoming

PROJECT NO: BI19AO200Z6

DOCUMENT

OWNER: Rita Langager PHONE: (406) 998-7220 DOCUMENTS:

DATE: 01/22/2021 DEPARTMENT: IHS/OEHE/DFM

Item No.

18. Drawings – 2.3

WORK SCHEDULE 6 says to remove and replace the ramp. Please ask the question if the item includes removing and replacing the flatwork only and not the retaining walls that contain the flatwork. If we are replacing the flatwork only, the BIA needs to know that the ramp will not meet current ADA requirements. If we are to remove and replace the retaining walls, we will need drawings for the design. A side note to the ramp/stairs/dock plan view detail 1 found on sheet 2.3, the detail does not reflect the actual structure. The actual structure is larger than the plan view detail provided in the plans.

Please confirm the guardrail located between the two ramps (highlighted in red on the attached plan sheet) is what is included in the WORK SCHEDULE 7 item. Also confirm the handrail WORK SCHEDULE 5 item includes handrail on both sides of the stairs (highlighted in blue).

TR

The work includes flatwork only and does not include the retaining walls. The ramp is for loading only and is not required to be ADA compliant. ADA entrance to the building is through the front. The dimensions for the ramp/stairs/dock were taken from as-built drawings. Assume actual dimensions are within ± 10% of dimensions shown on drawings. Guardrails and handrails are as shown on blue and red on sketch.

19. Drawings –

7.1 There is no curb on half of the lot and also 675 sf should be 675 lf TR

Sheet 7.1 has been corrected for the lack of curb on the north and east ends of the Lodge Grass lot. The total quantity of plain curb to be removed and replaced has been corrected from 675 sf to 365 lf.